ICCA Meetings Management International Client/Supplier Business Workshop Florence, Italy, 4-6 April 2019

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1 International Congresss and Convention Association ICCA Meetings Management International Client/Supplier Business Workshop Florence, Italy, 4-6 April 2019 Intensive and focused business event A quick & effective way to meet with ICCA meetings management representatives to discuss future cooperation and to share knowledge and experience with your peers.

2 What is an ICCA Client / Supplier Business Workshop? An intensive and focused business networking event which brings together senior decision-makers of association meetings (clients) who are actively looking for destinations and local professional congress organisers, with representatives from ICCA meetings management members (suppliers). A maximum of 15 ICCA members each invite an accompanying client who is a decision maker or influencer of where their future association meeting will take place and through a series of one-on-one meetings they make initial contact with the sale representative, discuss their specific meeting requirements and learn the suitability of the destinations/local professional congress organisers in a way that would otherwise have been time consuming and would have involved a great deal of travel. The workshop programme also provides vital private time during the Client s Forum for client s to discuss relevant topics (suggested by themselves), share best practices and exchange knowledge and experiences. This is considered by many clients as a very important and valuable part of the programme and they very often keep in touch with one another after the workshop has taken place to share ideas and best practices.

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4 ICCA Members Geographic Breakdown What is ICCA? The global community and knowledge hub for the international association meetings industry ICCA - the International Congress and Convention Association - represents the world s leading suppliers in handling, transporting and accommodating international meetings and events, and now comprises 1,100 member companies and organisations in almost 100 countries worldwide. Since its establishment over 50 years ago, ICCA specialises in the international association meetings sector, offering unrivalled data, communication channels, and business development opportunities. ICCA members represent the top destinations worldwide, and the most experienced specialist suppliers. International meeting planners can rely on the ICCA network to find solutions for all their event objectives: venue selection; technical advice; assistance with delegate transportation; full convention planning or ad hoc services.

5 Why should an association executive attend? Find out what offers are available in the marketplace One of the most time efficient formats to meet with potential future partners (1½ days) Network in a relaxed and informal atmosphere and build long lasting relationships Network with other senior association executives, get your issues into the world agenda, share experiences and knowledge to improve your association meetings Receive detailed information about the members and senior association executives who you will meet with in the form of a workbook Association Executives are fully hosted so it costs nothing, only your time! Discover new potential meeting suppliers in different regions of the world! Identify and start to build long-terms relationships with meeting suppliers which can genuinely cope with your events! Share expertise and build relationships with other association executives who face the same challenges of running meetings! Highlight your concerns and challenges with some of the most influential opinion shapers amongst your peers!

6 Quotes from association executives who have attended previous Workshops I have personally gained so much and have also managed to get 2 good proposals for our upcoming annual conference. Cathy Persidis, Senior Conference Manager, Drug Information Association -DIA- A wealth of information was provided by the Suppliers and the benefits of teaming up at an early stage of any professional event organisation became very clear. Also, the open exchange of experiences, ranging from venues and cities to financial aspects, among Clients was very enriching and many of us will be open to also exchange such information after the ICCA Workshop! Prof. J.M.C. (Arjan) Mol, Vice-President, European Federation of Corrosion -EFC- ICCA High Quality Network Meeting to improve your society meetings Dr. Ton van Boxtel, CEO, World Congress on Vascular Access -WoCoVA- And what does it cost? It costs nothing; only your time! But we know this is your most valuable resource. We guarantee it will be a worthwhile investment!

7 Preliminary Programme Thursday 4 April 2019 Arrival of guests & check-in at the Hotel Albani Start of the workshop programme Client Introductaion to ICCA at the Hotel Albani Welcome buffet lunch (light lunch) Guided transfer to Santa Croce Area Educational Activity Return to the Hotel Albani Free time Networking dinner in Palazzo Vecchio. Private guided tour in Palazzo Vecchio followed by dinner in Sala d Arme Friday 5 April Breakfast at the Hotel Albani Members set up workshop tables at Fortezza da Basso Tour of Palazzo dei Congressi (clients only) Workshop discussion sessions including regular coffee breaks & lunch at Fortezza da Basso Clients Forum/debriefing session Members debriefing session Walking tours of Fortezza Walls Free time Farewell dinner at the B-Roof of the Grand Hotel Balioni Saturday 6 April 2019 Breakfast at the selected hotel Hotel Albani Departure/Optional city tour for those who choose to stay

8 More information ICCA Contact If you are a decision maker or influencer with regard to where your international association conference takes place in the future and would like to participate in this exclusive Workshop please contact Claire Jackson (ICCA H.O.) for more information at Claire.j@iccaworld.org Claire Jackson, Manager Association Relations ICCA Head Office Alpha Tower, De Entrée BH Amsterdam The Netherlands Phone: Claire.j@iccaworld.org Website: