Exhibitor Registration Application NCCTA Summer Meeting and Trade Show August 25 26, 2017 Ashe County, NC
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1 Exhibitor Registration Application NCCTA Summer Meeting and Trade Show August 25 26, 2017 Ashe County, NC EXHIBITOR 1 NAME EXHIBITOR 2 NAME COMPANY MAILING ADDRESS CITY, STATE, ZIP PHONE FAX E MAIL WEBSITE IMPORTANT: Booths are assigned by NCCTA so send forms in early. Note special booth requests on line below including: equipment beyond a 6 foot table and two chairs, wall/corner space, oversized equipment or large display and signage: I will need electricity for my display. I will have a door prize to give away during exhibitor break. I would like to demonstrate equipment on the farm tour. ~Early Registration & Sponsorship Signage Deadline is Friday, August 11~ SPONSORS: Diamond/Gold/Silver/Bronze levels, skip section below & complete reverse side. NCCTA Member: $ ea.... $ Membership, if not already received, must be paid with registration. Online Membership Form: Non Member: $ ea.... $ Lunch Tickets... $ 2 Included Additional booth $15.00 each (includes admittance and one lunch) Name Name $ $ Friday Evening Social, Dinner, Entertainment (number) $ $ August 26 Farm Tour/Lunch (Exhibitor Demonstrating) $10 each.. $ August 26 Farm Tour/ Lunch (Exhibitor Not Demonstrating) $30 each. $ Friend of NCCTA Sponsor $ $ TOTAL AMOUNT ENCLOSED... $ No Refunds After August 11, 2017 Credit Card information: *Please note that a 4% processing fee will be added to all credit card transactions. Name on card: Card number: Exp. Date: CVV/CVC code: Total due: Signature Mail check to: NCCTA, P.O. Box 1937, Boone, NC If paying by credit card fax completed form to 828/ No refunds after August 11,2017.
2 BRONZE SILVER GOLD DIAMOND Exhibit Space (2 adult registrations)... $ Included Friday Night Social, Dinner, Entertainment... $ _2 Included Extra $20.00 Each... $ Farm Tour with Lunch (Exhibitor Demonstrating)..$ _2 Included Diamond Sponsor:..$ 1,000 TOTAL AMOUNT ENCLOSED.$ Exhibit Space (2 adult registrations)... $ Included Friday Night Social, Dinner, Entertainment... $ _2 Included Extra $20.00 Each... $ Farm Tour with Lunch (Exhibitor Each...$ Gold Sponsor:....$ 750 TOTAL AMOUNT ENCLOSED... $ Member Exhibit Space (2 adult registrations)@$ $ Non Member Exhibit Space (2 adult registrations)@$ $ Friday Night Social, Dinner, Entertainment... $ _2 Included Extra $20.00 Each $ Farm Tour with Lunch (Exhibitor Each...$ Silver Sponsor:....$ 500 TOTAL AMOUNT ENCLOSED... $ Member Exhibit Space (2 adult registrations)@$ $ Non Member Exhibit Space (2 adult registrations)@$ $ Friday Night Social, Dinner, $20.00 Each $ Farm Tour with Lunch (Exhibitor Each... $ Bronze Sponsor:......$ 250 TOTAL AMOUNT ENCLOSED... $ $250 $500 $750 $1,000
3 2017 NCCTA Summer Meeting Sponsorship Opportunities One of the most effective marketing tools is direct support to your customers through support of their industry! Whether your business is small or large, well-established or just starting out there is a sponsorship opportunity to meet your needs. NCCTA appreciates your support. Deadline for sponsorship inclusion in meeting material & tradeshow material & signage is Friday, August 11, BUSINESS SPONSORSHIP OPPORTUNITIES Diamond $1,000 2 tickets to Friday evening Social Dinner 2 tickets to attend Saturday Farm Tour 10 X 10 exhibit space 2 meeting registrations 2 lunches Sponsor plaque Gold - $750 2 tickets to Friday evening Social Dinner 10 X 10 exhibit space 2 meeting registrations Sponsor plaque Silver -- $500 2 Tickets to Friday evening Social Dinner Bronze - $250 1 Ticket to Friday evening Social Dinner Friend of NCCTA - $100 GROWER SPONSORSHIP OPPORTUNITIES Silver - $500 2 meeting registrations 2 lunches 2 tickets to attend Friday evening Social Dinner 2 tickets to attend Saturday Farm Tour Recognition in meeting program Sponsor recognition at General Session Sponsor recognition in Limbs & Needles Sponsor recognition in meeting blasts Bronze - $250 1 meeting registration 1 lunch 1 ticket to attend Saturday Farm Tour Recognition in meeting program Sponsor recognition at General Session Sponsor recognition in Limbs & Needles Sponsor recognition in meeting blasts Friend of NCCTA - $100 Recognition in meeting program Sponsor recognition at General Session Sponsor recognition in Limbs & Needles Sponsor recognition in meeting blasts SEE REVERSE SIDE
4 2017 NCCTA Summer Meeting Sponsorship Form Please complete this form and list your company name as you would like it to appear on all meeting sponsorship signage. Company Name: Contact Name: Address: City: State: ZIP: Phone: Fax: _ Website: Please select preferred sponsorship: Business Diamond Sponsor - $1,000 Gold Sponsor - $750 Silver Sponsor - $500 Bronze Sponsor - $250 Friend of NCCTA - $100 Grower Silver Sponsor - $500 Bronze Sponsor - $250 Friend of NCCTA - $100 Deadline for sponsorships to be included in meeting & trade show material & signage is Friday, August 11, Authorized by: Title: Signature: Please submit form with payment to: North Carolina Christmas Tree Association PO Box 1937 Boone, NC We are now able to accept credit or debit cards! **Please be aware that a 4% processing fee will be added to all credit card transactions. We apologize for any inconvenience.** If applicable, please fill out the information below and fax form to (828) Name on card: Card number: Exp. Date: CVV/CVC Code: Signature: Date:
5 Exhibitor Listing Form Winter Meeting & Trade Show August 25-26, WORDS Attention Exhibitors: Each attendee will receive a meeting program with an exhibitor listing in it. Please complete this form and return with your registration in order to be included in the meeting program. Please print legibly. Company name, address and phone number as it is to appear in the program Company Representatives attending to be listed in the meeting program Website In 30 words* or less briefly describe what you want the registrants to know to draw them to your booth at the show. You may list products and/or services. Print or write legibly. If you have submitted this form previously and want to use the same information, let us know. THANK YOU. *More than 30 words will be edited. See enclosed form for sponsorship opportunities. NCCTA appreciates your support and commitment to the REAL Christmas tree industry.
6 SUMMER MEETING EXHIBITOR CHECKLIST: Location: The Summer Meeting and Trade Show will be held at Shatley Farms, 359 US Hwy 221 N, Jefferson, NC Jefferson is about a 2 hour drive from either CLT or GSO international airports. Meeting Schedule: On-site registration and the tradeshow begin at 8:00 AM on the morning of August 25. The meeting will last until approximately 5:00 PM. (Last year s agenda is attached as an FYI) Set-up: Thursday, August 24, from 1-5:30 PM. If you choose to wait until Friday morning to set up, you may do so from 7-8:30 AM. If these times don t work for you, please contact the NCCTA office at or office@ncchristmastrees.com. Booth Fee: Space includes a table, two chairs, and two Friday lunch tickets (a table covering is not provided); if you need additional lunch tickets, you may purchase them-see exhibitor registration form. Booth Locations: Booth spaces will be assigned by NCCTA office staff on a first-come, first-served basis. Please indicate any site considerations on the registration form including your need for electricity, space for wall backdrop, large equipment or other special display features ahead of time so that we can help make your set-up easier. Saturday Farm Tour: There are openings for demonstrations, which is a great opportunity to show off your products and/or equipment. There is no fee to demonstrate if you are a registered exhibitor. 30 Words Form: Please be sure to fill out the 30 Words form for information to be published in the meeting program. Sponsorship Opportunities are available! See sponsorship forms. Door Prizes: If you plan to bring a door prize, please bring materials to collect names at your booth during the show. NCCTA staff will be responsible for drawing and announcing winners at the beginning of the last exhibitor break (3 pm or so). Thank you for your support You are a vital part of the real, farm-grown Christmas tree industry.
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