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1 CIH LONDON MINUTES of REGIONAL BOARD MEETING Date: Tuesday 6 th August 2013 Time: 6.00pm prompt Refreshments from 5.30pm Venue; Office 7 th Floor, 236, Gray s Inn Road London WC1X 8HB We are an elected voluntary Regional Board, representing CIH London, raising awareness of the Capital s housing issues and policies by providing events and networking opportunities to our members PRESENT: Lynda Hance () (Chair) Jan Taranczuk (JT) Ken Morgan (KM) Vernon Simpson (VS) Alison Hayward (AH) Ronald Albert (RAlb) Michelle Chivunga (MC) Co-opted Alan Baldwin (AB) - Observer Kene Ibezi (KE) - Observer Suzannah Taylor (ST) Nazima Sehir (NS) Lizzy Hameed (LiH) Michael Baldwin (MB) Nikeel Hussain (NH) Catherine Attenborough (CA) Co-opted Elliot Juliano-Ruse (EJR) - Observer Robin Ward (RW) CIH / Minutes Agenda Report Action 1-Apologies for Martyn Kingsford / Richard Ashaye / Absence The Board offered its condolences to Richard for 2-Approval of Minutes from Meeting held on Tuesday 2 nd July Matters arising from the meeting on the recent loss of his father The Minutes were agreed as a true record of the meeting held on Tuesday 2 nd July 2013 Noted / Updated see below Tuesday 6 th August 2013 Influence with us: Page 1
2 Tuesday 2 nd July 2013 Ref: Meeting Topic Date 12/03/13 Additional microphones 09/04/13 Chief Officers Lunches: Quotation from ROSL for sponsors 07/05/13 Invitation to Jill Allcoat to update LRB on Regional membership targets 02/07/13 Chair to meet with Michelle Chivunga 04/06/13 Response to Regional Resources Review letter from Chief Executive 02/07/13 Various actions for Scheduled events 02/07/13 Additional column to Feedback form Action By Maheet Taylor RW ALL As indicated /AH Outcome Noted that there are some more microphones from original purchase. MT to be asked to try and link them in Prospective sponsors have withdrawn. to research replacement RW has spoken with JA Paper tabled AH to liaise with JA MC has agreed to join Board as Policy Lead. proposed that MC be co-opted Agreed unanimously Not yet No responses received will draft from meeting Minutes Covered later in this meeting / AH to discuss & clarify Red = Outstanding Green = Completed Tuesday 6 th August 2013 Influence with us: Page 2
3 4/5- Announcements/Chair s Report Noted that RW had now prepared 5 personalised Member Get Member forms for each Board member Paper tabled outlining some results from the Annual Member Survey a)-jt explained that this was a summary of returns from members from a recent survey. b)-noted that the total returns (859 from a membership of approx.: 23000) represented a very low percentage this is not clear from the paper. c)- A query was also raised relating to the reported attendance at Regional events confusion could possibly be caused with events held in London. d)-these aspects raised concerns as to how the research is undertaken / results recorded 2 main areas were (i) Low percentage of returns & (ii) How many members actually open ALL the s they receive from CIH both central & regions. e) the item re: whether members would recommend CIH, was not understood. f)-the Board suggested the inclusion of additional pi charts to clarify and assist in understanding the findings. g)- OVERALL it was considered unclear what the purpose of the paper was, or what the Board were expected to do with it. Agreed: would discuss with Judy Waugh (CIH / Director of Membership & Education)- including the background to the survey and any changes from previous surveys. Policy Update: Sarah Davis s paper that formed the basis for the Policy discussion at the July meeting was tabled. Richard Docker (CIH/Company Secretary) has asked that the Board consider / agree the succession policy covering the rolling election plan. /JT will discuss. Noted that CIH/Central would like the rolling policy to commence from 2014 but the Board consider that 2015 is a better choice but with elections for the 2 posts which are currently vacant taking place at the 2014 AGM. RD is considering this and also the possibility of introducing postal voting with no impact on the London /JT Tuesday 6 th August 2013 Influence with us: Page 3
4 Board s budget. 6-Education Discussion AH explained that it was difficult to make firm plans at this stage as Course Directors do not know the situation with their students until the September term starts. She added that her comments at the July meeting concerning careers in housing (Professional Mapping) were still appropriate and that she would be following the development of this initiative. CIH Education department are keeping the situation under review given that many students have to pay for themselves. The next Education Report/Discussion is scheduled for the October meeting. A number of specific queries /suggestions were raised in respect of London Students including: How many of the Students are doing Distance Learning? AH has targeted these in the past for networking events. DL students find this very useful & helpful. Specific Moodle for DL students which could carry advertisements for student events. AH will try to obtain contact details for DL staff AH will take up these matters with DL staff at Coventry and will also contact Jill Allcoat (CIH /Membership Development Manager) to discuss her thoughts covered in the from RW 7- CPD explained that the Board had been asked to consider and comment upon the existing CPD scheme & process. She gave a brief Presentation which outlined the present arrangements and there followed a discussion led by AH. The overall impression from the discussion was of a lack of information / detail for the current setup. Specific comments were made including: The individual specimen sheets did not appear to be up to date and also indicated that several past years were still being processed Board members who had attempted to attempted to update their records found it technically difficult and stated that guidance was lacking on how to enter information (&/or who should enter it) There seemed to be no system of AH AH AH Tuesday 6 th August 2013 Influence with us: Page 4
5 8- Review of Branch Activity Plan verification or checking or how many hours would be allocated for attendance at events Unclear what should/could be included eg: seminars / research / work etc Not clear whether ALL members should complete CPD or just Chartered members also it was unclear whether Honorary and retired members had to maintain CPD records A specific query related to the meaning of Inter agency which appears at the end of each entry line. A number of proposals / comments / suggestions were then offered including: The RICS system of CPD is very clear as to what is included and how to enter the detail the system is also strictly monitored with random checks of individual records. In general it appeared that CIH members have not been checking their details The London Board consider that if a CIH member wishes to become a Chartered member they should ensure that their CPD is up to date but the information is also useful for personal benefit (relevant for PDR interviews for example) & to give confidence to clients A suggestion was made that CPD points generated by attendance at events might possibly be used to obtain discounts against the cost of future events or to link with other activities As stated above overall, the current message / raison d etre /recording / checking is very unclear when the necessary details have been established it was suggested that a series of seminars should be arranged to spread the word The updated Activity Plan was tabled, together with the current position of the Member Get Member Campaign, which includes specific reference to recruitment by London Board members. stated that the London BAP has received excellent feedback and another Region has asked Tuesday 6 th August 2013 Influence with us: Page 5
6 9- AOB There was none 10- Date & Venue of next meeting for a copy for information. The individual events were reviewed and updated where appropriate including the number of Social Capital hours expended on each project.(nb these are to be costed at an average of 30 / hour) Specific comments included: The CIHLB team walk had been successfully concluded The two Policy items (PRS 3 & Impact of Homelessness) which had been deferred due to the lack of a Policy Officer will now be reviewed and re-programmed by MC assisted by LiH & VS. The proposed Sponsors for the two Chief Officers events, have now dropped out - EJR agreed to check to see whether his company would step in Drink Think-Tank 2 KM reported that the details will be finalised shortly for the flyer to be sent out. The venue will be the Jugged Hare (where the first DTT was held) and the probable date remains as 24rg September. Reception for new Student members: Venue will now be GIR Welfare Reform Conference: MK has secured 1000 in sponsorship ASB Legal update: RAlb is contacting Batchelors Solicitors for possible sponsorship Chartered members event at Skinners Hall on 12 th November: Deposit has now been paid. Joint Conference on Affordable Homes: VS is progressing this. It will be held at GIR on 12 th March Possible speakers identified. Student event scheduled for 6 th June 2014: AH stated that this would be a Careers day A revised schedule will be tabled at the September meeting Tuesday 3 rd September 2013 Starting at 6.00pm prompt MC LiH/VS EJR KM/ RW RAlb VS Tuesday 6 th August 2013 Influence with us: Page 6
7 (Refreshments from 5.30pm) Floor Gray s Inn Road London WC1X 8HB Meeting closed at 7.50pm Tuesday 6 th August 2013 Influence with us: Page 7
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