WOMEN S ENERGY NETWORK NEW MEMBER PACKET

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1 Empowering Women in Energy WOMEN S ENERGY NETWORK NEW MEMBER PACKET

2 Dear WEN Member, On behalf of the WEN National Membership Committee, I would like to welcome you to WEN! We are excited to have you part of WEN and look forward to helping you navigate through your first year of membership. As a member you will have access to over 4000 women, who work across the energy value chain, receive discounted entry into WEN events and programs, have access to WEN member only events, and have online access to the WEN membership director and much more. WEN is committed to making your membership worthwhile. We do this by providing opportunities in the following key areas: Skills Development - Provide programs and resources to empower women in their careers; providing programming on industry topics and professional development Networking Opportunities to connect with professionals across the globe and enabling the building of trust based relationships Community Involvement Supporting STEM and creating programs to attract more young women to the industry In addition, you will have access to the following: WEN all chapters events calendar WEN Career Center WEN webcasts and podcasts WEN thought leadership papers provided by our sponsors and partners WEN YouTube channel WEN hopes that you take full advantage of all the benefits that the organization has to offer. We encourage you to visit our website to see the listing of upcoming events. Visit our member s groupshare page to see what other members are thinking. Reach out to a fellow member and further develop your relationships. WEN is the only organization of its kind, devoted to fostering and advancing the careers and networks of women in the energy industry. We are devoted to "Empowering Women in Energy!" Jeannie Gardner Jeannie Gardner WEN National President Tara Meek Tara Meek WEN National Membership Director

3 Mission WEN s mission is to develop programming that provides networking opportunities and fosters career and leadership development of women who work in the energy industries. Vision WEN s Vision is to be the premiere organization for professional women who work in the energy industry with chapters in every major energy hub worldwide. History In 1994, Karyl Lawson founded the Women s Energy Network (WEN) to connect professional women across the entire energy industry and to address their need for leadership, development, education, mentoring and a network. In the male dominated energy industry, women lacked access to a forum where they could be exposed to successful female leaders and colleagues that shared their life and career issues. In addition to empowering women energy professionals, Karyl also included a charitable mission of giving back to underserved women and children as a key part of WEN s core values. Over the past 23 years, WEN has expanded beyond Houston, the original chapter. WEN now has 13 chapters across the nation to meet your networking needs. ABOUT WEN How WEN supports it Mission & Vision Provide programs and resources to empower women in their careers; providing programming on industry topics and professional development Enabling relationship building and furthering professional development Create programs to attract more young women to the industry Recognizing the outstanding achievement of women in the industry Maintaining a high caliber membership who act as role models and mentors Partnering with other organizations with similar missions and values 2009 North Texas, South Louisiana Appalachia, Washington DC 2012 Greater Atlanta 2013 South Texas 2015 Greater Chicago, Greater Oklahoma, Permian Basin 2016 Greater New York City, Greater Philadelphia, Colorado

4 Online Member Account As a member of Women s Energy Network you automatically have an online account. As a WEN member you are given privileges to access the member s only section of the website. To access your account, login to the WEN website by clicking on the Login button in the top right hand corner of the WEN public homepage at If you have forgotten your password, you may click forgot password or call the WEN office at for assistance. Establishing your WEN online account will: Enable you to take advantage of full access to the WEN online collection of thought leadership Enable complete access to the WEN Career Center Enable complete access to the WEN Calendar of events Provide you with access to the WEN Empower Newsletter Allow you to view Your Membership Profile, Update your contact information, view WEN s, view WEN orders and invoices Communicate with other WEN members via the online community Renew your membership online Get Involved Your WEN membership affords you many excellent opportunities to meet, network and learn from fellow WEN members. Join a committee, volunteer for a WEN event or a leadership position. Attend a meeting, at reduced rates for members, and meet, learn from and interact with your peers. Interact with other WEN members Volunteer UNDERSTANDING YOUR BENEFITS/ WHAT TO EXPECT WEN Contact Information At any time during your membership, should you have any questions about your Membership benefits and services, please do not hesitate to contact us: WEN Member Services Help Desk Phone: Fax: Office Hours: 8:00am 5:00pm US Central Time General Questions: Membership Questions: Chapter Relations Questions: Women s Energy Network Two Woodfield Lake 1100 E. Woodfield Road, Suite 350 Schaumburg, IL WEN is always looking for new volunteers. To volunteer, go to your chapter homepage and click volunteer. Complete the volunteer application and someone will be in touch with you to access your needs.

5 Renewing Your Membership Individual, Government and Corporate membership runs 365 days from the date payment is received. Sponsor related memberships run for the current fiscal year. Your membership renewal invoice will be created 30 days prior to your expiration date. You will receive Membership Renewal Reminders 15 days before, 5 days prior and 5 days after your expiration date. You can renew by clicking the link in the or go to News & Activity under your member profile. For corporate and sponsor members check with your company delegate for renewal details. A WEN member who fails to renew by the annual renewal date will cease to have access to WEN membership benefits, her membership will terminate, and she will be notified of her lapsed membership status. A lapsed WEN membership can be renewed for up to six months after its expiration. A WEN membership that has been expired for more than six months cannot be renewed, and the former WEN member must reapply for membership and meet the same criteria required of new members at the time of reapplication. Moving and Changing Chapters If you are moving and want to change your primary chapter, simply send an to state that you want to change your chapter affiliation. Once your affiliation has been updated you will be contacted. Switching from Corporate to Individual Membership YOUR MEMBERSHIP WEN Contact Information At any time during your membership, should you have any questions about your Membership benefits and services, please do not hesitate to contact us: WEN Member Services Help Desk Phone: Fax: Office Hours: 8:00am 5:00pm US Central Time General Questions: Membership Questions: Chapter Relations Questions: Women s Energy Network Two Woodfield Lake 1100 E. Woodfield Road, Suite 350 Schaumburg, IL If you are switching from corporate to individual membership, or vice versa, simply send an to state that you want to change your membership status. Once your status has been updated you will be contacted.

6 Membership Directory One of WEN s most popular resources! As a WEN member, you will have access to an online database of contact information for over 4000 women who work across the energy value chain. Be Active in Your Chapter WEN has a strong network that provides a forum for members to take an active part in local chapter activities. As a WEN member you are automatically aligned with one of our 13 chapters and for those that live at least 200 miles from a chapter, you are aligned with WEN National as an At Large Member. Chapter participation enhances one of the most valuable member benefits, networking and sharing ideas with like-minded women who work in the energy industry. So take a look at your chapter, join a committee and get involved. Participate in Group Discussions With Groupshare you can share files, ideas, notes, schedules and much more. Checkout the groups that are available to you in the Member only site by selecting Groups. Start a discussion or answer questions from other WEN members. Download the WEN App SeeingSpot allows you to access your directory, calendar, activities, notifications, and much more, while on the go. For Android users go to Google Play store and search for Seeing Spot and install. SOCIAL NETWORKING Keep in touch with WEN members on the go. Find colleagues, get updates and stay informed through one of WEN s social networking connections. Get connected with other WEN members join WEN s LinkedIn page at Women s Energy Network. You can also join your chapter specific LinkedIn groups. Find WEN on Facebook at Women s Energy Network. Also join and like all the chapter specific Facebook pages. Get short, timely messages from WEN on Twitter. Join today and For I-Phone users go to Apple store and search for Seeing Spot by Digital Cheetah and install. Watch videos for leadership development. Calendar Synchronization Never miss a WEN event. Synch your WEN calendar with your outlook, Google, OS X, IPhone or Android calendars. For instructions login to the Members Only site and in the top right hand corner, click ical.

7 WEN Biennial Conference The WEN National Conference brings together participants from across the country, from multiple disciplines in the energy industry. The conference will showcases relevant and timely topics around a theme that impacts the industry, energy professionals and corporations in the workplace and marketplace. The conference is a great opportunity to connect with experts, to increase knowledge, and transform one's career while maximizing your contributions at work. The conference will offer a wide range of sessions to reach professionals in varying career stages, including an executive-only track, expo, and continuing education credit. WEN Podcasts Listen to this ongoing series for WEN Members only of interviews conducted with influential leaders in the energy industry. Hear different views and opinions and how these thoughts can be transformative. WEN Webinars Listen to recorded webinars targeted at specific skill and competency building. Hear from WEN executives on challenges and barriers they ve faced through their careers and some of the skills they used to overcome. RESOURCES WEN keeps you updated as the energy industry changes with a diverse and reliable set of publications, from offering podcast by influential leaders to publishing thought leadership from our partners and sponsors. WEN members have a variety of needs and WEN has responded by offering a library of different resources to fit those needs. WEN Resources can be found in the Member Only site, by clicking Resources at the top of the page. WEN Career Center Whether you are looking to understand your marketability or you are looking to breathe new life into your career, WEN offers options to help you. Learn about networking and mentoring opportunities, get professional advice or just post you resume on the WEN job board. WEN members have access to both job and resume banks. View jobs, upload your resume and let employers find you. Viewing is free and WEN members and member companies can post jobs for a discounted rate. WEN Publications Access WEN s quarterly all chapter newsletters, Empower. Empower aims to highlight the achievements of our chapters and members. WEN Thought Leadership Papers Review whitepapers on specific industry topics from thought leaders within our partner and sponsor companies. These papers are on specific energy industry topics and generated by experts in their fields.

8 PROHIBITED USE OF WEN MEMBERSHIP DIRECTORY POLICY AND NON-SOLICITATION POLICY POLICIES WEN is an organization that opens doors to develop relationships; however, soliciting members, as well as speakers, sponsors, public attendees, or other event guests ( any program participant ) is prohibited. As WEN has grown it is necessary for these guidelines to be adapted in order to maintain member loyalty and to remind any program participant that solicitation is prohibited. Similarly, WEN prides itself on creating, fostering and sustaining a professional and respectful environment that results in a safe community for WEN members and any program participant. Disrespectful actions, including, but not limited to, harassing, demeaning, or degrading in written or oral communications, by any WEN member or any program participant against another can result in the WEN Board of Directors ( the Board ) taking remedial actions outlined below.

9 How to Register for an Event On the member site, select the specific chapter event calendar, by clicking Events on the top of the screen. TOOLKITS Select the event name in which you would like to register. Scroll to the bottom of the screen and select Sign Up You will then see Available Options. As a WEN member, you are only allowed to register yourself at the discounted member price. If you are registering guest, non WEN members, use the public button. Once you have selected the quantities, click Add. From here you can View Cart to confirm your registrations, once confirmed click Checkout. You will be prompted to enter your contact information and the information for any of your guests you are registering as Public (Non Members). Click Check out at the bottom of the screen. You will then be prompted to enter your credit card information to pay for the event.

10 APPENDIX PROHIBITED USE OF WEN MEMBERSHIP DIRECTORY POLICY AND NON-SOLICITATION POLICY WEN s mission is to attract more members into energy through outreach programs; retain and develop women in energy by fostering relationships; and develop leadership competencies and industry insight through strategic partnerships with companies, educational institutions and other organizations. WEN is an organization that opens doors to develop relationships; however, soliciting members, as well as speakers, sponsors, public attendees, or other event guests ( any program participant ) is prohibited. As WEN has grown it is necessary for these guidelines to be adapted in order to maintain member loyalty and to remind any program participant that solicitation is prohibited. Similarly, WEN prides itself on creating, fostering and sustaining a professional and respectful environment that results in a safe community for WEN members and any program participant. Disrespectful actions, including, but not limited to, harassing, demeaning, or degrading in written or oral communications, by any WEN member or any program participant against another can result in the WEN Board of Directors ( the Board ) taking remedial actions outlined below. Below is the updated non-solicitation policy with which each WEN member and any program participant must comply or face remedial action. I. Policy on Prohibited Use of WEN Membership Directory Policy WEN publishes to its members a membership directory that includes contact information for each WEN member. The function of the WEN Membership Directory is to provide WEN members with information about each other that will help members further the mission statement. Acceptable uses of the WEN Membership Directory that further the mission statement can include the following examples: Connecting with WEN Member volunteer teams, committees, committee leadership, Mentoring Circles, and WEN Member groups to which the WEN Member belongs with regards to a specified activity that WEN Members only receive as a benefit of membership (i.e., volunteering, speaking, event planning) As an employee of your company, connecting with fellow internal WEN members/corporate members that are within your same company and considered colleagues Contacting personal friends (defined as two parties who can each and individually agree to their relationship), that are also WEN Members, with communications that are regarding furthering the WEN mission statement These examples are defined as networking and connecting purposes with regards to the mission statement. Networking is defined as the cultivation of productive relationships. This is an opportunity to get to know the members and build rapport. The Board has ultimate and final review of activities that may involve use of the WEN Membership Directory. The WEN Membership Directory is to be used solely in accordance with its stated function and in accordance with the policy outlined above. Neither the WEN Membership Directory, nor any of the information contained therein, is to be used for any other purpose. Prohibited uses of the WEN Membership Directory include, but are not limited to: 1. Direct, mass or targeted (i.e., specific to the Board, Advisory Council) mailing, including s, letters and distribution lists, or unsolicited telephone calls to WEN members related to the marketing efforts of your company, or for any other non-wen purpose that does not further the mission statement. This can include but is not limited to invites to events and conferences, sales pitches, requests for donations, requests for employment, business and/or publicity. 2. Distributing the WEN Membership Directory within your own company or outside your company for use by your company or other companies in connection with marketing efforts or for any other non- WEN purpose.

11 II. Non-Solicitation Policy Members and any program participant are not to solicit business before, during, or after all WEN meetings, programs, and events. This means that: 1. Members and any program participant are not to introduce themselves for the primary purpose of selling their products or services or to find employment before, during, or after WEN events. Similarly, members and any program participant are not to conduct any of these activities via or telephone following an event. 2. Members and any program participant are not to leave invitations, sales or promotional materials on meeting tables, distribute any invitations, sales or promotional materials, or sell non-wen related materials unless given written prior approval to do so at an exhibits program or through sponsorship approval. a) For materials not related to a sponsorship benefit, written prior approval will only be given following a collective vote made by the Board. b) Materials related to a sponsorship benefit are granted approval by the Sponsorship Board member and/or Elected Committee Chair 3. When conducting meetings with corporate members, sponsors, partners, any program participant, or other WEN members/committees/chapters on behalf of WEN, members and any program participant are not to discuss their products, services or employment unless directly asked by the receiving party. Without an express inquiry, solicitation is strictly prohibited. 4. Members and any program participant are expected to read and advise their guest of the comprehensive WEN non-solicitation policy prior to attending a meeting or event. The Board will review instances of prohibited use of the WEN Membership Directory and cases related to Prohibited Solicitation before, during, or after all WEN meetings, programs, and events. The Board may and will take remedial action against any individual, member, or any program participant in the event of non-adherence to these policies. Such action may range from a private or company-led warning, to suspension of WEN membership for a stated term or a prohibition on attending future WEN events. WEN encourages members to ask the Membership Director any questions concerning whether a particular planned use of the WEN Membership Directory is in accordance with this policy in advance of such use. Strict adherence to these guidelines will provide a comfortable, professional and pleasant environment for all WEN members and program participants at WEN events.

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