PLYMOUTH CHARITY LAB RESEARCHER GUIDEBOOK
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1 PLYMOUTH CHARITY LAB RESEARCHER GUIDEBOOK CHARITY LAB WITH PLYMOUTH UNIVERSITY T bk the lab please cntact charitylab@plymuth.ac.uk
2 CONTENTS CONTENTS Prcedure fr Prjects 3 Lab Facilities/Lab Availibility 4 Lab Wrking Flw 5 Recruiting Participants 6 Ethical Apprval/FAQ 8 Plymuth Charity Lab Researcher Checklist 10 Plymuth Charity Lab Researcher Agreement 11 Payment Reciept Frm 12 Privacy Plicy 13 Example Applicatin Frm fr Ethical Apprval 14 Example Cnsent Frm 19 Example Debriefing Frm 20 2
3 PROCEDURE FOR PROJECTS PROCEDURE FOR PROJECTS 1. Cmplete the prject plan and request ethic apprval. 2. Prepare study materials and sftware - including cnsent frm (please read Example: Cnsent Frm n page 10), survey link, and any sftware testing etc. 3. Prepare participant payment.* 4. Using the Researcher Checklist (please see it n page 12) send the fllwing t the Lab Manager by the 5th f each mnth): 7. Receive data and data quality ntes frm Lab Manager - nline data and digital cnsent signature are returned autmatically t researchers. Paper pencil data will be campus mailed back t researchers upn cmpletin f data cllectin. Electrnic data quality ntes are sent t researchers upn cmpletin f studies by Lab Manager. 8. Send a cpy f yur paper nce submitted - We are keen t see the results f the research that has been carried ut in the lab! Once yu have cmpleted yur research paper please send a cpy t us fr ur recrds. Ethics frm and apprval letter Study name Study type Brief study descriptin Study duratin Deadline fr data cllectin Number f participants needed Participants requirement Filler tasks requirement (if applicable) Sftware requirement Study cntent, eg. a survey link Debriefing Signed Researcher Agreement *If yu are a researcher in Faculty f Business cnducting labratry study, please ignre steps 3 and Run yur study with the lab. 6. Submit participant attendance and pay participants - Pass the Payment Receipt Frm t lab manager at the end f yur study. We will keep the riginals fr ur recrds and send yu a scanned cpy alng with a participant summary reprt.* 3
4 LAB FACILTIIES/LAB AVAILIBILITY STUDY TYPES If yur research prject requires data cllectin in ur n-campus labratries, tw main types f labratry studies can be cnducted in the lab: Individual and grup experiments: using nline surveys r experimental sftware. Participants sit at cmputer wrkstatins t cmplete the survey. In sme circumstances surveys can als be administered utside the lab. Cmputer-based and/r paper-pencil experiments: participants cmplete tasks either n cmputer r n paper. LAB FACILITIES Our lab has three cmputing lab rms, and a large cllectin f equipment, hardware and sftware t facilitate varius types f research. T ensure the participants dn t affect ne anther, they will be allcated a seat, either side f which will be left empty. CKY 513/514: up t 13 cmputer statins (nine in CKY513 and fur in CKY514) (There is a divider between CKY 513 and 514 that yu may use if necessary.) CKY 515: up t 12 cmputer statins SOFTWARE AND EQUIPMENT We currently have the fllwing sftware applicatins t cllect data and recruit participants: Qualtrics Online survey applicatin fr academic institutins. Flexible and easy t set up. Faculty staff and students can request a free accunt frm Rb Giles rb.giles@ plymuth.ac.uk. Sna Participant sign-up and management system. Yur study will be psted n Sna s that participants can sign up yur study. As a researcher, yu will be given a Sna researcher accunt nce yu submit yur study materials. Yu can reach the participants thught Sna and participants are als able t cntact yu via . LAB AVAILABILITY All Faculty f Business academic staff and PhD students are welcme t cnduct research in the lab. When lab space r resurce is limited, pririty will be given t PhD students, junir faculty and then senir faculty staff in that rder. PhD students are permitted t use the lab facilities under guidance frm a supervisr. External researchers frm utside Plymuth University are nt currently permitted t use the lab, althugh this may change in the future. Due t the capability, the lab can cnduct a maximum f eight hurs labratry study per mnth with 10 participants in each sessin (ne sessin takes half an hur r ne hur). Fr ther types f study, there is n data cllectin time limit since the study will be entirely cnducted by the researcher. LAB WORKING FLOW In rder t ensure the labratry data cllectin is as efficient as pssible, the lab fllws a mnthly cycle: Week 1: Receive submissin (deadline: 5:00pm, 5th f each mnth) Week 2: Schedule the time slts, recruit participants, and prepare payments Week 3 & 4: Data cllectin and data return The figure belw shws the general lab wrking flw. The red area represents the researcher in the flw while the blue area represents the Lab Manager. The grey arrws represent the data transfer and payment cnslidatin in the flw. The purple area represents the participants. 4
5 LAB WORKING FLOW Fr labratry study: The Lab Manager will be present fr cllecting data fr yur study and t ensure everything is set up crrectly. Researchers are required t be present at the first several sessins in rder t answer any questins frm participants. The Lab Manager will arrange the cnsent and payment. Fr ther types f study: Researchers will submit all the materials and the Lab Manager will help t recruit participants in Sna and prepare the payments. Hwever, the Lab Manager will nt be respnsible fr cnducting study and data transfer. The researcher needs t pass the Payment Receipts Frm after the cmpletin f study. Please nte, if yur submissin is sent befre 5th f the mnth, yur data cllectin wuld be expected t ccur in Week 3 & 4 f that mnth. If yur submissin is sent after 6th f the mnth, the expected time yur data cllectin will begin, wuld be the fllwing mnth. Fr example: Study submissin n 2nd July - yur data cllectin will begin in mid-july; Study submissin n 7th July - yur data cllectin will begin in mid-august. Researchers send the fllwing n the 5th f each mnth and expect yur study t start latest ne mnth frm the submissin date. RESEARCHER CHECKLIST Ethics frm Study inf (including study name, type, descriptin, duratin) Number f participants needed Deadline fr data cllectin Lab Manager: Cmpile time slts based n all researcher submissins Send study cnfirmatin t researcher Prepare payments Cash Office Lab Manager: Send slts t qualified participants Participants sign up studies in Sna Payment Cnslidatin Lab Manager: Cllect cnsent frms Cllect data Pay Distribute debriefing Study cntent Filler tasks requirement Participants requirement Sftware requirement Debriefing Online data and digital cnsent signature are returned autmatically t researchers, Electrnic quality ntes are sent t researchers upn cmpletin f studies by lab manager; Paper pencil data will be campus mailed back t researchers upn cmpletin f data cllectin 5
6 RECRUITING PARTICIPANTS RECRUITING PARTICIPANTS Once yu send in yur study materials (as requested n Researcher Checklist), yur study will be created in the Sna System by the Lab Manager. Yu will get a researcher accunt that enables participants t reach yu. Please d nt make any changes in Sna after yur study ges live! Sna is an nline research system that the Plymuth Charity Lab utilises t recruit and manage participatin in ur studies. The Lab Manager is the administratr n Sna. Belw is sme infrmatin regarding yur participant recruitment in Sna. Psting Studies and Timeslts Annymus Participant IDs Participant N-Shw Plicies Pre-screen Study display t participants 1. Psting Studies and Timeslts Yur study will be psted with several timeslts n Sna s that participants can sign up t yur study. When multiple studies are cnducted in the lab in a perid, yur study may be bundled with ther researchers studies. If that is the case, yu need t prvide filler tasks requirement (eg. n study causing emtinal effects befre yur study). Belw is infrmatin regarding psting: a. Ethic Apprval: N study can be psted n Sna withut an ethic apprval and the prtcl expiratin date. b. Reservatins and Timeslts: Timeslts fr a study can nly be psted after yu have received cnfirmatin frm the Lab Manager that yur study request has been fulfilled. 2. Annymus Participant IDs Sna assigns all participants a randm, annymus 4-digit ID cde. This ID cde is the nly way yu will be able t identify any participant. Yu will nt be able t get their names r s. Please make sure t ask participants fr their ID cdes during yur study. In sme cases, if yu need t cntact yur participants, please cntact the Lab Manager first. Yu may cntact yur participants by sending them a message thrugh Sna, r by given s with ID cde but nt their names. 3. Participant N-Shw Plicies When the Lab Manager r the researcher has finished running a study, he/she will mark participant attendance by using Payment Receipts Frm. Participants can be marked as participated, excused n-shw r unexcused n-shw. The cmplete frm shuld be passed t the Lab Manager nce the study finishes. If a participant reaches three unexcused n-shws during the semester, his/her accunt will be autmatically deactivated and they are n lnger able t sign up fr studies. All unexcused n-shws are frgiven at the beginning f each semester and deactivated accunts are reactivated. 4. Pre-screen Every participant must take the pre-screen survey befre they can sign up fr studies. Researchers can chse qualified participants t jin their study based n the prescreen respnses. Belw is a summary f the questins and scales included in the pre-screen. Are yu currently engaged in fundraising (Fundraising) N, I have never been a fundraiser. N, I was a full-time fundraiser in the past, but nt nw. N, I was a part-time fundraiser in the past, but nt nw. Yes, I am currently a full-time fundraiser. Yes, I am currently a part-time fundraiser. Affiliatin (Affiliatin) Nt Affiliated with a University Other University University f Plymuth If yu are affiliated with University f Plymuth, please prvide yur status (Status) I am nt affiliated with University f Plymuth Master s Student frm all ther departments Master s Student frm Pstgraduate Schl f Management PhD Student frm all ther departments PhD Student frm the Faculty f Business 6
7 RECRUITING PARTICIPANTS Staff Undergraduate Student frm all ther departments Undergraduate Student frm Plymuth Business Schl 5. Study display t participants Yur study will display t participants in Sna as per the fllwing example: Year f Birth (all the participants must be ver 18) Length f time in the UK Five r mre years Less than a year One t tw years Three t fur years Gender: Male/ Female What regin are yu frm? (regin) Asia/Pacific (nn Australia/New Zealand) Australia/New Zealand Eurpe (nn UK) Mexic, Central/Suth America Middle East/Africa UK/Ireland US/Canada Is English yur first language? (language): Yes/ N Number f study participatin in external lab r mre Nne Live within the Plymuth area: Yes/N The pre-screen will be reset every summer, and the questins may be added and taken ut. If yu wuld like t add any specific questins, please cntact lab manager. 7
8 ETHICAL APPROVAL/FREQUENTLY ASKED QUESTIONS ETHICAL APPROVAL Befre yur study begins, all the lab research needs t have apprval frm the Faculty Research Ethics Cmmittees (FREC). Yu shuld cmplete the Ethic Frm and send it t Cher Cressey, secretary f the FREC at: ccressey@plymuth.ac.uk. Please nte that it usually takes three t fur weeks t get a respnse frm the Ethics Cmmittee. We suggest yu t submit ethic frm fr apprval at least tw mnths befre the start f yur study. After yur study is apprved, please send a cpy f yur Ethics Frm and Apprval Letter fr ur recrds. The Lab Manager will crdinate with the principle investigatr n issues regarding implementatin, testing, scheduling, subject recruitment, and ther technical matters. FREQUENTLY ASKED QUESTIONS This page lists sme frequently asked questins. If yur particular questin is nt addressed belw, please d get in tuch. 1. What des the Plymuth Charity Lab d? Plymuth Charity Lab was set up by the Faculty f Business at Plymuth University. Studies cnducted in this lab will advance ur scientific understanding f human behaviur. These tpics may be studied frm the discipline f psychlgy, marketing, entrepreneurship and educatin etc. The main rms are the cmputing lab CKY513/514, CKY515. This is intended fr research that invlves cmputer-based studies. 2. Wh can carry ut research at the Charity Lab? All Faculty f Business academic staff and PhD students are welcmed t cnduct studies in the lab. When lab space r resurce is limited, pririty will be given t PhD students, junir faculty and then senir faculty in that rder. PhD students are permitted t use the lab facilities under guidance frm a supervisr. External researchers frm utside Plymuth University are nt currently permitted t use the Charity Lab, althugh this may change in the future. 3. What kind f participants can I expect? Based n statistics gathered in 13 Nv 2015, ur participants are 16% fundraising engaged, 94% UP affiliated, 42% frm PBS undergraduate student and 46% frm all ther departments, 65% female, with 34% aged 16-20, 45% aged 21-25, with 81% frm the UK/Ireland, 6% frm Asia/Pacific and 6% frm the rest f Eurpe. Fr the pre-screen questins, please read Pre-screen. 4. Hw d I bk lab space? Yu can bk space by cntacting Lab Manager via . Researchers need t fllw the Researcher Checklist and send the essential study material t the Lab Manager (dejie.kng@plymuth.ac.uk) by the 5th f each mnth during a semester. T check the lab availability, please cntact Lab Manager as well. 5. Hw d I get research ethics apprval? All the lab research needs t have apprval frm the Faculty Research Ethics Cmmittees (FREC). Researchers shuld cmplete the Ethics Frm and send it t Cher Cressey, Secretary f the FREC at: ccressey@plymuth. ac.uk. Please nte that it usually takes three t fur weeks t get respnse frm the Ethics Cmmittee. After yur study is apprved, please send a cpy f yur Ethics Frm fr ur recrds. 6. Hw d I attract participants? We have an active participant pl f 1141 participants (up t 13 Nv 2015). Once yur study has been set up in the participant sign-up system, timeslts created and apprved by the principle investigatr, an will be sent advertising yur study and participants will be free t sign up fr an available timeslt. 7. If I cnduct a labratry study, what happens n the day f my study? The Lab Manager will be present fr cllecting data fr yur study and t ensure everything is set up crrectly. Researchers are required t be present fr first several sessins in rder t answer any questins frm participants. The Lab Manager will arrange the cnsent and payment. 8
9 FREQUENTLY ASKED QUESTIONS 8. Is there a link between the persnal data in the participants database and the data cllected during a study? There will be n link between researcher and participants persnal data. As a researcher, yu will nly identify participants by their unique ID cde. If yu need t cntact participants individually, please cntact the Lab Manager. Yu may cntact them by with ID cde nt their names. Only the Lab Manager can access the full database. All the participants will be tld t take their ID cde when participating in studies. 9. Des the lab ffer any training r IT/prgramming assistance? The lab ffers a series f training in Qualtrics, E-prime, Sna, etc. The faculty IT team can help with general IT issues, please cntact Rb Giles at rb.giles@plymuth. ac.uk. We d nt currently ffer any prgramming supprt. 10. Hw d the participants get paid fr participating my study? The lab will arrange the payment fr participants in Participants shuld be paid a minimum f 4 shw-up fee fr up t 30 minutes, and 8 fr up t an hur. Participants can be paid in either cash r gift vuchers. If yu are planning a study with financial incentives, an alternative payment structure is permitted prviding a similar level f incentive fr participants. If yur study is nt a labratry study, r if yu have a study that includes extra financial incentives, yu are respnsible fr keeping track f hw much each persn shuld be paid, and making sure yu have the right amunt f mney t pay them. Plymuth Charity Lab has n cash reserves. After the study finishes, a cmpleted Payment Receipt Frm must be passed t the Lab Manager. 12. Will the registered participants get an invitatin by ? Yes, nce yur study is created and active in the Sna system, the qualified participants in the pl will get an invitatin. They will knw abut yur study and be able t lgin t Sna and sign up yur study. 13. Will the study be cancelled because f a lack f participants? Yu culd cancel yur study if the number f participants is nt sufficient at least 24 hurs befre the time slt. The sign-up participants will get an ntificatin with the cancellatin infrmatin. 14. What if I have ther questins? Please cntact the Lab Manager Sphie Kng at dejie. kng@plymuth.ac.uk. 11. Hw d I rganise participant payments? This is the arrangement fr calendar year Fr the lab funded studies, the Lab Manager will arrange the payments. The Lab Manager will withdraw the cash and pay the participants after a study finishes, at which pint a Payment Receipt Frm must be cmpleted and signed by participants. Payments will be given t participants nce they have cmpleted their participatin and signed a Payment Receipts Frm. If yu wuld like t pay by gift vucher, please get in tuch with the Lab Manager at least seven days befre yur study. 9
10 PLYMOUTH CHARITY LAB RESEARCHER CHECKLIST Please cmplete this frm and send it with the dcuments t the Lab Manager, Sphie Kng at dejie.kng@plymuth.ac.uk Dcument 1: Ethic frm and apprval letter Study name Study type Brief study descriptin What the study is abut/what the participants will d? Deadline fr data cllectin Study duratin mins Number f participants needed Participant requirement Filler tasks requirement (if applicable) If yu cnduct a lab study, yur study may be bundled with ther researchers tasks. Please indicate yur requirement (e.g. My participants need t be nt under any emtinal influence). Sftware Requirement Dcument 2: Study material e.g. survey link, printed questinnaire Dcument 3: Debriefing frm 10
11 PLYMOUTH CHARITY LAB RESEARCHER AGREEMENT By signing belw, I cnfirm that my study entitled has full ethics apprval either by the Faculty Research Ethics Cmmittees (FREC), University Research Ethics Cmmittee (UREC) r by a similar bdy in my wn educatinal institutin. Furthermre, I agree t abide by the fllwing terms while using the Experimental Lab f Sustainable Philanthrpy: 1. T have all materials prepared befre the study takes place, including printing, the testing f any sftware required, and the preparatin f funds t pay participants. 2. T prvide a participant cnsent frm, either electrnically r n paper which participants must sign befre they participate in the study. 3. T prvide participants with a brief explanatin f the purpse f the study upn cmpletin f their participatin, either electrnically r n paper. 4. T infrm participants prir t signing up if using vide recrding equipment. 5. T pay participants a minimum f 4 fr up t 30 minutes and 8 fr up t an hur. The lab will fund all the studies under Faculty f Business in T ensure the annymity f all research participants by nly using their numerical cde, and t stre cnsent frms and receipts separately frm study data in rder t prevent the data frm being linked t names f participants. 7. If applicable, t accurately mark attendance based n participants numerical ID cde, and pass this infrmatin t lab manager within 24 hurs f the end f the study. 8. If applicable, t ensure participant payment receipts are signed by participants and passed t the lab manager upn cmpletin f the study. 9. If applicable, t leave the lab in the same state in which I fund it and t immediately reprt any damaged r malfunctining equipment t the lab manager. 10. T acknwledge the use f Plymuth Charity lab in yur paper and t prvide the Lab manager with a cpy f yur paper nce published. Signature Date 11
12 PAYMENT RECEIPT FORM STUDY CODE: RESEARCHER: DATE: SESSION TIME PARTICIPANT ID SHOW UP AMOUNT PAID SIGNATURE 1 FROM TO SUMMARY Shw up Unexcused n-shw X Excused n-shw O 12
13 PRIVACY POLICY PRIVACY POLICY (Adapted frm Plymuth University Research Ethics Plicy) Researchers must ensure apprpriate pen access t primary data resulting frm publicly funded research after its current use in research. Data relating t identifiable individuals must be held in accrdance with the principles f data cnfidentiality legislatin and any guarantees given t data subjects. Such data must be annymised befre it is made publicly available and researchers may place an embarg n access when annymity and cnfidentiality cannt be guaranteed. Researchers must decide what cnstitutes primary data in each research prject. This will nrmally be an achievable data set, but may als include labratry ntebks, cmpleted questinnaires, vide and audi files, and interview transcripts. Research ntes d nt nrmally cnstitute primary data fr the purpses f this Cde. The University expects that primary research data is held securely fr a perid f ten years after the cmpletin f a research prject, r fr such lnger perid as may be required by a research funder. The University has an bligatin t ensure that apprpriate strage facilities are available. Nn-current primary data frm research funded at the University must remain in strage at the University when a member f staff changes jb t anther institutin. Research Cuncil requirements fr the central archiving f data in electrnic frm must be bserved. Publicatins arising frm publicly funded research shuld be available thrugh a system f pen access wherever pssible. Articles shuld be depsited in the University research repsitry (PEARL) in accrdance with current guidelines and shuld be available thrugh Gld pen access publicatin wherever pssible. Other research reprts shuld be available in pen access frm unless prevented by cmmercial r fficial secrecy requirements. Bks and Chapters are nt currently required t be available in pen access frm, but this will be kept under review in the light f changing requirements. Research activity must cmply with any requirements f the Data Prtectin Act 1998 and the Freedm f Infrmatin Act Due cnsideratin must be given t any implicatins f Intellectual Prperty legislatin. 13
14 EXAMPLE: APPLICATION FORM Faculty f Business Academic Partnerships Faculty Research Ethics Cmmittee APPLICATION FOR ETHICAL APPROVAL OF RESEARCH (Fr FREC use nly) Applicatin N: Chairs actin (expedited) Risk level -if high refer t UREC chair immediately Cnt. Review Date Outcme (delete) Yes/ N High/ lw / / Apprved/ Declined/ Amend/ Withdrawn 1. Investigatr/student *Nte:1 Student - please name yur Directr f Studies r Prject Advisr: and Curse/Prgramme: Cntact Address: Tel: 2. Title f Research: The relatinships between identities, scial netwrks, emtin and charitable giving 3. Nature f apprval sught (Please tick relevant bxes) *Nte:2 a) PROJECT: x b) PROGRAMME (max 3 years) If a) then please indicate which categry: Funded/unfunded Research (staff) x Undergraduate MPhil/PhD, ResM, BClin Sci Or Other (please state) Masters 4. Funding: a) Funding bdy (if any): b) If funded, please state any ethical implicatins f the surce f funding, including any reputatinal risks fr the university and hw they have been addressed. *Nte: 3 5. a) Duratin f prject/prgramme: *Nte: 4 3 years b) Dates: 1 st April st March Has this prject received ethical apprval frm anther Ethics Cmmittee? N a) Please write cmmittee name: b) Are yu therefre nly applying fr Chair s actin nw? Yes / N 7. Attachments (if required) a) Applicatin/Clearance Frm N b) Infrmatin sheets fr participants N c) Cnsent frms Yes d) Cntinuing review apprval (if requested) N e) Other, please state: *1. Principal Investigatrs are respnsible fr ensuring that all staff emplyed n prjects (including research assistants, Page 17 f 24 14
15 EXAMPLE: APPLICATION FORM technicians and clerical staff) act in accrdance with the University s ethical principles, the design f the research described in this prpsal and any cnditins attached t its apprval. *2. In mst cases, apprval shuld be sught individually fr each prject. Prgramme apprval is granted fr research which cmprises an nging set f studies r investigatins utilising the same methds and methdlgy and where the precise number and timing f such studies cannt be specified in advance. Such apprval is nrmally apprpriate nly fr nging, and typically unfunded, schlarly research activity. *3. If there is a difference in ethical standards between the University s plicy and thse f the relevant prfessinal bdy r research spnsr, Cmmittees shall apply whichever is cnsidered the highest standard f ethical practice. *4. Apprval is granted fr the duratin f prjects r fr a maximum f three years in the case f prgrammes. Further apprval is necessary fr any extensin f prgrammes. 8. Aims and Objectives f Research Prject/Prgramme: Research aim T understand the relatinships between identities, scial netwrks, emtin and charitable giving Research bjective 1 T establish if the mderating relatinship between identities, scial netwrks and emtin n charitable giving exists. Research bjective 2 T establish if the mderating relatinship between the frequency and the amunt f giving and identities, scial netwrks and emtin exists. Research bjective 3 T test if the abve tw mderated causal relatinships are mediated by ther variables like (selfregulatry efficacy, need fr self-actualizatin, cmmitment, satisfactin, trust, engagement, scial capital and empathy). 9. Brief Descriptin f Research Methds and Prcedures: A quantitative apprach will be taken using an experimental methd. Subjects will either self-reprt their behaviur r an experiment design will be used whereby subjects will be asked t cmplete a shrt, un-taxing exercise (e.g. t click n an bject n screen fr 3 minutes in rder t dnate mney t charity the mney will be a small amunt ( 4) and will be prvided by the Centre fr Sustainable Philanthrpy) r make a hypthetical giving decisin after reading a giving scenari (e.g. Nw, please imagine that yu have been listening t a public radi statin every day fr the past fur years. Assume that this statin is currently having its n-air fund drive Yu called the radi statin in rder t make this cntributin. Hw much wuld yu likely t cntribute t this radi statin (hypthetically in this scenari?)). Subjects will be asked t fill in an nline survey (using qualtrics) cntaining nn-sensitive psychlgical scales, cmmnly used demgraphic questins and behaviural questins/ undertake the task as set ut abve. Subjects will be recruited via tw key methds: 1) Via Charity Lab: subjects will be ver 18 and will vluntarily signed up and recruited via advertisements. They will need t indicate they want t be infrmed abut research being undertaken and then chse which studies they want t be invlved in and are taken thrugh infrmed cnsent at that time. Charity Lab will hld their details in accrdance t University and statutry guidelines. The researcher will nly get a subject number and nt their persnal details. Therefre subjects will be annymus t the researcher at all times and any infrmatin such as financial circumstances wuld nt be assciated with the participant either in Charity Lab r n an data held by the researcher. 2) Subjects will als be recruited via purpsive snwball sampling f peple in the lder age Page 18 f 24 15
16 EXAMPLE: APPLICATION FORM categry (ver 30). These are likely t be recruited via existing cnnectins between the researchers, charities and cnsulting agencies. These charities and agencies will send ut invitatins fr Charity Lab t their stakehlder grups. Charity lab des nt hld these stakehlders cntact r identificatin infrmatin at this stage. Peple then vluntarily sign up t indicate they want t be infrmed abut research being undertaken and then chse which studies they want t be invlved in. At this stage, charity Lab will hld their details in accrdance t University and statutry guidelines. Subjects are taken thrugh infrmed cnsent at that time. The researcher will nly get a subject number and nt their persnal details. Therefre subjects will be annymus t the researcher at all times and any infrmatin such as financial circumstances wuld nt be assciated with the participant either in Charity Lab r n an data held by the researcher. Specify subject ppulatins and recruitment methd. Please indicate als any ethically sensitive aspects f the methds. Cntinue n attached sheets if required. 10. Ethical Prtcl: T the best f ur knwledge and belief, this research cnfrms t the ethical principles laid dwn by the University f Plymuth and by any prfessinal bdy specified in sectin 14 abve. This research cnfrms t the University s Ethical Principles fr Research Invlving Human Participants with regard t penness and hnesty, prtectin frm harm, right t withdraw, debriefing, cnfidentiality, and infrmed cnsent Please indicate hw yu will ensure this research cnfrms with each clause f the University f Plymuth s Principles fr Research Invlving Human Participants. Please attach a statement which addresses each f the ethical principles set ut belw. (a) Infrmed Cnsent: There will be a digital Cnsent Frm (attached) which will describe the study and will prvide all f the infrmatin befre studies. By pressing a specific interface buttn signing this dcument, participants indicate that they fully understand the research in which they will be engaged. An address and mbile number will be prvided in the recruitment ntice fr additinal questins, and als it will be prvided at the beginning f data cllectin sessin t address any additinal questins. (b) Openness and Hnesty: All crrespndence and discussin will be cnducted and presented in and pen and hnest manner. Nte that deceptin is permissible nly where it can be shwn that all three cnditins specified in Sectin 2 f the University f Plymuth s Ethical Principles have been made in full. Prpsers are required t prvide a detailed justificatin and t supply the names f tw independent assessrs whm the Sub-Cmmittee can apprach fr advice. (c) Right t Withdraw: Participants will be infrmed at the utset f the study that they have the right t withdraw at any time withut giving a reasn. The withdrawal f participatin is limited t the pint f questinnaire submissin. The withdraw rights and limits will be clearly presented in Infrmed Cnsent Frm. The participant s data will be destryed after they withdraw and thse data will nt be used in my research. Nte that this sectin shuld als clarify that participant s data will be destryed shuld they withdraw, in accrdance with best practice. (d) Prtectin Frm Harm: Participants - Participating in this research will cause n greater harm than participating in everyday Page 19 f 24 16
17 EXAMPLE: APPLICATION FORM life. The ptential fr psychlgical harm is pssible. Fr example asking challenging questins, r asking a participant t d activities (e.g. undertake the shrt task in rder t make a dnatin) in a shrt perid f time may be stressful and effrts will be made t reduce the demands within the time given. The scial and psychlgical harm is expected at a lw level. Scial Scientific value generated frm this research greatly exceeds the ptential fr harm. Researcher - There are n anticipated issues f persnal safety t the participants r researchers. (e) Debriefing: Subjects will be prvided with an accunt f the purpse f the study as well as its prcedures. If there are any changes in the prcess, it will be prvided n cmpletin f the study. (f) Cnfidentiality: Each participant will be assigned a randmly generated cde which will be used t identify all pieces f data cllected. The cde (e.g. P001, P002) will be attached t the participant demgraphics questinnaire, lgfile and all research recrd. Then additinal measures shuld be put int place t ensure that even thugh the item is assigned an annymising cde, the cntents f data are reviewed and analysed nly by the researchers s that the identity f the participant is prtected. All the data and transcriptins will be passwrd prtected files and retained by Plymuth University s r the researchers cmputers. The data may be used in future studies f a similar nature, but nly fr the purpses f academic research by the researcher and my supervisr. (g) Prfessinal Bdies Whse Ethical Plicies Apply t this Research: British Academy Ethics Plicy 11. The cmmittee strngly recmmends that prir t applicatin, applicants cnsult an apprpriate prfessinal cde f ethics regardless f whether r nt they are members f that bdy (fr example, Scial Research Assciatin. Market Research Sciety British Scilgical Assciatin Applicants MAY chse t write "nt applicable" in the "Relevant Prfessinal Bdies" sectin f the Ethical Applicatin Frm. Hwever, it is very rare that there wuld be n prfessinal/academic cde f ethics relevant t a given research prject. If based n the infrmatin written in ther sectins f the frm, FREC cnsiders a particular prfessinal cde t be f relevance, then the Cmmittee may make its cnsultatin and adherence a cnditin f acceptance. Declaratin*: T the best f ur knwledge and belief, this research cnfrms t the ethical principles laid dwn by Plymuth University and by the prfessinal bdy specified in 6 (g). Principal Investigatr: Name (s) Date Other Staff Investigatrs: Directr f Studies (nly where Principal Investigatr is a pstgraduate student): *Yu will be ntified by the Research Ethical Apprval Cmmittee nce yur applicatin is apprved. This prcess nrmally takes arund 3-4 weeks. 17
18 EXAMPLE: APPLICATION FORM Please Answer Either YES r NO t ALL Questins Belw. If yu answer YES, please prvide further details. D Yu Plan T D: Research invlving vulnerable grups fr example, children and yung peple, thse with a learning disability r cgnitive impairment, r individuals in a dependent r unequal relatinship Answer: NO Research invlving sensitive tpics fr example participants sexual behaviur, their illegal r plitical behaviur, their experience f vilence, their abuse r explitatin, their mental health, r their gender r ethnic status Answer: NO Research invlving grups where permissin f a gatekeeper is nrmally required fr initial access t members fr example, ethnic r cultural grups, native peples r indigenus cmmunities Answer: NO Research invlving deceptin r which is cnducted withut participants full and infrmed cnsent at the time the study is carried ut Answer: NO Research invlving access t recrds f persnal r cnfidential infrmatin, including genetic r ther bilgical infrmatin, cncerning identifiable individuals Answer: NO Research which wuld induce psychlgical stress, anxiety r humiliatin r cause mre than minimal pain Answer: NO Research invlving intrusive interventins fr example, the administratin f drugs r ther substances, vigrus physical exercise, r techniques such as hypntherapy. Participants wuld nt encunter such interventins, which may cause them t reveal infrmatin which causes cncern, in the curse f their everyday life. Answer: N Cmpleted Frms shuld be frwarded BY t Cher Cressey, Secretary f the FREC at: ccressey@plymuth.ac.uk Please frward any questins/cmments r cmplaints t: Cher Cressey, DTC Administratr Graduate Schl (Link Building), Plymuth University, Drake Circus, Plymuth, PL4 8AA Tel: Updated: 03/07/14 18
19 EXAMPLE: CONSENT FORM CONFIDENTIAL QUESTIONNAIRE Title f Research: Human Psychlgy What is the purpse f the study? There are many factrs that are knwn t influence hw and why peple behave the way they d hwever there is much that is still unclear abut hw these different aspects influence each ther. This research prject investigates a range f different aspects f human psychlgy. Wh are the researchers and wh is funding the research? Prfessr Jen Shang, Plymuth University, is the principle researcher. Faculty f Business at Plymuth University is funding the research. Wh can take part? We are asking peple 18+ t take part in the study by cmpleting this questinnaire. Can I withdraw frm the study? Yu can withdraw anytime during the study. As we d nt ask yur name in the frm we wuld nt be able t trace yur questinnaire nce yu have submitted. What d I have t d? Yu can take part in the study by filling in this questinnaire. It includes questins abut yur persnal perspectives n life. It shuld take n mre than 60 minutes. Will my taking part be cnfidential? The questinnaire des nt ask fr yur name r fr any ther infrmatin that might identify yu. The infrmatin yu prvide will be held ttally annymusly making it impssible t trace it back t yu. What will happen t the infrmatin that I give? The questinnaires will nly be accessible t members f the research team and will be kept securely, in strict accrdance with Plymuth University s Data Prtectin Act. An analysis f the infrmatin will frm part f ur reprt at the end f the study, which may be published. At a later stage, the findings may als be reprted t academic r prfessinal audiences in jurnals, presentatins r a bk. D I have t take part? Taking part in the study is entirely vluntary. Yu can decide whether yu wuld like t cmplete the questinnaire r nt. Yu are als encuraged t ask questin(s) if yu have any dubt. Cntact infrmatin If yu wuld like further infrmatin abut the study please d nt hesitate t cntact: Cntact Persn: Ms. Sphie Kng (Dejie Kng) dejie.kng@plymuth.ac.uk Mbile: Pstal Address: Plymuth University Drake Circus, Plymuth PL48AA 19
20 EXAMPLE: DEBRIEFING FORM DEBRIEFING FORM FOR PARTICIPATION IN A RESEARCH STUDY PLYMOUTH CHARITY LAB PLYMOUTH UNIVERSITY Thank yu fr yur participatin in ur study! Yur participatin is greatly appreciated. PURPOSE OF THE STUDY: We previusly infrmed yu that the purpse f the study was [INSERT STUDY NAME]. The gal f ur research is t [INSERT STUDY PURPOSE]. CONFIDENTIALITY: Yu may decide that yu d nt want yur data used in this research. If yu wuld like yur data remved frm the study and permanently deleted please cntact the researcher. Whether yu agree r d nt agree t have yur data used fr this study, yu will still receive [INSERT PAYMENT AMOUNT] payments fr yur participatin. If yu feel upset after having cmpleted the study r find that sme questins r aspects f the study triggered distress, talking with a qualified clinician may help. If yu feel yu wuld like assistance please cntact Plymuth University Medical Centre at (Mnday-Friday 8:30am-5:30pm) r 27 Endsleigh Place, Plymuth, Devn, Devn, PL4 6DN r In the case f an emergency please call 101. FURTHER READING(S): If yu wuld like t learn mre abut human psychlgy please see the fllwing references: [INSERT RELEVANT REFERENCES] PLEASE KEEP A COPY OF THIS FORM FOR YOUR FUTURE REFERENCE. ONCE AGAIN, THANK YOU FOR YOUR PARTICIPATION IN THIS STUDY! Please d nt disclse research prcedures and/r hyptheses t anyne wh might participate in this study in the future as this culd affect the results f the study. FINAL REPORT: If yu wuld like t receive a cpy f the final reprt f this study (r a summary f the findings) when it is cmpleted, please feel free t cntact us. USEFUL CONTACT INFORMATION: If yu have any questins r cncerns regarding this study, its purpse r prcedures, r if yu have a research-related prblem, please feel free t cntact the researcher(s), [INSERT RESEARCHER S NAME AND ]. If yu have ther cncerns abut this study r wuld like t speak with smene nt directly invlved in the research study, yu may cntact the Lab Manager (Sphie Kng, dejie.kng@plymuth.ac.uk). 20
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