Worldwide Innovative Networking in personalized cancer medicine SPONSOR BROCHURE. WIN th WIN Symposium

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1 SPONSOR BROCHURE WIN th WIN Symposium Paris, France, July 10-12, 2013

2 1 GENERAL SYMPOSIUM INFORMATION Profile The Worldwide Innovative Networking (WIN) Consortium invites you to support WIN 2013, the 5th WIN Symposium, to be held in Paris, July 10-12, This symposium will be the next in the successful series of annual meetings dedicated to personalized cancer medicine. WIN Consortium was created to accelerate the pace and reduce the cost of translating effective cancer treatments to the bedside. The overarching theme of WIN 2013 From innovation to implementation of personalized medicine reflects the mission of WIN Consortium. This theme will be elaborated in various plenary sessions and posters. Organizing Committee John Mendelsohn, USA Alexander Eggermont, France Richard L. Schilsky, USA Vladimir Lazar, France Gerald Batist, Canada Catherine Bresson, UK Symposium schedule The symposium as well as several pre- and post meetings will be spread over three calendar days, July 10, 11 and 12. This year, more emphasis will be put on open discussions and networking between stakeholders in personalized cancer medicine. Therefore, ample discussion time has been reserved for each topic. For updates of the meeting schedule, please visit Session themes The overview below provides session themes to be addressed during WIN Titles are tentative and subject to change. Session I: Omics assays that support personalized clinical care today Genetics and genomics for discovery and for clinical care Technologies for detecting and assessing genetic aberrations Proteomics for clinical oncology Session II: Analysis and clinical application of genomics Picking targets Information management Genomic data from bench to bedside W i Worldwide Innovative Networking WIN CONSORTIUM WIN, Worldwide Innovative Networking initiated by the Institut Gustave Roussy, France, and The University of Texas, MD Anderson Cancer Center, USA, is a non-profit, non-governmental organization bringing together 25 cancer centers and industry partners from five continents to address the challenge of increasing the efficacy of cancer diagnostics and therapeutics. For more information about WIN Consortium, its mission, officers, members, and activities, please visit

3 Session III: Clinical progress in personalized cancer therapy Colon Cancer Breast Cancer Melanoma Overcoming resistance with rational combinations Guidance from regulatory agencies Session IV: New approaches that impact personalized cancer care Targeting stem cells and EMT Learning from single cell analysis Functional imaging Metronomic therapy Immunotherapy Poster categories Diagnostics Therapeutics Technologies and tools development Computational / bioinformatics Target audience The WIN 2013 program will be of interest to a broad range of stakeholders in cancer patient management in academia, industry, healthcare providers, insurance companies, patient advocacy groups, and associated organizations. The target audience includes everyone aiming for improvements in clinical outcome and quality of life of cancer patients by the implementation of innovative technologies, including targeted therapeutics, biomarkers, molecular diagnostics, systems biology approaches and other technologies serving personalized cancer medicine. The program will be of educational value to all healthcare professionals wishing to familiarize themselves with emerging innovations in cancer patient management. WIN 2012 delegate statistics are available upon request from the Symposium Secretariat. CME The WIN 2013 organizers plan submitting applications for CME credits for medical specialists by the European Accreditation Council for Continuing Medical Education (EACCME) and the European Society for Medical Oncology (ESMO) Medical Oncologist s Recertification Approval (MORA). The EACCME is an institution of the European Union of Medical Specialists (UEMS). Through an agreement between the UEMS and the American Medical Association, physicians may convert EACCME credits to an equivalent number of AMA PRA Category 1 Credits.

4 Live educational activities, occurring outside of Canada, recognized by the UEMS-EACCME for ECMEC credits are deemed to be Accredited Group Learning Activities (Section 1) as defined by the Maintenance of Certification Program of The Royal College of Physicians and Surgeons of Canada. The ESMO Medical Oncologist s Recertification Approval (MORA) is a CME certificate that allows ESMO members to remain certified in medical oncology. The WIN 2012 Symposium was designated for a maximum of 12 hours of European external CME credits and 17 ESMO MORA cat. 1 credits. Venue Le Palais des Congrès de Paris 2, place de la Porte Maillot Paris France The venue is one of Europe s major conference venues, providing excellent and very convenient meeting facilities. It is situated in central Paris and has excellent accessibility by various means of transportation. This modern congress centre is professionally equipped, serviced and staffed to meet all requirements for successful international meetings like WIN Exhibitors will receive a detailed exhibition manual well ahead of the Symposium. Contact To discuss sponsoring opportunities in association with WIN 2013, please contact the Symposium Secretariat: Congress by design P.O. Box DB Harmelen The Netherlands Tel Fax Web:

5 2. WAYS TO SUPPORT WIN 2013 Invitation WIN Consortium, initiator and primary organizer of the WIN Symposium series, invites financial support from corporations, foundations, and other organizations to help defray the costs of organizing WIN Various attractive benefits are available to sponsoring and supporting entities. All sponsoring contributions will be considered unrestricted educational grants towards the WIN 2013 Symposium. Educational grants for which the grantor receives no specific benefits other than grant acknowledgements in association with WIN 2013 are also welcome. Sponsor acknowledgements Depending on the level of support provided, sponsoring entities will be acknowledged as: Diamond sponsor: E 50,000 and above Platinum sponsor: E 30,000-49,999 Gold sponsor: E 20,000-29,999 Silver sponsor: E 10,000-19,999 Bronze sponsor: E 5,000-9,999 Supporter: E 1,000-4,999 Acknowledgements at all sponsorship/grant levels: Corporate logo on the Symposium website; acknowledgement will remain in place for 3 months after the Symposium Company name listed in the interior of the program book Slide projection of corporate logo in the lecture hall during void moments of the program Corporate logo on banners at the venue throughout the Symposium Corporate logo on print promotional materials Sponsor benefits Sponsors/supporters may select one or more of the benefits in the list below to the extent benefits are available at the time of reservation. A detailed description of all sponsor benefits is provided on the next pages. The items Conference bags and Lanyards with sponsor logo cannot be combined in the benefit package of a single sponsor.

6 Sponsor benefit Fee (E) Availability* 1 Gala dinner 25,000 Exclusive 2 Internet access for delegates at venue 20,000 Exclusive 3 Conference bags 15,000 Exclusive 4 Public transportation pass for delegates 15,000 Exclusive 5 Online abstract publication 15,000 Exclusive 6 Abstract USB key 10,000 Exclusive 7 Congress program book 10,000 Exclusive 8 Lanyards with sponsor logo 10,000 Exclusive 9 Congress app for smart phones 7,500 Exclusive 10 Poster session & welcome reception 7,500 Exclusive 11 Exhibition booth - commercial 5,000 Non-exclusive 12 Advertisement on program book cover 5,000 Non-exclusive (3) 13 Advertisement in program book interior 3,000 Non-exclusive 14 Notepad with sponsor logo in delegates bags 3,000 Exclusive 15 Pen with sponsor logo in delegates bags 3,000 Exclusive 16 Best poster award 2,500 Non-exclusive (5) 17 Delegate group registration (per 5 delegates)** 2,500 Non-exclusive 18 Coffee breaks, per day 2,500 Exclusive 19 Display space at exhibit non-profit only 1,500 Non-exclusive 20 Insert in delegates bags 1,000 Non-exclusive * Contact the Symposium Secretariat to check current availability of sponsor benefits ** Available only in combination with at least one other sponsor benefit 1. Gala dinner: R 25,000 Exclusive grant to support the WIN 2013 Gala Dinner Recognition of grant on dinner invitations and menu cards Invitations for three sponsor representatives to attend the dinner Invitation policy, dinner venue and menu at the discretion of the Symposium organizers 2. Internet access facilities at the venue: R 20,000 Exclusive grant to support unlimited complimentary internet access for delegates Internet access technology will be provided by the Symposium organizers Featured recognition with corporate logo on opening screen of internet access 3. Conference bags: R 15,000 Exclusive grant to support a bag for all delegates Bags will feature corporate logo next to the WIN Consortium logo One sponsor s give-away item in conference bags Choice of bag and supplier at the discretion of the Symposium organizers

7 4. Public transportation pass for each delegate: R 15,000 Exclusive grant to support a pass for delegates to travel on the Paris public transportation system Featured recognition with corporate logo on the pass wrapping Optional extension: distribute passes from your exhibition booth at WIN 2013 (booth not included in fee for this item) 5. Online abstract publication: R 15,000 Exclusive grant to support online publication of accepted (for presentation) WIN 2013 abstracts in an indexed international oncology journal Online publication will carry sponsor acknowledgement with company logo Sponsor fee includes pre-publication abstract handling, art working and web posting of abstracts Selection and contracting of the journal by symposium organizers 6. Abstract USB key: R 10,000 Exclusive grant to support production and distribution of USB key containing accepted (for presentation) WIN 2013 abstracts A USB key will be provided to each WIN 2013 delegate USB keys will carry sponsor s company logo on the outside Sponsor fee includes pre-publication abstract handling, art working and production of USB keys Selection and contracting of supplier by congress organizers Optional extension: distribute USB keys from your exhibition booth at WIN 2013 (booth not included in fee for this item) 7. Congress program book: R 10,000 Exclusive grant to support production of Symposium program book Books will feature sponsor logo on title page in book s interior Free sponsor advertisement in program book interior Management of book production by the Symposium organizers Technical specifications and selection of suppliers at the discretion of the Symposium organizers 8. Lanyards with sponsor logo: R 10,000 Exclusive grant to support a lanyard and name badge holder for each delegate Lanyards in sponsor s look-and-feel Technical specifications and selection of suppliers at the discretion of the Symposium organizers

8 9. Congress app for smart phones: R 7,500 Exclusive grant to support a dedicated congress app for smart phones for congress delegates and others App will provide access to symposium program abstracts, author/ speaker information, floor plan, last-minute information and sponsor acknowledgement (subject to modifications at the discretion of congress organizers) Sponsor fee includes license fee for app, set-up and management by congress organizers Management of app content by congress organizers App content in compliance with applicable rules and regulations in France Selection and contracting of app provider by congress Organizers 10. Poster session & welcome reception: R 7,500 Exclusive grant to support the poster viewing & welcome reception All delegates welcome; complimentary beverages and light snacks served Featured recognition with corporate logo in the poster area Selection of beverages and catering at the discretion of the Symposium organizers 11. Exhibition booth - Commercial: R 5,000 Exhibition booth (3.00 x 3.00 m, approx 10 x 10 ) or equivalent raw floor space for sponsor s booth in exhibition area at a central location at the venue Including standard shell scheme and signage (company name) Excluding furniture, carpeting and technical facilities Two exhibitor/delegate registrations with full access to the scientific sessions for each additional registration add e 400 Sponsoring companies and organizations wishing to exhibit will receive the exhibition floor plan with availability of space at the time of reservation. 12. Advertisement on program book cover: R 5,000 Placement of a one-page full-color advertisement on the cover of the Symposium program & book Positions available: inside front cover, inside back cover, and outside back cover Sponsor may select position if multiple positions are available at the time of booking Fee does not include advertisement production costs 13. Advertisement in program book interior: R 3,000 Placement of a one-page full-color advertisement in the interior of the Symposium program book Multiple positions available; page assignment by the Symposium organizers Fee does not include advertisement production costs

9 14. Notepad with sponsor logo in delegates bags: R 3,000 Exclusive sponsoring of a notepad for all delegates Notepad will carry sponsor logo (corporate or product) Purchase, printing and handling included in sponsor fee Notepad specifications and selection of supplier at the discretion of the Symposium organizers 15. Pen with sponsor logo in delegates bags: R 3,000 Exclusive sponsoring of a pen for all delegates Pen will carry sponsor logo (corporate or product) Purchase, printing and handling included in sponsor fee Pen specifications and selection of supplier at the discretion of the Symposium organizers 16. Best-poster award: R 2,500 Non-exclusive grant to support one of the four best-poster awards Sponsor s company logo will be printed on best-poster prize diploma Sponsor s logo will be projected in the auditorium during awarding ceremony Selection of awardees and definition of selection criteria at discretion of the Symposium organizers 17 Delegate group registration at reduced fee, per 5 delegates: R 2,500 PLEASE NOTE: This benefit is available only in combination with at least one other sponsoring item. Five full delegate registrations at discounted fee during entire preregistration period. Also after early registration deadline Reserve delegate registrations for your co-workers and relations Group registration benefits (including no waiting in line at registration desk ) Minimum of 5 registrations per sponsor; for each additional registration, add E Coffee breaks per day: R 2,500 Exclusive sponsoring of the coffee breaks on one of the Symposium days Featured recognition with corporate logo on a banner in the coffee service area 19. Display space at exhibit Non-profit only: R 1,500 Room for a small display (e.g. banner or table-top with folder display) in the exhibition or registration area One exhibitor/delegate registration with full access to the scientific sessions; exhibitor must be an employee of the exhibiting organization Space will be assigned by the Symposium organizers; limited nonprofit space available 20. Insert in delegates bags: R 1,000 One insert, provided by sponsor, in all delegates bags Inserts may be flyers, booklets, CDs, journal samples, small give-way items (subject to pre-approval by the Symposium organizers) Sponsor fee includes handling of inserts from the point of delivery to the Symposium organizers

10 3. POLICIES AND DISCLAIMER CONFIRMATION AND PAYMENT A sponsoring arrangement will be confirmed in writing between Congress by design, based in The Netherlands, acting on behalf of the WIN Consortium, based in France, and the sponsoring/supporting entity. An invoice with payment details will be sent to the sponsoring/supporting entity, and payment will then be expected within 4 weeks of invoice date. All amounts mentioned in this document are exclusive of VAT. VAT will be added as applicable according to tax legislation. EXHIBITION POLICY If benefits granted to the sponsor/supporter include the opportunity to exhibit at the Symposium venue, the sponsoring/supporting organization and its agent(s) must comply with the rules and regulations governing the Symposium exhibition, as detailed in the exhibition manual or imposed by the venue. The exhibition manual and rules and regulations imposed by the venue will be provided to sponsoring/supporting organizations at least 6 weeks before the opening date of the Symposium. CANCELLATION POLICY In case of cancellation of a sponsoring arrangement by the sponsoring organization, a cancellation fee of 25% of the total agreed sponsoring fee applies if the cancellation notice is received more than three months before the opening date of WIN If the cancellation notice is received three months or less before the opening date of the Symposium, a cancellation fee of 100% of the total agreed sponsoring fee applies. Cancellation notices must be sent in writing to the Symposium Secretariat. DISCLAIMER Funding for WIN 2013 is requested solely on behalf of the WIN Consortium, not its partners. Any grants/fees provided by sponsoring/supporting organizations will go toward defraying the expenses of WIN Consortium in direct relation to offering the WIN 2013 symposium. Contact Symposium Secretariat Congress by design P.O. Box DB Harmelen The Netherlands Tel Fax Web:

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