No Minutes of EHT AGM, Exeter 21/05/2016 Action points Trustee

Transcription

1 No Minutes of EHT AGM, Exeter 21/05/2016 Action points Trustee 1 Start time: 19:49 Present Manish M Gandhi (MG), Prem Sivlal (PS), Ash Kotecha(AK) Kashyap Patel (KP), Manoj Chitnavis (MC), Rajen Chowtee(RC), Shivam Y Joshi (SJ), Vipul Mandalia (VM), Bibhu Mahapatra (BM), Ruchi Rana, Kamlakar Chitnavis (KC) Apologies Trustee: Indra Sivlal Members: Mr and Mrs Elson, Mr Jaiprakash, Mr & Mrs. R Nathwani Mrs. N Johnson 2 Approval of minutes of the last AGM Amendment Ian Johnson appointed as company secretary. Proposed by Alok Rana Seconded by KC Amend records KP 3 Annual report of activities PS updated the AGM of the yearly activity of the EHT: KP 4 5 Mr. Chairman here is the Annual Reports of Activities of June 2015 to May The EHT charity is constituted as a Company Limited by guarantee, and is therefore governed by a Memorandum of Association. The charities objective and its principal activity is the Advancement of the Hindu Religion. Throughout the year the charity held regular prayer gatherings and was involved in a number of Hindu festivals and local social events. a In June The Respect festival. We also have had other specially adapted stalls at The Heavitree Pleasure Park St. Thomas Park Exeter Food Belmont Park. Apart from the parks we also staged a number of Hindu festivals Holy Navratri Diwali We also have an ongoing monthly gathering on last Saturday of month which is well supported. It will be nice to see that this monthly gathering is always sponsored. Discuss membership duration Trustees Hinduism is a religion which makes us believe rather than follow. We pass on this belief and knowledge to our younger generation.

2 b In conclusion I would like to thank everyone junior to senior for all the help, advice and partcapitation in all the activities no matter how big or small undertaken by The Exeter Hindu Temple Project. Question from floor Mr Keki suggests that we should set up a date for temple to made. Dr A suggests review of the membership fees. MMG welcomes Mr Jha and Bharat Shrestha of Plymouth. Resolutions Proposal to change Membership fees - MC explained the discussions regarding the membership structure. Members will get discount rate for events by EHT. Suggested annual membership fees in GBP Family (partners and children under the age of 18) - 40, Independent 20 and students 5. Membership currently runs from January to December. MC suggests membership duration to begin the start of the financial year. Bashi queried reasons behind increase of the fees detail discussion about trying to cover the meeting costs and make it cost neutral. AK clarified that no one has to a member to attend the meetings. Dr N Gandhi supported the increase in the fees to help gather funds for the EHT project. Voting done with show of hands and judged by MG motion carried and accepted (1 abstinence and no against) Proposed by Fran Seconded by Mr James Proposal to change parts of the Changes to the Articles of the Association To now read quorum for the meeting of the trustees is at least 50% of the existing trustee membership. Proposed by James Seconded by Ian Johnson 8.3 Type of object and amend to objective of the charity. Proposed by Ian Johnson Seconded by Alok Rana 8.4 To now read The form and the procedure for applying for Membership is by completion of the membership application forms and payment of the appropriate fees.

3 6 7 Proposed by Ian Johnson Seconded by Keki Addition To facilitate the record keeping by trustees encrypted online storage Drive will be used to upload on the documents from April Seconded by Dhiraj 9.10(1) - To now read members may also from time to time confer on any individual (with his/her consent) the honorary title of Patron, President or Vice-President of the Charity; and will be reviewed on a five yearly basis, as per current UK charity guidelines. KP 8 Seconded by Dhiraj To now have only two points and third point to be deleted. Second Point to now read within seven days after being sent by post to that address. Proposed by Deepak Sachdeva Seconded by KC Accounts Accounts summary presented by RC. l report of activities Treasurer Report June /06/16 Current Account Balance Deposit Account Balance 29, Current account balance remains positive, with 2,000 transferred to the deposit account. Additional 3.36 in deposit account is interest received. Two functions held since last report, Heavitree Park ( ) held in May and Respect Festival ( ) held in June. Breakdown of events are detailed below:

4 Heavitree Park Stall - 30/05/16 INCOME Sales EXPENSES Desi Sweet Centre Wah Wah Mirch Makro Aldi Stores 9.52 Donation to Park NET PROFIT BANKED Respect Festival June 2016 INCOME Sales 11/06/ Sales 12/06/ EXPENSES Makro TRS NLB Makro Booker Bestway Desi Sweet centre Kular Groceries B&Q ERG Diesel NET PROFIT BANKED No cheques were issued since last trustee meeting. The objective still remains to increase income from various events and to increase sponsorship for monthly gatherings so as to cover costs of monthly meetings.

5 Proposed by KP Seconded by Deepak Sachdeva Re-appointment of the Auditors Gerald Kreditor and Co. London Seconded by SJ Chairman s statement MG updated AGM on a good year. PM Modi s London visit trip was fantastic; we developed cohesive committee, promoted education about Hinduism in schools and working towards a prospectus. MG thanked MC, RC, SJ, KC AK, RR, VM PS and IS for their help and support. PS thanked MG and VM for their work. Election of new Trustees Kashyap Patel Seconded by Jaya Chowtee Bibhu Mahapatra Proposed by Nimita Gandhi Seconded by Ian Johnson Deepak Sachdeva Proposed by Bashi Seconded by MC Vipul Mandalia Proposed by James Seconded by Ian Johnson Ruchi Rana Proposed by Jaya

6 Seconded by Manish Powari Co-opted trustees Hindu Society Presidents: Navin Nagesh and Suhruta Jasthi Asian Society President: Radhanjali Shukla Any other business - Manish Powari suggests communication with the wider community e.g. supporting homeless in the society to raise the profile of the EHT. Keki suggests approaching Asian origin millionaires in the UK for funding. Rev I Johnson handed over his resignation as company secretary. James and M Powari suggest reviewing word Hindu in the objective. RR suggest to have a take home message at the end every meeting. Mr Nathwani s letter read out by PS. Please accept my humble apology for not being present at the AGM. It is nice and assuring to see that our monthly meetings are growing larger. And attended by dedicated devotees all young and old. This is very positive, however we all have to be committed to our cause, for which I would invite about 40 family members to come forward and commit to contribute say or more regularly by standing order or direct debit and make it gift aided this will generate an income of around per month. Which can be utilised to pay for a rented premises and other expenses and once we have got the temple up and running we can then move on to second stage obtain funds from available sources. Meeting finishes 21:03

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