JOINT CONFERENCE MISSOURI SECTION AMERICAN WATER WORKS ASSOCIATION AND MISSOURI WATER ENVIRONMENT ASSOCIATION TAN-TAR-A RESORT OSAGE BEACH, MISSOURI

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1 JOINT CONFERENCE MISSOURI SECTION AMERICAN WATER WORKS ASSOCIATION AND MISSOURI WATER ENVIRONMENT ASSOCIATION TAN-TAR-A RESORT OSAGE BEACH, MISSOURI EXHIBITORS PROSPECTUS JOINT CONFERENCE and March 29 April 1, 2015 REGISTER: MISSOURI SECTION - AWWA c/o Ben Freese Black & Veatch Swingley Ridge Road, Ste. 230 Chesterfield, MO Come visit with prospective customers & clients at the 2015 Joint Conference for Missouri Section AWWA & MWEA

2 Invitation to Exhibit The Missouri Section of the American Water Works Association (MO- AWWA) and the Missouri Water Environment Association (MWEA) invite you to participate as an exhibitor at the 2015 Joint Conference to be held at the Tan-Tar-A Resort in Osage Beach, MO, from March 29 th to April 1, Exposition Hours Move-In: Sunday, March 29 Exhibit Hall Hours: Sunday, March 29 Monday, March 30 10:00 AM to 3:00 PM 4:30 to 7:00 PM; Reception 4:30 to 7:00 PM 9:30 AM until 6:30 PM; Reception 5:00 to 6:30 PM Important Dates Hotel Reservations: February 28, 2015 Last Day to Be Included in Conference Program February 13, 2015 Booth Assignment Date: March 6, 2015 Conference: Mar 29 Apr 1, 2015 Priority Space Assignments Reservations will be accepted on first come, first served basis. Space has sold out the last five years. Exhibit reservations can now be made online at: Or by mailing or faxing the full payment to the following address: Tuesday, April 31 Move-Out: Tuesday, April 31 7:00 AM to 1:30 PM 1:30 PM; Must be out of the hall by 3:00 PM Section AWWA c/o Jeff Clarke Hydro-Kinetics Corp 5741 Manchester Ave St. Louis, MO Fax: Exhibit Information Booths: Booths will be 8-ft by 10-ft, professionally draped, and furnished with a sign, a 6-ft skirted table, two chairs, and a wastebasket. A second table, TVs, easels, and other items may be arranged through Tan-Tar-A. Electrical Service: 110 volt electrical service is provided at no cost. Internet: Wireless internet will be available in the lobby and exhibits area free of charge. Shipping Exhibits: Equipment must not be shipped to the resort. Delivery and removal of exhibitor supplied furnishings/materials, will be performed by Page & Brown Convention Services. Exhibitor Services Kits explaining arrangements for shipping of freight to and from the hotel will be provided upon assignment of booths in early March. Exhibit Space Rates Members Save $175! AWWA/WEF Member: $850 per 8' 10' booth Non-member : $1,025 per 8' 10' booth Join now and get the member price go to one of the following: or call or call Exhibitor s fee includes the booth and furnishings described above plus two complimentary exhibitor registrations per booth. Each complimentary registration will admit two persons to all Exhibit Hall activities and technical sessions. Additional exhibitor registrations may be purchased for $75 each. Tickets for conference meals outside of the Exhibit Hall must be purchased separately. For additional information, contact: Jeff Clarke at or jclarke@hydro-kinetics.com Ben Freese at or freesebp@bv.com Attendance Prizes Conference attendees will receive exhibitor cards to be signed by exhibitors to qualify for prizes. Neck Lanyards Exhibitors who wish to donate neck lanyards for use by conference attendees may do so by contacting Gailla Rogers at (816) or at Grogers742@aol.com. Hotel Information Please make room reservations before February 28 to be eligible for the special room rate of $97.00 per night, plus tax. Reservations can be made by calling Tan-Tar-A Resort at (800) , or on-line at using the Group Code WATR located under the Group Reservation tab. Questions? Whom to Contact Exhibit Space: Jeff Clarke at jclarke@hydro-kinetics.com Ben Freese at freesebp@bv.com Hotel Reservations: Tan-Tar-A Resort at (800) or on-line at Neck Lanyards: Gailla Rogers at (816) , or at Grogers742@aol.com Event Sponsorship and Silent Auction: Ken Gambaro at kmgamb@stlmsd.com

3 Exhibit Hall A preliminary layout of the Exhibit Hall is shown. Exhibitors may indicate in the space provided on the Registration Form their first, second, and third preferences for booth location. Every effort will be made to accommodate these requests on a first come, first served basis. However, booth assignments will depend on the number of booths sold, accommodating mulit-booth purchases and to avoid adjacent placement of competing suppliers. Sponsorship Opportunities Don t forget to bring your silent auction donation and enjoy the extra-curricular activities like golf, trap shoot, hold em poker tournament and casino night. Look for more information on those activities in this Prospectus MO-AWWA/MWEA Joint Conference Exhibitor s Agreement We [Vendor] agree to comply with the exhibit rates and conditions described in the Exhibitor s Prospectus and agree to limit our product and/or service display to the 8 foot by 10 foot space allotted for each exhibit booth that is reserved. No demonstration trailers located outside the Grand Ballroom will be permitted. Neither MO-AWWA, MWEA (conference sponsors), nor the Tan-Tar-A Resort assume any responsibility for the protection and safety of exhibitors or their representatives, or for the protection of exhibits or other property of exhibitors or their representatives. Any room security or other measures that the conference sponsors provide shall be deemed to be purely gratuitous on their part, and the conference sponsors shall have no responsibility for the effectiveness or failure of such measures, or for the conduct of personnel involved therewith. The exhibitor assumes all responsibility and liability for losses, damages, and claims arising from injury or damage to exhibitor s display, equipment, and other property while on the premises of the hotel, and shall indemnify and hold harmless the hotel agents, servants, employees, and conference sponsors and their agents from any and all such losses, damages, and claims. [Vendor], its successors and assigns, hereby agrees to save and hold harmless Tan-Tar-A, AWWA, WEF, MO-AWWA, MWEA, and any of its employees from all cost, injury, and damage incurred by any of the above, and from any other injury or damage to any person or property whatsoever, any of which is caused by an activity, condition, or event arising out of the performance, preparation for performance or nonperformance of any provision of this agreement by [Vendor]. We understand that booth assignments will be made on a first come, first served basis, and authorize the Exhibits Committee to assign an exhibit space to us if none of our preferred sites are available at the time our registration is received. Once submitted, we understand that no refund will be made. We further agree to abide by all requirements, restrictions, and obligations of the conference sponsors, Tan-Tar-A Resort, and local municipal codes and regulations. We understand that the exhibitor s registration fee includes the booth and furnishings as described in the prospectus plus two complimentary exhibitor registrations per booth. The complimentary exhibitor registrations will allow admittance to all Exhibit Hall activities and technical sessions. Additional exhibitor registrations may be purchased for $75.00 per person. Tickets for all conference meals outside of the Exhibit Hall must be purchased separately.

4 COMPANY INFORMATION Company Name Contact Person 2015 MO-AWWA/MWEA JOINT CONFERENCE REGISTRATION FORM March 29 th to April 1, 2015 Tan-Tar-A Resort, Osage Beach, Missouri REGISTER ONLINE AT: Street Address City State Zip Phone Number Fax Number (contact person) AWWA/WEF Membership Number BOOTH INFORMATION MO-AWWA/MWEA USE Booth(s) Assigned: Date Received: Number of Booths: x $850 (member price) = Preferred Booth Location: x $1,025 (non-member price) = Booth Subtotal = 1st choice 2nd choice 3rd choice EXHIBITOR S AGREEMENT I herby authorize the 2015 Joint Conference Exhibits Committee to reserve exhibit booth(s) for our firm in the Grand Ballroom at the Tan-Tar-A Resort, Osage Beach, MO, on March 29, 30, and 31, We understand that booth assignments will be made on a first come, first served basis, and authorize the Exhibits Committee to assign an exhibit space to us if none of our preferred sites are available at the time our registration is received. Once submitted, I understand that no refund will be made. I acknowledge I have received and agree to the conditions outlined in the MO-AWWA/MWEA Joint Conference Exhibitor s Agreement. Name Registration ATTENDEE INFORMATION Opening Breakfast Monday Tuesday Wednesday MWEA Awards MO-AWWA Continental Breakfast Deli Evening Banquet MWEA 5S Member Breakfast MWEA AWWA Awards Unit Price $75 +$20 +$25 +$25 included included +$45 +$20 +$25 +$25 Subtotal included included included included included included included included included included Return this form with payment to: PAYMENT INFORMATION Attendee Subtotal = METHOD OF PAYMENT: (Make checks payable to Missouri Section AWWA ) American Express Discover MasterCard Visa Check Section AWWA c/o Jeff Clarke Name on Credit Card: Hydro-Kinetics Corp Manchester Ave Signature: Total Amount to be billed: St. Louis, MO Booth + Attendee jclarke@hydro-kinetics.com Fax: Credit Card Number: Expiration Date:

5 Silent Auctions MWEA and MO-AWWA s Water For People Committees conduct several fundraising events at the Annual Meeting. These are very successful in generating contributions for Water For People and each organization s scholarship programs. Throughout all of the fund-raising efforts and events, the consultants, equipment manufacturers, and equipment representative organizations (many of which also pay to exhibit at these meetings) ALL have been very generous in assisting by providing unique, interesting, and (most importantly) desirable items that could be offered for auction, as well as monetary contributions to other fundraising activities. If you are planning to exhibit at this year s Joint MWEA / MO-AWWA Annual Meeting in March at Tan-Tar-A, we would greatly appreciate the donation of an item for the silent auctions. Please call or a description of your donated auction item(s) to Ken Gambaro (contact information below) prior to March 20, 2015 (so that Bid Sheets can be prepared, and so we will know which trees to shake to try and obtain additional auction item donations). Just bring your item to the Water For People booth on Sunday evening at the opening reception. As always, thank you all for your support of MWEA & MO-AWWA Scholarships and Water For People! Water For People assists people in developing countries to improve quality of life by supporting the development of locally sustainable drinking water resources, sanitation facilities and hygiene education programs. Around the world, 884 million people do not have access to safe drinking water and 2.5 billion are without adequate sanitation facilities. Every day, nearly 6,000 people who share our planet die from water-related illnesses, and the vast majority are children. Water for People s vision is a world where all people have access to safe drinking water and sanitation, a world where no one suffers or dies from a water- or sanitation-related disease. More information on their work can be found at If anyone has any questions about Water For People, would like to learn more about how they can help in this cause, or has any other creative fund-raising ideas, please contact Ken Gambaro (314) or kmgamb@stlmsd.com. Sponsorship & Participation Opportunities at the 2015 Joint Annual Conference The Water For People Committee of MWEA and MO-AWWA will continue their fundraising efforts for Water For People at the 2015 Joint Annual Meeting at Tan-Tar-A. Total funds that will be raised in the Golf Tournament, Silent and Oral Auctions, and Texas Hold em will be split between Water For People and the scholarship programs of MO-AWWA and MWEA. Proceeds from the Trap Shoot, Trivia Night, and various raffles will be donated to Water for People. Water For People is an international humanitarian organization that supports the development of locally sustainable drinking water resources, sanitation facilities, and health and hygiene education programs in underdeveloped and economically-challenged countries. Water For People uses water-related programs as catalysts for change in communities that lack access to drinking water and adequate sanitation. By working as a partner, benefited communities directly improve their own lives so that they can contribute to, and make a difference in the world. Consulting engineering firms, equipment manufacturers, manufacturer s representatives, construction contractors, and others who have so generously supported the activities of both MWEA and MO-AWWA in the past can best help once again by sponsoring one or more of the terrific fund-raising activities listed below, which will be conducted during the Joint Annual Meeting: Description of Event Sponsorship Opportunity The opportunities listed to sponsor or contribute Sunday - Golf Tournament Hole Sponsor $200 Hole sponsorship towards individual, dedicated events are Monday - Silent Auction (Exhibit Area) $50 to $200 auction items available (on a first-come, first-served basis) by Monday Night Hold em Poker Tournament Beverages/snacks sponsor contacting the Water For People / Scholarship Tuesday - Silent Auction (Exhibit Area) $50 to $200 auction items fund-raising activity coordinator, Ken Gambaro Tuesday Oral Auction (Banquet) High-value Auction Item at (314) or kmgamb@stlmsd.com. If you or your organization cannot sponsor one of the above-described activities, you or others from your organization are encouraged to participate in one or more of the activities. Single-page flyers providing the details of all conference activities (i.e., golf tournament, casino night, trap shoot, and auctions) are enclosed in this Annual Meeting registration booklet; including the information on how to register for and participate in each event. The Water For People Committee of MO-AWWA and MWEA invite everyone attending this year s Joint Annual Meeting to contribute to these VERY worthy causes not to mention participate in the great fun to be had at these activities!

6 Missouri Water Environment Association & Missouri Section AWWA 2015 Four Player Scramble Golf Tournament Benefitting Water for People and MWEA & MO-AWWA Scholarship Funds Sunday, March 29th, :30am Check-In 10:00 am Shotgun Start The Oaks at Tan-Tar-A 494 Tan Tar A Drive Osage Beach, MO Event Details Online registration available this year: Please note that we accept Master Card, Visa, and American Express during pre-registration. On-site registration requires a check (payable to MWEA/MO AWWA). Please do NOT send your golf forms in pdf format in an to the registration staff. We have concerns of not being able to provide adequate security for credit card information sent through electronic mail. Those who are registering for golf using a credit card should mail their golf form with credit card information to the address on the form. If you are paying by check, please make check payable to MWEA/MO AWWA and mail along with the completed registration form to Jeffrey Gratzer at the address on the form. Golf entries need to be sent in by March 16, Entry Fee is $90/person: includes greens fees, cart, range balls, and hole competitions. will be provided and additional beverages will be available for purchase on the course. Withdrawal from the tournament or failure to appear will result in forfeiture of the entry fee. In the event that the tournament must be canceled due to inclement weather (at the discretion of the golf course and golf committee) the entry fee WILL NOT be refunded to all paid entrants. For questions, contact Jeff Gratzer (314) or Dan Hufker (618)

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