NEW BIOSKETCH FORMAT? NO PROBLEM!

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1 NEW BIOSKETCH FORMAT? NO PROBLEM! Introducing the new format requirements for biographical sketches submitted to the National Institutes of Health (NIH) and the Agency for Health Research and Quality (AHRQ) Grants Development Office Tammy Ho Lori Chun Megan Kira Amanda Morita-Zen Group

2 Objectives To underscore the relationship between the function and format of a biosketch To cover the new NIH biosketch format requirements To introduce tools to assist with the creation of a biosketch To practice planning for an NIH submission

3 May 25, 2015 NIH and AHRQ will require the use of a new biographical sketch format for Grants and Cooperative Agreement applications and Research Performance Progress Reports with deadlines on or after the above date (includes early submissions). Other sponsors may also require use of the new format Read the Program Announcement! Don t wait until May! Start revising your biosketches NOW! Note: Today s session will not cover the NIH Fellowship biosketch format, which is submitted with applications for NIH predoctoral and postdoctoral fellowships, dissertation research grants, and administrative supplements. Please contact the Grants Development Office for more information about biosketches for NIH Fellowships.

4 What is a biosketch? The answer often differs, depending on who you ask: To applicants/investigators: A wide snapshot of professional and academic achievements, experience, and publications/citations. To NIH reviewers: A specific showcase of one s capacity to lead a particular research project, supported by relevant contributions to scientific advancement. Ultimately, by requesting a biosketch within an application, NIH seeks evidence of the PI s qualifications in relation to the project described in the application.

5 Why is formatting important? The new NIH format has two objectives: To allow applicants to better describe the magnitude and significance of their scientific contributions To provide more detailed information about their research experience in the context of the proposed project By sticking to the formatting guidelines, investigators will simplify the review process for NIH reviewers.

6 BIOSKETCH COMPONENTS

7 Where can we get more info? For more information, visit the SF424 (R&R) Application and Electronic Submission Information forms webpage: Site includes: Blank, downloadable biosketch templates: SF424 (R&R) Forms Version C for both General and Fellowship applications General and Fellowship biosketch samples and instructions Please refer to your handout for General biosketch sample + instructions SF424 (R&R) Application guides and Supplemental Instructions Links to Biosketch FAQs and other electronic resources

8 What will change? Old Biosketch format 4-page limit Basic information, Education/Training A. Personal Statement B. Positions and Honors C. Selected Peer-reviewed Publications and Patent Citations D. Research Support New Biosketch format 5-page limit** Basic information, Education/Training A. Personal Statement (with publications)** B. Positions and Honors C. Contributions to Science** D. Research Support ** = New format requirements

9 Basic Information, Education/Training Note: Format requirements for this section will not change May take up to 2 weeks to obtain era Commons ID!

10 A. Personal Statement A brief description of why an applicant is well-suited for his or her project role Focus on training, research experiences and technical expertise related to the proposed project. Applicants may include information about relevant collaborators, impediments to productivity, and/or specific contributions to science not mentioned in Section C. NEW: Applicants may also list up to four peer-reviewed publications that underscore their experience and qualifications for this specific project.

11 A. Personal Statement NIH sample Training: I have a broad background in psychology, with specific training and expertise in psychological aspects of drug addiction. Research: As PI or co-investigator on several university- and NIH-funded grants, I laid the groundwork for the proposed research by developing effective measures of disability, depression, and other psychosocial factors Collaborations: I successfully collaborated with other researchers, and produced several peer-reviewed publications from each project. As a result of these previous experiences, I am aware of the importance of frequent communication among project members and of constructing a realistic research plan, timeline, and budget. Note: All four of his listed publications are related to the expertise detailed in his Personal Statement.

12 B. Positions and Honors Note: Format requirements for this section will not change List in chronological order previous positions and honors, concluding with the most recent, or current positions (NIH sample below). Include present membership on any Federal Government public advisory committee.

13 C. Contributions to Science NEW SECTION, required for both General and Pre/Postdoctoral Fellowship biosketches Applicants should briefly describe up to five of their most significant contributions to science (maximum one-half page in length each). For each: Frame the scientific problem; Provide the central finding(s); influence of finding(s) on the progress of science or the application of finding(s) to health or technology; Describe your specific role in the work. Reference up to four peer-reviewed publications or other non-publication research products related to the described contribution. A list of allowed non-publication research products can be found in the NIH biosketch sample. Note: Applicants do not need to be authors on listed publications.

14 C. Contributions to Science Applicants are allowed (not required) to provide a URL to a full list of published work as found in a publicly available digital database. (e.g., SciENcv or My Bibliography, both of which can be accessed through the National Center for Biotechnology Information, or NCBI more on this later) When citing, please note: References do not require a Digital Object Identifier (DOI) or PubMed Reference Number (PMID) with each publication. PubMed Central Reference Number (PMCID) is required for publications that fall under the Public Access Policy (e.g., if the study arose from NIH support).

15 C. Contributions to Science NIH Sample

16 D. Research Support Note: Format requirements for this section will not change List ongoing and completed research projects (both Federal and non-federal) for the past 3 years. Include project title, project dates, project number (if applicable), applicant s stated project role, and the overall goal of the project (sample below). List projects in order of relevance to the application.

17 TOOLS AND TIPS

18 My NCBI electronic system National Center for Biotechnology Information (NCBI) account/ Manages PubMed.gov, an extensive public resource comprised of biomedical literature citations and fulltext articles. Provides a single log-in for several public databases and profile tools to assist with the creation of a biosketch. Available to those registered with era Commons.

19 An era Commons ID is key! An era Commons ID enables investigators to use My NCBI biosketch tools and serve as PD/PI on NIH proposals. If you are student, faculty member, researcher, or administrative assistant, contact the Office of Research Services (ORS) Helpline to request an era Commons ID: helpline/ Note: Applicants must have a Board of Regents-approved position in order to obtain an era Commons ID as a PI. era Commons Required for PD/PIs on NIH submissions; allows user to access electronic biosketch tools on My NCBI My NCBI The log-in system that links My Bibliography to SciENcv; allows user to access both systems through a single log-in My Bibliography Database that stores users selected citations from PubMed, as well as manually-entered publications; allows user to save and store their citations SciENcv Database links users profile and publications in My Bibliography; allows user to create, revise, and download biosketches from the database NIH Biosketch! Allows applicant to apply for federal funding!

20 My NCBI electronic tools My Bibliography Centralized electronic reference tool that allows users to save their citations in one place (manually or directly from PubMed) Users can select citations to include in biosketches developed through SciENcv. Science Experts Network Curriculum Vitae (SciENcv) Electronic system allows users to store, select profile information and My Bibliography citations for NIH and NSF biosketches era Commons, NSF FastLane, and ORCID account holders can link to their SciENcv profiles. Finished biosketches can be downloaded as PDF, Word, or XML files.

21 My NCBI electronic tools

22 My Bibliography User Account

23 My Bibliography Adding Citations

24 My Bibliography List of citations

25 My NCBI electronic tools

26 SciENcv Creating a New Profile

27 SciENcv Sample Profile Page

28 SciENcv Sample Profile Page

29 SciENcv Sample Profile Page

30 SciENcv Sample Profile Page Once you have filled in your profile information, you can download the full, NIHformatted biosketch by selecting the file type at the top of the profile page!

31 Reminders For Investigators Revise your biosketch to fit the project that is described in the application. Regularly update your biosketch when you are awarded, published, or honored. Represent yourself clearly Do not make reviewers struggle to understand what you are trying to say. Follow the formatting guidelines. Visit the NIH Biosketch Frequently Asked Questions page for more information: Check out My NCBI, My Bibliography, and SciENcv! Work backwards, starting from the deadline for your application, to create a timeline for updating/creating your biosketch in time for submission.

32 Timeline Hypothetical May 25 th NIH Deadline April 2 nd : You have learned about the new biosketch format! April 30 th : Latest date to apply for era Commons ID May 14 th : Submit mygrant document for internal reviews May 21 st : Submit application to NIH sponsor May 25 th : NIH Deadline (extended to May 26 th ) Start thinking about your Contributions to Science. Obtain era Commons ID to enter your information in SciENcv and My Bibliography. It may take 2 weeks to get an era Commons ID, (required for all PD/Pis on NIH proposals). GDO and ORS recommend allowing at least 5 business days for the mygrant document to route for internal approvals. GDO recommends submitting your proposal 2 business days ahead of the sponsor deadline (allows for time to fix any errors found during the validation process). Electronic application should be received by the sponsor by the time specified on the Program Announcement Since May 25 th is a Federal holiday (Memorial Day), the deadline is extended to the next business day, May 26 th,, per NIH grants submission policy.

33 Calendar Hypothetical May 25 th NIH Deadline 26 Sun Mon Tue Wed Thr Fri Sat April era COMMONS ID 1 May SUBMIT mygrant SUBMIT TO NIH MEMORIAL DAY 26 DEADLINE

34 Good luck with your submissions! GRANTS DEVELOPMENT OFFICE JOHN A. BURNS SCHOOL OF MEDICINE MEDICAL EDUCATION BUILDING, 401 TAMMY HO LORI CHUN MEGAN KIRA AMANDA MORITA-ZEN GROUP

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