A GUIDE TO FUNDRAISING. arthritisresearchuk.org

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1 A GUIDE TO FUNDRAISING arthritisresearchuk.org

2 EVERYDAY FREEDOM FROM THE LIMITS OF ARTHRITIS At Arthritis Research UK, we invest in breakthrough treatments, the best information and vital support for everyone affected by arthritis. We believe that by harnessing the power of exceptional science we can overcome the pain, isolation and fatigue arthritis causes, making everyday life better for all 10 million people with arthritis in the UK. Did you know? 10 million 200 There 15,000 Approximately Arthritis affects over 10 million people in the UK are over 200 different types of arthritis 15,000 children in the UK have juvenile idiopathic arthritis (JIA) 2 A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 3

3 LET S GET FUNDRAISING Organising your own fundraising event The earlier you start planning your fundraising event, the better. Start by thinking about how much you d like to raise, then think of an idea that will help you reach that target. Write down lots of ideas and choose one that you ll enjoy. Also look at our ideas on page 12. Organising an event might seem daunting, but just take it a step at a time. Always be realistic about what you can achieve and get family, friends and colleagues to help. Remember! 1. Choose a date that doesn t coincide with public holidays, another event in your area or a big national sporting event. 2. Make sure your venue is within budget and has the facilities you need, such as wheelchair access, public transport links and parking. Tip: Always think about how you will raise money. Ticket sales, auctions, sponsorship, collections and raffles are all good starting points. 4 A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 5

4 PUBLICISING YOUR EVENT Once you ve decided on your fundraising event, you need to tell the world about it! Start by inviting everyone you know: family, friends, friends of friends and colleagues. We have a variety of branded materials such as posters, that we can send you to help you spread the word and let people know who you re fundraising for. These include: balloons, collection boxes, leaflets, information booklets and more. To order fundraising materials call Tip: We may be able to advertise your fundraising event on our website, call for more information and ideas on how to reach more people. 6 A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 7

5 WAYS TO RAISE EVEN MORE Get as much as you can for free When organising your event, the less you have to pay for, the more money you ll make. So, see what you can get for free: a venue, costumes, prizes, refreshments whatever you need. It s well worth contacting local businesses to see how they can help you. When asking for freebies tell businesses: 1. All about your fundraising event 2. Who you re raising money for 3. Why you re raising money and your target 4. Why they should get involved Tip: When approaching businesses, offer to advertise their company at your event. 8 A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 9

6 GET YOUR EMPLOYER INVOLVED Your work may be happy to help you in many ways. Ask if you can promote your event on your signature strip, put posters around the office, post your event on the company intranet or in the company magazine and send an all-staff advertising your event. You could also ask your employer to: 1. Nominate Arthritis Research UK as your charity of the year 2. Sponsor one of our fundraising events 3. Talk to us about volunteering opportunities Tip: Many employers will match what you raise pound for pound. Ask your employer if they have this scheme. 10 A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 11

7 A-Z OF FUNDRAISING IDEAS ART EXHIBITION AUCTION BIKE RIDE BOOK SALE DISCO DRESS DOWN DAY EIGHTIES DISCO NIGHT EGG AND SPOON RACE FUN RUN FASHION SHOW GOLF DAY GO-KART RACE GARDEN PARTY HEAD SHAVE HERO AND HEROINE DAY IT S A KNOCKOUT COMPETITION INDULGENCE NIGHT JAZZ NIGHT JUMBLE SALE KARAOKE NIGHT KNITTING COMPETITION LADIES LUNCH LONDON MARATHON NETBALL TOURNAMENT NIGHT WALK OFFICE PARTY OFFICE CAKE BAKE PHOTO COMPETITION PARACHUTE JUMP QUIZ QUESTION OF SPORT NIGHT RACE NIGHT RAFT RACE SILENT AUCTION SUMMER FETE TALENT COMPETITION TREASURE HUNT ULTIMATE CHALLENGE UNIVERSITY CHALLENGE VOLLEYBALL TOURNAMENT VARIETY SHOW WINE TASTING WIG WEARING DAY X FACTOR COMPETITION X FILES WATCH-A-THON YACHT RACE YOGA MARATHON ZUMBA ZOO PARTY

8 COLLECTING YOUR MONEY AND SENDING IT IN If your event is sponsored, an online fundraising page is the easiest and most efficient way to collect donations. We recommend Virgin Money Giving, but we are also registered on JustGiving. Both are easy to set up, just follow the simple on screen instructions to set up your page. Then, personalise it by uploading photos and writing about why this challenge is important to you. Once your page is set up, tell everyone you know about it so they can sponsor you. All money donated on your page will come safely and securely to Arthritis Research UK and Gift Aid will be claimed on our behalf. Visit and Sponsorship forms If you prefer to use traditional sponsor forms, you ll find some enclosed. Please carry your form everywhere with you and send in your money as soon as you ve collected it. See page 16 for how you can send us your well earned donations. Gift Aid is a wonderful government initiative that allows charities to claim 25p for every 1 donated. This means that if someone donates 10, we can claim a further 2.50 from the government at no extra cost to you or your sponsors making a total of 12.50! Please ask your sponsors to gift aid all their donations. All they need to do is tick the Gift Aid box on your JustGiving page or sponsor form. Tip: Promote your online fundraising page on Facebook and Twitter to spread the word far and wide. 14 A GUIDE TO FUNDRAISING For a donation to qualify for Gift Aid: 1. The donor s annual income tax and/or capital gains tax must be more than the tax Arthritis Research UK will reclaim 2. Gift Aid can be claimed on individual and sponsorship donations that are made to Arthritis Research UK 3. A Gift Aid declaration must be completed to permit gift aid to be claimed For more information on Gift Aid, please visit our website or HM Revenue & Customs Sending your sponsorship money to Arthritis Research UK If you have used an online fundraising page like justgiving or Virgin Money Giving then sit back and relax! All donations through these online pages are made directly to our charity s account with your name recorded and we then credit this to your fundraising total. If you have raised money in person then please follow these simple steps: Step 1 Send us your sponsorship money by one of the methods below: 1. Send the enclosed paying-in form together with a cheque made payable to Arthritis Research UK to: Arthritis Research UK, Copeman House, St Mary s Gate, Chesterfield S41 7TD Please note, if you are posting your sponsorship money to us, please send a cheque rather than cash. 2. Pay your sponsorship over the phone by credit card by calling Pay the donation direct into your local bank. Paying in slips can be requested by calling Step 2 Send us your sponsorship form/s However you choose to return your sponsorship money, remember to send us your sponsorship form/s so that we can claim back gift aid. Please post to us at: Arthritis Research UK, Copeman House, St Mary s Gate, Chesterfield, S41 7TD. A GUIDE TO FUNDRAISING 15

9 BEFORE YOU START FUNDRAISING, THERE ARE A FEW REGULATIONS YOU NEED TO BE AWARE OF: Holding a raffle 200-5,000 If a raffle is part of another event, such as a pub quiz, you can start selling tickets straight away. If the raffle is a fundraising event on its own, you need to register it with your local authority. Visit Alcohol and food If your event involves music, food or alcohol you may require a licence. You can t sell alcohol without a licence from the local police. Food sold must comply with the Food Safety Act 1990 and the Food Safety Regulations Visit Insurance We cannot accept responsibility for any damage, accidents or injury that occur at your event. You may need public liability insurance. Check with your venue to see if you are protected by their policy if not, a number of insurance companies offer this cover. Cash If you are holding an event, make sure that there s somewhere safe to keep cash. Keep money in a secure box and ensure that there are two people with the money at all times. Decide who ll bank the cash at the end of the event. Collections If you are holding a collection in the street, you will need to obtain a licence from your local authority. Street permits can be difficult to get so why not try collecting at supermarkets, shopping centres, pubs, restaurants, tube or train stations? There may be a waiting list, so contact the local store, station manager or landlord to ask for permission and book a collection date. A WORD ABOUT OUR CHARITY STATUS AND LOGO Our charity status Please ensure that all promotional materials you produce (letters, tickets, posters etc.) state the following: Arthritis Research UK is a registered Charity England and Wales no , Scotland no. SCO Our logo Please ask us if you would like to use our logo on your promotional materials. We ll you the best version and our guidelines. We will then ask to see the final version before it goes to print. Please always make sure that people know your event is in aid of Arthritis Research UK. Pantone 1665 CMYK 00/80/100/00 RGB 246/81/18 HTML F65112 Pantone 446 CMYK 54/27/36/82 RGB 63/68/68 HTML 3F A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 17

10 OTHER WAYS TO SUPPORT US Giving in celebration If you have a special occasion coming up, why not think about asking for a donation rather than a present? You can do this for: 1. Birthdays 2. Engagements 3. Weddings/Civil Partnerships/Anniversaries 4. Passing your driving test 5. Passing exams 6. Father s day 7. Mother s day 8. Retirement Giving in memory If someone you love was affected by arthritis, helping to end the pain and disability of arthritis could be a positive way to honour their life. You can give in memory of a loved one to Arthritis Research UK and help us get closer to a cure in their name. You can give in memory by: 1. Set up a page on our online commemoration site, arthritisruk.muchloved.org 2. Make single or regular donations in someone s memory, or ask friends and family to do so 3. Ask friends and family to make donations to Arthritis Research UK in lieu of flowers at a funeral using our In Memory donation envelopes 4. Organise an event or take part in one of our running, cycling or challenge events We have loads of promotional materials that we can send out to you to make your celebration really special, including balloons, banners, donation envelopes and place cards. For more information, please contact us on or celebrate@arthritisresearchuk.org For further information, please call the In Memory Giving team on or inmemory@arthritisresearchuk.org Arthritis Research UK do not receive any government funding and we rely on donations from the public to fund our vital work. We welcome all donations whatever their size. 18 A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 19

11 OTHER WAYS TO GET INVOLVED If organising your own event doesn t appeal to you, choose one of our organised events: How do these grab you? The Great Wall of China trek Climbing Mount Kilimanjaro Running You could take part in the Virgin London Marathon, Brighton Half Marathon, Edinburgh 5k, triathlons, plus many more. Adventure events White water rafting Try skydiving Cycling from London to Paris Inca trail trek Zip wire Overseas treks and challenges The opportunities are endless! The choice is yours! For full details of all of these events and how to sign up: Visit arthritisresearchuk.org events@arthritisresearchuk.org Call A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 21

12 HOWEVER YOU CHOOSE TO FUNDRAISE, A HUGE THANK YOU! 22 A GUIDE TO FUNDRAISING A GUIDE TO FUNDRAISING 23

13 For further information and to find out more about the work we do, visit our website or get in touch. arthritisresearchuk.org Arthritis Research UK Copeman House St Mary s Gate Chesterfield S41 arthritisresearchuk Registered Charity England and Wales No , Scotland No. SC

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