September 28, Dear District Leader:

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1 September 28, 2010 Cleve E. Parker Secretary & Treasurer Dear District Leader: Enclosed please find registration materials for the 2010 Fall Kiwanis Family Growth Summit and (a.k.a. Tri-K) to be held at the Holiday Inn Portland Airport the weekend of October 22-24, A longstanding Pacific Northwest tradition, the Kiwanis Family Conference is special because it provides the opportunity for all three Board of Trustees of the Pacific Northwest District (Kiwanis, Key Club and Circle K) to meet together. It is always a great weekend of Kiwanis Family fellowship and camaraderie! As in the past, we are asking that all of you call the Holiday Inn Portland Airport directly to make your room reservations. The number is We have negotiated a Kiwanis rate of $89.00 (+ tax) Single or Double. Triple/Quad rates are $94.00 (+tax). Our Group Booking Code is KIW. Please make certain that you use this code and identify yourself as being part of the Kiwanis conference in order to receive this rate. This will also insure that the District gets credit for your room. That s very important because much of the extensive meeting room space that we use for this meeting is provided to us on a reduced fee basis provided that we are able to meet our room block commitments to the hotel. Without the credit given to the district for filling these rooms, we will have to pay some hefty meeting room rental fees which will eventually translate into higher event registration fees and/or district dues! Also, please note that these rates are ten dollars a night less expensive than what we paid last year! In order to guarantee and secure a room at the Kiwanis rate, you need to make your reservations by Friday, October 15 th. After that, the hotel may or may not be able to provide a room at the Kiwanis rate depending on availability. Please note that because of its proximity to Portland airport, participants flying in may take advantage of the hotel s free airport shuttle. Your Conference Registration Form, with payment and meal options marked, also needs to be back to us at the District Office by Friday, October 15 th.

2 Lunch and dinner Friday are on your own but the weekend will kickoff with a joint District Board Meeting, followed by an Ice Cream Social with members of the Key Club and Circle K District Boards. I know that some of you will plan to travel after work on Friday but please try to join us by 1:00 PM if possible for the Building Success in Your Division seminar. It s a really important part of Governor Frank s plans for the weekend! You will not need to be at the hotel any earlier than that unless, of course, you are a member of the Finance Committee (meets at 9:00 AM). The Past Governor s Committee and the Past Lt. Governors Association (Bigfoot Brigade) will also be meeting on Friday at 1:00 PM. A highlight of the Kiwanis Family weekend is the opportunity on Saturday to interact with our counter-parts in Key Club and CKI. I encourage you to go out of your way to make our Service Leadership Program members welcome and wanted. We spend a lot of time talking about how we want our SLP members to grow up and join Kiwanis. This is your chance to prove to them that we mean it. It is a natural thing for we Kiwanians to get so caught up in talking to each other, we forget to take the time to take an interest in our CKI and Key Clubbers. Let s all make a real effort to include them in our conversations and bridge that generation gap this weekend! Dress for the weekend is Business or Kiwanis Casual except for the Saturday Night Banquet which will be business dress or red district jacket. The evening will be keynoted by a special speaker on the Governor s Project from the Doernbecher Children s Cancer Unit of Oregon Health Sciences University (OHSU). In conjunction with the Banquet, the Cascadia Internet club will also be holding a basket auction to benefit the District s Outreach Fund and help our CKI and Key Club counterparts defray the cost of this weekend. If you would like to bring a basket for auction from your region of the district, it would be most appreciated. If you have not done so already, we would also invite you to donate $ to the Outreach Fund to become an Outreach Fellow. This will help defray the meals of one of our youth leaders. In return, we will present you with the brand new Outreach medallion and pin that debuted in Spokane! Please also encourage your own club to donate $ to the Outreach Fund this year and earn the Outreach banner patch! Gary, Rebecca and I are looking forward to seeing all of you at what promises to be the most exciting and interesting Kiwanis Family Conference ever! See you in Portland! Sincerely, Cleve Parker Secretary & Treasurer

3 Kiwanis Pacific Northwest Frank L. Morehouse, Governor Our Future Starts Today September 27, 2010 Dear District Leader: Welcome to Tri-K Conference 2010! Key Club Governor Caitlin Snaring, CKI Governor Alan Lo, and I are pleased to welcome you to our annual Tri-K Conference, which will be held on October 22-24, 2010, in Portland Oregon. While usually called Tri-K because our three District Boards all attend, I like to think of it as our Kiwanis Family Conference. This is our opportunity as a District to have fun, to learn, and to spend quality time with the other members of our Kiwanis family. First, let s have fun! This year s Tri-K features an ice cream social on Friday night, including some fun K-Family activities led by our Key Club members. Lunch on Saturday will feature a panel session, Your Three Governors! facilitated by Past Governor Patrick Ewing. For the dinner and auction on Saturday, you are encouraged to be dressed up in business attire. Down to business: There is a lot of important business that will take place during Tri-K: Lt. Governors: Building Success in Your Division on Friday afternoon will focus on how to build new clubs and how to help your clubs recruit and retain members. This will be followed by a session on Zone Conference/CLE planning. District Board Members: We have scheduled four Board meetings this year.friday night there will be a joint Kiwanis Family Meeting followed by an ice cream social. There will be a special program for the District board & Chairs Dispatches from the Front Lines. The afternoon session will be for District Chair reports and Kiwanis review. The last Board meeting will be on Sunday, and that is where any required voting will take place. District Chairs: A one-hour session for District Chairs will be held Friday afternoon, and there will be an opportunity to give a verbal report to the District Board on Saturday.Please send your written reports to the District Office 15 days prior to the Conference, if possible. The Finance and Fundraising Committee will meet Friday morning. Past Lieutenant Governors and Past Governors are meeting Friday afternoon. The PNW Kiwanis Foundation Board is not meeting at Tri K and will be having their fall board meeting at another location and date. Kiwanis is a global organization of volunteers dedicated to changing the world, one child and one community at a time.

4 Quality time with the Kiwanis family: I encourage you all to make the most of this weekend and spend quality time with our Key Club and CKI members at Tri-K; you may never know what impact you will have on these young leaders this year and in years to come. We have several opportunities to spend quality time together, including an ice cream social Friday, all three meals on Saturday, and a service project on Saturday afternoon. Please remember that we are role models to our youth members, so don t leave when the service project starts. Let s show our youth members that we truly do care about them and about service. No matter what we do, we will set an example for our youth; let s make sure it s a good one. Let s show them Kiwanians know how to serve and how to have fun while doing community service! We need your support for Outreach to help pay for our youth members meals at Tri-K: Please consider providing a $50.00 contribution to Outreach to sponsor a youth leader s meals at Tri-K or you can donate $ to the Outreach Fund to become an Outreach Fellow. Individuals and clubs/divisions that send their contributions to the District Office by October 15th will be recognized on a sign that will be prominently displayed throughout the weekend (anonymous donations also accepted). Thank you for your leadership, and for taking time out of your schedule to come to Tri-K. What you are doing for Kiwanis at the club, division, and district levels are important and truly makes a difference for this organization. Our organization could not exist without dedicated leaders like you. I look forward to seeing you soon; let s have a great weekend! Yours in Service, Governor Pacific Northwest District Kiwanis International Kiwanis is a global organization of volunteers dedicated to changing the world, one child and one community at a time.

5 Urgent: Dated Reply Needed! FAMILY CONFERENCE October 22-24, 2010 Holiday Inn Portland Airport 8439 N.E. Columbia Boulevard Portland, Oregon REGISTRATION FOR ONE TEAM MEMBER AND GUEST Name(s) of Person(s) attending: Title (div.) If not attending, check here and return form to the District Office. TEAM MEMBER REGISTRATION (All meals included)...$ (Current District Officers, Lt. Governor s, District Chairs, and Past Governors only) Please check meals you will attend: Friday Ice Cream Social Saturday Breakfast Saturday Kiwanis Family Luncheon Kiwanis Family Banquet Please let the District Office know of any special dietary needs. PARTNER OR GUEST REGISTRATION...$25.00 Please check meals you will attend: Friday Ice Cream Social $15.00 $ Saturday Breakfast $15.00 $ Saturday Kiwanis Family Luncheon $25.00 $ Kiwanis Family Banquet $40.00 $ Please let the District Office know of any special dietary needs. GRAND TOTAL: $ Credit Cards processed in US dollars. Canadian residents may use exchange rate of 1.07 CDN to 1.0 US if paying by Canadian cheque. NOTE: Credit Cards will be processed in U.S. Dollars METHOD OF PAYMENT Visa MasterCard Check: No Expiration Date / / Signature ACCOMMODATIONS ROOM RESERVATION CUT-OFF DATE IS FRIDAY, OCTOBER 15, 2010 Rooms must be booked directly through the: Holiday Inn Portland Airport: PLEASE IDENTIFY YOURSELF AS A KIWANIAN to receive Kiwanis group rate and to help the District avoid meeting room rentals! CODE: KIW Send copy to District Office, SW Laurel Road, Beaverton, OR Questions? Call (503) , To fax your registrations: (503) SEND MEAL INFORMATION TO DISTRICT OFFICE BY FRIDAY, 10/15/2010 CALL Holiday Inn FOR LODGING

6 FRIDAY, OCTOBER 22, 2010 SALON A KEY CLUB SALON B SALON C SALON D MT BACHELOR CKI MT ST HELENS DIST. STORE HAMMONDS BOARD ROOM CASCADE ROOM 9 am noon PNW Kiwanis Finance & Fundraising Meeting Closed Noon 1 pm Free Time (Lunch Not Provided) 1 4 pm Sell Decals Building Success in Your Division Past Governor s Meeting Bigfoot Brigade (Past Lt. Governors) 4 5 pm District Chair Meeting 5 7 pm Free Time (Dinner Not Provided) CLE & Zone Conference Planning Open 7 9:30 pm Kiwanis-Family 1. Roll Call 2. Approval on previous board minutes 3. Report from Governors (include Governor s projects) 9:30 11 pm Kiwanis-Family Ice Cream Social Closed

7 SATURDAY, OCTOBER 23, 2010 SALON A KEY CLUB SALON B SALON C SALON D MT BACHELOR CKI MT ST HELENS DIST. STORE HAMMONDS BOARD ROOM CASCADE ROOM 7 8 am Kiwanis-Family Buffet Breakfast (in Atrium) Closed 8 11:30 am Dispatches from the Front Lines: Success Stories from the Pacific Northwest District Key Club Kiwanis #1 11:30 12 Noon 1:30 Free Time CKI Kiwanis-Family Lunch Your Three Governors Panel Interview 1:30 2:30 Kiwanis-Family Service Projects Children s Cancer Quilts and Cards for Kiwanis Camp Kids (overflow to Atrium) Open 2:30 4:30 Kiwanis #2 District Chair Reports and Key Club Preview of Items Requiring Votes 4:30 5:30 5:30 6:30 Free Time CKI Pre-Dinner Social (Atrium) 6:30 8 pm Kiwanis-Family Dinner: The Cure Featuring a Keynote speaker from the Doernbecher Children Cancer Unit Closed 8:00 11 pm Key Club Free Time CKI

8 SUNDAY, OCTOBER 24, 2010 SALON A KEY CLUB SALON B SALON C SALON D MT BACHELOR CKI MT ST HELENS DIST. STORE HAMMONDS BOARD ROOM CASCADE ROOM 7 8 am Key Club Breakfast (Gov s Room) Kiwanis Continental Breakfast CKI Breakfast (Gov s Room) 8 am Noon Kiwanis #3 Decisions on Business Items Closed Noon 1 pm Standing Convention Committee Meeting YOUR THREE GOVERNORS PNW Key Club Governor Caitlin Snaring PNW Kiwanis Governor Frank Morehouse PNW CKI Governor Alan Lo

9 Holiday Inn Portland Airport 8439 N.E. Columbia Boulevard Portland, OR Phone: Fax:

10 Your $100 contribution to the PNW Kiwanis Outreach Fund will help support one Kiwanis Youth or Aktion Club member to attend a Kiwanis Family Conference, Kiwanis District Convention, or other District event. Wear your Outreach Medallion with pride at club, division, zone and district events. In recognition of cumulative contributions, tabs will be provided to recognize every $100 increment, with special recognitions provided at the $500 and $1,000 levels. I AM CONTRIBUTING $ TO THE PNW OUTREACH PROGRAM (one-time contribution) When I was a member of Circle K, it was a struggle to make student loans last through a whole school year. Spending time with Kiwanis leaders at K-Family Conferences inspired me pursue my career ambitions and to become a leader in Kiwanis. The PNW Outreach Fund helped make that possible. Thank you for showing your support for today s young leaders by purchasing the Outreach Medallion for yourself or to honor someone else in the Kiwanis family. Patrick Ewing Kiwanis Governor, PLEASE CHARGE $ EACH YEAR TO MY CREDIT CARD. (annual contribution) Order forms may be mailed or faxed to your PNW District Office Team at the following: Phone: (503) PNW Kiwanis District Office SW Laurel Road - Beaverton, OR Fax: (503)

11 SHOW YOU CARE SPONSOR A YOUTH MEMBER AT TRI-K THIS YEAR! The one thing Kiwanis has done better than any other organization is establish a family of student-led community service organizations - our Service Leadership Programs - to provide community service from elementary school right up to university. But our young leaders need your support. PLEASE CONSIDER DONATING $50 TO OUTREACH TO SPONSOR A KEY CLUB OR CKI LEADER S MEALS AT TRI-K. Donors can be divisions, clubs, or individuals. All donors will receive a letter of thanks and will be recognized on a sign displayed throughout the weekend, along with the number of youth leaders they have sponsored. Our Key Club and CKI members really want to spend time with us. Let s help make that possible by covering the cost of their meals. METHOD OF PAYMENT NOTE: Credit Cards will be processed in U.S. Dollars Credit Card No.: Visa MasterCard Check: # AMOUNT of Donation $ Expiration Date / Signature CONTACT INFORMATION Name Phone Street City/State Zip Forms may be mailed or faxed to your PNW District Office Team at the following: PNW Kiwanis District Office S.W. Laurel Road, Beaverton, OR Telephone: (503) Fax: (503)

12 REACH OUT! Did you know that Kiwanis Clubs in the Pacific Northwest District have an opportunity to help our Service Leadership Programs such as Circle K, Key Club, Builders Club, K-Kids and Aktion Club without even being a club sponsor? PURPOSE: To underwrite certain administrative expenses of Service Leadership Programs at the District level not otherwise covered by their own dues or sponsorship fees. The funds also may be used to help with the non-reimbursed travel expenses of adult and youth leaders for new club building and chartering. WHY YOUR CLUB SHOULD BE A SERVICE LEADERSHIP PROGRAM SUPPORTER Youth club administrative budgets are strapped beyond their means to generate funds Funds available for this purpose from the Pacific Northwest District come from Member Dues and are limited Clubs who sponsor a Key Club, Circle K Club or other Service Leadership Program should not be expected to have to underwrite the entire district support for these clubs. Outreach opens the door for the involvement of every Kiwanis Club. Support of our Service Leadership Programs are an investment in the future of Kiwanis. As our youth moves through K-Kids to Builders to Key Club and Circle K, the next logical step for them is membership in a Kiwanis Club. Every Kiwanis Club benefits from our these programs both in community goodwill AND as a source for future members. RECOGNITION Banner Patch A beautiful, four color, embroidered banner patch will be awarded to each club who donates a minimum of $ US in any administrative year. HOW TO BECOME AN SERVICE LEADERSHIP PROGRAM SUPPORTER Send at least $ USD to the District Office marked Outreach.! All contributions for the administrative year must be received by September 30, Contributions received after that date will be credited to In accordance with Kiwanis International policy, clubs may make contributions to the Outreach Fund from either their Service or Project accounts. Questions? Contact the Pacific Northwest District of Kiwanis International SW Laurel Road, Beaverton, OR info@pnwkiwanis.org