OHSAS Project Group. Implementation Guidance for migrating from OHSAS 18001:2007 to ISO 45001:2018 CONTENTS 1.0 INTRODUCTION
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1 OHSAS Project Group Implementation Guidance for migrating from OHSAS 18001:2007 to ISO 45001:2018 CONTENTS 1.0 INTRODUCTION 2.0 BACKGROUND ON ISO DEVELOPMENT PROCESS 3.0 USER GROUPS 4.0 IMPLEMENTATION GUIDANCE 4.1 GENERIC GUIDANCE 4.2 SPECIFIC GUIDANCE TO USER GROUPS 5.0 FREQUENTLY ASKED QUESTIONS 6.0 AUTHENTICITY OF INFORMATION REGARDING ISO
2 1. INTRODUCTION This Implementation Guidance has been developed to assist users in understanding the issues that need to be considered when moving towards using ISO A wide diffusion of this implementation guidance is recommended, in particular the comparison tables between OHSAS 18001:2007 and ISO 45001:2018. These show the correspondence between the clauses of the standards and can be found in Annex A at the end of this paper. The development of ISO introduces a new 10 clause structure, several new requirements and new terms. Users will need to plan how to incorporate these changes into their occupational health and safety management system (OHSMS). Additional information and guidance from ISO and its Project Committee 283 (ISO/PC 283) on ISO can be found on its web site at: 2. BACKGROUND TO THE ISO DEVELOPMENT PROCESS Prior to the development of a management system standard in ISO, a Justification Study is prepared to present a case for the proposed project. In relation to the development of ISO user needs were identified from the following: a) The demands from users for the requirements of management system standards to be better aligned, to enable integration into their organization s management systems. This led to the development by ISO of a High Level Structure (often referred to as Annex SL ) which provides a common clause sequence (structure), text, terms and definitions for its management system standards. This High Level Structure has been applied during the development of ISO b) The OHSAS Project Group s 2011 Survey of standards and certificates, which showed there are now more than certificates issued in 127 countries and the need for an ISO International Standard for this discipline. The Justification Study identified that ISO would need to: 1) enable organizations to provide safe and healthy working environments 2) be generic and relevant to all types and sizes of organizations, operating in any sector, and be able to accommodate diverse geographical, cultural and social conditions. 3) be capable of being applied to the widest possible range of organizations with varying degrees of maturity of their OHSMS 4) specify the essential components of an OHSMS 5) enable organizations to demonstrate conformity to the requirements 6) enable organizations to identity, assess and control their OH&S risks and improve their OH&S performance 7) align with other management system standards (in particular ISO for environmental management systems). 2
3 The expected benefits identified for ISO 45001:2018 include: I. Provides clarity on OHSMS issues II. Enhanced leadership involvement and worker participation in the OHSMS III. Risk based thinking for the OHSMS, as well as for OH&S risks IV. Alignment of the OH&S policy and objectives with the strategic direction of the organization V. Integration of the OHSMS into the business processes of the organization VI. Simplified language, common structure and terms 3. USER GROUPS 3.1 Individual organizations using OHSAS a) Current Users of OHSAS This user group is defined as having completed, or being in the process of, implementing OHSAS 18001, regardless of whether they are certified or not, or whether they intend to be certified or not. b) New Users A New User is defined as an organisation that is either beginning to use OHSAS or ISO 45001:2018 for the first time, or is a potential user of the standards in the future. 3.2 Other user groups These are defined as being: a) National Standards Bodies (NSBs) b) Accreditation Bodies (ABs) c) Certification/Registration Bodies (CB/RBs) d) Trainers and Consultants e) Legislative or Regulatory Bodies 4. IMPLEMENTATION GUIDANCE 4.1 Generic guidance All users groups are strongly advised to note the IAF s Mandatory Document IAF MD 21: Requirements on the Migration to ISO 45001:2018 from OHSAS 18001:2007 (see: for implementation of accredited certification to ISO 45001:2018, which details the agreed implementation plan for accredited certification, as follows: a) Accredited certification to ISO 45001:2018 shall not be granted until the publication of ISO 45001:2018 as an International Standard. Accredited certification of conformity to ISO 45001:2018 and/or national equivalents shall only be issued after the official publication of ISO 45001:2018 (currently targeted for 1 st quarter of 2018), by an accredited certification body, and after a certification audit against 3
4 ISO 45001:2018. b) Validity of certifications to OHSAS 18001:2007 OHSAS 18001:2007 certifications will not be valid after three years from publication of ISO 45001:2018. The expiry date of certifications to OHSAS 18001:2007 issued during the migration period needs to correspond to the end of the three year migration period. Timeline Dec 2017 / Jan 2018 Feb 2018 Feb year migration period OHSAS 18001:2007 ISO45001:2018 FDIS ballot Publication of International Standard National Standards Bodies Translation Release of national standard Accreditation Bodies Accreditation update transition Accreditation Certification Bodies Certification update transition ISO 45001:2018 certification Trainers Auditor Upgrade Certification update transition Certified Organizations Certification update transition Key Preparation Commencement/ continuation End Figure 1 Implementation timetable for ISO 45001:2018, for all user groups To benefit from the changes introduced into ISO 45001:2018, users (from all user groups) should note the recommendations given below. Recommendations for specific user groups are given in section 4.2 further down. 1) To get acquainted with the new edition of the standard use the following resources: Guidance available at The correspondence matrices between OHSAS 18001:2008 and ISO 45001:2018, which provides a before and after view of the clauses (see Annex A below) 2) Determine the impact of the changes of the new version on your current use of OHSAS and plan any necessary remedial actions. 3) Use the Plan Do Check Act (PDCA) methodology to manage the implementation. Note that the actions may need to vary according to your user group (see 4.2 below). 4.2 Guidance for specific user groups These recommendations complement the generic guidance to all user groups given in section 3.0 above Organizations using OHSAS 18001:2007 a) Current users 4
5 Organisations that are already certified to OHSAS 18001:2007 should contact their certification/registration bodies (CB/RB) to agree a program for analysing the clarifications in ISO 45001:2018 in relation to their individual OHSMS and for upgrading their certificates. Certified organizations should bear in mind that OHSAS 18001:2007 certificates have the same status as new ISO 45001:2018 certificates during the co existence period. Organizations in the process of certification to OHSAS 18001:2008 should change to using ISO 45001:2018 and apply for certification to it (however, if your organization is nearing completion of its certification process, then it may be preferable for your organization to complete its certification to OHSAS 18001, and then look at converting to using ISO 45001). b) New users New users should start by using ISO 45001:2018. Note: Unaccredited certifications do not have the same status as accredited certifications, and organizations with unaccredited OHSAS certifications may require additional audit time in order to achieve accredited certification to ISO National Standards Bodies Information regarding ISO should be communicated to potential users by the national standards bodies (NSBs), in a timely manner. It is recommended that NSB actions be synchronized with the information flows from ISO, ISO/PC 283, the OHSAS Project Group and the IAF. NSBs may find they are responsible, at a national level, for communicating the issues regarding the changes from OHSAS 18001:2007 to ISO to all interested parties. It is recommended that they coordinate their communications regarding these issues with other local interested parties (for example: ABs, CB/RBs, professional OH&S associations, etc.). Translation Issues Where NSBs need to provide translations of the standard into their own national languages, it is recommended that they start this as early as possible. NSBs encountering any interpretation problems in the preparation of their translations of ISO should contact the ISO/PC 283 Secretariat for assistance Accreditation Bodies ABs should refer to the IAF s Mandatory Document IAF MD 21: Requirements on the Migration to ISO 45001:2018 from OHSAS 18001:2007 for the implementation of accredited certification to ISO 45001:2018 (see 4.1 above). AB s should be reminded that they can only grant accreditation for certification to ISO 45001:2018 after the official publication of the standard. AB s should train their assessors and verify their competence to assess CB s providing ISO 45001:2018 certifications. 5
6 4.2.4 Certification Bodies CBs should refer to the IAF s Mandatory Document IAF MD 21: Requirements on the Migration to ISO 45001:2018 from OHSAS 18001:2007 for the implementation of accredited certification to ISO 45001:2018 (see 4.1 above). CBs should remember that certificates of conformity to ISO 45001:2018 and/or its national equivalent adoptions can only be issued after the official publication of the standard. Prior to allowing their auditors to conduct audits against ISO 45001, it is important that accredited certification bodies ensure that their auditors are aware of: the changes introduced in ISO 45001:2018 compared to OHSAS 18001, and their implications the requirements of ISO/IEC TS Conformity assessment Requirements for bodies providing audit and certification of management systems Part 10: Competence requirements for auditing and certification of occupational health and safety management systems (The TS is due to be published concurrently with ISO 45001) It is also important that other CB personnel (for example, those making certification decisions) are aware of the changes in ISO 45001:2018 compared to OHSAS 18001, and their implications Training Bodies and Consultants All trainers and consultants should be aware of the changes introduced by ISO 45001:2018. All training bodies and consultants are recommended to determine the need for updating training programs and documentation, or any other changes necessary, to the services they provide Legislative or Regulatory Bodies Where legislative or regulatory bodies have referenced or adopted OHSAS in their legislation or regulations or other communications, they should review ISO to determine if it is acceptable as an alternative. In the longer term, the legislation/regulations/ communications may need to be updated to reference or adopt ISO Until such updating occurs, it is recommended that the legislative or regulatory bodies should issue a communique to advise that they will accept ISO in place of OHSAS FREQUENTLY ASKED QUESTIONS While this Implementation Guidance provides recommendations on a number of issues facing the different user groups during the co existence period, it does not address more general questions about ISO Instead ISO/PC 283 is preparing a set of frequently asked questions (FAQs) to provide such advice. It is expected that the FAQs will be updated on a more regular basis than this Implementation Guidance. For the latest version of the FAQs, reference should be made to the open access web site at 6
7 6.0 AUTHENTICITY OF INFORMATION REGARDING ISO 45001:2018 The first point of contact for information regarding the requirements of ISO 45001:2018 should be your National Standards Body (for a listing of ISO s member National Standards Bodies, see Other recommended sources of information are: ISO s web site provides general information regarding the ISO 45001:2018 development programme (as well as details of its member National Standards Bodies). The ISO/PC 283 web site, provides detailed information on the ISO development programme and is updated on a regular basis. 7
8 Annex A Correspondence between OHSAS 18001:2007 and ISO Users should note that there will not be full correspondence between the requirements of the two standards on an equivalent topic, and that the following tables are an approximation only. Table A.1 Correspondence between ISO and OHSAS 18001:2007 ISO OHSAS 18001:2007 Context of the organization (title only) 4 New requirement [see also 4.6 h) in Management review] Understanding the organization and its context 4.1 New requirement [see also 4.6 h) in Management review] Understanding the needs and expectations of workers and other interested parties Participation and consultation (in part) [see also 4.6 b) and c) in Management review] Determining the scope of the OH&S requirements (in part) management system OH&S management system Management system requirements Leadership and worker participation (title only) Communication, participation and consultation (title only) Leadership and commitment Resources, roles, responsibility, accountability and authority OH&S Policy OH&S policy Organizational roles, responsibilities and authorities Resources, roles, responsibility, accountability and authority Consultation and participation of Participation and consultation workers Planning (title only) Planning (title only) Actions to address risks and opportunities (title only) requirements Hazard identification, risk assessment and Operational Control Hazard identification and assessment of risks and opportunities (title Hazard identification, risk assessment and only) Hazard identification Hazard identification, risk assessment and Assessment of OH&S risks and other risks to the OH&S management system Identification of OH&S opportunities and other opportunities to the OH&S management system Determination of legal requirements and other requirements Hazard identification, risk assessment and New Requirement Legal and other requirements Planning action Operational Control OH&S objectives and planning to Objectives and programme(s) achieve them (title only) OH&S objectives Objectives and programme(s) Planning to achieve OH&S objectives Objectives and programme(s) Support (title only) Implementation and operation (title only) Resources Resources, roles, responsibility, accountability and authority
9 Competence Competence, training and awareness Awareness Competence, training and awareness Communication Communication Communication Internal communication Communication External communication Communication Documented information (title only) Documentation Control of records Documentation Control of records Creating and updating Control of documents Control of records Control of documented information Control of documents Control of records Operation (title only) Implementation and operation (title only) Operational planning and control (title Operational control only) Operational control Eliminating hazards and reducing OH&S risks Management of change Procurement (title only) Operational control Operational control Contractors Outsourcing Hazard identification, risk assessment and Operational control Hazard identification, risk assessment and Operational control Hazard identification, risk assessment and Communication Participation and consultation Operational control Legal and other requirements Communication Operational control Emergency preparedness and response Emergency preparedness and response Performance evaluation (title only) Checking (title only) Monitoring, measurement, analysis and performance evaluation (title only) Performance measurement and monitoring Performance measurement and monitoring Evaluation of compliance Evaluation of compliance Internal audit (title only) Internal audit Internal audit Internal audit programme Internal audit Management review Management review Improvement (title only) Management review Management review Incident, nonconformity and corrective action Continual improvement Incident investigation, nonconformity, corrective action and preventive action (title only) Incident investigation Nonconformity, corrective action and preventive action OH&S Policy Objectives and programme(s) Management review 9
10 Table A.2 Correspondence between OHSAS 18001:2007 and ISO OHSAS 18001:2007 ISO Management system OH&S management system requirements Determining the scope of the OH&S management system OH&S management system OH&S policy OH&S Policy Continual improvement Planning (title only) Planning (title only) Hazard identification, risk assessment and Legal and other requirements Objectives and programme(s) Implementation and operation (title only) Resources, roles, responsibility, accountability and authority Actions to address risks and opportunities (title only) Hazard identification and assessment of risks and opportunities (title only) Hazard identification Assessment of OH&S risks and other risks to the OH&S management system Eliminating hazards and reducing OH&S risks Management of change Contractors Determination of legal requirements and other requirements Outsourcing OH&S objectives and planning to achieve them (title only) OH&S objectives Planning to achieve OH&S objectives Continual improvement Support (title only) Operation (title only) Leadership and commitment Organizational roles, responsibilities and authorities Resources Competence Awareness 7.1 Competence, training and awareness Communication, participation and Leadership and worker participation consultation (title only) (title only) Communication Communication Internal communication External communication Contractors Outsourcing Participation and consultation Documentation Control of documents Understanding the needs and expectations of workers and other interested parties Consultation and participation of workers Contractors Documented information (title only) Creating and updating Control of documented information 10
11 Operational Control Planning action Operational planning and control (title only) Eliminating hazards and reducing OH&S risks Management of change Procurement (title only) Contractors Outsourcing Emergency preparedness and response Emergency preparedness and response Checking (title only) Performance evaluation (title only) Performance measurement and monitoring Monitoring, measurement, analysis and performance evaluation (title only) Evaluation of compliance Evaluation of compliance Incident investigation, nonconformity, corrective action and preventive action (title only) Incident, nonconformity and corrective action Incident investigation Incident, nonconformity and corrective action Nonconformity, corrective action and preventive action Incident, nonconformity and corrective action Control of records Documented information (title only) Creating and updating Control of documented information Internal audit Management review Internal audit (title only) Internal audit programme Context of the organization (title only) Understanding the organization and its context Understanding the needs and expectations of workers and other interested parties Management review Improvement (title only) Continual improvement 11
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