2016 Fall Conference Exhibit/Sponsor Prospectus

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1 2016 Fall Conference Exhibit/Sponsor Prospectus Conference Coordinator (Ohio MGMA / GOHLF) P.O. Box Woodstock, GA Phone (678) Fax (770) main@ohiomgma.com

2 Don t miss this unique Midwest opportunity to reach your target market. Participate in the 2016 Fall Conference, Leading in an Era of Change, a collaboration between two leading Ohio healthcare leadership associations Who We Are... Ohio Medical Group Management Association (Ohio MGMA) For over 40 years, Ohio MGMA has been equiping medical practice leaders with the information and tools they need to thrive. Ohio MGMA is the state affiliate chapter of national MGMA. Dedicated to serving the unique needs and education requirements of medical practice executives and leaders, our membership includes over 300 members exclusively focused in healthcare and medical group management from across the state. Greater Ohio Healthcare Leaders Forum (GOHLF) GOHLF is a local chapter of The American College of Healthcare Executives serving members of Central and southwest Ohio. GOHLF consists of a thriving group of diverse healthcare leaders representing nearly every type of institution and agency involved in the delivery of health services in Ohio. Members hold positions in hospitals, health planning agencies, physician groups, public health departments, consulting firms, shared service organizations, pharmaceutical and equipment organizations, healthcare associations and health insurers. Sponsorship and Exhibitor Opportunities... Through sponsorship and exhibit opportunities, this 2016 Fall Conference represent your best opportunity to network face to face with decision makers from two respected healthcare leadership associations and keep your organization top of mind. Invest in your future today. Conference Coordinator (Ohio MGMA / GOHLF) P.O. Box Woodstock, GA Phone (678) Fax (770) main@ohiomgma.com

3 2016 FALL CONFERENCE September 23, 2016 Sharonville Convention Center, Cincinnati The Event This Fall Conference will offer 6.0 educational credit hours of general sessions for practice executives. Sessions will feature top notch speakers and panels of healthcare leaders and include valuable networking opportunities. Participants will be updated on future trends and projected changes in healthcare delivery and their potential impact on leadership inside the healthcare system. The Attendees We anticipate 150+ healthcare executives and leaders from across the state of Ohio to convene for this event. Medical group administrators, hospital executives, managers, health administration students and faculty wil make up the conference roster. The meeting is not too big to be impersonal, but plenty big to provide numerous quality leads. Networking Conference on site meal functions and networking breaks provide an all-too-rare opportunity for attendees to catchup with old acquaintances and make new ones. Exhibitors are encouraged to attend sessions and meals with our conference attendees for additional networking time and education. Exhibit Hall (40) 10 x 10 booth spaces will be available. Exhibit fees include a 6 draped table, electricity, wireless internet access, two chairs, registration and all meals listed on agenda for exhibit personnel, organization listing in conference program, on-site signage and a pre and post conference attendance contact list in excel format. # of exhibit personnel allowed in booth is based on sponsorship level purchase. Exhibit space is sold first come, first served with priority placement given in order of Sponsorship level. Exhibitor Events Thursday, September 22 3:00pm - 6:00pm Exhibitor Check-in and Set Up Friday, September 23 7:00am - 3:30pm Exhibit Hall Open 7:30am 8:50am 8:45am 8:50am 10:20am 10:50am 12:20pm 1:20pm 2:50pm 3:20pm 3:30pm 5:00pm Attendee Check-In/Registration Breakfast Starts in Exhibit Hall Conference Welcome Networking Break Refreshments in Exhibit Hall Networking Luncheon Networking Break Refreshments in Exhibit Hall Exhibit Hall Closes Exhibit Tear Down Conference Adjournment *Due to our contract with the facility and liability issues, exhibitors may not set-up prior to the time listed. *Ohio MGMA and GOHLF reserve the right to change the agenda in any way at any time.

4 2016 FALL CONFERENCE September 23, 2016 Sharonville Convention Center, Cincinnati EXHIBIT OPPORTUNITIES The following sponsorship levels INCLUDE A 10 x 10 EXHIBIT BOOTH SPACE Sponsorship fees also include a 6 draped table, electricity, wireless internet access, two chairs, registration and all meals listed on agenda for 1 exhibit personnel, organization listing in conference attendee program, organization listing on conference webpage, on-site signage and a pre and post conference attendance contact list in excel format. Number of exhibit personnel allowed in booth and on-site is based on sponsorship level purchased. See below for additional inclusions based on sponsorship level. Exhibit space is sold first come, first served with priority placement given in order of Sponsorship level. Sponsors must meet deadlines set by Conference Manager for organization logo inclusion on conference materials noted above and below. Conference Platinum Sponsorship $2000 Includes above noted items plus: maximum of 4 on-site exhibit booth representatives, premium booth placement in exhibit hall, logo placement as Platinum Conference Sponsor during conference slide show and on signage in general session room, logo placement as Platinum Conference Sponsor on conference brochure, logo placement as Platinum Conference Sponsor on conference webpage. Conference Gold Sponsorship $1600 Includes above noted items plus: maximum of 3 on-site exhibit booth representatives, premier booth placement in exhibit hall, logo placement as Gold Conference Sponsor during conference slide show and on signage in general session room. Conference Silver Sponsorship $1400 Includes above noted items plus: maximum of 2 on-site exhibit booth representatives, logo placement as Silver Conference Sponsor during conference slide show and on signage in general session room. Conference Bronze Sponsorship $1000 Organization name listed as Bronze Conference Sponsor during conference slide show and on signage in general session room. Exhibit booths and sponsorships are granted on a first come, first served basis.

5 2016 FALL CONFERENCE September 23, 2016 Sharonville Convention Center, Cincinnati CONFERENCE CUSTOM SPONSORSHIPS Enhance your organization s visibility. The following custom sponsorships do not include an exhibit booth. The following custom sponsorships include (1) conference registration, deliverable item (if appropriate) co-branded with your organization/ohio MGMA/GOHLF, organization listing in conference printed materials and on conference webpage, special on-site sponsorship recognition/signage and a pre and post conference attendee list. All sponsorships noted below are exclusive. Sponsors must meet deadlines set by Conference Manager to ensure products can be created in time. Faculty Speaker Education Grant Sponsor $3000 Attendee Gift Sponsor $3000 Conference Bag Sponsorship $2800 Conference Flash Drive Sponsorship $2200 Attendee Program Sponsorship $2200 Water Bottle/Water Station Sponsorship $2200 Namebadge Sponsorship $2500 Breakfast Sponsorship $2500 Lunch Sponsorship $3000 Conference Re-Charge Station Sponsorship $1500 Wireless Internet Sponsorship $1500 Sponsorships are granted on a first come, first served basis. Custom sponsors who also exhibit will receive PREMIUM placement of booth space at conference.

6 Defined Terms: a. The Term Ohio MGMA means the Ohio Medical Group Management Association and each of its respective officers, directors, staff, agents and representatives. b. The Term GOHLF means the Greater Ohio Healthcare Leaders Forum and each of its respective officers, directors, staff, agents and representatives. b. The Ohio MGMA conferences and all portions thereof, are owned, sponsored, produced and managed by the Ohio Medical Group Management Association and the Greater Ohio Healthcare Leaders Forum. c. The term Exhibitor means, collectively, the company or person that applied for exhibit space and agreed to enter into the contract upon acceptance by Ohio MGMA and GOHLF. D. The term Sponsor means, collectively, the company or person that applied for sponsorship and agreed to enter into the contract upon acceptance by Ohio MGMA and GOHLF. Qualifications of and Exhibitor or Sponsor: Ohio MGMA and GOHLF will in its own discretion, determine whether a prospective Exhibitor or Sponsor is eligible to participate in Ohio MGMA and GOHLF Conferences and Events. Exhibitors and Sponsors shall be limited to those whose products or services are related to medical, professional, or practice interests. Ohio MGMA and GOHLF reserve the right to refuse or provide exhibit space or sponsorship to any company not compatible with the general character and objectives of Ohio MGMA and GOHLF upon receipt of their application. Cancellation Policy: A cancellation fee of $300 per booth will be charged to Exhibitors who cancel 45 days prior to the start date of any conference or event for which they have committed to with Ohio MGMA and GOHLF. Cancellations after 45 days prior to the start date, failure to occupy space or failure to meet artwork submission deadlines as set by Ohio MGMA and GOHLF obligates the Exhibitor to full payment. Ohio MGMA and GOHLF reserve the right to re-sell booth space. Written notice is required to cancel booth space. Send to main@ohiomgma.com Exhibitor & Sponsor Terms and Conditions No refunds will be given on conference sponsorships, newsletter ads or website sponsorships. Compliance: a. All Exhibitors and Sponsors must wear the name-badge provided by Ohio MGMA and GOHLF for all events associated with the Show and during all Show hours. b. Smoking inside any space contracted by Ohio MGMA and GOHLF for the duration of the Show is prohibited c. Exhibitors may not serve alcohol inside any areas contract by Ohio MGMA and GOHLF for the Show. d. Ohio MGMA and GOHLF Show management reserves the right to reject, remove or prohibit any exhibit/display in whole or in part, or any Exhibitor or its representatives if, in the opinion of Ohio MGMA and GOHLF Show management, the exhibit or the activities of the Exhibitor or its representatives violates the registration application/order form/contract, the Rules or Regulations, or are detrimental to the goals and purposes of the Ohio MGMA and GOHLF Show. e. Prohibited or inappropriate conduct which results in the Exhibitor removal will also result in the forfeiture of all exhibit fees, or any other fees; the Exhibitor will remain liable for any damages due to its actions. f. Use of a booth space by two or more firms is not permitted. Subletting of space is not permitted. g. Any Exhibitor who is a no show, meaning that the booth is not set up and staffed by the show opening time, without prior permission, will forfeit his/her booth space for the duration of the Ohio MGMA and GOHLF Show. Non-attendance does not constitute cancellation on the Exhibitor s part, and no refunds or credits will be issued. Ohio MGMA and GOHLF Show management will replace a no show s booth space as it determines is in the best interest of the Ohio MGMA and GOHLF Show. h. Conference Attendees, Exhibitors and Sponsors may not invite guests or clients into any areas or events contracted or hosted by Ohio MGMA and GOHLF without being properly registered by Ohio MGMA and GOHLF Show management. Guest or clients found in contracted areas without proper registration or documentation will be asked to leave or pay the full conference registration fee in order to stay. Promotional Errors: Ohio MGMA and GOHLF will not be liable for any errors or omissions in the Ohio MGMA and GOHLF Show s attendee lists, attendee program, websites, newsletter or any other promotional or on-site materials. Ohio MGMA and GOHLF assumes no responsibility for having included the name of a cancelled or no show Exhibitor in material related to the Ohio MGMA and GOHLF Show. ***NO SUITCASING WILL BE ALLOWED AT ANY OF Ohio MGMA and GOHLF EVENTS*** Suitcasing is the action of soliciting business in the aisles or during the exhibition or in other public spaces contracted by Ohio MGMA and GOHLF, including another company s booth or conference facility lobby. Please note that while all meeting attendees are invited to the Exhibit Hall, any person(s) who HAVE NOT paid for an Exhibit Booth at the conference who is observed to be soliciting business in the aisles or other public spaces, in another company s booth, who is in violation of any portion of the Exhibit Policy, will be asked to leave immediately. Additional penalties may be applied. w Management recognizes that suit-casing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly. For the purposes of this policy, suit-casing violations may occur at venues other than the exhibition floor and at other events. Show Management must be informed of any hospitality suites, and expressed consent must be received prior to the event.

7 2016 FALL CONFERENCE September 23, 2016 Sharonville Convention Center, Cincinnati Fall Conference Commitment Form (Page 1) You may register and pay online for all these options at: Please fill out and send in page one AND page two along with payment information to secure your options. By sending in payment and this commitment form, your organization (written below) agrees to comply with the Exhibitor and Sponsor Terms and Conditions as provided by Ohio MGMA and GOHLF. Your organization understands that exhibit booths and sponsorships have been assigned on a first-come, firstserved basis based submitted with payment in full. Show management will not hold booth space without payment. Priority for booth placement will be given to highest level conference sponsors first. Your organization understands that Ohio MGMA and GOHLF reserve the right to remove or refuse any registered organization or exhibit personnel from conference facility or any event associated with our conferences, for failure to act in a professional or responsible manner or as deemed by Ohio MGMA and GOHLF, to be out of compliance with our guidelines and policies. ORGANIZATION S NAME: REGISTRATION OPTIONS Platinum Conference Sponsorship $2000 (includes exhibit booth) Gold Conference Sponsorship $1600 (includes exhibit booth) Silver Conference Sponsorship $1400 (includes exhibit booth) Bronze Conference Sponsorship $1000 (includes exhibit booth) List Desired CUSTOM Sponsorship: (refer to Conference Custom Sponsorship Opps pages for options) List Sponsorship Cost: $ ORGANIZATION S CONFERENCE CONTACT: List Desired CUSTOM Sponsorship: (refer to Conference Custom Sponsorship Opps pages for options) List Sponsorship Cost: $ ORGANIZATION S CONFERENCE CONTACT TOTAL OFCOMMITTMENT $ All information, including conference updates and requests for materials, closer to conference and advertising deadlines, will be sent to the company contact noted on page 1 of the commitment form. The company contact is responsible for distributing information to the company representatives and ensuring deadlines are met.

8 2016 Commitment Form (Page 2) We hereby have applied for options checked on page one of the commitment form, consistent with the terms outlined for our use by Ohio MGMA and GOHLF. We understand that once processed our commitment is bound by Ohio MGMAs and GOHLF s cancellation terms and policies and payment will not be refunded unless Ohio MGMA and GOHLF fail to deliver the product(s) we have selected. We agree to comply with the Exhibitor and Sponsorship Terms & Conditions as provided by Ohio MGMA and GOHLF. We understand it is our responsibility to meet all artwork and submission deadlines set by Show Management in order to be included in any produced or support materials. Please complete and return your commitment forms to Ohio MGMA, along with payment by check or credit card. Failure to print clearly may delay processing of your order. Fax: (770) Mail: Ohio MGMA P.O Box 1460 Woodstock, GA Platinum, Gold and Silver Sponsors, please your organization logo, in a.jpeg format to mindy@m3solutionsllc.com The organization you submit below will be used for your conference program listing. Organization Name Organization Contact Name Organization Website Company 800# or Phone# ext. Mandatory: Service or Product Description for Listing (limited to 25 words or less, print clearly): Onsite Exhibit Personnel Names: PAYMENT INFORMATION: FAILURE TO PRINT CLEARLY MAY DELAY PROCESSING. Payment by (circle one): Visa Mastercard Amex Credit Card Number Exp. Date / Card CVC: First and Last Name on Card Cardholder Signature Billing Address for Card Conference Coordinator (Ohio MGMA / GOHLF) P.O. Box Woodstock, GA Phone (678) Fax (770) main@ohiomgma.com

9 Begin expanding your network today! Questions? (678)

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