Douglas County Young Life Adult Support Team

Size: px

Start display at page:

Download "Douglas County Young Life Adult Support Team"

Samuel Flynn
5 years ago
Views:

1 ADULT SUPPORT TEAM

2 Douglas County Young Life Adult Support Team What is the Young Life Adult Support Team? As a vital part of Young Life s ministry to middle school, high school, college-aged kids and kids with disabilities in Douglas County, the Support Team s purpose is to: Encourage, pray for, and work in close partnership with area staff volunteer leaders as they carry out ministry with kids. Organize a strong financial foundation for sustaining local work with kids. The Challenge: While Young Life in Lawrence impacts hundreds of kids and families weekly through Capernaum, Wyldlife, Young Life College and its high school ministry there has been a perpetual lack of community ownership over the last 17 years. As a result: Adults appreciate the impact on kids, but know little about the ministry and don t know how to become engaged in a healthy and helpful way. Douglas County Young Life has struggled financially. It is the single biggest challenge, year-after-year. Although the budget is not astronomical, staff and leaders are hamstrung and burdened by the lack of financial support from the community.

3 Our Objective Our objective is to recruit, train, and deploy six volunteer vice presidents and six teams who will each oversee a specific department with a singular mission: 1.Taking Donors Seriously 2.Parent Involvement 3.Nuts and Bolts 4.Fundraising Events 5.Public Relations 6. Finance Benefits Douglas County Young Life Adult Support Team Increased support will help staff to feel less burdened, lonely and overwhelmed by trying to fundraise in addition to sustaining four Young Life ministries. People who are passionate about sustaining the Young Life financially will be released to utilize their Godgiven gifts. Leader care will blossom beyond food for leader parties and retreats. Members of the vision-driven team will feel loved and needed because they know their specific role. Adults will talk about Young Life wherever they go because they believe in and are committed to the vision.

4 DOUGLAS COUNTY ADULT SUPPORT TEAM #1 GETTING THE RIGHT PEOPLE ON THE BUS... TAKING DONORS SERIOUSLY Thank A-M monthly donors Thank N-Z monthly donors Thank big donors Thank new donors Picture Post cards Newsletters #2 #3 PARENT INVOLVEMENT Coordinate Friends of Young Life Coordinate food for leader retreats and parties Adult guest host Fifth grade liaison Wyldlife parent team Leader care NUTS & BOLTS Prayer Coordinator Camp Coordinator Office administrative help Kid-of-the-Week Genie #4 FINANCE Treasurer Field Development Tool STAFF The Area Bus is a metaphor for gaining a common understanding of the work of adults in supporting Young Life in Lawrence. Since Young Life is a team sport, the purpose of the bus is to help the get gifted adults on board and in the right seat. #5 FUNDRAISING EVENTS Rodeo Fundraiser chair Bands on the Run chair Golf tournament chair Garage sale chair #6 PUBLIC RELATIONS Donor expansion Church relations Corporate donors Newspaper/magazine ads and press releases Chamber of commerce AND IN THE RIGHT SEAT!

5 ADULT SUPPORT TEAM C.E.O. Rick Mumford VP of TDS: Emily Baysinger Donor notes: _[OPEN] Quarterly newsletter: _[OPEN] Thank new donors: _[OPEN] Picture post cards: _[OPEN] VP of NUTS & BOLTS: [OPEN] C.O.O. Molly Juhl VP of PARENT INVOLVEMENT: Kristen Oberzan FOYL Director: Emily Baysinger, Meal Asst. Shelly Morgan, , 5th grade liason: _[OPEN] Wyldlife parent support team: _[OPEN] Central Booster Club: _[OPEN] South Booster Club: _[OPEN] Southwest Booster Club: _[OPEN] West Booster Club: _[OPEN] Lawrence High Booster Club: _[OPEN] Free State Booster Club: _[OPEN] Camp Trip Manager: Colleen Lewis, , Information Technology: Paul Lock, , Prayer Team: John Booth, , Kid Celebration Banners: L.K. Assenmacher, , VP of FUNDRAISING EVENTS: Ted Culbertson Bands on the Run 5K Director: Lorrie Belcher, , Rodeo Fundraiser: _[OPEN] Golf Chair: _[OPEN] VP of PUBLIC RELATIONS: Riley Voth VP of FINANCE: [OPEN] Community Connecting Specialist: Susan Stuever, , YL Chamber of Commerce Rep: _[OPEN] Expand donor base: _[OPEN] Integration with churches/pastors: Sarah Heinen, , Radio: _[OPEN] LJ World: _[OPEN] Lawrence Magazine: _[OPEN] Treasurer: Phil Oberzan, , Grants from Foundations: Michael Stejskal, (Grants from Foundations)

TDS SAMPLE JOB DESCRIPTIONS A-M THANK YOU S: A volunteer to hand write and mail personal thank you notes to everyone with a last name beginning with A-M who donated to Young

N-Z THANK YOU S: A volunteer to hand write and mail personal thank you notes to everyone with a last name beginning with N-Z who donated to Young BIG DONOR THANK YOU S: A

NEW DONOR THANK YOU S: A volunteer to thank new donors each month (usually 2-5 families per month) PARENT INVOLVEMENT FOOD COORDINATOR: A volunteer to recruit parents to

ADULT GUEST HOST: A volunteer to take a group of adults to a Young Life property as Adult Young Life leaders at their Mid-Winter Retreat, January 2013 Guests.

WYLDLIFE PARENT TEAM COORDINATOR: A volunteer to pull together a team of parent to rally around the Wyldlife leaders and the Wyldlife ministry by providing support (places

6 TDS SAMPLE JOB DESCRIPTIONS A-M THANK YOU S: A volunteer to hand write and mail personal thank you notes to everyone with a last name beginning with A-M who donated to Young Life every January, April, July, and October. N-Z THANK YOU S: A volunteer to hand write and mail personal thank you notes to everyone with a last name beginning with N-Z who donated to Young Life every January, April, July, and October. BIG DONOR THANK YOU S: A volunteer to thank our Top Ten donors in a meaningful way biannually. NEW DONOR THANK YOU S: A volunteer to thank new donors each month (usually 2-5 families per month) PARENT INVOLVEMENT FOOD COORDINATOR: A volunteer to recruit parents to feed the leaders on their two retreats each January and August and parties in December and May. ADULT GUEST HOST: A volunteer to take a group of adults to a Young Life property as Adult Young Life leaders at their Mid-Winter Retreat, January 2013 Guests. FIFTH GRADE LIASON: Someone who will help let families of incoming 6 th graders the value of Wyldlife. WYLDLIFE PARENT TEAM COORDINATOR: A volunteer to pull together a team of parent to rally around the Wyldlife leaders and the Wyldlife ministry by providing support (places to meet, rides to/from events, food, and promoting Wyldlife to other parents in the community). FAMILY EVENTS: Should we have a Young Life family carnival? Should we have seminars for parents of teens and pre-teens? All the kids we work with are from families this person helps us programmatically connect with them. SCHOOL PARENT COORDINATORS: A mom at every school who creates a support team to pray for, promote, and support Young Life or Wyldlife leaders and events at their school. Young Life Capernaum Club, February 2013

NUTS & BOLTS PRAYER COORDINATOR: We need someone with the spiritual gift of intercession to pray for all aspects of the ministry of Young Life, it s leaders and staff.

OFFICE ADMINISTRATIVE HELP: Data entry, copying and compiling 30 forty-page New Leader Training Manuals, and mailings can ground Rick and Molly to the Office.

7 NUTS & BOLTS PRAYER COORDINATOR: We need someone with the spiritual gift of intercession to pray for all aspects of the ministry of Young Life, it s leaders and staff. Ideally, this volunteer would recruit a team to pray regularly for Young Life. CAMP COORDINATOR: Assists staff in coordinating busses, payments, and details for getting kids to summer camp. OFFICE ADMINISTRATIVE HELP: Data entry, copying and compiling 30 forty-page New Leader Training Manuals, and mailings can ground Rick and Molly to the Office. If you think they re best out there in the world of kids you can be their go-to person with office tasks. FUNDRAISING EVENTS FALL BANQUET CHAIR: Coordinates the annual fundraising banquet. GOLF TOURNAMENT: Coordinates the annual spring golf tournament. GARAGE SALE CHAIR FESTIVAL OF SCARECROWS PUBLIC RELATIONS DONOR EXPANSION CHAIR: This volunteer would pursue financial partners for Young Life Douglas County, serve as a resource to those who are making appointments and meeting with prospective donors by providing literature and helping schedule Rick or Molly into the appropriate meetings. CHURCH RELATIONS: Thousands of churches give millions of dollars to Young Life annually. How many churches, if engaged, would give to support outreach to kids in Lawrence? Some areas have between 10 and 20 churches giving annually. We have two. CORPORATE DONORS: Businesses in Lawrence give away hundreds of thousands of dollars to charity every year, and many would gladly give to Young Life if given the opportunity and information. This volunteer would design and implement a business plan to fund Young Life in Douglas County. ADS AND PRESS RELEASES: We think having Young Life articles and pictures in the Journal-World, Lawrence Magazine and on the radio would be a good thing. CHAMBER OF COMMERCE: Join the Chamber of Commerce to represent Young Life to the community. Have Young Life kids do ribbon cuttings, have staff do meet and greet, etc. and get the YL name out in the community. FINANCE TREASURER: A volunteer treasurer provides financial reports for the area, helps to and ensures that donations to our local area are processed correctly. FIELD DEVELOPMENT TOOL PERSON: The FDT is comprised of three online computer programs that interact with one another to create a document that accurately shows where areas are financially and where projects are going. The three sections are: Cash Flow, Priority Prospect List and the Financial Master Plan. We need a volunteer to be trained on these online programs, update them monthly, and help us know where our area are headed, financially. Douglas County 3300 Clinton Parkway Court 207 Lawrence, Kansas douglascounty.younglife.org lawrencecapernaum.younglife.org ku.younglife.org

JOIN US FOR BIG CITY 19

JOIN US FOR BIG CITY 19 God is at work, all over the world. He is busy restoring relationships, caring for the outcast and the poor, and giving the love of Jesus to anybody who wants it. And the crazy