NEW YORK STATE BOARD OF ELECTIONS

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Nicholas Gibson
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1 HAVA COMPLIANCE UPDATE Activities & Prgress fr the Week f 9/5/08 9/11/08 Fllwing is a detailed reprt cncerning the previus week s prgress in implementing the terms f the Curt s Orders. Overall Cmpliance Status Summary PLAN A Overall, activities and prgress tward HAVA cmpliance are in jepardy per the prject timeline fr Plan A. Cntracting with Vting System Vendrs Status f tasks in this categry: n schedule Nthing new t reprt in this categry this week. Testing, Certificatin, and Selectin f Vting Systems & Devices Status f tasks in this categry: in jepardy and behind schedule Weekly status meetings were held with SysTest Labs and NYSTEC t review prgress with regard t Plan A. Overall prgress f testing by SysTest: Initial test pass f functinal testing cntinued fr bth vendrs this week. At the request f SBOE, SysTest is preparing an updated cst estimate fr the Plan A/Lt I test effrt. PCA Dcumentatin Reviews f discrepancy fixes cntinued this week. PCA Surce Cde Review and Augmented Surce Cde Reviews f discrepancy fixes cntinued fr bth vendrs. Bth vendrs cntinue t carry a high number f pen discrepancies, which creates a timeline risk. Raw utput frm the augmented surce cde review tls has been prvided t NYSTEC fr review via the SharePint prtal. Fur test cases have been upladed t the SharePint prtal fr review by NYSTEC. Remaining test cases will be prvided, Page 1 f 6

2 alng with updated versins f test cases, as mdificatins are made. Status f Sequia/Dminin testing: The initial pass f functinal testing is in prgress, with test cases being executed in parallel. Prgress tward percentage cmplete des nt appear t have increased, due t new discrepancies being discvered, incmplete dcumentatin, and/r the flw f dcumentatin, cmmunicating with the vendr t assist in reslutin f the discrepancies, update the test cases, and/r incrprate additinal test steps that are nt identified in the vendr dcumentatin, then incrprating this infrmatin int the test electin. SysTest reprted that, thrughut the week, all f the test teams have experienced shw-stpper prblems, such as Audi Studi nt wrking. This has delayed testing, while the vendr diagnses the prblem and identifies a reslutin. Sme f the issues are due t a fault in the vendr s dcumentatin, resulting in a dcumentatin discrepancy. Others have been functinal issues. Such delays are reprted as impacting the frward mmentum f functinal testing, and impacting the verall testing schedule. Again this week, SysTest identified as a risk the cumulative delays in creating the electin definitin. The ballt layut cntinues t impact the estimated time schedules. This is week 6 f the estimated 8 week initial test pass, and SysTest still is unable t create the ballt definitin t print test ballts, primarily due t incmplete dcumentatin. They indicate that they are nly 30% thrugh the initial test pass at this time. The ITA again stated that they cntinue t experience intermittent applicatin wrkstatin crashes n the test systems. This causes delays, as the applicatin must be restarted r the system has t be re-bted. This prblem is als identified as a risk, as the crashes are intermittent and cannt be recreated n demand. Page 2 f 6

3 The ITA is als waiting fr the vendr t prvide a detailed readiness test, as required by the VVSG. Status f ES&S testing: SysTest states that delays are impacting the estimated time schedules, nting that it is week 7 f the estimated 8 week initial test pass, and SysTest is still unable t vte and tabulate test electins, mstly due t incmplete dcumentatin. This delay, alng with ther issues and discrepancies, will extend the initial test pass beynd the riginal estimate f 8 weeks. SysTest has again this week identified the pen discrepancies fr this vendr as a schedule risk: 288 pen dcumentatin discrepancies; 164 pen functinal discrepancies; and, 3 pen surce cde discrepancies. Additinal discrepancies are being discvered during functinal testing, further endangering the testing schedule. SysTest is waiting fr the vendr t prvide a detailed readiness test as required by the VVSG. In respnse t a security defect, the vendr is planning t deliver a new security prfile and implement it as part f the regressin test phase. SysTest reprts that this will impact the test schedule and cst, as the testing f new functinality was nt anticipated in this test phase. The change is an external encrypted hard drive that the applicatin and all data will be stred n. This is t satisfy the requirement t encrypt data n the server. SysTest identifies this issue as a schedule risk. The vendr needs t prvide additinal infrmatin t SBOE and SysTest cncerning this cnfiguratin change. When cmplete infrmatin is prvided and a cmplete understanding f the change exists, SysTest will assess the verall impact t the test schedule, and can then determine cst, as well. Weekly cnference call meetings between NYSTEC and SysTest cntinue relative t the testing effrt. Current fcus is n surce cde testing fllwing the requirements f the Master Test Plan and the Requirements Matrix. NYSTEC als cntinues t participate in weekly SysTest/vendr cnference calls t discuss discrepancy reprts and varius testing issues. Delivery and Implementatin f Vting Systems & Devices Page 3 f 6

4 Status f tasks in this categry: n schedule Nthing new t reprt in this categry this week. Page 4 f 6

5 Overall Cmpliance Status Summary PLAN B Overall, activities and prgress tward HAVA cmpliance are n schedule per the prject timeline fr Plan B. Cntracting with Vting System Vendrs Status f tasks in this categry: n schedule Testing, Certificatin, and Selectin f Vting Systems & Devices Status f tasks in this categry: n schedule Nthing new t reprt in this categry this week. Delivery and Implementatin f Vting Systems & Devices Status f tasks in this categry: cmplete except fr Nassau Cunty Statewide implementatin f the Plan Of Cmpliance incrprated in the Curt s January 16, 2006 Supplemental Remedial Order went well, with the exceptin f Warren and Chautauqua Cunties which did nt participate in the BMD rll ut and had n BMDs functining in vilatin f nt nly the Plan f Cmpliance but als State Law as embdied in Chapter 506 f the Laws f The mater will be discussed at the State Bard Meeting f September 15, Page 5 f 6

6 HAVA COMPLAINT PROCESS McFeeley HAVA Cmplaint The meeting referenced in previus Status Reprts between IT/management staff frm the State Bard and the New Yrk City Bard has nt as yet been held r scheduled as New Yrk City persnnel require the authrizatin f the City Bard fr such a meeting. It was ur understanding that the Executive Directr was ging t request that the meeting be allwed t take place at this week s NYC Bard meeting, but as f this date, we have nt heard back frm the city. NYC HAVA Cmplaint Enfrcement Cunsel issued a Ntice f Acceptance f Cmplaint. Page 6 f 6

PROCEDURAL SAFEGUARDS NOTICE PARENTAL RIGHTS FOR PRIVATE SCHOOL SPECIAL EDUCATION STUDENTS

PROCEDURAL SAFEGUARDS NOTICE PARENTAL RIGHTS FOR PRIVATE SCHOOL SPECIAL EDUCATION STUDENTS INTRODUCTION This ntice prvides an verview f the parental special educatin rights, smetimes called prcedural safeguards