Conference sponsorship proposal. Third European Conference for the Barcode of Life. (17-20 September 2012) ecbol3.myspecies.info

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1 Conference sponsorship proposal Third European Conference for the Barcode of Life (17-20 September 2012) ecbol3.myspecies.info Invitation to Sponsors The European Consortium for the Barcode of Life (ECBOL), the Royal Belgian Institute of Natural Sciences (RBINS) and the Royal Museum for Central Africa (RMCA) cordially invite you to participate in ECBOL3. In making a commitment to become a sponsor, your company will be assured high profile exposure at this conference. Please take a few moments to read our proposal. If you require further information about sponsoring, please contact Dr. Zoltan T. Nagy at the Royal Belgian Institute of Natural Sciences on or ztnagy@naturalsciences.be. To secure your place at the Conference, simply choose the sponsorship option that best suits you, and contact us. The organization team of ECBOL3

Event Details When: 17 20 September 2012 Where: Royal Flemish Academy of Belgium for Sciences and the Arts, Brussels (main conference venue); Royal Belgian Institute of Natural Sciences, Brussels

2 Event Details When: September 2012 Where: Royal Flemish Academy of Belgium for Sciences and the Arts, Brussels (main conference venue); Royal Belgian Institute of Natural Sciences, Brussels (icebreaker); Royal Museum for Central Africa, Tervuren (conference dinner) Conference Theme DNA barcoding uses a short, standardized genetic marker in an organism s DNA to identify it as belonging to a given species. The conference is a bi-annual meeting of scientists involved in any aspect of DNA barcoding. This is the third European Conference on the Barcode of Life. The two previous conferences were held at Leiden (The Netherlands) and Braga (Portugal). The theme of the current meeting is 'Barcoding of Organisms of Policy Concern'. The conference contributions will be organized into five sessions, viz. 1) Human and Animal Health, 2) Agriculture and Forestry, 3) Legal Aspects of DNA Barcoding, 4) Conservation, and 5) Invasive Species but the conference is open to all contributions related to DNA barcoding in a wide sense. The conference is also a contact forum for young and early-career scientists. Besides, the conference will host a Network of European Leading Laboratories (NELL) meeting that is currently running pipelines dedicated to DNA barcoding.

3 Conference Format The three-and-a-half day conference will have the following features: Five invited plenary lectures Five sessions with oral presentations Poster reception Networking meetings (e.g. NELL: Network of European Leading Laboratories; GBOL: German Barcode of Life initiative; ViBRANT: EU e-infrastructure project Virtual Biodiversity Research and Access Network for Taxonomy ) Icebreaker and Conference dinner Exhibition booths (depending on interest from potential exhibitors) Who will attend? The conference is relevant to: Researchers working in DNA barcoding in the widest sense Government agencies (the theme of the conference is 'Barcoding of Organisms of Policy Concern ) Manufacturers of DNA laboratory equipment and consumables Software developers and distributors for analysis of DNA barcode data Expected Number of Participants Based on both previous conferences, we are expecting over 200 attendees mainly from Europe, and partly from all over the world. The conference will be promoted through websites, newspapers, and extensive lists. Sponsorship benefits The conference will be promoted to key players in DNA barcoding worldwide through newsletters, websites, brochures, and publicity, ensuring wide exposure for sponsors and their identification with DNA barcoding and related research. Your brand will also receive extensive exposure on conference material, banners and in the satchel.

4 Networking with Conference Speakers Expert speakers of the conference will share their views and insights on the conference topics. Their presence will be valuable to sponsors who wish to interact with them. Your representatives can network with key conference delegates to update their knowledge and understanding of your organization and services. Strengthening your Corporate Image Through the conference, your company will be projected as an important player and leader committed to activities that benefit the DNA barcoding community. The conference can also directly support your organization s marketing efforts by offering brand positioning, and image association. All sponsors are promoted prior to and at the event as well as in the conference materials, dependant upon the level of sponsorship agreed. PLATINUM SPONSOR EUR 5,000 Exclusive: only one Platinum Sponsorship is available Naming a session or reception (poster reception or icebreaker) after the sponsor Alternatively: student grants are exclusively named after the sponsor Prominent display of company logo in presentation rooms Company logo included in the abstract book in the front/end covers Space for a booth of the company during the whole meeting (including the NELL meeting) 4 complimentary full registrations which includes attendance at all conference sessions, the icebreaker and conference dinner Acknowledgement of Platinum Sponsorship on all promotional material Specific requests might be accommodated (upon further agreement)

5 GOLD SPONSOR EUR 3,000 Naming a session or reception (poster reception or icebreaker) after the sponsor, selection depends on the choice of the Platinum sponsor Alternatively: student grants are named after the sponsor Prominent display of company logo in presentation rooms Company logo included in the abstract book Space for a booth of the company during the whole meeting (including the NELL meeting) 2 complimentary full registrations which includes attendance at all conference sessions, the icebreaker and conference dinner Acknowledgement of Gold Sponsorship on all promotional material SILVER SPONSOR EUR 2,000 Display of company logo in presentation rooms Company logo included in the abstract book 1 complimentary full registration which includes attendance at all conference sessions, the icebreaker and conference dinner Acknowledgement of Silver Sponsorship on all promotional material BRONZE SPONSOR EUR 1,000 Acknowledgement of Bronze Sponsorship on all promotional material Please note: The production of banners and any promotional material is the responsibility of the sponsor.

6 How to Book and Details of Payment Deadlines In order to confirm your sponsorship, we will require fifty percent (50%) deposit payment to be paid by1 June The balance payment will be required by 1 August Wire transfer to: Royal Museum for Central Africa (Leuvensesteenweg 13, B-3080 Tervuren, Belgium) Bank: BNP-PARIBAS FORTIS IBAN: BE BIC: GEBABEBB Further Information Dr. Zoltan T. Nagy Royal Belgian Institute of Natural Sciences Telephone: ztnagy@naturalsciences.be

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