Conference & Trade Show

Transcription

1 EXHIBITOR & SPONSOR PROSPECTUS Conference & Trade Show Marriott East Hotel & Conference Center 7202 East 21 st Street Indianapolis, Indiana Indiana s Home Care and Hospice Fiesta of the Year! May 5-6, 2015 Included in this Prospectus: Indiana Association for Home & Hospice Care 6320-G Rucker Road, Indianapolis, IN T: (317) F: (317) Exhibitor Informa on Exhibit Hall Floor Plan Adver sing Opportuni es Sponsorship Opportuni es Registra on Form

2 Exhibiting Information Exhibit booth includes the following: Exhibit space (square footage dependent on size selected) with a draped table, two chairs & wastebasket 8 high draped back (outer booth) or 3 high draped back (center booth) and 3 high draped side rail Iden fica on sign with exhibitor name & booth number Company lis ng on the IAHHC website Company lis ng & descrip on in the Conference Program Admission for two (2) employees to staff the exhibit booth (addi onal staff are $50/person/day) Access to all conference sessions May request a list of pre conference marke ng contacts and will receive a final a endee list a er the conference Show Contractor A Classic Expo Design is the official full service show contractor for the 2015 IAHHC Annual Conference & Trade Show. A Classic Expo Design will contact you regarding shipping & handling of show materials, furniture, labor, drayage, electrical, signs, carpe ng and other booth furnishings which can be ordered. Don t miss the Welcome Recep on! Or should we say Welcome Fiesta?! Join us in the Exhibit Hall on Tuesday, May 5 th. This is a great opportunity for exhibitors and a endees to meet in a relaxed se ng. Don t miss out. Olé! Registering/Selec ng Your Booth Exhibitors will select their top three (3) preferred booth choices. Booth assignments will be made once payment is received. Every effort will be made to award your preferred choice. If none of your choices are available, we will contact you to select an alterna ve booth. Exhibitor Registra on Deadline Registra on deadline for exhibitors is Wednesday, April 17, A er April 16 th contact the IAHHC Office at (317) for availability. Cancella on Policy Should an exhibitor need to cancel their booth registra on on or before Monday, April 27, 2015, the exhibit fee will be refunded, less a $100 cancella on fee. A er April 27 th, IAHHC reserves the right to retain the en re exhibit fee. Conference Theme Home Care Fiesta! It s no surprise that home care is hard work. Join us in celebra ng with a tradi onal Mexican Cinco de Mayo. This long standing holiday includes parades, food, music and dancing. Keep our theme in mind as you design and decorate your booth. Exhibitor Schedule (Subject to change) Exhibitor Registra on & Set up Tuesday, May 5 10:00 am 12:00 noon Trade Show Hours Tuesday, May 5 Wednesday, May 6 Exhibitor Teardown Wednesday, May 6 12:15 pm 1:45 pm (lunch) 3:15 pm 3:30 pm (break) 5:00 pm 6:30 pm (recep on) 7:30 am 8:30 am (breakfast) 11:45 am 1:15 pm (lunch) 1:15 pm Booth Sizes & Prices Choose from 3 different booth sizes and prices! IAHHC Booth Size Member Non member Premium (17 available) 8 x 10 (80 sq ) $900 $1,200 Classic (15 available) 8 x 8 (64 sq ) $800 $1,100 Standard (28 available) 6 x 8 (48 sq ) $700 $1,000 Booths will be assigned on a 1 st paid, 1 st assigned basis.

3 Trade Show Floor Plan (Floor Plan is subject to change) Program Advertising Free adver sing! All exhibitors receive a complimentary line ad which includes the company contact informa on, 50 word descrip on and logo in the Conference Program. Sponsors receive up to a full page ad based on their sponsorship level. Purchase addi onal adver sing! Your company s name will leave a las ng impression in the Conference Program, which also serves as the exclusive guide to daily educa on sessions and events. Market your products and/or services by u lizing this cost effec ve adver sing opportunity. Space is limited; reserve your adver sing space today! your camera ready artwork to sue@iahhc.org in a JPEG, PDF or EPS format. Rates below are for companies who are unable to a end the conference and for exhibitors wishing to increase their ad space. The Conference Program is 8½ x 11. Ad Size Width Height Cost Full page 7½ 10 $500 Half page 7½ 5 $300 Quarter page 3¾ 5 $250 Business Card 3½ 2 $100 Par cipant Bag Stuffer (1 item) $100 Weblink* $150 *All exhibitors will be listed on the conference website. Only IAHHC Member exhibitors will have their website linked via their company name. Color Codes: Premium (8x10) Classic (8x8) Standard (6x8)

4 Sponsorship Opportunities Sponsorships offer you opportuni es to gain valuable visibility to build be er rela onships in the home care & hospice industries. All sponsors of The IAHHC Annual Conference receive the following great promo onal benefits: Recogni on on sponsorship signage placed near the loca on of your sponsored event. Recogni on in The IAHHC Annual official conference program. Special men on on the IAHHC website. Opportunity to place one (1) pre printed item/material in par cipant bags. Logo on conference banner. Pre show par cipant mailing list. Below are the sponsorships available. All sponsors will receive the above listed benefits plus the addi onal benefits listed below. Grand Sponsor $5,000 Premium exhibit booth Full page ad in conference program Logo on par cipant bags Special recogni on & speaker introduc on privileges Keynote Speaker Sponsor $3,000 Premium exhibit booth Full page ad in conference program Special recogni on before introduc on of the speaker Opportunity to introduce the Keynote Speaker Welcome Recep on Sponsor $2,000 Classic exhibit booth Special recogni on at the Welcome Recep on Awards Ceremony Sponsor $2,000 Classic exhibit booth Special recogni on during the awards ceremony Lanyard Sponsor $1,000 Name and/or logo on conference lanyard Day One or Day Two Lunch Sponsor $2,000 Classic exhibit booth Special recogni on during the lunch General Session Speaker Sponsor $1,000 Special recogni on & speaker introduc on privileges Con nental Breakfast Sponsor $1,000 Special signage during the breakfast Hotel Key Card Sponsor $1,000 Company Name/Logo/Ad on hotel key cards Don t miss out! Become a sponsor today! This Event was brought to you by: Your Name Here!! Refreshment Break Sponsor $ 500 Quarter page ad in conference program Special signage during the break Breakout Session Speaker Sponsor $ 500 Quarter page ad in conference program Special recogni on & speaker introduc on privileges Door Drop Sponsor $ 500 Opportunity to have promo onal item slid under the door of conference a endees staying at the Marrio

5 REGISTRATION Page 1 Company Contact Address City State Zip Code Phone Fax Website Employee(s) Staffing Exhibit (2 staff are included with booth fee; each addi onal person is $50/person/day) Provide a company/product descrip on to be printed in the official program of no more than 50 words. Descrip ons over 50 words will be edited. Submission deadline is Friday, April 17, In addi on to your descrip on, your company name, address, phone, website, logo (if provided) and two company representa ves with addresses will appear in the conference program. Dona on Opportuni es Yes No Door Prize Will your company provide a door prize? Yes No Silent Auc on The Indiana Home & Hospice Care Founda on holds a Silent Auc on during the Annual Conference & Trade Show. Would you or your company be willing to donate an item to our Silent Auc on to benefit the IHHC Founda on? Hotel Informa on: Overnight Rooms, Electricity and Internet The Marrio East Hotel & Conference Center is the official hotel for The IAHHC Annual Conference & Trade Show. Overnight rooms are available for $109+ tax. For reserva ons, call (317) or online at men on Code HHCHHCA. For an addi onal fee, the Marrio East Hotel & Conference Center will provide electricity and/or internet for your exhibit. You will receive addi onal informa on on how to contact the hotel in your packet from A Classic Expo Design, our show contractor. Conference/Trade Show Theme The theme for the 2015 IAHHC Annual Conference and Trade Show is Home Care Fiesta!. You are encouraged to show your support of our theme by designing and decora ng your exhibit area accordingly. For office use ONLY Conf Sent Date Paid / / Check Number Receipt # Description Yes No Amount Paid $ Check Date Booth Assignment Logo Yes No

6 REGISTRATION Page 2 Exhibitor Booth Fee IAHHC Member Non Member Premium (8 x 10) $900 $1,200 Classic (8 x 8) $800 $1,100 Standard (6 x 8) $700 $1,000 Target Audience Home Health Hospice PSA Booth Request Please list your first three (3) booth choices. Every a empt will be made to honor your request. However, booth assignments will be made on a first paid basis. 1 st Choice 2 nd Choice 3 rd Choice Sponsorship Opportuni es Conference Grand Sponsor $5,000 Con nental Breakfast Sponsor $1,000 Keynote Speaker Sponsor $3,000 Lanyard Sponsor $1,000 Welcome Recep on Sponsor $2,000 Hotel Room Key Sponsor $1,000 Day One Lunch Sponsor $2,000 Breakout Speaker Sponsor $ 500 Day Two Lunch Sponsor $2,000 Refreshment Break Sponsor $ 500 Awards Ceremony Sponsor $2,000 Door Drop Sponsor $ 500 General Session Sponsor $1,000 Program Adver sing Opportunity If you are unable to a end The IAHHC Annual, or you are a ending and you want another opportunity to reach our a endees, then adver se in the official conference program. (NOTE: a par cipant bag stuffer is included with all sponsorship levels) Full page Ad $500 Quarter page Ad $250 Par cipant Bag Stuffer $100 Half page Ad $300 Business Card Ad $100 Weblink (non members) $150 Amount Due Exhibit Booth Fee $ Add l Staff x $50/day/person $ Sponsorship $ Program Adver sing $ Total Amount Enclosed $ Send registra on form & payment to: IAHHC 6320 G Rucker Road Indianapolis, IN Fax registra on form & payment to: (317) Ques ons: (317) or sue@iahhc.org Method of Payment Check, made payable to IAHHC Visa MasterCard NOTE: Unfortunately, we do not accept American Express. Card Number Expira on Date / Security Code Name on Card Signature Billing Address, if different than listed on the first page of the Registra on Form Address City State Zip Confirma on A confirma on will be sent upon receipt of payment which will include your booth assignment.