Research Administrators Forum March 13th, Marcia Smith Associate Vice Chancellor for Research

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1 Research Administrators Forum March 13th, 2014 Marcia Smith Associate Vice Chancellor for Research

2 Agenda Welcome and Announcements Marcia Smith Human Research Program Kip Kantelo Animal Research and Institutional Biosafety Committees Updates Jennifer Perkins Research Policy and Compliance on Campus Tobacco-Free Policy and revisiting RE 89 Ann Pollack OCGA on CIRM GMS and Other Updates Heather Winters, & Cindy Gilbert EFM on PAMS and ERS Katie Cadle, Sendhil Kolandaivel, and Connie Brown Questions and Discussion

3 Office of the Human Research Protection Program Kip Kantelo Director

4 Animal and Biosafety Updates Jennifer Perkins - Director

5 Staff OARO Protocol team: Jacob Lopez (lead), Alyssa Douglas, Stephanie Mar, Josefa Sealey Compliance team: Rosa Harmon (lead), Jacob Lopez, Josefa Sealey ORA-IBC Alyse DiStefano (manager) Jennifer Perkins (support)

6 Website

7 Website

8 Free PPE! March 4-14, 2014 Pauley Pavilion Club Room Lab coats, eye protection, face shields, chemically resistant aprons available to personnel that meet necessary requirements PPE voucher via Lab Hazard Assessment Tool (LHAT) Pre-register at bring confirmation and ID

9 Coming Soon Summer 2014

10 Research Administrators Forum Ann Pollack Assistant Vice Chancellor Research March 13, 2014

11 Topics UC Policy: Smoke and Tobacco Free Environment UCLA Policy 810: Tobacco-Free Environment Regent Policy 2309: Policy Requiring Special Review/Approval Procedures Prior to University Submission of Research Proposals to Tobacco Industry Funders

12 UC Smoke & Tobacco Free Policy Defines tobacco products as cigarettes, e- cigarettes, cigars, snuff, snus, water pipes, pipes, hookahs, chew and any other noncombustible tobacco product Prohibits smoking and use of tobacco products on UC controlled (owned or leased) properties Requires each campus to develop local implementation

13 UCLA Tobacco Free Policy Defines Tobacco Products to mean any form of tobacco including but not limited to cigarettes, cigars, pipes, water pipes (hookahs), smokeless tobacco products and unregulated nicotine products (e.g. e-cigarettes ) Permits use of Tobacco Products in research by exception with approval of the IRB

14 UCLA Tobacco-Free Policy Research Exceptions: Use of Tobacco Products research only with review and written approval by the IRB PIs need to specify the location(s) of tobacco use PIs should consider any potential environmental health and safety issues (e.g. secondhand exposure of researchers, staff and bystanders)

15 Regents Policy 2309 Adopted in 2007 Still in effect (formerly RE 89) Directs each campus to put in place a process for ensuring prior review of all requests for research support from Tobacco Industry funders

16 Regents Policy 2309 (formerly RE 89) Defines Tobacco Industry to mean any company whose primary business is the manufacture and sale of tobacco products, or any agency that is substantially controlled or acting on behalf of a tobacco company Tobacco Products as defined in 2014 UC Policy on Smoke and Tobacco Free Environment now also applicable to Regents Policy 2309

17 Regents Policy 2309 At UCLA, requests for research support from the Tobacco Industry must be approved in advance by a committee established by the Vice Chancellor for Research and must receive a project-specific written determination of approval from the Chancellor Ann Pollack, Assistant Vice Chancellor Research, is contact person for special reviews

18 Questions? RE 2309 reviews Ann Pollack, Assistant Vice Chancellor Research or x40387 Exceptions to UCLA Policy 810 for use of Tobacco Products in Research Kip Kantelo, Director, Office of the Human Research Protection Program or x55855

19 Heather Winters Assistant Director March 13, 2014

20 Today s Topics Introduction of New Contract & Grant Officer CIRM Grants Management System Processing Technical and Financial Reports Hold the Date ASSIST Training

21 CIRM Grants Management Portal Minimally, Grantees must submit an Annual Programmatic Report and an Annual Financial Report. However, reporting requirements vary by RFA Program Progress Reports OCGA review and submission process Appropriation of next year funding Financial Reports System limitations EFM coordination with OCGA

22 ASSIST Training SAVE THE DATE March 25, 2014 Kinross Building, Room hours in the morning Details to follow via ORA-News To subscribe, send to: ora-news-subscribe@lists.ucla.edu subject line and body of the can be blank

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24 Project Update Sendhil Kolandaivel, Project Manager Katie Cadle, Sr. Administrative Analyst RAF: Post Award Management System 1

25 PAMS Pilot Status PAMS Pilot launched Feb 28 th! Acknowledgements Pilot Users PAMS Team RAF: Post Award Management System 2

26 System Availability Current Availability: 8 AM 5 PM, M-F Unplanned Outages RAF: Post Award Management System 3

27 PAMS Support PAMS Help PAMS Open Houses Online Resources w.aspx RAF: Post Award Management System 4

28 Contact us Website: Phone: (310) RAF: Post Award Management System 5

29 Connie Brown Sr. Administrative Analyst Effort Reporting March 13, 2014

30 Effort Reporting Statistics As of March 12, 2014: UCLA s Campus Rate All Periods (Spring 06 - Summer 13) 98% Certified On-time Certification for Spring & Summer 2013 (February 7 th deadline) Certified by due date - 82% Today s current rate - 86% 2

31 Effort Reporting Crusade 11/14/13 Phase 1 55 Open Phase 2 2/7/14 Phase 1 48 Open Phase 2

32 Effort Reporting Crusade 3/12/14 40 Open Phase 1 Phase 2

33 5 ERS Announcements Fall 2013/Winter 2014 reports will be released in April ERS Training Course Date: Tuesday, March 29 th Time: 9:00 a.m. - 3:00 p.m. Place: Wilshire Center (Sign-up through LMS)

34 6 ERS Support Outreach Support Help Desk: Connie Brown Leticia Calderon

35 SEE YOU AT 100%!!!