InformationNOW Attendance

Transcription

1 InfrmatinNOW Attendance Abut this Guide This Quick Reference Guide prvides an verview f the setup, entry and reprting f attendance in InfrmatinNOW. Users are advised t refer the apprpriate InfrmatinNOW State Guidelines fr specific requirements cncerning attendance setup. Preliminary Setup Prir t generating attendance recrds fr students: The setup utlined in this dcument must be cmpleted. Students must have schedules. Refer t the InfrmatinNOW Scheduling Quick Reference Guides fr details n scheduling students. Students must be enrlled. Refer t the InfrmatinNOW Student Mdule Quick Reference Guide fr details regarding enrlling students. Attendance Setup Befre entering student attendance, please review the fllwing infrmatin. Schl/District Setup G t Schl/District District Enrllment tab. Check State Guidelines t determine which ptins shuld be selected fr state reprting purpses. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 1

2 Cnfirm that the Withdrawal date schl enters in student s ptin is set t The first day f nnattendance fr districts in all states except Arizna and Kentucky. Check if enrllment is allwed n a nn-schl day r nn-membership days. Check t allw students t enrll and withdraw frm the same schl n the same day if applicable. If applicable, check t Delete Absences After Withdrawal fr students wh are withdrawing. Academic Sessins Academic Sessins are used t identify multiple schl sessins that ccur within a schl year (Ex.: Full Regular Year, Night Schl, Summer Schl). Refer t the InfrmatinNOW Creating An Academic Sessin Quick Reference Guide fr detailed steps fr this prcess. Terms If terms were nt creating during the creatin f the academic sessin, they must be created nw. A term is defined as the shrtest amunt f time fr which classes meet. Fr example, if the schl has classes that meet half f the schl year, tw terms shuld be created t accmmdate curses fr 1 st term and 2 nd term. If the schl has classes that meet 1/3 rd f the year, they are prbably trimester and three terms shuld be created t accmmdate curses fr 1 st, 2 nd and 3 rd term. If the schl has curses that meet 1/4 th f the year, the schl shuld create 4 terms. 1. Ging t System Preferences Setup. 2. Select Terms frm the list and click Refresh. 3. Click Add. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 2

3 4. Cmplete the apprpriate fields. Required fields are indicated with an asterisk (*). *Name: Enter the name f the term (ex. Semester 1 r Term 1). Descriptin: Enter a brief descriptin fr the term. *Cde: Enter a unique cde fr this term (ex. T1 r 1). State Cde: If required, enter the apprpriate state cde fr this term fr state reprting purpses. SIF Cde: If a SIF cde is required fr state reprting, enter the apprpriate SIF cde here. NCES/Other: If an NCES cde is required fr state reprting, enter the apprpriate NCES cde here. Start Date: Enter the date f the 1 st day f this term. End Date: Enter the date f the last day f this term. CnnectEdu Term: If using CnnectEdu, select the crrespnding credit bearing graded item. 5. Click Create. Nte: Once the term is created, users may click the Grading Perids link under the Manage menu n the left t create grading perids fr this term. Click Fill Calendar Day Types t assign day types t all f the days in the calendar. Day types are created under Schl/District Schl. Search fr and select t View a schl. Click the Acad Sessin tab. Click t View a sessin and click the Day Types tab. Day types are assigned t the attendance days in the calendar in the rder that they appear n the Day Types tab. Click Fill Calendar Bell Schedules t assign a bell schedule t every day in the calendar. Bell schedules are set up under System Preferences Setup r under Attendance Setup. Day Types T create day types, g t Schl/District Schl. Search fr and select t view the schl. Click the Acad. Sessin tab and select t view the academic sessin. Then click the Day Types tab. Add a Day Type While in the Academic Sessin screen under Schl/District Schl and n the selected schl s Acad. Sessins tab, click n the Day Types tab. If the Each Sectin Declares the Days f the Week Which it Meets schedule mdel was selected fr the Academic Sessin, Day Types will already be generated. The Day Types will be the seven days f the week. The user will need t delete Sunday and Saturday if classes will nt meet n thse days; see Delete a Day Type n page 4 fr instructins. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 3

4 If there are n Day Types fr the selected Academic Sessin, the setup screen will appear with n day types. Click Add. Enter infrmatin here as fllws. Required fields are indicated with an asterisk (*). Sequence: This is aut-generated by the system and cannt be changed. *Name: Enter a name fr the Day Type: Examples: Regular; A Day r B Day, etc. Descriptin: This field is nt required. *Cde: Enter a unique cde fr this day type. State Cde: If required, enter the apprpriate state cde fr this day type fr state reprting purpses. SIF Cde: If required fr state reprting purpses, enter the apprpriate SIF cde fr this day type. NCES Number: If required, enter the apprpriate NCES Number fr this day type. Active: Check if this is an active day type. Time Slt: Used if a blck type f scheduling mdel was selected. Enter the time slt in the day and select the crrespnding blck fr that time slt. Fr example, if n Mnday, blcks A, B, C, and D meet, enter Mnday as the Name and Descriptin. Enter Time Slt 1 and select the crrespnding blck f A. Enter Time Slt 2 and select Blck B; etc. If n a Tuesday, blcks D, C, B, and A meet in that rder, enter Tuesday as the Name and Descriptin. Enter Time Slt 1 and select the crrespnding blck f D. Enter Time Slt 2 and select Blck C. Enter Time Slt 3 and select Blck B. Enter Time Slt 4 and select Blck A. Nte: The Add Rw buttn is used t add additinal blck pairs (if mre than eight pairs are needed). The Remve Rw buttn may be used t remve unused blck pairs. Click OK. Cntinue adding all necessary Day Types. Click Cancel when finished. View a Day Type T view r mdify an existing day type, place a check next t the day type and click View r click the name f day type which appears as a blue link. Delete a Day Type T delete a day type, place a check next t the sequence number and click Delete. Change Day Type Sequence When day types are assigned t the attendance days in the calendar, they are assigned in the rder (sequence) in which they appear n the Day Type screen. If the day type sequence needs t be rerdered, place a check next t the day type t mve and use the Up r Dwn buttns t mve the day type t the crrect lcatin in the list. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 4

5 Lkups Lkups pertaining t attendance must be created by ging t either System Preferences Setup r Attendance Setup. Absence Reasns Absence Reasns are the justificatin fr student absence (ex.: Ill, Cllege Visit, N Nte). Once Absence Reasns are created, they must be assigned t at least ne Absence Level. See the sectin Absence Levels belw fr mre infrmatin. Add Reasn Cde Click Add t insert a new reasn cde. Enter the fllwing criteria. Required fields are indicated with an asterisk (*). *Name: The name f the reasn (ex.: Illness). Descriptin: A brief descriptin f the reasn (ex.: Illness Unexcused). *Cde: The crrespnding cde fr the absence (ex.: ILL). The cde will display n mst attendance reprts. State Cde: Refer t the State Guidelines t determine if state cde is required. SIF Cde: Refer t the State Guidelines t determine if SIF cde is required. NCES Number: Refer t the State Guidelines t determine if state cde is required. *Absence Categry: Select if this is cde is t be cnsidered excused r unexcused. Active: Check if this is a currently active cde. Inactive cdes will nt display n attendance entry and reprting screens as an ptin t select. Click Create t save. View Reasn Cde T view r mdify an existing cde, either place a check next t the cde and click View r click the cde name, which appears as a blue link. Delete Reasn Cde T delete a reasn cde, place a check next t the cde and click Delete. Absence Levels Absence Levels cme pre-installed with the prgram and may nt be edited. They include Tardy, Half Day/Perid, Half Day/Perid Other, All Day/Perid, All Day/Perid Other and Check In/Check Out. Once Attendance Reasns are entered, each ne must be assigned t at least ne Absence Level. T d s, perfrm the fllwing steps: Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 5

6 G t System Preferences Setup r Attendance Setup. Select Absence Level frm the available list and click Refresh. Click the name f the Absence Level which appears as a blue link (ex.: Tardy). Place a check next t each reasn cde fr which a student may receive a tardy recrd (Ex.: Missed Bus, Dr Appt., Overslept). Place a bullet next t the reasn cde that is mst cmmnly used fr this level f absence. When entering student recrds, this reasn will autmatically be selected t save the user data entry time. Hwever, a different reasn may be selected at that time. Click OK. Cntinue selecting all apprpriate cdes fr the varius absence levels. Cdes may be assigned t mre than ne absence level. Nte: Cdes attached t the absence level Other will nt cunt against a student s absence ttal, ADA r ADM (ex.: Cllege Visit). Blcks A blck refers t an instructinal prtin f time in a day. Users may utilize blcks and perids t establish which classes meet n any given day within a rtatin-style schedule. When using any type f blck scheduling, blcks f instructinal time must be created. T create blcks, g t Scheduling Setup. Select Blcks frm the list f lkups and click Refresh. Click Add t insert a new blck f instructinal time that ccurs in a typical day. These blcks will be used t determine which perids meet n any given day f a rtatin type schedule. Refer t the InfrmatinNOW Scheduling Quick Reference Guide fr full details regarding setup required fr blck scheduling. Perids Perids are defined as the instructinal blcks f time within a day. Nte: Even if perids were cpied during the Create Academic Sessin prcess, it is still a gd idea t check them fr accuracy. T create perids, g t Scheduling Setup. Select Perids frm the list f lkups and click Refresh. Insert perids f the day. Perids are then attached t Bell Schedules with start and end times. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 6

7 Nte: Perids are assigned t each sectin in the Master Schedule. Fr details, refer t the InfrmatinNOW Scheduling Quick Reference Guide. Students may nt be scheduled int mre than ne class fr the same perid, day f week and term. Click Add t insert perids f the day representing the instructinal blcks f time. Bell Schedule A Bell Schedule is created t enter the start and ending times fr each perid f the day. Nte: Even if bell schedules were cpied during the Create Academic Sessin prcess, it is still a gd idea t check them fr accuracy. T create Bell Schedules, g t Scheduling Setup. Select Bell Schedules frm the list f lkups and click Refresh. A list f perids will display alng with the fllwing fields. Required fields are indicated with an asterisk (*). *Bell Schedule Name: Enter a brief name f the bell schedule which will appear when viewing the calendar. Descriptin: Enter a brief descriptin f the bell schedule. Ttal Instructinal Minutes: Enter the ttal instructins minutes fr all perids in this bell schedule. Recncile Daily Attendance using Bell Schedule Start and End Time: If selected, the student s ttal number f instructinal minutes fr the day is calculated by subtracting the end time f the past perid f the day n the student schedule frm the start time f the first perid n the student s schedule. The calculatin fr ttal numbers f minutes will nt lk t determine if any perids are scheduled between the starting and ending perid f the day r whether r nt the sectins are marked as instructinal within the day. Cde: Enter up t a 5-digit cde fr the bell schedule. State Cde: If required fr state reprting, enter the state cde fr the bell schedule. SIF Cde: If required fr state reprting, enter the SIF cde fr the bell schedule. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 7

8 NCES/Other: If required fr state (r ther) reprting, enter the NCES cde fr the bell schedule. Active: Check if this is an active bell schedule. Bell schedules that are nt active will nt display in the bell schedule search screen r when assigning bell schedules t the calendar. System: Will be checked if this bell schedule was autmatically created and may nt be edited. Bell Schedule Variatins Users may assign variatins t perids within a bell schedule. The mst cmmn use fr this ptin wuld be t assign varius lunch waves t ne single perid. T add variatins t a perid n the bell schedule, click t view the perid. In the fllwing example, Perid 4 is the perid f the day during which lunch takes place. There are tw lunch waves at the schl. Wave A: Students t g lunch frm 11:15 11:45 and then t class frm 11:45 1:00 p.m. Wave B: Students g t class frm 11:15 12:30 and then t lunch frm 12:30 1:00 p.m. When entering the variatin start and end times, enter the instructinal time fr the students fr that perid. It is nt necessary t enter the nn-instructinal time. Any time nt accunted fr in the start/end time range fr the variatin will be cnsidered nn-instructinal time. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 8

9 Once variatins are created, each sectin in the master schedule fr that perid shuld be changed t reflect the apprpriate lunch wave. T edit the master schedule, g t Scheduling Master Schedule. On the Search Criteria screen, select the perid and click Search t view all classes that meet fr the perid where variatins were created. Select t View the sectins. Select the apprpriate wave fr the curse. All reprts and the student lcatr screen will reflect the perid but will nt display the variatin. Attendance calculatins will use the variatin minutes when calculating student absence prtin. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 9

10 Calendar Once Day Types, Bell Schedules and Terms have been established, a Calendar must be created. G t Schl/District Schl. Search fr and select t View the schl. Click the Acad Sessins tab. Click t view the academic sessin. Select t View Year Calendar under the Manage menu at left. T remve Nn-Attendance Days frm the calendar: Nte: Check State Guidelines fr specific instructins regarding whether t delete nn-attendance days r t mark them as nn-attendance. Select day(s) t be remved by placing a check next t the date and click View. Remve the Day Type and Bell Schedule if either exists. Enter a descriptin if desired (such as Labr Day). Change the Prtin t 0.00 and uncheck all bxes. Click OK. When all nn-attendance days have been remved as In Schl/Instructinal, fill in the day types and bell schedules. Fill Day Types: Click t attach the day type t each day in the calendar. Verify the start and end date and click Create. Fill Bell Schedule: Click t attach the primary regular day Bell Schedule t each day in the calendar. Enter the start and end dates. Select the primary Bell Schedule. Select the day types t which t attach the Bell Schedule and click OK. Exceptin Calendars Fr students wh attend a different prtin f the day n any schl day, an exceptin calendar may need t be created. G t Schl/District Schl. Search fr and select t View the schl. Click the Acad Sessins tab. Click t view the academic sessin. Select t View Year Calendar under the Manage menu at left. Select Exceptin Calendars under the Manage menu. Click the Add buttn t add an exceptin calendar. Enter a Name (such as N Fridays, Half-Day Students, 120/240 Rule r Out f District). Enter a descriptin. Click Create. Click OK in the lwer prtin f the screen. Click n the exceptin calendar just created and click Add in the lwer prtin f the screen. If every day will have the same infrmatin (Half-Day Students r the 120/240 Rule), under Filter, select All. Under Date, select All. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 10

11 Enter the apprpriate Prtin. Fr example, half-day students will have a Prtin f 0.5. Check the apprpriate bxes fr the day including Instructinal, In Calendar, In Schl and Nn- Membership Day. Exceptin: Select if the Student Is In Schl On This Date r if Student Is Nt In Schl On This Date. Prtin/Minutes: Enter the number f minutes required t be cnsidered when calculating attendance. Fr example, if the student must be there at least 120 minutes t avid being marked absent all day, enter a 120 in the Day field. If the student must be there at least 240 minutes t avid being marked absent at least a half day, enter a 240 in the Half field. If a student must be present at least 300 minutes t avid being marked tardy, enter 300 in the Tardy field. Prtin/Fractin: Fr days n which the exceptin students d nt attend and regular students d, select the specific date and enter a Prtin f Then uncheck In Schl. If students attend n a day n which regular students d nt, select the specific date and change the Prtin t Then check In Schl. On the regular calendar, add a Day Type and Bell Schedule. Membership: Enter the amunt t use when calculating ADA/ADM fr this day fr students wh fllw this exceptin calendar. Enter a 1.00 if this day cunts as a full day twards membership. Enter a 0.50 if the day cunts as a half day in the student s membership calculatin. If the exceptin calendar is fr an entire grade level, n the Acad. Sessin tab fr the schl, under the Manage menu, select Grade Exceptin Calendar. Check the apprpriate grade level(s) and click View. Select the Exceptin Calendar frm the drp-list and click OK. Repeat fr each grade level. T attach the exceptin calendar t a specific student, g t Students Student Maintenance. Brwse t the student and click n his r her Schl tab. Select the Exceptin Calendar frm the drp-list. Attendance Mnth In rder t use the Mnthly Attendance Register reprt, mnths must be created under the Attendance Mnth link under the Manage menu n the left. Click Add t insert a mnth. Name: Enter the name f the mnth (ex. 1 r August). Start Date: Enter the beginning date fr the mnth (ex. 08/06/2012). The start date shuld be the first attendance day fr the selected mnth. End Date: Enter the last attendance date fr the mnth (ex. 08/31/2012). The end date shuld be the last attendance day fr the selected mnth. Lck Attendance: Check t lck attendance recrds fr the mnth. If the data is lcked fr the mnth, n perid attendance, check in/ut recrds r daily recrds may be added, edited r deleted within the start and end dates. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 11

12 Discipline: Check t lck discipline recrds fr the mnth. If the data is lcked, n recrds may be entered, edited r deleted fr the mnth. This includes all date fields fr discipline recrds including infractin date, dispsitin start/end date, actin taken date r cnference date. Als, if a dispsitin has been set t aut-create attendance recrds (ex. Suspensin), when the discipline recrd is created fr a mnth that is lcked, the attendance recrds will NOT autmatically be created since the mnth is lcked. Nte: Once mnths have been created, if an edit is later needed (i.e. remve a snw day), the user shuld g t the calendar and make crrectins. Then, pen the attendance mnth that is affected by the change and make adjustments. When the user clicks OK a message will display indicating that the start/end dates f subsequent mnths will be adjusted accrdingly. T adjust start/end dates f subsequent mnths, click OK. T leave start/end dates f subsequent mnths as they were (as in the case f schls that use calendar mnths), click Cancel t leave subsequent start/end dates as they were. Attendance Settings T set the apprpriate settings, g t Attendance Setup. Click the Settings tab. Select <District Settings> frm the Schl list. Enter the mst cmmn criteria fr the entire district that determine the level f absence the student shuld receive when checked in r ut. Required fields are indicated with an asterisk (*). Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 12

13 Nte: Once district-wide settings are created the user may select an individual schl frm the available list, bullet Use different attendance settings and set the criteria fr the schl which differs frm the district-wide settings. Refer t State Guidelines t determine the prper settings fr this screen. *Attendance Unit: Select the methd by which attendance shuld be calculated when a check in/ut recrd exists n a student; either Number f Minutes Present r Percentage f Minutes Absent. *Skip Reasn: Select the Reasn that shuld be assigned t a student s perid absence recrd by a teacher. When the teacher marks a student absent fr a perid and the student has nt previusly been given a full, half, r check in/ut recrd fr that day and perid, the student will be marked absent fr the perid with the reasn cde selected here. All Day: Half Day: If using Percentage: A percentage f time fr which a student must be absent befre being cnsidered absent fr the day. Fr example, if a student must miss 184 minutes ut f 360 minutes t be cnsidered absent, the user wuld enter here. If using Minutes: Enter the number f minutes the student must present be in rder t avid being marked all day absent. Fr example, if the student must be present at least 150 minutes t avid being marked absent, enter 150 here. If using Percentage: A percentage f time fr which a student must be absent befre cnsidered absent half a day (0.5%). Fr example, if a student must miss 119 minutes ut f 360 minutes t be cnsidered missing half a day, enter Nte: If the district des nt track Half Day absences, enter a percentage that is 0.01 less than All Day. If using Minutes: Enter the number f minutes a student must be present in rder t avid being marked absent half day. Fr example, if a student must be present at least 300 minutes, therwise that student will be marked half day absent, enter 300 here. Tardy Day: If using Percentage: A percentage f time fr which a student must miss class befre being cnsidered tardy. Fr example, if a student must miss ne minute f the day t be cnsidered tardy, enter If using Minutes: Enter the ttal number f instructinal minutes in a regular day less the ttal number f minutes allwed fr a tardy. All Perid: A percentage f time fr which a student must be absent befre cnsidered absent fr the perid. Fr example, if a student must miss 29 minutes ut f 60 minutes t be cnsidered absent fr the perid, enter 51. Half Perid: A percentage f time fr which a student must be absent befre cnsidered absent half a perid (0.5%). Fr example, if a student must miss 15 minutes ut f 60 minutes t be cnsidered missing half a perid, enter Nte: If the district is nt tracking Half Perid absences, enter a percentage that is 0.01 less than All Perid. Tardy Perid: A percentage f time that a student must miss befre being cnsidered tardy. Fr example, if a student must miss ne minute f the day t be cnsidered tardy, enter Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 13

14 Nte: The examples given abve are nt intended t serve as plicy fr any district. If assistance is required in rder t apply existing plicy, please cntact Supprt. Daily Tardy Assignment: Specify the type f Tardy recrd(s) t be assigned t students based n checking in late r leaving early. Never Allw Tardy Recrds: N tardy recrd will be created regardless f a check in/check ut. Only Allw Tardy Recrds fr Late Arrival: When a student receives a check in recrd, the prgram will determine if the student nly has a check in recrd fr the day. If the number f minutes missed is calculated as a tardy and the student has a check in nly fr the day, a daily tardy recrd will be created. Only Allw Tardy Recrds fr Early Leave: When a student receives a check ut recrd, the prgram will determine if the student nly has a check ut recrd fr the day. If the number f minutes missed is calculated as a tardy and the student has a check ut nly fr the day, a daily tardy recrd will be created. Always Allw Tardy Recrds: This ptin is selected by default. If the prgram determines that the student qualifies fr a tardy recrd, a recrd is created regardless f whether the student checked in ur checked ut. Nte: In all cases, the reasn used will be the reasn assciated with the CICO recrd. The Recncile Attendance rutine will als use these settings when calculating attendance prtins. Perid Tardy Reasn: If a default perid tardy reasn is selected, when a student is given a check in r ut recrd and a perid tardy recrd is generated as a result, the recrd will be given the reasn cde selected here. Nte: Fr details regarding truancy, refer t the InfrmatinNOW Truancy Tracking quick reference guide. Truancy: See the InfrmatinNOW - Truancy Quick Reference Guide fr mre details regarding truancy setup. Reasn Limits: All available reasn cdes will display. Enter a numeric limit (1-999) next t each reasn cde that is t be limited. Leave the field blank if there is n limit n the reasn cde. Once limits are established, when a user enters a daily absence recrd that pushes the student ver the limit, the user will receive an errr and will nt be able t save the absence recrd. Click OK t save changes. Once settings have been set fr the district, if there is an individual schl that fllws different criteria, select that schl frm the available list and then bullet Use different attendance settings and enter the criteria fr that individual schl. Be sure t click OK t save settings. Runded Minutes Tab Illinis Only: Runded minutes are set up under Attendance Setup Runded Minutes tab. Check with the state auditr t see if the schl qualifies fr runded minutes. If s, simply check the grade levels that qualify. Indiana Only: The ability t set up a 1-minute AM/PM parameter fr Indiana is set up under Attendance Setup Runded Minutes tab. Check the grade levels t which the 1-minute AM/PM rule applies. Fr the selected grade levels, all and half-day attendance will be calculated based n this rule. The ttal number f attendance minutes in the student s bell schedule will be added tgether and a half-way pint will be determined. If a student is present at least 1 minute in the first half f the divided minutes, he r she will be present at least half a day. If a student is als present at least 1 minute in the secnd half f the divided minutes, he r she will be marked present all day. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 14

15 Merge Attendance Rsters Multiple rsters may be merged tgether, allwing the teacher t pst attendance frm ne single list f students frm multiple curses. Only classes that have the same Teacher, Date, Day Type, Term and Perid f the day will be merged. Fr example, if a Special Educatin teacher has several classes assigned fr the same perid f the day, day type, term and perid, all students fr all classes will display as ne rster, allwing the teacher t pst attendance fr all classes frm the same screen. T activate this ptin, g t Schl/District Setup. Click the Settings tab. Check the Merge Rsters fr Attendance bx. Nte: This is a district-wide setting. All classes will appear n ne screen as shwn belw. The curse number will appear t the right f the student name instead f in the screen heading. Attendance Entry Attendance Entry by Student Daily Recrd (Tardy t Schl, Half Day, All Day) T enter/edit an attendance recrd fr a student, g t Students Student Maintenance. Select t view the student. Click the Attendance ptin under the Manage menu at left. All existing daily absence recrds will display (Tardy, Half Day, All Day) alng with the ttal membership days, days present and percentage and the ttal number f unexcused and excused absences and tardies. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 15

16 T view absences by Term, select the term frm the drp-list and click Refresh. Add Attendance Recrd T insert a daily absence tardy, half day r all day recrd, click Add. Required fields are indicated with an asterisk (*). Student Number, Student Name, Gender, Hmerm and Grade Level may nt be edited. *Start/End Date: The current date will appear by default. Change the date(s) if applicable r click n the buttn t brwse fr the date. If the End Date is later than the Start Date, the student will be marked absent fr the range f dates fr the selected level and reasn. *Level: Select the crrect Absence Level frm the drp-list. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 16

17 Reasn: Based n the absence level selected, a list f crrespnding reasns will display alng with the cde and classificatin (Excused, Unexcused). Reasns are assciated under Attendance Setup Absence Level. Bullet the apprpriate Reasn. Enter any apprpriate Nte. Click Create. The recrd will be saved. T view and/r mdify the perid recrds that crrespnd t the absence, click the Perid tab. Make any necessary changes and click OK r click Clse. View/Edit Attendance Recrd T edit an attendance recrd, place a check next t the absence date and click View r click the absence date that appears as a blue link. The date may nt be changed. T crrect a date, the current recrd must be deleted and then a new recrd with the crrect date may be added. The nly items that may be edited within the recrd are the Absence Level, Reasn, Ntes r Perids. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 17

18 Delete Attendance Recrd T delete an attendance recrd, place a check next t the recrd and click Delete. Check In/Check Out Recrds Add Check In/Check Out Recrd T enter a check in/ut recrd, g t Students Student Maintenance. Search fr and select t view the student. Select Attendance under the Manage menu at left. Click Check In/Out under the Manage menu at left. Click Add. Required fields are indicated with an asterisk (*). Student Number, Name, Gender, Grade Level and Hmerm may nt be edited. *Date: The current date will appear by default. Enter the crrect date if applicable r click n the buttn t brwse fr the date. *Time: Enter the time f the check in/ut. Or click Nw t put the current server time n the recrd. In/Out: In is selected by default. Select in r ut as needed. Level Is Other: Check if this is a check in/ut recrd that shuld nt affect the student s ADA/ADM if the check in/ut recrd results in a half r whle day absence. *Reasn: Select the reasn frm the list available. Nte: If the reasn selected has been set t the type f Other under Attendance Setup Absence Level, the check in/ut recrd will als be given a type f ther. Administratr: Click Find t search fr the staff member respnsible fr recrding the check in/ut. Nte: Enter any apprpriate ntes fr this check in/ut recrd. Print Admit Slip: T print an admit slip fr the student, check this bx. When the Create buttn is selected, the recrd will be saved and an Admit Slip reprt will be generated t the screen. Users may then select t print the reprt. Include Nte: Check t include the check in/ut nte n the reprt. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 18

19 Include Sign-Off Table Fr Perids Missed: Check t include a line next t each perid missed. Teachers may then sign the admit slip next t the apprpriate line and the admit slip may be turned back in t the ffice. Click Create t save the recrd. If Print Admit was checked, a admit slip will display n the screen. The user may then select t print the admit slip. View/Edit Check In/Check Out Recrd T view/edit a check in/ut recrd, place a check next t the check in/ut type and click View r click the absence date which appears as a blue link. Nte: An Admit Slip may be printed after the recrd has been created. Click t View the recrd and check the Print Admit Slip bx t print the reprt t the screen. Delete Check In/Check Out Recrd T delete a check in/ut recrd, place a check next t the recrd and click Delete. Perid Absences Add Perid Absence Recrd T enter a perid absence recrd, g t Students Student Maintenance. Search fr and select t view the student. Select Attendance under the Manage menu at left. Click Perid Absences under the Manage menu at left. Required fields are indicated with an asterisk (*). Student Number, Name, Gender, Hmerm and Grade Level may nt be edited. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 19

20 *Date: The current date will appear by default. Enter the crrect date if applicable r click n the buttn t brwse fr the date. *Perid: Select the perid fr which the student is t be marked absent. *Level: Select the level f the absence (Tardy, Half Perid, Half Perid Other, All Perid r All Perid Other). Nte: Half Perid Other and All Perid Other absences will nt affect student absence calculatin, ADA r ADM. *Reasn: Once a level is selected, the crrespnding reasns available will display. Reasns are assigned t the absence level under Attendance Setup Absence Level. Nte: Enter any apprpriate ntes fr this check in/ut recrd. Click Create t save the recrd. View Perid Absence Recrd T view/edit a perid recrd, place a check next t the perid date and click View r click the absence date which appears as a blue link. Delete Perid Absence Recrd T delete a perid recrd, place a check next t the recrd and click Delete. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 20

21 Enter Absences by Grup Enter Daily Recrds (Tardy t Schl, Half Day, All Day) by Grup T enter absences fr a grup f students fr the same date, level and reasn, g t Attendance By Date. Required fields are indicated with an asterisk (*). Enter the absence criteria. *Start Date: The current date will appear by default. Enter the crrect date if applicable r click n the buttn t brwse fr the date. *End Date: The current date will appear by default. T mark a student(s) absent fr a range f dates, change the End Date t the last date f the student(s) absence. *Level: Select the crrect Absence Level frm the drp-list. *Reasn: Once a level is selected, the crrespnding reasns available will display. Reasns are assigned t the absence level under Attendance Setup Absence Level. Select the reasn frm the list. Click Cntinue. A list f students with absences fr the selected date range will display. Nte: If entering absences fr a range f dates, a list f absences fr students fr the selected date range will appear. A Date clumn will display. Users may click the applicable link under this clumn t access the absence recrd fr the student. T mark additinal students absent, click Add. Enter the search criteria t narrw the list f student wh may be selected as absent (ex.: Grade Level). Click Search. A list f students matching the criteria entered will display. Cnfirm the Date, Level and Reasn selected are crrect. Place a check next t each student t be marked absent fr the selected date, level and reasn. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 21

22 Click OK. The student(s) will be added t the list f students absent fr the selected date. Cntinue adding students. Nte: Recrds may als be viewed/edited r deleted. T view/edit a recrd, please a check next t the Student Number and click View r click the apprpriate date, which appears as a blue link. T delete an absence recrd, place a check next t the Student Number and click Delete. Click Clse when finished. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 22

23 Enter Check In/Out Recrds by Grup T insert a check in/ut recrd fr a grup f students, g t Attendance Check In/Out. Required fields are indicated with an asterisk (*). Enter the absence criteria. *Date: The current date will appear by default. Enter the crrect date if applicable r click n the buttn t brwse fr the date. Pairs: Checking Pairs allws user t enter bth check in and ut recrds frm the same screen. Only check this ptin if the user will be entering bth check in and ut recrds fr the same student frm the same screen. *Reasn: Select the reasn frm the list available. Nte: If the reasn selected has been set t the type f Other under Attendance Setup Absence Level, the check in/ut recrd will als be given a type f ther. Administratr: Click Find t search fr the staff member respnsible fr recrding the check in/ut. Nte: Enter any apprpriate ntes fr this check in/ut recrd. Click Cntinue. A list f students with check ins/uts fr the selected date will display. T mark additinal students absent, click Add. Enter the search criteria t narrw the list f student wh may be selected as absent (ex.: Grade Level). Click Search. A list f students matching the criteria entered will display. Place a check next t each student t be marked with the selected Date and Reasn. Click Next. Cnfirm the Date. Enter the time. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 23

24 Select if this is a check in r ut. Nte: If Pairs was selected, fields will display fr bth check in and check ut time. Enter bth times n the same screen. Cnfirm the Reasn, Administratr and Ntes. Click Create. The student will be added t the list f students with a check in and/r ut fr the selected date. Cntinue adding students. Nte: Recrds may als be viewed/edited r deleted. T view/edit a recrd, please a check next t the Student Number and click View r click the Student Number which appears as a blue link. Click Clse when finished. T delete an absence recrd, place a check next t the Student Number and click Delete. Reprts The fllwing sectin prvides infrmatin abut reprts fund under the Attendance Reprts menu. Required fields are indicated with an asterisk (*). Attendance detail may als be used when calculating Hnr Rll r Student Eligibility. See the InfrmatinNOW Grading Quick Reference Guide fr details cncerning these reprts. Attendance detail may als be included in the student s Reprt Card, Transcript, Cmprehensive Prgress Reprt r Standard Reprt Cards. Nte: Each f the reprts cntains ne r bth f the fllwing tw ptins: Wrking Filter: Fr details cncerning the Wrking Filter ptin, please refer t the InfrmatinNOW Filters Quick Reference Guide, which is available frm the Supprt Web site at Frmat: Select the desired frmat fr the reprt Acrbat (PDF) file, CSV (cmma delimited), Excel, HTML, TIFF file, XML file with reprt data. T save this as the default reprt ptin fr this user, check the Save As Default bx. ADA/ADM Reprt The ADA/ADM (Average Daily Attendance/Average Daily Membership) Reprt prints a listing by student including the student s last enrllment and withdrawn date if applicable, the membership days, days present, days absent, percent absent and tardies fr the selected date range. Als includes ttals by grade level. Optins include the ability t include withdrawn students, t give ttals fr thse indicated as migrant, breakdwn by ethnicity, breakdwn by lunch (free, reduced) r t print summaries nly. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 24

25 Student Filter: T generate the reprt fr a select grup f students, select the filter frm the available list. Identifier T Print: Select the student ID (Alternate Student Number, Scial Security Number, State ID Number r Student Number) t print n the reprt when printing detail. *Start/End Date: Enter the start and end date fr the reprt. *Lunch Prgrams T Include: Select the lunch status cdes t be included if the Lunch Prgram Breakdwn ptin is selected. Nte: All students (r thse in the selected filter) will be included in the ADA/ADM reprt, regardless f the lunch cde selected. The purpse f selecting a lunch cde is nly t determine which lunch cdes will be included in the Lunch Prgram Breakdwn if included in the reprt. *Migrant Family Status T Include: Select the migrant family status cdes t be included if the Migrant Family Breakdwn ptin is selected. Nte: All students (r thse in the selected filter) will be included in the ADA/ADM reprt, regardless f the migrant family status selected. The purpse f selecting a migrant family status is nly t determine which migrant family status cdes will be included in the Migrant Family Breakdwn if included in the reprt. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 25

26 *Absences Reasns T Include: Click the drp list and select Excused t autmatically select all the excused reasn cdes frm the list belw. Select Unexcused t nly select all f the unexcused reasns frm the list belw. Alternately, the user may individually check the absence reasn cdes t include in the absence reasn list. *Hmerm T Include: Select the hmerms t be included in the reprt r select ---All---. Schl Prgram Membership: Select t Exclude, Ignre r Include students within ne r mre Schl Prgram. Exclude: Excludes members frm the selected schl prgram(s) frm the reprt. N schl prgram breakdwns will be included. Hwever, the membership numbers will be affected based n the selected schl prgram(s). Ignre: Includes students regardless f their participatin in schl prgram(s). N schl prgram breakdwn is included in the reprt. Include: Includes a separate ADA/ADM ttals fr students wh participate in ne r mre f the selected prgram(s). Nte: Schl Prgram start and end dates are cnsidered when calculating ADA/ADM ttals. Fr example, if the reprt is generated fr August thrugh December but an included prgram has a start/end date fr the mnth f September, nly ADA/ADM ttals fr the mnth f September will be included n the reprt in the Schl Prgram ADA/ADM breakdwn. If the student is enrlled in mre than ne selected schl prgram, then membership fr that student is reprted fr each schl prgram. *Order By: Select t rder the reprt by student s Display Name, Grade Level, Hmerm, Gender r Student Identifier (Identifier t Print). Include Withdrawn Students: Check if currently withdrawn students are t be included in the reprt. Shw Summaries Only: Check t include nly a summary f Days Present, Days Absent, Membership Days, ADM/ ADA and Percent ADA instead f individual student detail. Breakdwn: Race Breakdwn: Check t include a breakdwn f ADA/ADM, Membership Days, Days Present and Days Absent by Gender and Race. Migrant Family Breakdwn: Check t include a breakdwn f ADA/ADM, Membership Days, Days Present and Days Absent by Gender and Migrant Family Status. Lunch Prgram Breakdwn: Check t include a breakdwn f ADA/ADM, Membership Days, Days Present and Days Absent by Gender and Lunch Prgram Cde (ex.: Free, Reduced). ADA/ADM By Hurs Reprt The ADA/ADM By Hurs (Average Daily Attendance/Average Daily Membership) Reprt prints a listing by student including the student s last enrllment and withdrawn date if applicable, the membership hurs, hurs present, hurs absent, percent absent and tardies fr the selected date range. Optins include the ability t include withdrawn students, t give ttals fr thse indicated as migrant, breakdwn by ethnicity, breakdwn by lunch (free, reduced) r t print summaries nly. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 26

27 Student Filter: T generate the reprt fr a select grup f students, select the filter frm the available list. Identifier T Print: Select the student ID (Alternate Student Number, Scial Security Number, State ID Number r Student Number) t print n the reprt when printing detail. *Start/End Date: Enter the start and end date fr the reprt. *Lunch Prgrams T Include: Select the lunch status cdes t be included if the Lunch Prgram Breakdwn ptin is selected. Nte: All students (r thse in the selected filter) will be included in the ADA/ADM reprt, regardless f the lunch cde selected. The purpse f selecting a lunch cde is nly t determine which lunch cdes will be included in the Lunch Prgram Breakdwn if included in the reprt. *Migrant Family Status T Include: Select the migrant family status cdes t be included if the Migrant Family Breakdwn ptin is selected. Nte: All students (r thse in the selected filter) will be included in the ADA/ADM reprt, regardless f the migrant family status selected. The purpse f selecting a migrant family status is nly t determine which migrant family status cdes will be included in the Migrant Family Breakdwn if included in the reprt. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 27

28 *Absences Reasns T Include: Select Excused t autmatically select all the excused reasn cdes frm the list belw. Select Unexcused t nly select all f the unexcused reasns frm the list belw. Alternately, the user may individually check the absence reasn cdes t include in the absence reasn list. *Hmerm T Include: Select the hmerms t be included in the reprt r select ---All---. Schl Prgram Membership: Select t Exclude, Ignre r Include students within ne r mre Schl Prgram. Exclude: Excludes members frm the selected schl prgram(s) frm the reprt. N schl prgram breakdwns will be included. Hwever, the membership numbers will be affected based n the selected schl prgram(s). Ignre: Includes students regardless f their participatin in schl prgram(s). N schl prgram breakdwn is included in the reprt. Include: Includes a separate ADA/ADM ttals fr students wh participate in ne r mre f the selected prgram(s). Nte: Schl Prgram start and end dates are cnsidered when calculating ADA/ADM ttals. Fr example, if the reprt is generated fr August thrugh December but an included prgram has a start/end date fr the mnth f September, nly ADA/ADM ttals fr the mnth f September will be included n the reprt in the Schl Prgram ADA/ADM breakdwn. If the student is enrlled in mre than ne selected schl prgram, then membership fr that student is reprted fr each schl prgram. *Order By: Select t rder the reprt by student s Display Name, Grade Level, Hmerm, Gender r Student Identifier (Identifier t Print). Include Withdrawn Students: Check if currently withdrawn students are t be included in the reprt. Shw Summaries Only: Check t include nly a summary f Days Present, Days Absent, Membership Days, ADM/ ADA and Percent ADA instead f individual student detail. Breakdwn: Race Breakdwn: Check t include a breakdwn f ADA/ADM, Membership Days, Days Present and Days Absent by Gender and Race. Migrant Family Breakdwn: Check t include a breakdwn f ADA/ADM, Membership Days, Days Present and Days Absent by Gender and Migrant Family Status. Lunch Prgram Breakdwn: Check t include a breakdwn f ADA/ADM, Membership Days, Days Present and Days Absent by Gender and Lunch Prgram Cde (ex.: Free, Reduced). Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 28

29 Attendance Calendar Reprt The Attendance Calendar Reprt is a reprt f the calendar that has been entered under Schl/District Schl frm the schl s Acad. Sessin tab. Start/End Date: Enter the starting and ending dates t include n the reprt. Include Exceptin Calendars: Check t include details regarding exceptin calendars that have been created with dates within the specified date range. If selected, chse the exceptin calendars t include r select All. Include Nn-Schl Days: Check t include days that have nt been marked as In Schl in the reprt. Include Descriptin: Check t include the descriptin that was entered fr the day in the reprt. Attendance Letters Fr cmplete details regarding attendance letters, please refer t the InfrmatinNOW Letters Quick Reference Guide, which is available frm the supprt site at Attendance Prfile The Attendance Prfile is a ne-per-student reprt including the student s daily absences. Optins include the ability t print perid attendance, include ttals by absence reasn, include check in/ut detail, unlisted infrmatin (phne number r address which has been marked as unlisted) and ntes. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 29

30 Student Filter: T generate the reprt fr a select grup f students, select the filter frm the available list. *Grup By: Select whether t grup by Grade Level, Hmerm, r n grup, which will print in alphabetical rder. *ID T Print: Select the student ID (Student ID, State ID Number, Alternate Student Number, Scial Security Number r Nne) t print n the reprt when printing detail. Start/End Date: Enter the range f dates t be included n the reprt. Include: Perid Absences: Check t include the individual perid absence detail fr the student. Reasn Ttals: Check t include the ttals by absence reasn and by student n the reprt. Check In/Out: Check t include the check in r ut detail fr the student. Linked Curse Attendance: This functinality has been enhanced t allw users t print a cmprehensive prgress reprt r an attendance prfile reprt frm the student s hme schl that includes attendance and grades frm the student s serving schl withut requiring the user t imprt the data. Unlisted Infrmatin: Check t include the phne r address infrmatin f the student even if it has been marked as unlisted. Ntes: Check t include any ntes that have been entered n the student s daily absence recrd. Withdrawn Students: Select t include currently withdrawn students. *Absences Reasns: Select Excused t autmatically select all the excused reasn cdes frm the list belw. Select Unexcused t nly select all f the unexcused reasns frm the list belw. Alternately, the user may individually check the absence reasn cdes t include in the absence reasn list. *Terms: Select ---All--- t print attendance detail fr the entire academic sessin r select the term. Use Ctrl+click r Shift+click t select multiple terms. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 30

31 Check In/Out Reprt The Check In/Out Reprt generates a list f students with a check in and/r ut recrd fr the selected date range. Optins include the ability t separate check ins frm check uts and t include student phtgraph. Start/End Date: Enter the start and end date fr the reprt. *Order By: Select the rder fr the reprt Check In/Out Date, Student Display Name r Student Number. *Grup By: Select whether t grup by Grade Level, Hmerm, r n grup which will print in alphabetical rder. *Categry: Select t print fr Excused, Unexcused r Bth absence types. Separate Check Ins/Out: Check t separate the check ins frm the check uts n the reprt. Include Student Phtgraph: Check t include the student s phtgraph n the reprt if n file. Cumulative Absence Reprt The Cumulative Absence Reprt generates a list f students wh have met a level f absences and/r tardies either Equal T, Less Than Or Equal T r Greater Than Or Equal T a specified number. Optins include the ability t include cnsecutive absences nly r t include the student phtgraph. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 31

32 Student Filter: T generate the reprt fr a select grup f students, select the filter frm the available list. *Order By: Select the rder fr the reprt Student Display Name r Student Number. This field is nly active if user selects t grup by N Gruping. *Grup By: Select whether t grup by Grade Level, Hmerm, Ethnicity r N Gruping which will print in alphabetical rder. *Absences Reasns: Select Excused t autmatically select all the excused reasn cdes frm the list belw. Select Unexcused t nly select all f the unexcused reasns frm the list belw. Alternately, the user may individually check the absence reasn cdes t include in the absence reasn list. Start/End Date: Enter the start and end date fr the reprt. Include Only Students With Cumulative: Absences: Select Equal T, Greater Than r Equal T >= r Less Than r Equal T <=. Absences Value: Enter the value in a decimal frmat (ex.: 1.0). Tardies: Select Equal T, Greater Than r Equal T >= r Less Than r Equal T <=. Tardies Value: Enter the value in a decimal frmat (ex.: 1.0). Include Student Phtgraph: Check t include the student s phtgraph n the reprt if n file. Include Cnsecutive Absences Only: Check t generate a reprt nly fr students whse absences which meet the criteria ccurred n cnsecutive schl days. Race/Gender Breakdwn: Check t include a breakdwn by bth race and gender n the reprt. Daily Absence Listing The Daily Absence Listing is a reprt f students with a daily absence recrd (Tardy, Half Day r All Day) fr a specified date. Optins include the ability t include absence ntes and include unlisted phne numbers and addresses. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 32

33 Student Filter: T generate the reprt fr a select grup f students, select the filter frm the available list. *Grup By: Select whether t grup by Grade Level, Hmerm r N Gruping which will print in alphabetical rder. *Absences Reasns: Select Excused t autmatically select all the excused reasn cdes frm the list belw. Select Unexcused t nly select all f the unexcused reasns frm the list belw. Alternately, the user may individually check the absence reasn cdes t include in the absence reasn list. Date: Enter the date fr the reprt. *ID T Print: Select the student ID (Student ID, State ID Number, Alternate Student Number, Scial Security Number r Nne) t print n the reprt when printing detail. Absence Levels: Select the absence levels (tardy, half day) t include in the reprt. Include Absence Nte: Check t include ntes that have been entered n the student s daily absence recrd. Include Unlisted Infrmatin: Check t include the phne r address infrmatin f the student even if it has been marked as unlisted. Guardian Infrmatin: Check t include guardian infrmatin n the reprt including name, relatinship and phne number. Mnthly Attendance Reprt The Mnthly Attendance reprt is a grid style listing f students including enrllment cdes and attendance recrds. Summary als includes ttals and percentages by day and race cde. Required fields are indicated with an asterisk (*). Title: Enter a unique title fr the reprt. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 33

34 Academic Sessin: Select the academic sessin fr which t print. The academic sessin that was selected at the time f lgin will be selected by default. Student Filter (Include/Exclude): If desired, select a filter f students t include in and/r exclude frm the reprt. *Absences Reasns: Select Excused t autmatically select all the excused reasn cdes frm the list belw. Select Unexcused t nly select all f the unexcused reasns frm the list belw. Alternately, the user may individually check the absence reasn cdes t include in the absence reasn list. *Mnth: Select the mnth t print. Mnths must be created under Schl/District Schl. Search fr and select t View a mnth. Click the Acad Sessin tab. Click t View a sessin. Click the Attendance Mnth link under the Manage menu n the left. *Reprt Type: Select t print a Summary, Detail r Bth. Order: Select t rder the reprt by Last Name, Grade Level r Hmerm. Shw Lcal Reasn Cde: Select t print the absence reasn Cde. If nt checked, the absence reasn State Cde will print. Include Tardies: Check t include tardy infrmatin n the reprt in additin t daily absences. Perfect Attendance List The Perfect Attendance List is a reprt f students withut daily absence recrds (Tardy, Half Day r All Day) fr a specified date range. Optins include the ability t include unlisted phne numbers and addresses as well as student phtgraphs and t ignre tardies. Student Filter: T generate the reprt fr a select grup f students, select the filter frm the available list. Start/End Date: Enter the start and end date fr the reprt. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 34

35 Ignre The Fllwing Absence Reasns: Select Excused t autmatically select all the excused reasn cdes frm the list belw. Select Unexcused t nly select all f the unexcused reasns frm the list belw. Alternately, the user may individually check the absence reasn cdes t ignre in the absence reasn list. *Order By: Select the rder fr the reprt Grade Level, Hmerm, Student Display Name r Student Number. Display Unlisted Infrmatin: Check t include the phne r address infrmatin f the student even if it has been marked as unlisted. Display Student Phtgraph: Check t include the student s phtgraph n the reprt if n file. Ignre Tardies: Check t ignre daily tardies when calculating perfect attendance. Include Daily Attendance: Check t check student s daily absences t determine if the student has perfect attendance. Include Perid Attendance: Check t check student s perid absences t determine if the student has perfect attendance. Include Check In/Check-Out: Check t check student s check in/ut absences t determine if the student has perfect attendance. Perid Absence List The Perid Absence List is a reprt f students and their perid absence recrds fr a specified date range. Student Filter: T generate the reprt fr a select grup f students, select the filter frm the available list. ID t Print: Select t print the Student ID, State Student ID, Alternate Student ID, Scial Security Number r Nne. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 35

36 Order By: Determines the rder in which students will be displayed. Select Student Display Name, Student Grade Level, Student Hmerm, Teacher, Curse r Sectin. *Absences Reasns: Select Excused t autmatically select all the excused reasn cdes frm the list belw. Select Unexcused t nly select all f the unexcused reasns frm the list belw. Alternately, the user may individually check the absence reasn cdes t include in the absence reasn list. Start/End Date: Enter the start and end date fr the reprt. Include Only Students with Perid: Only students with perid absences matching the selectin here will be included n the reprt. Perids: Select a specific perid t include n the reprt r all perids. Absences: Select Equal T, Greater Than r Equal T >=, r Less Than r Equal T <= and enter the number f perid absences. Tardies: Select Equal T, Greater Than r Equal T >=, r Less Than r Equal T <= and enter the number f perid tardies. Where: Select t include students where Absence/Tardy value is met by the sum ttal fr all perids r Absence/Tardy value is met by any perid. Tardies: Check t include tardies n the reprt. Ttals Only: Check t print nly ttals instead f individual perid detail. Days Met: Check t include details regarding day met (A Day, B Day). Student Schedule: Check t print the student s schedule n the reprt. Unlisted Infrmatin: Check t include the phne r address infrmatin f the student even if it has been marked as unlisted. Student Phtgraph: Check t include the student s phtgraph n the reprt if n file. Withdrawn Students: Select t include currently withdrawn students. Unpsted Attendance Reprt Unpsted Attendance is a reprt f teachers wh have nt yet psted attendance fr the selected date and perid. Optins include the ability t print the psted attendance infrmatin. Date: Enter the date t be checked fr unpsted attendance. Perid: Select the perid t be checked fr unpsted attendance. Psted Attendance: Check t include psted attendance detail. Quick Reference Guide Chalkable_ InfrmatinNOW Attendance 36