WalkForLifeColumbia.org

Transcription

1 Thank you for being a team captain! a Palmetto Health Foundation signature event team captain toolkit WalkForLifeColumbia.org #WalkForLifeColumbia #FamouslyHotPinkHalf

2 Saturday October th Walk for Life and Famously Hot Pink Half Marathon, 5K + 10K Spirit Communications Park 1640 Freed St., Columbia Proceeds benefit Palmetto Health Breast Center You and your team are investors in Palmetto Health Breast Center. Proceeds from the 2017 Walk for Life and Famously Hot Half Pink Marathon, 5K + 10K stay in our community to help purchase a seventh 3D mammography unit at Palmetto Health Breast Center. The 3D unit will be used for screening and diagnostic mammograms and will improve the early detection of breast cancer. Your support also will continue to provide materials and comfort items specially designed for breast cancer educational materials for teaching patients and the community about breast cancer and the importance of early detection a breast bear used for splinting the incision site to take deep breaths and cough after breast cancer surgery and for comfort in the car between the surgical site and the seat belt a post-mastectomy camisole Be sure to write your full team name on each team envelope and additional donations envelope to count for your team. Join the Facebook group! Facebook group for team captains only! Facebook.com/groups/walkforlifeteamcaptains/ Let s connect! PH_Foundation PHFoundation PalmettoHealthFoundation 2

3 TOP TIPS for Team Captains & Takeaways WalkForLifeColumbia.org Sat., Oct. 14 the BIG day! Spirit Communications Park 1640 Freed St. Columbia, S.C. Walk for Life late registration Famously Hot Pink Half Marathon start Opening remarks 10K race, 5K race and Walk for Life start For the Love of the Shirt! 6:30 a.m. 7:15 a.m. 7:40 a.m. 7:45 a.m. Official registration=a shirt! Shirts will not be given in exchange for donations. Shirt sizes are not guaranteed and are available on a first-come, firstserved basis. Unworn shirts may be exchanged for a different size the day of the event, Oct. 14, before 9 a.m., depending on availability. New this year: women s cut/v-neck performance shirts for female runners! Team Packet Pick-Up Day! Wednesday, Oct. 4, from 7 a.m. to 6 p.m. Palmetto Health Foundation (1600 Marion St.) Team members must register by noon Friday, Sept. 29, to be included in what you pick up for your team on Oct. 4. Team members who register after Sept. 29, can pick up a T-shirt at Spirit Communications Park on Thursday, Oct. 12 from 4 to 6 p.m. or Friday, Oct. 13, from 7 a.m. to 1:30 p.m. Experience the EXPO! Friday, Oct. 13, from 7 a.m. to 1:30 p.m. Spirit Communications Park 1640 Freed St. Columbia, S.C. You can pick up half marathon, 5K and 10K race shirts, chips, bibs, walk shirts and walk bibs at the Expo on Friday, Oct. 13. Local vendors will have booths set up at the stadium to showcase their products and services. Participants will have the opportunity to browse and shop after picking up their walk or race materials and can even grab lunch at the ballpark! PH_Foundation Facebook.com/groups/ walkforlifeteamcaptains/ 5 6 PHFoundation Registration Fees All online registration closes Wed., Oct. 11, at noon. Famously Hot Pink Half Marathon June 1-July 31: $60 Aug. 1-Sept. 30: $75 Oct. 1-noon Oct. 11: $85 Oct. 12 & 13 $100 No half marathon registration available on Oct K through noon Oct. 11: $40 Oct. 12 & 13: $50 No 5K registration available on Oct K through noon Oct. 11: $45 Oct. 12 & 13: $55 No 10K registration available on Oct. 14. Walk for Life through Oct. 12: $35 Oct. 13 and 14: $45 (on site at Spirit Comm. Park) Payroll deduction available for Palmetto Health team members for $30. Your valuable investment. You and your team are investors in Palmetto Health Breast Center. Proceeds from the 2017 Walk for Life and Famously Hot Half Pink Marathon, 5K + 10K stay in our community to help purchase a seventh 3D mammography unit at Palmetto Health Breast Center. The 3D unit will be used for screening and diagnostic mammograms and will improve the early detection of breast cancer. Your support also will continue to provide materials and comfort items specially designed for breast cancer educational materials for teaching patients and the community about breast cancer and the importance of early detection a breast bear used for splinting the incision site to take deep breaths and cough after breast cancer surgery and for comfort in the car between the surgical site and the seat belt a post-mastectomy camisole Questions? WalkForLife@PalmettoHealth.org

4 getting started Setting up your team online 1. Visit WalkForLifeColumbia.org 2. Select Start a Team 3. Think of a team name 4. Proceed through the registration process 5. Create your user name and password If you are a returning team captain, log in with your previous user name and password. 6. When finished, select Access your Participant Center to see your fundraising headquarters Recruiting team members Click on the My Team tab above your fundraising progress meter in your Participant Center and copy the Team Page URL (link). Send this link to family, friends and others interested in joining your team. Once they are on your team page, they can click the Join Team button and proceed with the registration process. People can also join your team from the homepage of WalkForLifeColumbia.org: Select Register Select Join a Team Type the team name in the Search for a Team field Select Join Team Proceed through the registration process Donating to your team Click on the Team Page tab of your Participant Center and copy the Team Page URL (link) and send this link to your family and friends. Once they are on your team page, they can click the Donate Now button enter the donation amount and proceed with the transaction. People can also donate to your team from the homepage of WalkForLifeColumbia.org: Select Donate Enter the donation amount and proceed with the transaction Select Search for a Team Type the team name in the Search for a Team field Your team captain envelope If you receive paper registration forms, you can submit them to Palmetto Health Foundation in a 2017 Team Paper Registrations and Donation envelope. Be sure to complete the front of the envelope before submitting. These envelopes are available now at Palmetto Health Foundation, 1600 Marion St., Columbia. Or you can download it and tape it to the front of your own envelope. WalkForLife Columbia.org TM TOTAL # OF WALKERS: TOTAL # OF RUNNERS: For internal use only Team Paper Registrations and Donations Envelope #: If all of your team members registered online and you have no additional donations, you do NOT need to complete this envelope. TEAM NAME TEAM CAPTAIN Phone (preferred) Business Name/Address How many breast cancer survivors are on your team? TOTAL AMOUNT OF REGISTRATION FEES: $ cash: $ checks: $ payroll deduction: $ TOTAL ADDITIONAL DONATIONS: $ cash: $ checks: $ payroll deduction: $ Shirt sizes are not guaranteed and are available on a first come, first served basis. Please do not include online registrants shirt sizes here. Shirt Information: Youth S Youth M Youth L TOTAL SHIRTS: Adult S Adult M Adult L Date: Adult XL Adult 2XL Adult 3XL 4

5 customizing your site Registering multiple people Select Start a Team, Join a Team or Register as an Individual Proceed through the registration process When you get to the Review stage with your registration summary, select Register Another Participant Proceed through the registration process Complete these steps for each person you are registering. Have each individual you register sign the Multiple Person Waiver (found in the Team Captains section of WalkForLifeColumbia.org. Linking to your team page Log in to your Participant Center Click on the My Team tab above your fundraising progress meter in your Participant Center, then find the Team Page tab on the right side of the page Click on URL Settings Edit your URL *This is your direct URL (link) to your team page and will give you an easy, quick link to share with others to help you fundraise and recruit additional team members! Entering offline donations Select My Team or Me from the tabs listed above your fundraising progress meter If you select Me, click Add on the right side of the page next to Personal Donations. If you select My Team, click Add on the right side fo the page next to Team Donations. Enter in gift information: donor name, amount, cash/check Select Add or Save and Add Another *Checks should be made payable to Palmetto Health Foundation - WFL. Please make sure your team name is included on the memo line. If the check is to be credited to an individual, make sure his/her name is listed on the memo line. Editing personal/team pages Log in to your Participant Center Select either the Me or My Team tab above your fundraising progress meter in your Participant Center. You will see options to edit the content, upload photos, add a video and include a personal blog. *Video and blog components only available for personal pages. 5

6 gaining momentum: tips to jump start your fundraising! Honor survivors Think about the breast cancer survivors in your life. At your next team meeting, challenge team members to pledge to raise a certain amount in honor of the survivors you know. Use social media Post frequently to Facebook, Twitter, Instagram, SnapChat, etc. to share you re a team captain and why it s important. Be sure to share the link to your donation page so friends and family can easily donate right then and there! Start the conversation Want some help showing your pink pride around the community? Start the conversation on how others can get involved with this cause by decking out yourself and your team with some of our exclusive merchandise items! You can also use these as prizes whenyour team members reach their goal. Check out our full list of items on our merchandise one sheet. Organize a bake sale Plan a bake sale at your office, church or school. Organize a fun night of baking with your team members and sell those sweet treats to your friends and family. They surely won t be able to resist! Plan a percent night Have a favorite store or restaurant near you? Ask the local manager about holding a percent day, where a portion of sales that day comes back to you and your team s fundraising goal.be sure to have the manager complate a partner event commitment form, located in the community partner toolkit. {Palmetto Health Foundation > Events > Partner Events} If you have plans for a partner fundraising event, be sure to review the community partner events toolkit and submit the partner form. Your approved partner event will be promoted on PalmettoHealthFoundation.org and on Foundation social media channels. {Palmetto Health Foundation > Events > Partner Events} Name I m taking steps against breast cancer in my community! Walk for Life and Famously Hot Pink Half Marathon, 5K + 10K benefiting Palmetto Health Breast Center Oct. 14, 2017 Spirit Communications Park home of the Columbia Fireflies 1640 Freed St., Columbia, S.C. WalkForLifeColumbia.org Sell shoeprints Stop by Palmetto Health Foundation and pick up some of our newest shoeprints to sell in your business or workplace. Donors can write their names on their print and stick them up on an office or store wall to proudly display their support, all while adding a tasteful touch of pink to the room. Walk for Life and Famously Hot Pink Marathon, 5K + 10K ADDITIONAL DONATIONS Name: Team Name: (if applicable) Team Captain Name: (if applicable) Amount in this envelope: Cash: $ Check: $ Total: $ Date: Shirts will not be given in exchange for donations. Participants must register and pay the registration fee to participate and receive a shirt. Turn in what you raised Need to turn in the money you raised? Grab one of our additional donations envelopes. Stop by Palmeto Health Foundation anytime during our office hours: Monday through Thursday, 8 a.m. - 5 p.m. Friday, 8 a.m. - 1 p.m. be a top fundraiser Special recognition will be given to the top fundraising team and the top fundraising individual. Awards will be given based on total dollars raised as of 1:30 p.m. Friday, Oct. 13. Note: To count towards this award, donations must appear on the team/individual s fundraising page, which means that all offline (cash or check) donations must be entered online. See our FAQ page for instructions on how to enter in cash/checks. 6

7 monthly checklist July o Think of a unique team name. Be creative! o Start your team at WalkForLifeColumbia.org by registering yourself as the team captain. o Set a team fundraising goal. o Begin recruiting family members and friends to join your team. o Stop by Palmetto Health Foundation to pick up your toolkit. o Pick up posters, shoeprints, and save-the-date cards. Use these as tools to help you begin fundraising and spreading the word about the event throughout the community. o Join the Walk For Life Team Captains group on Facebook at: Facebook.com/groups/walkforlifeteamcaptains/ o Meet with team members to brainstorm exciting fundraising ideas. August o Host at least one fundraising party or partner event (i.e. bake sales, garage sales, pink ribbon sales) o Encourage your teammates to set personal fundraising goals for themselves for the month of August. o Lead by example. Post on your social media channels about why you re dedicated to this cause and how others can get involved by donating to or joining your team. Inspire your team members to do the same to help them reach their goals. September o Sept. 29: Deadline to turn in registration forms for Oct. 4 Team Captain Pick-Up o Organize a second partner event or fundraising party. A great goal to have is to host one event per month! o Begin turning in your fundraising money to Palmetto Health Foundation, and keep up with your dollars by entering in all cash and checks online so you can see your total grow! o Running out of time to put on your own fundraising event? No problem! Check out the ongoing list of partner events at WalkForLifeColumbia.org and decide on one to attend as a team. o Make a final recruitment push by sending an to your friends and colleagues about your team and why you ve all joined together to help beat breast cancer in the Midlands. Encourage them to join you! October o Oct. 4: Team Captain Pick-Up Day at Palmetto Health Foundation from 7 a.m. to 6 p.m. *If you miss the Sept. 29 registration deadline, you or your team members can pick up shirts and bibs at Spirit Communications Park on Thursday, Oct. 12, from 4 to 6 p.m. or at the Expo on Friday, Oct. 13, from 7 a.m. to 1:30 p.m. o Use the tools in the online Participant Center to pull a report of your team members and their T-shirt sizes. This will help make shirt distribution a breeze! o Oct. 12: Drive-by pick-up at Spirit Communications Park from 4 to 6 p.m. o Oct. 13: Expo, from 7 a.m. - 1:30 p.m. at Spirit Communications Park o Oct. 14: EVENT DAY! 7

8 frequently asked questions If some of my team members register using the paper form, will they show up on my team page at WalkForLifeColumbia.org? Only those who register online will show up on your team page. Encourage your team members to register online so you can see your fundraising thermometer grow! I am an employee of Palmetto Health. May I pay the registration fee via payroll deduction? Absolutely! Click here to get started. Your registration fee will be processed and deducted via payroll deduct after you register. How many people are needed to form a team? It only takes five people to form a team, but we suggest adding a few more friends and family members so you ll have plenty of walking/running buddies. What is expected of me if I register as a team captain? It is all up to you. We would hope that as your team s captain you would set a fundraising goal, encourage your team to meet that goal and help us spread the word that all funds raised will stay within our community. Also, as a team captain, we ask that you attend the Team Packet Pick-Up Day, on Wednesday, Oct. 4, from 7 a.m. to 6 p.m., where you can pick up your team members T-shirts and runners chips/bibs. Can my team include both walkers and runners? Of course! There are some differences though: runners will receive a specific bib and timing chip. The good news is that the most important part is the same for every participant you all are doing your part to take steps against breast cancer! May I register multiple people with one transaction? Sure! If you choose to register multiple people, we need your help to complete the Multiple Person Waiver Form, which can be found on the Walk Details and Race Details pages of WalkForLifeColumbia.org. These forms will need to be turned in when you pick up your T-shirts. If you are registering people after you have completed your own registration, you must log out by clicking the log out button in the top right corner of the screen. Where can I park the morning of the Walk/Race? You can download and view a parking map, as well as a schedule of events, at WalkForLifeColumbia.org. May I bring my dog? Unfortunately, NO. We love dogs (and cats!) just as much as the next person, but they are not allowed at the event. May I bring a bag into Spirit Communications Park? For your safety and the safety of other participants, please only bring bags that are clear plastic, vinyl or PVC and do not exceed 12 by 6 by 12. One-gallon freezer bags are also OK. Any other bags could be subject to security check. Can I walk/run with a jogging stroller? Yes, jogging strollers are allowed. We feel it s never too early to introduce your little one to fundraising for a good cause. Parts of the course are gravel, however, so please use caution and watch your step. Are children required to pay the registration fee? Children older than 5 must register. Children 5 and under may participate at no charge. Are there toddler shirt sizes available? Definitely! We would never leave out our tiny participants. Toddler T-shirts are available for $15 each at Palmetto Health Foundation. Sizes include 2T, 3T and 4T. What s the difference in all of these different forms you keep referring to? Glad you asked! Check out the key below: Multiple Person Waiver - used for participants who may have forgotten to sign their paper registration form Team Paper Registration - used for registering multiple people to join a team using a paper form Payroll Deduct Paper Registration - used for Palmetto Health employees to registering via payroll deduct using a paper form Individual Paper Registration - used for an individual who wants to register on their own using a paper form Have another question? Call the Hot Pink Hotline at or WalkForLife@PalmettoHealth.org 8

9 keep track of your team! Use this table as a guide to help you keep track of your team members. Registrant Male/ Shirt Size Distance Paid Fee Payment Method Breast Cancer Name Female Yes/No Survivor Yes/No ex. John Doe M L 5K race Y Check #1234 N ex. Jane Doe F S 5K walk Y Online Y Use the chart below to help you keep track of additional donations and fundraising events. Additional Donations Amount Raised Turned In Yes/No Entered In Online Yes/No ex. Bake sale $ Y Y Don t Forget... - Thank everyone who s joined your team - Send thank you cards to friends and family who have donated to you and your team - Pick up T-shirts for your team on Oct. 4 at Palmetto Health Foundation and distribute them to your team members - You can now PRINT your team roster and T-shirt sizes out online 9