Delivering Successful Presentations. Staff Leadership Program Mississippi State University January 10, 2008
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1 Delivering Successful Presentations Staff Leadership Program Mississippi State University January 10, 2008
2 Dr. John E. Forde, APR Associate Professor and Head Department of Communication MSU
3 Communication Defined Message transmission and connection To self, individuals, groups Known and unknown By speaking, writing, nonverbal cues, photos, art work, music, etc. Through various channels or methods To persuade, inform, educate, motivate, impact
4 Intrapersonal Communication Intra... Intramurals Intracoastal waterway Within yourself or to yourself How many talk to yourself? What do you say? How affect outcomes When answer out loud... I know I can!
5 Intrapersonal Situations Speaking Academics - tests, projects, classes Athletics Drama Dating Everything...
6 Intrapersonal Quotes If you tell the truth you don t have to remember what you said. - Mark Twain
7 Intrapersonal Quotes Move back and let the starters shoot. - Unnamed former teammate of John Forde in junior high basketball
8 Intrapersonal Quotes You ve got to be careful if you don t know where you re going cause you might not get there. It ain t over til it s over. -Yogi Berra
9 Intrapersonal Quotes The person you see is the person you ll be. - Dr. Robert Schuller
10 Intrapersonal Quotes Properly understood and applied, prayer is the most potent instrument of action. - Mohandas K. Gandhi
11 Intrapersonal Quotes Look at the word problem. Now substitute the word opportunity. -Ann Landers
12 Intrapersonal Ponderings Think of two lists of situations Statements I made to myself that were unfairly negative that affected me (Eyeore) Statements I made to myself that helped me succeed (Stuart Smally)
13 Interpersonal Communication Typically defined between two people One-on-one communication Interactive and twoway
14 Interpersonal Communication Methods - how... Speaking (in person and on phone - land, cell, satellite) Tone of voice and accent Writing (on paper) - grammar, etc. Notes, letters, cards Writing (electronically) , texting, Facebook, MySpace Nonverbal
15 Interpersonal Situations Meeting someone new Nervous? Seeing old friends or family Interviews Staff reviews, meetings with boss Customer situations Other
16 Nonverbal Communication Messages portrayed through visual and related cues Larger impact than verbal Must coincide with other cues Can be intentional or unintentional Need to understand to communicate well
17 Nonverbal - Appearance Cleanliness - nails, hair, breath, teeth, clothes Style of dress for situation Persuasion studies Classroom study Shoe shine and shave Jewelry, etc. Smile
18 Nonverbal - Gestures/Posture Fingers Arms Standing Sitting
19 Nonverbal - Eye Contact Look into eyes without staring Looking away when questioned Eyes window to soul
20 Nonverbal - Proximity Normal space Invading space Learn by watching space relationships
21 Nonverbal - Touching Handshake Patting on back Hugs Care needed
22 Small Group Communication When work in groups Why work in groups Like real world Three heads typically better Learn how to get along Group dynamics
23 Small Group Communication Meeting Tips Know purpose Provide agenda Set time boundaries Review action steps Plan next meeting
24 Presentation Tips Know topic Personal experience Academic sources Library Books Journals Media outlets Others
25 Presentation Tips Know audience Work background General age Nationality/language Gender possibly Supportive or not Number of people
26 Presentation Tips Know setting Directions Time available Seat arrangement Technology Distractions
27 Presentation Avoidances Monotone speaking Mumbling Reading Apologizing Frowning Insulting, speaking down
28 Presentation Tips - Summary Know details Analyze others Practice Look for opportunities Smile Have fun
29 Summary Communication impacts everything Professional and personal Manners matter in communication Some natural at communcation elements All can learn or improve
30 Questions or Comments?
31
32 Other Areas of Communication...
33 Mass Media Communication to large groups through channels Traditional Newspaper, Magazine, Radio, TV, Billboard
34 Mass Media New Web, Cell Phones, IM Cross promoting TV ads say see Web Classroom and elsewhere WebTV and podcasts...
35 Mass Media Bad news is news (Dirty Laundry) Agenda setting Publicity - uncontrolled information Advertising - bought space or time Ethical concerns
36 Public Relations The need for good news distribution Fall into the field Brief definition Coordinating communcation to groups and individuals for organization s and publics benefits
37 Public Relations Managing communication Between an organization and publics Internally and externally Through mutually beneficial relationships
38 Public Relations Two-way communication Counseling and Evaluation If you don t back it up with performance and hard work, talking doesn t mean a thing. - Michael Jordan Problems in news...
39
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