Uncertainty with and timing of funding with next CDC FOA. Collaboration

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1 Table 2: Summary of overarching policy, systems and environmental priorities and planned action steps during the summit and reported stages of change, successes and challenges six months later by Region E Planned Action Steps Stages of Change and Successes Challenges Systems Improve data reporting systems and internal sharing of data between departments at Fond du Lac Work with Fond du Lac administrative services and the medical clinic to make sure any referral forms sent to outside agencies have correct information regarding race. This leads to truer percentages regarding Native American information at the state level Human Services Advisory board will bring forth a plan to the tribal council to direct Human Services Division administration and upper management to increase data sharing among Fond du Lac and also with outside agencies Established baseline data and quality measures for AICAF s I Quits program tailored to Fond du Lac, which will help demonstrate program effectiveness. One program activity is to increase referrals to smoking cessation counselors Uncertainty with and timing of funding with next CDC FOA Collaboration Have initial discussions with primary department leaders in medical, community health services and administrative services to develop a cancer leadership team Develop a plan to present to upper level management such as the human services division associates and directors regarding the importance of forming a leadership team Form a leadership team with staff from specific Fond du Lac Human Services Division departments to continue the successes with the cancer program Stage of change: Not ready Communicated with department leaders in medical, community health services and administrative services to develop a cancer leadership team Several advisory members retiring Uncertainty with and timing of funding with next CDC FOA Policy Hire a smoking cessation counselor Support the Clearway program and the smoking cessation program by integrating it into MCH and Social Services programs such as moving forward with smoke free foster homes and increasing referrals to smoking cessation Increase cooperation and partnerships between the clinic and the tobacco programs Stage of change: Maintaining and evaluating Hired one smoking cessation counselor, who is working closely on cancer program outreach and smoke-free and second-hand smoke initiatives with ClearWay Passed tribal ordinance, which mandates that foster care homes and transportation vehicles for children must be smoke-free Increased tobacco-free ordinances around tribal offices except for casinos. One casino has become 100% smoke-free Organized a smoke-free community gathering sponsored by law enforcement Continuing to promote smoke-free policies 13

2 Table 3: Summary of overarching policy, systems and environmental priorities and planned action steps during the summit and reported stages of change, successes and challenges six months later by Region F Planned Action Steps Time Frame Stage of Change and Successes Challenges Policy and health system Review policies and procedures that are in place for patient care to increase s and decrease the no-show rate Quarterly and annually Stage of change: Maintaining Implemented new patient care policies and procedures to increase s and decrease no-show rates for colposcopies Currently maintaining None specified Systems Pull reports of number of screened patients, education, diagnosis code, etc. Quarterly and annually Stage of change: Currently implementing Implemented a new EMR software that provides more accurate reports on cancer data Currently working to create a report that automatically generates and sends data to investigators Took 11 months to transition to the new EMR system. The clinical environment has therefore been stressful The EMR is primarily built for business purposes, and not necessarily to improve and patient care Environmental (Outreach, communication and messaging) Contact program managers developing a plan Conduct trainings Develop messages and use evidencebased interventions Oct Annually Currently getting ready to implement planned None specified 14

3 Table 4: Summary of overarching policy, systems and environmental priorities and planned action steps during the summit and reported stages of change, successes and challenges six months later by Region H Planned Action Steps Time Frame Stages of Change and Successes Challenges Systems Investigate various software systems As the IHS IT system does not help with reminder and billing issues, customize and implement new software that does 1-2 years Stages of change: Getting ready / maintaining Cheyenne River initiated conversation with IT department and are getting ready to turn on the customized reminder system Great Plains Tribal Chairmen s Health Board worked with IT systems and reminder systems at the colorectal cancer facility It can take time to transition to a new IT system and train staff. Scaling up is the next challenge Policy: Tobacco Tax compact with state to include e-cigarettes Update policy to include e- cigarettes Increase awareness of e- cigarettes Communicate with CDC s Office of Smoking and Health Partner with Food and Drug Administration (FDA) representatives 1-2 years Stages of change: Not ready / currently implementing Cheyenne River worked with the Canli Coalition to introduce cigarette tax compacts and update policy and ordinance to include e-cigarettes Efforts to increase awareness e-cigarettes underway Incorporated the 5 A s of tobacco cessation in services Trained 300 people on state quitline and National Indian Network quitlines, which increased referrals from 19% to 49.5% Tobacco Health Educator working on communication and education efforts under the CDC Good Health and Wellness program Policies restricting e- cigarettes may not happen in the 1-2 year timeframe. Waiting on the state to set precedence of increasing age of sales of e-cigarettes to 21 Policy change is hard and takes time Environment: Physical activity and nutrition Increase the number of walking paths Build funding opportunities Create awareness for a lifestyle of healthy exercise and nutrition in schools Youth diabetes management Special diabetes management Walking class 1-2 years Stages of change: Currently implementing / maintaining and evaluating Youth Diabetes Program at Cheyenne River has been given an award Conducted health fairs and powwows with adults and children, where they measure blood pressure and glucose levels and pass out health information Adapted and implemented CDC s PSE Change Tool and developed a community action plan to tackle tobacco, nutrition and physical activity Reached about 500 youths though community events, where they educated youths on the importance of physical activity (funded by PICH grant) Created media consent forms to promote physical activity using social media and newspapers Planned the creation of a video of students being physically active Working with Special Diabetes Program that organizes physical activity and healthy eating challenges Instituted physical activity-leave, a type of administrative leave at the Tribal Health Department Funding is needed to organize a survivorship support group Funding to create walking paths is limited 15

4 Table 5: Summary of overarching policy, systems and environmental priorities and planned action steps during the summit and reported stages of change, successes and challenges six months later by Region I Planned Action Steps Time Frame Stages of Change and Successes Challenges Colorectal cancer Educate Chief Medical Officers, Chief Executive Officers (CEOs), clinics and lab directors Educate providers on FIT Educate IHS administration and clinic staff Educate Tohono O Odham Nation health department management 1 week 4 weeks 8 weeks Ongoing Stages of change: Getting ready / currently implementing Identified ownership and provided tribal language for education materials and PSAs on local radio stations about colorectal exams Worked with IHS to assist clients who may need colorectal cancer using patient navigation Created sub-committee of Tohono O Odham Cancer Partnership to educate the population on FIT tests Time constraints and limited staff capacity Changes in health department structure at Tohono O Odham Breast cancer in Navajo Nation Meet with the Breast and Cervical Cancer Prevention Program acting Director and create a road map Solicit CEO approval and educate Train medical providers Follow-up service unit by service unit 3-4 weeks 8-12 weeks Sep months Stage of change: Ready Clarified MOU agreement for breast cancer Confirmed GIPRA standards have been met The CEO of the medical facility is new, which can affect whether the MOU remains or amendments or revisions will be made Breast cancer for the Hopi community Review the Memorandum of Understanding agreement Educate on program and program requirements Talk with the CEO and Medical Director Include clinical breast examination trainings at the November Tribal Collaborative 1 week 4-6 weeks 6 weeks Nov Stage of change: Ready Ready to review MOU for breast cancer Breast surgeon spoke at the November Tribal Collaborative conference Conflicting recommendations from various organizations regarding clinical breast examinations Limitations with CDC funding being used to screen IHS employees 16

5 Table 6: Summary of overarching policy, systems and environmental priorities and planned action steps during the summit and reported stages of change, successes and challenges six months later by Region J-1 Planned Action Steps Time Frame Stages of Change and Successes Challenges Access to services Develop employee wellness opportunities Offer employee time off for s Develop a Wellness Committee recognized by management Aug./Sep to currently implementing Working on developing a Wellness Committee recognized by management Approved Wise Women in Women s Health program that gives discounts to the swimming pool to consortium members and women Presented recommendation for employee time off for colonoscopies to executive management committee Hard to get organizations to allocate funding towards employee wellness with limited budgets and high turnover Recruitment and retention Partner with schools: high schools, colleges and professional schools Offer focused trainings for providers Identify opportunities for crosstraining Aug./Sep to currently implementing Partnering with University of Alaska that has a program to provide in-home support and looking to create online courses on patient navigation as a framework for peer navigators or home navigators Working with medical, nurse practitioner and physician assistant students to do monthly rotations in Alaska Identified behavioral health as an opportunity for crosstraining Working on educating local providers to leverage their services Looking to replicate the process with colorectal cancer resources, so Dr. Brooks visited to inform that effort High turnover in rural areas Unique service area and geography Continuity of services; linking prevention to care Utilize unique partners Use updated technologies (mapping) Strengthen comprehensive cancer control, breast and cervical cancer and colorectal cancer partnerships statewide Aug./Sep Stage of change: Currently implementing to maintaining or evaluating Identified and built relationships with unique partners Mapped breast and cervical cancer resources Built unique partnerships such as the Young Women s Christian Association Partnership can be difficult to build because they don t have the same focus Unique service area and geography 17

6 Table 7: Summary of overarching policy, systems and environmental priorities and planned action steps during the summit and reported stages of change, successes and challenges six months later by Region J-2 Planned Action Steps Time Frame Stages of Change and Successes Challenges Tobacco cessation for survivors Improve community messages for survivors to quit smoking Talk with clinic providers to gain support Create a one-page cheat sheet regarding smoking cessation for survivors Contact the American Society of Clinical Oncology about adapting provider and patient materials Support cancer plans Identify survivors and increase referrals to diabetes, MIC and other programs Reach out to tribes about cancer survivors who smoke Identify survivors that smoke Not provided Stage of change: Not ready Worked on smoking cessation resources in general High rates of tobacco ing on smoking cessation specifically among survivors is not a priority, given the high prevalence and need among the general population Cancer centers do not have surveillance systems on survivors and smoking Cancer centers and clinics do not have communitybased cessation resources Survivor groups Convene groups covering women s issues Cancer survivor group Collaborate with local tribes Not provided Planned a big women s health event and training for providers and community health representatives and nurses for spring 2017 Connected tribal programs to survivorship programs, cancer centers and resources None reported HPV vaccinations Male immunizations Develop HPV education with tribal input Not provided Funded to conduct focus groups with community members for HPV immunization interventions at pharmacies Staffing changes with partner organizations such as pharmacies Limited time 18