IOTOD Conference Sponsorship and Exhibition Opportunities

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1 16 th Annual IOTOD Conference Sponsorship and Exhibition Opportunities May 2018 Hilton Madrid Airport, Madrid, Spain CONFERENCE SECRETARIAT PCM Scientific 140 London Wall London EC2Y 5DN UK T: +44 (0) E: W: IOTOD18-a

2 Contents Letter to Industry 3 Benefits to sponsors 4 Arm s-length education grants 4 Conference attendees 5 Vision for IOTOD Draft programme 7 Driving engagement 8 Sponsorship levels 8 Exhibition spaces 10 Satellite opportunities 11 Education Pavilion 12 Educational grant opportunities 13 IOTOD Scholarships 14 Additional opportunities 14 Further information for sponsors and exhibitors 15 IOTOD 2018 floorplan 16 2

3 Letter to Industry Dear Industry Partner We are writing to request your support of the 16th annual Improving Outcomes in the Treatment of Opioid Dependence (IOTOD) meeting to be held on May 2018 in Madrid, Spain. You can support next year s meeting in so many ways by providing an arm s-length educational grant for an individual educational session, through an exhibition booth or satellite symposium, by supporting our Young Investigators Poster Prize, by highlighting your investment in education in our Education Pavilion and Showcase Arena, or even by sponsoring our coffee breaks! All of the available options are outlined to you in this document, and we d be delighted to discuss with you the ways you can get involved in IOTOD About IOTOD Over its 15-year history, IOTOD has become a key annual European conference in the addictions world owing to its novel approach to creating impactful learning experiences. The latest scientific evidence is applied to clinical practice, with the ultimate aim of improving patient outcomes. IOTOD is unique in its commitment to following up with attendees up to a year after the event to assess whether their commitments to change have translated to improvements in practice. IOTOD s heritage IOTOD addresses a multitude of practice deficits by working with renowned international experts, and using cutting-edge technology and creative techniques, to connect education directly with the clinical practice of delegates. In doing so, we have been able to capture data and meaningfully tackle critical issues in the therapy area. Year after year, IOTOD offers an exciting interactive educational opportunity for delegates across Europe, and promises to provide them with the tools to address the needs of their more complex and challenging patients. We remain dependent on Industry sponsorship not only to maintain this educational excellence, but also to grow IOTOD in 2018 and beyond to become the must-go meeting for healthcare physicians working in the field of addictions. I am looking forward to speaking with you about the opportunities outlined in this brochure. Yours sincerely Chris Walsh Development Director PCM Scientific 3

4 Benefits to sponsors The 16th annual IOTOD conference offers a wide variety of sponsorship packages to provide our valued industry partners with exclusive benefits and opportunities to create awareness and to engage and educate delegates before, during and after the event. Increase brand awareness through exhibition booths, advertising and acknowledgements on conference materials Demonstrate your dedication and investment in the treatment of opioid dependence and related comorbidities Engage with healthcare professionals throughout the conference through face-to-face contact Demonstrate your commitment as a leader in the field as a supporter of education and training for healthcare professionals Develop and improve relationships with existing and potential customers to raise your company profile and inform your strategic direction Access data and insight generated from conference surveys and feedback Arm s-length education grants There are also opportunities to support the main IOTOD educational programme, or individual sessions within the programme, through arm s-length grants; or to support the attendance of healthcare professionals through scholarship grants. To stand out as an IOTOD partner dedicated to supporting independent, CME-accredited education, please for more details, or review the opportunities on pages

5 Conference attendees Delegate breakdown by country/region and specialty from previous IOTOD conferences Pain specialists 1% Other 14% Pharmacists 5% Nurses 8% Addiction specialists 33% France 15% Germany 12% Psychiatrists/ Psychologists 23% GPs 17% UK 33% Western Europe 10% Scandinavia 3% Central and Eastern Europe 11% Australasia 2% Southern Europe 10% Rest of world 4% Target delegates for IOTOD 2018 European healthcare professionals, predominantly: Expected number of delegates 300 Addiction specialists Consultant psychiatrists/psychologists GPs and GPs with special interests Specialist nurses/nurse prescribers Pharmacists Pain specialists 5

6 Vision for IOTOD 2018 Following on from our highly successful 2017 programme, we have compiled our provisional 2018 programme entitled The future is integrated: the many faces of opioid dependence to identify current best practices and stimulate audience discussion round the key theme of integration of patient care. This theme stood out as being of great importance to IOTOD delegates, as determined through careful analysis of this year s meeting feedback and through holding in-depth insight calls with healthcare professionals currently working in the field of opioid addiction. The 2018 programme will be finalised in liaison with the meeting Chair and the IOTOD Education Committee a new group of experts dedicated to ensuring that next year s content is of the highest possible quality and tailored to the needs and high-level expertise of the IOTOD audience. As IOTOD now enters its 16th year as an annual conference, we realise the important role that IOTOD plays in the continuing education of addiction healthcare professionals across Europe, and understand that our audience looks to us to provide comprehensive insight and commentary into the very latest advances in the field. With a room full of highly engaged, specialist and interdisciplinary healthcare professionals, IOTOD 2018 will provide a unique forum in which to directly answer questions such as: What are current best practices and where (and why) are we falling short? What are the latest advances and cutting-edge data surrounding new patient treatments? How can we improve integration to lead to better patient outcomes? Join us in Madrid as we shed light on the many faces of opioid dependence! Year Date Location 2017 May Berlin, Germany 2016 June Bristol, UK 2015 February Manchester, UK 2013 December Paris, France 2012 May Brussels, Belgium 2011 May 3-5 Madrid, Spain 2010 May Berlin, Germany 2009 April Cannes, France 2008 April London, UK Table showing the location of IOTOD annual meetings for the past 10 years. 6

7 Draft programme* The future is integrated: the many faces of opioid dependence 18:30 19:00 Welcome Reception 19:00 20:00 Industry Symposium 1 Day 0 Day 1 09:00 11:00 Session 1: Patient-centric approaches to opioid dependence treatment (ODT) ODT update Spotlight on medication-assisted treatment (MAT) Psychological interventions Integrating psychological interventions in MAT 11:30 13:00 Session 2: Overcoming the hurdles to opioid dependence care Naloxone: new horizons in overdose treatment Engaging isolated communities Adapting services to fit the patients Controversies in treatment debate 13:30 14:30 Industry Symposium 2 15:00 17:00 Session 3: System-wide models for improved health outcomes Young Investigator presentation Around the world in 8 healthcare systems The voice of the payer: transforming patient outcomes Systematic barriers to opioid care: transforming policy through advocacy Case-based panel discussion: Integrating HCV care in different patient communities 17:30 18:30 Industry Symposium 3 Day 2 09:30 11:30 HCV Workshop: Unlocking the syndemic A future without HCV New developments in HCV treatment for people who inject drugs Targeting super-spreaders to eliminate HCV Integrating HCV care in different patient communities: a case-based panel discussion 12:00 13:30 Session 4: Navigating the patient journey: three case-based examples A case-based panel discussion in which country and regional specificity will be emphasised 14:30 15:30 Industry Symposium 4 * Final programme and timings are subject to change. 7

8 Driving engagement Sponsoring IOTOD 2018 provides you with an ideal opportunity to engage with existing and potential clients throughout and after the event, allowing you to define and promote your brand within this field, reaffirm your commitment to education and treatment improvements and inform your strategic direction. PCM Scientific has created pre, during and post-conference strategies that support and maximise these opportunities and make sure you and your brand get the prominence and exposure you require. Pre-IOTOD During IOTOD Post-IOTOD Sponsors listed on iotodmeeting.com alerts targeting IOTOD database listing exhibitors and sponsored satellites Social media tactics aimed towards our extensive networks Prime booth positions in the Exhibition Hall, close to the refreshments Recognition in the conference event guide Sponsor Board displaying your logo in the communal areas Sponsors listed on iotodmeeting.com Acknowledgement of your contribution in a post-conference sent to all delegates Face to face engagement during refreshment breaks Sponsorship levels We are delighted to offer the following sponsorship packages, among them a new and exclusive sponsorship level for 2018, Diamond, to acknowledge a single industry partner who wishes to provide additional support to supporting IOTOD education*. EXCLUSIVE Diamond 75,000 Platinum 50,000 Gold 30,000 Silver 15,000 Bronze 7,500 * All prices are exclusive of VAT 8

9 Sponsorship package Diamond Platinum Gold Silver Bronze Exhibition space (excluding shells)* Exhibitor badges Industry badges Sponsorship of Welcome Reception Prime selection of symposium slot 9 m 2 1st-choice 9 m 2 2nd-choice 6 m 2 3rd-choice 6 m 2 4th-choice 6 m 2 5th-choice x6 x6 x4 x2 x2 x12 x10 x8 x4 x2 Access to list of delegate names/affiliations post-conferenceii Space for company banner in registration area Acknowledgement as sponsor on IOTODmeeting.com Acknowledgement as sponsor in conference event guide Acknowledgement as sponsor on Sponsors Board onsite Details of additional sponsorship and satellite opportunities are given on pages 11 15, including activities ranging from Industry badges to coffee breaks, Product Theatres to Clinical Trial Spotlights, webcasts to conference bags. * Booth positions will be offered to our sponsors in the order described. Within the same sponsorship level, booth positions will be allocated on a first-come, first-served basis. See page 10 for details on how sponsors can upgrade booths to shell schemes. Exhibitor badges permit your company representatives to attend all areas of the conference venue except for educational sessions held in the Main Hall; Industry badges allow additional access to the educational programme, but individuals are asked not to participate in any interactive elements of the programme (eg, votes, use of keypads). Additional Exhibitor and Industry badges can be purchased 3 months prior to the meeting (please see our Technical Manual for further details). Please note: in order to retain the educational principles of the IOTOD programme, there is a cap of 20% on the percentage of industry that will be permitted within the IOTOD educational sessions; PCM Scientific retains the right to close off sales of Industry badges at any point once this limit has been reached. The Welcome Reception is a sponsorship opportunity exclusive to our Diamond sponsor, and will be an important chance for the delegates attending IOTOD to network with the faculty, their colleagues and sponsors. The reception will consist of a welcome drink and canapes Support will be acknowledged on the IOTOD website and in the event guide Sponsor s name and logo will appear on Welcome Reception invitation (to be distributed via prior to the meeting) Sponsor s name and logo will appear on a pull-up banner at the entrance to the Welcome Reception Does not include purchase of symposium slot (see page 11 for details). Symposium slots will be offered according to the level of sponsorship package. II Diamond, Platinum and Gold sponsors will be given access to a list of all delegates who have opted in to having their names and affiliations shared in this manner. Sponsors agree that this information is provided for information purposes only, and sponsors are not permitted to contact delegates through the information provided. Throughout all materials, sponsorship levels will be clearly differentiated with a degree of hierarchy, so that it is clear to all delegates which companies have provided which type and level of support. 9

10 Exhibition spaces As a sponsor, your complimentary exhibition space will help you to raise awareness and build relationships with current or potential customers. Package includes: 2x3 m 2 (Bronze, Silver, Gold sponsors) or 3x3 m 2 (Platinum, Diamond sponsors) space only 1 table and 2 chairs Access to power outlet The specifications are as follows: Space only The following items are included in your complimentary space: Refreshments and lunch for registered exhibitors Daily cleaning of public areas and gangways Self-built booths will require written approval of the design, based on a scale drawing. Shell scheme booth The following items are included in your shell scheme booth: Shell scheme frame, basic lighting, electrical socket Fascia panel with standard lettering 2 chairs, 1 table Refreshments and lunch for registered exhibitors Daily cleaning of public areas and gangways Your complimentary space can be upgraded as follows: Upgrade* Price (ex VAT) Upgrade* Price (ex VAT) 3x3 m 2 space only 2,500 Shell scheme 600 per m 2 Additional AV, staffing or catering requests should be made directly with the conference secretariat. More details will be provided in the Technical Manual, which will be sent to all sponsors 3 months before the event. Additional Exhibitor badges can be purchased at a rate of 225 (excluding accommodation and VAT) per badge. Please note that the Exhibitor badges permit your company representatives to attend all areas of the conference venue except for educational sessions held in the Main Hall. * Depending on space available at the time of request. 10

11 Satellite opportunities The IOTOD 2018 conference offers a range of satellite opportunities where you can engage with delegates. Day 0 Monday 14 May Welcome Reception Industry Symposium 1 16,000 per slot 19:00 20: capacity, Theatre Industry Symposium Hall Evening Day 1 Tuesday 15 May IOTOD Educational Programme Showcase Arena slot 1 13:00 13:30 Education Pavilion Industry Symposium 2 16,000 per slot 13:30 14: capacity, Theatre Industry Symposium Hall Showcase Arena slot 2 14:30 15:00 Education Pavilion IOTOD Educational Programme Industry Symposium 3 16,000 per slot 17:30 18: capacity, Theatre Industry Symposium Hall Morning Lunch Afternoon Day 2 Wednesday 16 May IOTOD Educational Programme Showcase Arena slot 3 13:45 14:15 Education Pavilion Industry Symposium 4 16,000 per slot 14:30 15: capacity, Theatre Industry Symposium Hall Morning Lunch Afternoon Package for any symposium slot includes: Room hire 1 AV technician 2 hostesses Lectern and lectern microphone Top-table with microphones 2x handheld microphones Projector and screen 1x Industry eblast pre-conference Invitation bag insert (to be provided by symposium organiser) Space for banner in Exhibition Space on the day of your symposium Additional items can be purchased to support your symposium: Item Description Price Symposium advertisement Symposium eblast Full-colour 1-page advert will be included in the event guide 1, depending on location of advert An additional exclusive symposium-branded eblast will be sent to all IOTOD registrants on a date of your choosing 1,250 Interactive keypads Improve the interactivity of your symposium by allowing attendees to engage through interactive voting, by posing questions, etc Full details will be provided in the Technical Manual Additional AV, catering or hostess requests should be made directly to the Secretariat. More details will follow in the Technical Manual. Please note the timings of the symposia are subject to change upon confirmation of the final programme. 11

12 Young Investigators Poster Prize 12,000 For the first time in IOTOD s history, and by popular demand from delegates in 2017 and previous years, the 2018 conference will include the opportunity for sponsorship of a Poster Area, allowing Young Investigators to showcase and present their research throughout the conference. IOTOD offers one sponsor the exclusive opportunity to support the Poster Prize, to demonstrate your commitment to encouraging the development of rising stars in the area of opioid dependence. Your support will be acknowledged on the poster submission invitations, the IOTOD website, in the event guide, via signage located in the poster area, and during the IOTOD Education Session ahead of the winning presentation. Poster abstracts submitted by rising stars in the lead-up to the conference Following review by selected members of the IOTOD Educational Committee, the best posters will be chosen and displayed onsite throughout IOTOD 2018 Young Investigators granted free registration to conference, and will be present to discuss their posters during lunch and refreshment breaks on Day 1 IOTOD Educational Committee will announce a single winner during the main education session Winning Young Investigator will present their poster live during the educational session Education Pavilion New to 2018, the Educational Pavilion will provide sponsors with a unique opportunity to engage with the IOTOD delegates in a different way. On a one-to-one basis, or through brief, engaging presentations, you can demonstrate your commitment to supporting their education and ability to provide best-practice care. Education stands 2,500 per space 3 spaces available for conference duration Showcase your online educational and training programmes and provide your company representatives the opportunity to engage one-toone with delegates answer practical questions, run surveys and provide leave-pieces or access codes to enduring education. Package includes: Dedicated space within the Education Pavilion (located next to the Exhibition Space) 2x3 m 2 space with high table 1x Industry eblast pre-conference Access to power outlet Space for signage (pull-up banner) Showcase Arena 5,000 per slot 3 slots available (see previous page for timings) Take advantage of an engaged audience to showcase your new education and training programmes or related information and hot topics, through brief and engaging presentations or discussions in the intimate Showcase Arena. Options include: Product Theatre Clinical Trials Spotlight Meet the Expert Package includes: Exclusive 30-minute timeslot (allocated on a first-come, first-served basis) Open presentation space, with standing room for approx. 30 people 1 AV technician Microphone headset LCD monitor 1x Industry eblast pre-conference 12

13 Educational grant opportunities Demonstrate your commitment to independent, CME-accredited education and help to bring the 16th annual IOTOD meeting to its engaged audience by providing an arm s-length grant to support the main IOTOD educational programme and enduring materials. We welcome grants of any size to support the provision of the whole programme. Alternatively, you may wish to be associated with supporting the development and delivery of individual sessions. Support of single IOTOD Educational Session 25,000 Your commitment to independent educational and advancement of knowledge, clinical practice and patient health outcomes affirmed through CME-accredited education Unrestricted, arm s-length educational grant to support the session of your choice Your support acknowledged in the conference event guide Your support acknowledged by session Chair and presentation slide at start of session PCM Scientific measure educational outcomes to level 5 of the Moore s framework of outcomes measurement *, an internationally recognised scheme that supports advancing healthcare provision through education Webcast New to 2018, you can support the broadened reach of the IOTOD education by funding the filming and distribution of session webcasts. Speakers presentations recorded onsite will be presented alongside their slides, and access will be made available following IOTOD to all attendees, along with members of the IOTOD database. Sponsors may also provide access to their own networks. Basic webcast CME-accredited elearning Presentation Slides and audio Speaker footage synched with slides Accreditation N/A CME-accredited Learning assessment N/A Pre-/post-assessment of knowledge and Commitment to Change Reporting No. of times accessed No. of times accessed Anticipated practice change Educational outcomes Results of feedback/evaluation Marketing campaign Supplemental marketing Marketing campaign via IOTOD database, social media, relevant digital adverts eflyers for distribution by funding companies 1 session 18,500 22,600 2 sessions (20% discount) 29,500 36,160 3 sessions (20% discount) 44,000 54,240 4 sessions (30% discount) 51,500 63,280 Marketing campaign via IOTOD database, social media, relevant digital adverts eflyers for distribution by funding companies To find out funding opportunities for live-streamed webcasts, please contact the Conference Secretariat. * Moore DE Jr et al. Achieving desired results and improved outcomes: integrating planning and assessment throughout learning activities. J Contin Educ Health Prof 2009;29:

14 Highlights report 8,500 per session Digital full-colour highlights report on the session of your choosing, featuring: Synopsis of session content Key figures/graphs included Summary of audience interaction (ie through voting or Q&A sessions) Downloadable from the IOTOD website and distributed through our databases and channels, and your own networks Your support acknowledged in the conference event guide and on the highlights report Upgrade to full meeting highlights report of IOTOD 2018 conference additional 5,000 IOTOD Scholarships Industry can also demonstrate their commitment to support education of their customers by funding their registration through the IOTOD Scholarship Scheme. Scholarship grant 560* per delegate Support the registration costs and hotel rates for healthcare professionals who would otherwise be unable to attend the meeting Includes 2 days of education, lunch and coffee breaks, 2 nights accommodation (14 and 15 May 2018) and the management fee of the IOTOD Conference Secretariat Does not include international travel or transfers Your support acknowledged in the conference event guide Additional opportunities Conference bag 6,000 Bags will bear the exclusive sponsor logo and meeting logo All delegates receive a conference bag Support acknowledged in the conference event guide Company advertisement in event guide 1,250 1,750 Full page advert in the commercial section of the event guide All delegates receive a conference event guide Laptop lounge 1,500 Company logo displayed via a banner in the laptop lounge area (does not include laptops) Support acknowledged in the conference event guide Branded water station 2,500 Water coolers provided for meeting attendees will be clearly signposted with your company logo Support acknowledged in the conference event guide * Exclusive of VAT 14

15 Coffee / Lunch breaks 1,000/ 3,000 Costs are given per coffee/lunch break Support refreshments and have your branding on signage directing delegates to the refreshment zones Company leaflet 2,000 Inclusion of short (<5 page) A5 company brochure or leaflet to be included in delegate bags (to be printed and supplied by sponsor) Further information for sponsors and exhibitors Industry code of practice Please note that it is the sponsor s responsibility to comply with the local authority s regulations, in addition to EFPIA (European Federation of Pharmaceutical Industries & Associations; www. efpia.eu) and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations; www. ifpma.org) Code of Practice on the Promotion of Medicines. Additional Exhibitor s badges Additional Exhibitors badges can be purchased at a rate of 225 (ex. VAT) per badge. Please note that the Exhibitor badge will only allow access to the exhibition hall and will not allow the exhibitor access to the conference. Exhibition information The commercial/technical exhibition will be held at the conference venue. The floor plan will be designed to maximise exhibitors exposure to the delegates, and all lunch and coffee breaks will be held in the exhibition area. Exhibition floor plan The exhibition floor plan is provided on page 16. Spaces will be allocated on a first-come, first-served basis, with priority also given according to the level of sponsorship. CME accreditation Please note that, as we will be applying for CME accreditation, any promotion of industry brand(s) will be restricted to locations outside of the IOTOD Education Hall. All prices are exclusive of VAT. All items have limited availability and operate on a first-come, first-served basis. Technical Manual with final details for sponsors and exhibitors (including list of approved vendors), artwork deadlines and further terms and conditions will be distributed to all sponsors 3 months ahead of the conference. 15

16 IOTOD 2018 floorplan IOTOD Education Hall (300 people) Registration Area Entrance Education Pavilion Exhibition Area Poster Area Industry Symposium Hall (150 people) 16

17 CONFERENCE SECRETARIAT PCM Scientific 140 London Wall London EC2Y 5DN UK T: +44 (0) E: W:

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