ACEhp Year-Round Exhibitor and Supporter Prospectus

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1 2016 ACEhp Year-Round Exhibitor and Supporter Prospectus

2 Build your partnership with ACEhp Mark Your Calendar ACEhp Annual Conference January 13 16, 2016 Gaylord National Harbor National Harbor, MD Alliance Industry Summit (AIS) May 9 11, 2016 Loews Philadelphia Hotel Philadelphia, PA Alliance Quality Symposium (AQS) Fall 2016 Location To Be Announced The Alliance for Continuing Education in the Health Profession (ACEhp) is a membership community of over 2,000 healthcare continuing education professionals dedicated to accelerating excellence in healthcare performance through quality education, innovation, advocacy and collaboration. Founded in 1975, ACEhp is the recognized leader and trusted partner striving to close gaps in healthcare delivery by transforming the best science and knowledge into effective professional development. By partnering with ACEhp, your organization demonstrates not only your support of our organization, but the CEhp industry as a whole. Showcase your company s products and services to our dedicated membership base, actively seeking relationships and ways to advance their organization and career. 2

3 Join ACEhp at our 41st Annual Conference, January 13-16, 2016 at the Gaylord National in National Harbor, MD. 41st Annual Conference January 13-16, 2016 Gaylord National National Harbor, Maryland Place your company ahead of the competition and in front of the key decision makers in the healthcare education profession. ACEhp s Annual Conference is the premier convention in the healthcare education industry, bringing together key decision makers across a number of healthcare organizations. For four days, attendees will learn from experts in their field and connect with other professionals at various networking receptions. 3 Building Interrelated Solutions for Continuing Education

4 Who will you meet on site? Spotlight your company in front of nearly 2,000 highly engaged attendees actively seeking the latest industry news, educational updates, and information on the resources and technologies available to better serve them and their facilities. ACEhp Annual Conference attendees are a dynamic group of learners within the healthcare education profession, including: Professionals from accredited continuing medical education, pharmacy education, and nursing education programs Instructional designers Quality improvement coaches Outcomes analysts Researchers Policy makers Funders Technology solution providers Annual Conference Attendees Experienced Professionals in the Industry: Decision Makers at their Facilities: Educators to A Variety of Health Professions: 27.9% 20% 16.5% 22% 13.6% 0-3 yrs 4-5 yrs 6-10 yrs yrs 16+ yrs 0.8% 8.6% 18.2% 24.7% 13.9% 33.7% Dean/Associate Dean/ President/VP/CEO/ Executive/Director Director Manager Coordinator Administrative Assistant Other 2.8% 29.9% 26.3% 85.3% 75.2% 59.9% 49.5% 16.5% 66.2% 5.7% Physician, Specialist & Sub-specialist Physician, Generalist Nurses Allied Health Professionals & Technologists Pharmacists Social Workers Other Dentist Chiropractors Veterinarians Source: 2015 Attendee Demographics 4

5 Exhibit Opportunities Demonstrate your organization s latest technologies, products, programs, or services with CME/CE/CPD and other healthcare professionals in attendance. To view the most current floorplan, click here. ACEhp Annual Conference Exhibit Pricing $3,500 for one 10x10 booth Exhibit Fee includes: Conference registration for three (3) individuals Access to all educational sessions and food and beverage functions Exhibitor name included in online exhibitor listing (if exhibitor form is received by 6:00 p.m. ET, November 2, 2015) Six-foot (6 ) draped table, booth locator signage Two (2) chairs and one (1) wastebasket Attendee pre- and post-show mailing list for one-time mailing 5

6 Sponsorship Opportunities Increase your visibility at ACEhp s Annual Conference! By becoming an Annual Conference Sponsor, your company will experience elevated recognition with our attendees before, during, and after the event. The sponsorship opportunities outlined below provide you a number of new, unique ways to further engage our attendees: Sponsorships include: Enhanced company listing on ACEhp s website Enhanced onsite signage Company logo included in pre-conference attendee Company logo included in post-conference attendee Additional recognition throughout the conference Awards Luncheon $10,000 Each year the Awards Luncheon recognizes ACEhp and individual members accomplishments during the past year. Show your support for our community by sponsoring this event! Sponsorship includes reserved seating, your logo featured on menu cards set at each table, entry slides, and event signage. Opening Keynote Speaker $10,000 Kick off the conference s education sessions with this exclusive opportunity to introduce our keynote speaker. Sponsorship also includes onsite signage and recognition during opening session walk-in PowerPoint slides. Closing Keynote Speaker $10,000 Help us close the conference on a high note with this exclusive opportunity to introduce our closing speaker. Sponsorship also includes onsite signage and recognition during closing session walk-in PowerPoint slides. Portable USB Charger $10,000 Be a hero! Eliminate dead battery drama by sponsoring portable, USB mobile device (e.g., smart phones, tablets) chargers complete with your company logo. The first 500 attendees to visit your booth will receive this valuable giveaway. Welcome Reception $10,000 Start the conference and exhibition off on the right foot by sponsoring our annual Welcome Reception! Join attendees as they network and connect with peers they haven t seen since last year. Recognition includes your logo on napkins during the event and entryway signage. Continental Breakfast(s) $9,500 for all / $3,500 each Help attendees rise and shine for a full day of educational and networking events. Sponsorship can be held exclusively for all three mornings or split by three companies, one each day. Also, as a supporting company, you may provide personalized cups and/or napkins (ACEhp approved) to maximize exposure in addition to the signage at the break with the company name and logo. Registration Area $9,000 Showcase your organization before the conference event starts by sponsoring the registration area. Your logo will be visible to all those checking in to the conference. Refreshment Breaks (5 total breaks) $8,500 all / $2,500 each Help attendees quench their thirst as the official Refreshment Break sponsor! Sponsorship includes recognition during your sponsored refreshment break(s). Also, as a supporting company, you may provide personalized cups and/or napkins (pending ACEhp approval) to maximize exposure in addition to the signage at the break with the company name and logo. Conference Tote Bags $7,500 Sponsor the conference tote bags and gain added exposure each time an attendee reaches for their notebook. Your logo will be visible along with the ACEhp logo and conference dates. 6

7 Sponsorship Opportunities (Continued) Hotel Key Cards $7,500 Reach our attendees even after they have left the conference each day! Plus, include a personal message (ACEhp approved) for our attendees to read every time they swipe their card. Your logo will be seen by all ACEhp attendees staying at the Gaylord National Harbor hotel each time they enter their room. Lanyard/Badge Holder $6,000 Attendees are required to wear their name badges to all functions, giving your company thousands of impressions during the conference. Your company s logo will be imprinted on each neck cord/badge holder. Wi-Fi Sponsor Call for pricing More and more attendees are turning to their laptops and mobile devices to check and search for information. As a result, the Wi-Fi service is arguably the most used service at the conference. Take advantage of this opportunity to capture wide attention by sponsoring this highly valued service. Aisle Signs $4,000 Increase awareness of your company as the exclusive sponsor of the Exhibit Hall hanging aisle signs. Your company logo and booth number will be displayed on all hanging aisle signs to help attendees navigate the Exhibit Hall. Pre-Conference Day (3 Available) $5,000 Be one of three sponsors for the Pre-Conference speakers and refreshment breaks. You ll capture the attention of attendees at our pre-conference workshops. Sponsorship includes signage, your company s logo on pre-conference tickets, the opportunity to introduce the Pre-Conference Workshop speakers. Conference Pens $2,500 Imagine all of the attendees carrying pens with your company logo, information and booth number. Pens are sure to be used all year long. Your organization supplies the pens (ACEhp approved) that will be handed out at the registration desk when attendees arrive on site. Additional Opportunities Let ACEhp help you gain added exposure on site at this year s conference! Promotional Standing Advertisement Board (4 Available) $1,500 Your advertisement will be prominently displayed on these freestanding, double-sided signboards. Measuring eight feet high by three feet wide (8 x 3 ), your sign will be placed in a high-traffic area during the conference. Directional Decals $1,000 per decal Make your mark at the conference! These four-foot by fourfoot (4 x 4 ) directional carpet decals are placed at key intersections throughout the show to help attendees find their way to you. Put your company front and center every time a buyer looks to see where they are going. Conference Tote Bag Insert (5 Available) $2,000 Be one of the first exhibitors to reach the attendees by placing your promotional material in EVERY conference tote bag. Please note the sponsor will be responsible for printing the company s inserts, which must be ACEhp pre-approved. 7

8 Advertise in the On site Program Secure your ad in the on-site program and your company will be seen by all attendees as they search for the schedule, convention maps, session information, and more! Inside Front Cover $3,500 Inside Back Cover $3,000 Back Cover $3,000 Inside front cover Inside back cover Back cover Full-page Full-Page $1,700 Half-page Half-Page $895 (full-page) $3,500 (full-page) $3,000 (full-page) $3,000 $1,700 $895 Space Deadline: November 20, 2015 Materials Deadline: December 4, 2015 To advertise in the Almanac, please call Ryan Abell at or for more information. 8

9 Get in front of CEhp professionals throughout the year! Exhibiting and sponsoring at the Alliance Industry Summit and Alliance Quality Symposium will put your company ahead of the competition and in front of niche, dedicated groups of CEhp professionals within the industry. Showcase your products and services to smaller groups of actively engaged attendees, allowing for deeper, one-on-one interactions and lasting lead generation. M QUALITY SYMPOSIUM The Alliance Quality Symposium (AQS) is the premier meeting in quality improvement education and your connection to leverage this paradigm shift in healthcare education. O, IL MAY 9 11, 2016 PHILADELPHIA, PA LOEWS PHILADELPHIA HOTEL Join us for the ninth annual Alliance Industry Summit (AIS)! Each year we bring together expert faculty to address the specific and relevant needs of industry professional at this evidence-based, interactive, and engaging event. 9

10 Who will you meet on site? MAY 9 11, 2016 PHILADELPHIA, PA LOEWS PHILADELPHIA HOTEL AIS Attendees Alliance Industry Summit (AIS) attendees are a dynamic group of learners within the healthcare education profession, including attendees from: Pharmaceutical companies Medical education communication companies (MECC) Medical schools Hospitals and healthcare systems Biotechnical companies M O, IL The attendees at AQS were lively and were eager to learn more about the products my company was selling. We were able to network with industry leaders and focus our attention on each person that came up to our booth. We will be back next year! 2014 Exhibitor Industries Represented: Experienced Professionals in the Industry: Industry Leaders: 3% 6% 3% 9% 9% 26.5% 47% Pharmaceutical industry MECC Hospital or healthcare system Medical School Medical specialty society Other 24% 12% 38% 9% 18% 0-5 yrs 5-10 yrs yrs yrs yrs 30+ yrs 24% 9% 38% 18% 9% C-level (CEO, CIO, CTO) VP Director Manager Administrator/Coordinator Other Source: 2015 Attendee Demographics 10

11 Who will you meet on site? QUALITY SYMPOSIUM M O, IL Exhibiting or sponsoring at AQS will put your company in front of key healthcare educators including: Presidents/CEOs/COOs/Directors of Information Systems Directors and Managers of Quality Healthcare Educational Consultants Continuing Education Providers Medical and Scientific Education Planners Nurse Navigators Healthcare Technology Officers Quality Improvement Strategists Funders of Quality Improvement Education Evaluation and Outcomes Analysts and Strategists Medical and Pharmacy Directors Case Managers During this three-day event, your organization has the opportunity to network and connect with a targeted audience of highly engaged attendees. 11

12 Exhibit Opportunities Showcase your organization s latest technologies, products, programs, or services with the industry professionals in attendance. ACEhp AIS and AQS Exhibit Pricing $3,500 for one six-foot (6 ) tabletop Exhibit Fee includes: MAY 9 11, 2016 PHILADELPHIA, PA LOEWS PHILADELPHIA HOTEL Conference registration for three (3) individuals Access to all educational sessions and food and beverage functions Exhibitor name included in the online exhibitor listing (if exhibitor form is received by 6:00 p.m. ET, March 11, 2016 for AIS and August 15, 2016 for AQS Complete exhibitor setup: Six-foot (6 ) draped table, booth locator signage (for table-top exhibit not to exceed six feet in width) QUALITY SYMPOSIUM Supplies: Two (2) chairs and one (1) wastebasket Attendee pre- and post-conference mailing list for one-time mailing 12

13 Sponsorship Opportunities Showcase your organization s latest technologies, products, programs, or services with the industry professionals in attendance. As an AIS or AQS sponsor, your company will receive enhanced recognition with these targeted audiences! Welcome Reception $5,000 shared / $8,500 exclusive Welcome the attendees at this kick-off event! This sponsorship includes signage and recognition at the opening reception. Lunch $5,000 shared / $8,500 exclusive Be one (or the only) of the sponsors that provides the attendees lunch each day! This sponsorship includes recognition at your sponsored lunch. USB Drive $5,000 Looking to give an attendee a gift that they can use throughout the entire year? Then sponsoring the thumb drives is your answer. These drives will carry all speaker presentations and will feature your logo. Sponsorship includes your one-color logo on the USB drive. Breakfast $4,000 shared / $7,500 exclusive Be one (or the only) of the sponsors that provides the attendees breakfast each morning! Sponsorship includes recognition at your sponsored breakfast. Morning & Afternoon Break $3,000 shared / $6,500 exclusive Here is your chance to re-energize the attendees by providing them with coffee, soda, and tasty treats! Sponsorship includes recognition at your sponsored breaks. There will be two morning breaks and one afternoon break. WiFi Call for more information This sponsorship includes Wi-Fi access for all attendees, sponsorship recognition on the event website and in the on-site program. Sponsorships include: Enhanced company listing on ACEhp s website Enhanced on site signage Company logo included in pre-conference attendee Company logo included in post-conference attendee Additional recognition throughout the conference Interested in participating at AIS, AQS, and the Annual Conference? Contact Ryan Abell at exhibits@acehp.org or for information on bundle packages. The deadline for exhibiting organizations to receive acknowledgement in the exhibitor listing is March 11, 2016 for AIS and August 15, 2016 for AQS. 13

14 Exhibitor Form Complete the application and mail it to the address below with a check payable to ACEhp by date. We must receive your application, description, and payment 60 days before the start of the event. Exhibitor Information (Please print or type) Exhibit Booth Coordinator Company Name Address City State ZIP Phone Fax List any companies and/or products you desire not to be in close proximity to your display (do not abbreviate company names): Please electronically submit a brief description (not to exceed 30 words and not commercial in nature) of your product or service to ACEhp no later than 60 days from the event start date. Annual Conference Conference Program Advertising Rates See page 8 for detailed information. r Full-page...$1,700 r Half-page...$895 r Full-page, Inside front cover... $3,500 r Full-page, Inside back cover... $3,000 r Full-page, Outside back cover... $3,000 Alliance Industry Summit & Alliance Quality Symposium Sponsorship Opportunities AIS AQS Welcome Reception... $7,000 r r Lunch...$5,000 r r USB Drive...$5,000 r r Breakfast...$4,000 r r Break...$2,500 r r WiFi... Call for pricing r r Sponsorship Opportunities r Awards Luncheon...$10,000 r Opening Keynote...$10,000 r Closing Keynote...$10,000 r Portable USB Charger...$10,000 r Welcome Reception...$10,000 r Breakfast... $9,500/$3,500 ea. r Registration Area... $9,000 r Conference Tote Bags...$7,500 r Hotel Key Cards...$7,500 r Lanyard/Badge Holder...$6,000 r Aisle Signs...$4,000 r Pre-Conference Day... $5,000 r WiFi...Call for pricing Additional Opportunities r Conference Bag Insert... $2,000 r Promotional Standing Ad... $1,500 r Directional Decals... $1,000 Exhibit Space r 1 booth (10 x 10 )... $3,500 r 2 booth (10 x 20 )...$6,500 Preferred booth locations in order of preference (Write preferred booth number as indicated on floor plan on page 5) Option 1: Option 2: Option 3: Alliance Industry Summit r 1 tabletop... $3,500 Alliance Quality Symposium r 1 tabletop... $3,500 Payment Information r Check/check number (Make check payable to The Alliance for Continuing Education in the Health Profession; include copy of contract with check) r Credit Card Please do not provide credit card information on this contract. Upon receipt of this contract, ACEhp will an invoice with credit card processing information. Sponsorship Total $ Exhibit Booth Total $ Total Payment Due $ Make check payable to: Alliance for Continuing Education in Health Profession ATTN: Ryan Abell 2025 M St. NW, Suite 800 Washington, DC r I have read and agree to the rules and regulations for the ACEhp Annual Conference. r I have read and agree to the rules and regulations for the Alliance Industry Summit. r I have read and agree to the rules and regulations for the Alliance Quailty Symposium. Signed: FOR OFFICE USE ONLY Date Received: Assigned Booth(s): #

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