CalACT 2013 Spring Conference & EXPO. Exhibitor & Sponsorship Registration

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1 CalACT 2013 Spring Conference & EXPO Exhibitor & Sponsorship Registration Lake Tahoe May 14-17, 2013

2 Exhibitor Information Registration To register please visit before April 14 to receive early bird rates or mail in your completed registration form in this brochure. Accommodations The Conference Hotel is the Ritz Carlton Hotel, Ritz-Carlton Highlands Court, Truckee, CA, Single room rates are $ per night if reserved before April 11, Reservations received after Thursday, April 11, 2013 will be provided on a space available basis at prevailing hotel rates. Reservations must be guaranteed by credit card or advance deposit and received 30 business days prior to arrival. Individual reservations will automatically be billed for one night unless canceled 24 hours prior to arrival. To make your reservation please call and tell them you are with the CalACT Conference. Exhibitor Schedule Exhibitor Set Up Wednesday, May 15, :30 pm 5:45 pm EXPO Reception Wednesday, May 15, :00 pm Bus Show Luncheon Thursday, May 16, :30 am EXPO Main Event: Thursday, May 16, :00 pm 6:00 p.m. Evening Event: Thursday, May 16, :30 pm 11 pm Exhibit Tear Down: Thursday, May 16, :15 pm 10:00 pm To register please visit after February 1, 2013 or mail in your completed registration form in this brochure. Conference Schedule Tuesday, May 14, :00 am CalACT Board Meeting 9:00 am Pre-Conference Session 1:00 pm Golf Outing 1:00 p.m. Bike Trip 1:00 p.m. RTAP Committee Meeting 3:00 pm Registration Opens 3:00 pm CalACT Committee Meetings 5:00 pm Welcome Reception Wednesday, May 15, :45 am Continental Breakfast 8:30 am Opening General Session 9:30 am Plenary Session 10:45 am Breakout Sessions 12:05 pm Awards Luncheon 1:30 pm Breakout Sessions 3:30 pm Breakout Sessions 6:00 pm EXPO Reception Thursday, May 16, :00 am Continental Breakfast 8:30 am Registration Open 8:00 am Breakout Sessions 9:45 am Breakout Sessions 11:30 am Bus Show Luncheon 1:30 pm Breakout Sessions 3:00 pm EXPO 6:30 pm Evening Event Friday, May 17, :30 am Breakfast Buffet 9:00 am Breakfast Buffet & Plenary Session 11:00 am Breakout Sessions 12:30 pm Conclusion of Spring Conference

EXPO Layout 501 502 503 504 505 506 507 508 509 510 511 401 402 403 404 405 406 407 408 409 410 411 412 301 302 303 304 305 306 307 308 309 310 311 312 201 202 203 204 205 206 207 208 209 103 104 105

3 EXPO Layout Reasons to Sponsor and Exhibit Priority Placement for Exhibit Space - CalACT Members receive priority placement for booth displays on a first come, first serve basis. Exposure All sponsors will receive recognition for their support through signage and will be included in the meeting program. In addition, sponsorships will be announced during the Conference and EXPO, and further acknowledged in the post-conference issue of CalACTION, our newsletter and on the CalACT website. To be listed in the Final Agenda, your sponsorship payment must be received by March 19, 2011 in the CalACT office. Market your Products You will have the opportunity to discuss your products and services directly with the organizational decision makers. Complimentary Registration Most Sponsorships and Exhibitor opportunities include a complimentary registration. Affordable Meetings Members are aware that sponsorships help defray meeting costs and provide affordable meetings to industry leaders. Memorable Event Snack breaks, product giveaways with your company logo, mini-message breaks and prize drawings are just a few ideas to add spice to the meeting and draw attention to your organization while creating a memorable event for attendees. Participation Flexibility CalACT offers Event Sponsorships, Joint Sponsorships and many different levels of General Sponsorships, all providing enhanced exposure for your products and services. Let us know what you want to accomplish and we will make every effort to accommodate! Please see the next page for a variety of Sponsorship opportunities. Promote Networking Sponsorship dollars help CalACT host a variety of different networking events depending on the meeting locale. Participant Contact Information All Sponsors & Exhibitors will receive participant contact information to use for follow-up marketing opportunities. Recognition Registered Sponsors and Exhibitors will be announced in weekly updates that go out to over 3500 individuals.

4 Exhibitor Fees EXPO vendors will have an exclusive time during the conference for the Trade Show. On Wednesday, May 15, 2013 at 6 00 p.m. the trade show will open with a reception in the EXPO area and on Thursday, May 16th conference sessions will end at 3:00 pm and the EXPO will open for all attendees. Space is limited to only 53 booths so please sign up soon. Registration with Exhibit Table Member rate Non-member rate (Six-Foot skirted table, chairs, and electricity) $1000 $1,800 Includes registration for one person Each additional person from same company $330 $500 Additional bus spaces are below Registration with Indoor Space & $1500 $2200 One Vehicle Includes registration for one person Registration with Additional Vehicle Spaces Vehicle space for a second & each $500 $1,100 Additional vehicle Each additional person from same company $330 $500 Every Vendor must donate a $50 gift card or add $50 and CalACT will purchase a gift card for the vendor to give away at the end of the EXPO. Golf Outing at Old Greenwood Golf Course The Golf Outing is on Tuesday, May 14, 2013 with registration at 12:00 p.m. and tee off at 1:00 p.m. The cost is $115 per person. Conference Registration Only (no display) see Conference registration brochure for registrations received after April 1, First person $360 member $500 non-member Each additional person from the same company $330 member $500 non-member Become a Member and Save! Receive the member rate by joining CalACT with your exhibitor registration for a savings of $700 or more. You can sign up for membership at or call us at Payments! Mail payments to CalACT at 1010 Hurley Way, Suite 140, Sacramento, CA or pay on-line at or fax registration form to For questions call

5 Sponsorship Opportunities Increase your visibility by becoming a sponsor for the Spring Conference & EXPO. All sponsors receive: Listing on Supplier Thank You Sign Listing in conference program Thank you in CalACTION newsletter and on the CalACT website before and after the conference Electronic list of participants prior to conference Give Away Sponsorship ($4250) One Exhibitor Space Two Free Conference Registrations Name on Give Away Item Lanyard or Name Badge Sponsorship($650) at break Tuesday, Wednesday & Thursday Break Sponsorships ($600) at break Wednesday Awards Lunch Sponsorship ($3500) Three complimentary registrations Opportunity to provide a brief welcome during lunch Wednesday& Thursday Continental Breakfast Sponsorships ($1000) One free registration Evening Event: ( $7500) Three complimentary registrations to the Conference One Free Display Booth at EXPO or three registrations Opportunity to welcome guests at the dinner Thank you during dinner from podium Thursday Bus Show Luncheon ($3500) Two bus spaces for Bus Show Thank you during Reception from the podium Opportunity to Welcome attendees to the Luncheon Premium Bus Display ($3000) Two premium bus spaces at front of hotel on Wednesday & Thursday (all day) Thank you during Opening Session Wednesday Night EXPO Reception ($5000) One Exhibitor Space Three Free Conference Registrations Thank you during Reception from the podium Opportunity to Welcome attendees to the EXPO EXPO Passport Grand Prize ($500 per vendor for 4 vendors only) Thank you during EXPO from the podium at EXPO Names on EXPO Card Friday Morning Breakfast Buffet ($3000) Two complimentary registrations Opportunity to Welcome attendees to Breakfast Thank you during Reception from the podium Hospitality Suite ($3500) - Three complimentary registrations Hospitality Suite for Tuesday and Wednesday evening* *Does not include cost of food and beverages 5

6 2013 CalACT Spring Conference & EXPO Please include credit card payment with your registration and fax to If paying by check, make checks payable to CalACT and mail in with your registration to: CalACT 1010 Hurley Way, Suite 140, Sacramento, CA or register on our website at Name Title Organization Address City State Zip Phone Fax If you or your guest have a disability and require assistance or require vegetarian meals or have special dietary needs, please contact CalACT at Exhibit Fees Member Non-Member A. Indoor Exhibit Space Only $1000 $1800 B. Booth & Outdoor Display $1500 $2200 C. Additional Person $330 $500 D. Additional Vehicles $500 $1100 By April 1 After April 1 Registration Fee Full Conference Day Rate Full Conference Day Rate Members First Person $360 $200 $400 $225 Each Additional Person $330 $200 $370 $225 Non-Members $500 $250 $550 $300 Guest Meals (per person) $175 $75 Please circle day's) attending: Tuesday, Wednesday, Thursday & Friday Number of Registrations Number of Vehicles Registration Subtotal $ Guest Name for Meals Guest Meal Subtotal $ Please circle type of exhibitor registration from above: A B C D Special Event total $ Sponsorship Sponsorship Total $ Gift Card-$50 Gift Card-$50 $ Golf Outing-No of Golfers Golf -$115 pp $ Booth Selection Please select the top three desired booths and list companies you do not want to placed next to. Card type (Circle one): Master Card Visa AMEX 6 Card # Zip Code (billing zip code for cardholder) Exp. Date / Security Code Name as it appears on card: Billing Address:

7 Additional Conference Registrations Name Title Organization Address City State Zip Phone Fax Name Title Organization Address City State Zip Phone Fax Name Title Organization Address City State Zip Phone Fax Company Administrative Contact This person will not receive a badge or be admitted into the Conference Events. Name Title Organization Address City State Zip Phone Fax 7

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CalACT 2015 Spring Conference & EXPO. Exhibitor & Sponsorship Registration. Tenaya Lodge Yosemite, CA April 14 16, 2015

CalACT 2015 Spring Conference & EXPO Exhibitor & Sponsorship Registration Tenaya Lodge Yosemite, CA April 14 16, 2015 Exhibitor Information Registration To register please visit www.calact.org before March