46th Western States Highway Equipment Managers Meeting (WSHEMA)

Transcription

1 46th Western States Highway Equipment Managers Meeting (WSHEMA) October 2-5, 2017 San Diego Marriott Mission Valley San Diego, California Fleet Replacement Fleet Maintenance Fleet Operations Workforce Development Fleet Greening Utilization Management Research More information is available at: and

2 2017 Western States Highway Equipment Managers Meeting Hotel Information The 2017 Western States Highway Equipment Managers Meeting will be held at the San Diego Marriott Mission Valley, in San Diego California. The Hotel is located at 8757 Rio San Diego Dr., San Diego, CA Invitational State DOT attendees will not make their own lodging reservations but will submit a travel planning request form to ncpp@egr.msu.edu. The form is located at: The link to the travel form is on the bottom right corner of the page. We will then make your travel arrangements and reserve your lodging. Non-Invitational attendees may make their lodging reservations at the block rate of $149.00/night by calling before September 9, 2017 with the lodging code WSHEMA or Michigan State University. More information can be found on the EMTSP Western Equipment Website as well as the WSHEMA website. Tentative Meeting Agenda Partnering to Meet the Technological Equipment Management Challenges of the Present and Future MONDAY, OCTOBER 2, :00 AM - 8:00 AM Breakfast (WSHEMA Agency Members Only) 7:00 AM - 1:30 PM Registration and Vendor Set-Up 8:00 AM - 12:00 PM Business Meeting and Roundtable Discussions (WSHEMA Agency Members Only) 12:00 PM - 1:00 PM Working Lunch (WSHEMA Agency Members Only) 2:30 PM 3:30 PM Break and Vendor Displays 3:30 PM 5:00 PM Conference Opening, Welcome and National Presentations 5:30 PM - 7:30 PM RECEPTION AND VENDOR DISPLAYS 7:00 AM - 8:00 AM Breakfast and Vendor Displays 8:00 AM - 9:30 AM Technical Presentations 9:30 AM - 10:30 AM Break and Vendor Displays 10:30 AM -12:00 PM Technical Presentations 12:00 PM - 1:00 PM Lunch and Vendor Displays 1:00 PM - 2:00 PM Technical Presentations 2:00 PM - 2:30 PM Break and Vendor Displays 2:30 PM - 3:30 PM Technical Presentations 3:30 PM - 5:00 PM TBD Equipment and Vendor Displays 5:00 PM - 9:00 PM Offsite Dinner TUESDAY, OCTOBER 3, 2017 WEDNESDAY, OCTOBER 4, :00 AM - 8:00 AM Breakfast and Vendor Displays 8:00 AM - 9:30 AM Technical Presentations 9:30 AM - 10:30 AM Break and Vendor Displays 10:30 AM -12:00 PM Technical Presentations 12:00 PM - 1:30 PM Lunch and Vendor Displays 1:30 PM - 5:00 PM Vendors Dismantle Displays 1:30 PM - 3:00 PM Technical Presentations 3:00 PM - 3:15 PM Break 3:15 PM - 5:00 PM Technical Presentations 5:00 PM - 9:00 PM Possible Off-site Alternative Fuel Vehicle Demonstration WSHEMA Business Dinner (WHEMA Agency Members Only) 7:00 AM - 8:00 AM Breakfast 8:00 AM - 10:00 AM Technical Presentations 10:00 AM - 10:15 AM Break 10:15 AM -12:00 PM Technical Presentations 12:00 PM Adjourn Meeting TBD Optional Technical Tour THURSDAY, OCTOBER 5, 2017

3 AGENCY REGISTRATION Please complete a registration form for each person attending > ONLINE: > FAX: > MAIL, WITH PAYMENT: National Center for Pavement Preservation, 2857 Jolly Rd., Okemos, MI NAME TITLE ORGANIZATION STREET ADDRESS CITY / STATE / ZIP WORK PHONE FEDERAL, STATE & LOCAL AGENCY, & ACADEMIC REGISTRATION State members contributing to the AASHTO EMTSP are considered Invitational Travelers and will receive registration and travel reimbursements for one (1) member participants for their regional corresponding meetings. Please complete and return this registration form along with the online Travel Planning Request Form. Indicate your travel preferences and the NCPP will contact you. INVITATIONAL WESTERN STATE AGENCY ATTENDEE... OTHER STATE DOT AGENCY ATTENDEE... $400 NON STATE DOT PUBLIC AGENCY ATTENDEE..... $600 ONE DAY REGISTRATION FEE....$200 There will be an additional fee for spouses attending meal functions. Please contact the NCPP at for more information. PAYMENT INFORMATION CHECK, payable to Michigan State University, Mailed with registration.. Please bill my CREDIT CARD.. CREDIT CARD NUMBER EXPIRATION DATE PHONE NUMBER NAME ON CARD FOR RECEIPT CARDHOLDER STREET ADDRESS TOTAL DUE $ _ CARDHOLDER CITY/STATE/ZIP

4 VENDOR REGISTRATION & SPONSORSHIP INFORMATION EXHIBIT AND SPONSORSHIP OPPORTUNITIES GOLD SPONSORSHIP IS AVAILABLE FOR $10, minute Session/Speaking Opportunity Double exhibit space with loca on preference One addi onal complimentary registra on (total two) Live men ons at events and venues throughout conference Full page advertisement for your business in meeting packet Gold Sponsor recognition on EMTSP & WSHEMA websites Gold sponsor recognition in meeting packet Link to your Company s website on EMTSP & WSHEMA websites Company Logo on Banner/Billboard placed at conference entrance Opportunity to provide inserts to event based mail outs SILVER SPONSORSHIP IS AVAILABLE FOR $5,000 Exhibit space with loca on preference (a er Gold Sponsorship) One addi onal complimentary registra on (total two) Live men ons at events and venues throughout conference Half page adver sement for your business in mee ng packet Silver Sponsor recogni on on EMTSP & WSHEMA websites Silver sponsor recognition in meeting packet Link to your Company s website on EMTSP & WSHEMA websites Company Logo on Banner/Billboard placed at conference entrance Exhibit Only for $2,000 One Conference A endee Registra ons (addi onal registra ons available for a fee) Exhibit space (draped table, two chairs) Exhibits spaces at this conference will consist of a draped 6 table and two chairs. There will be no piping and draping between exhibits, the ballroom is already carpeted and no equipment is allowed. Electrical and internet services are not included in the exhibit fee or sponsorship. Further information will be available on the meeting website as it becomes available.

5 VENDOR REGISTRATION & SPONSORSHIP Please complete a registration form for each person attending > ONLINE: > FAX: > MAIL, WITH PAYMENT: National Center for Pavement Preservation, 2857 Jolly Rd., Okemos, MI NAME TITLE ORGANIZATION STREET ADDRESS CITY / STATE / ZIP WORK PHONE VENDOR REGISTRATION PAYMENT INFORMATION SPONSORSHIP Includes Exhibit Space and Two Registrations GOLD SPONSORSHIP $10,000 SILVER SPONSORSHIP $5,000 Exhibit Space Includes Exhibit Space and One Registration 10 X 10 EXHIBIT SPACE $2,000 CHECK, payable to Michigan State University, Mailed with registration.. Please bill my CREDIT CARD.. CREDIT CARD NUMBER EXPIRATION DATE PHONE NUMBER SECOND ATTENDEE (covered by Gold or Silver Sponsorship)....$0 ADDITIONAL ATTENDEE (beyond the included exhibit attendees)...$600 There will be an additional fee for spouses attending meal functions. Please contact the NCPP at for more information. NAME ON CARD FOR RECEIPT CARDHOLDER STREET ADDRESS TOTAL DUE $ _ CARDHOLDER CITY/STATE/ZIP