Health & Safety Policy of the Interfraternity Council of Carnegie Mellon University

Transcription

1 Health & Safety Policy of the Interfraternity Council of Carnegie Mellon University (Amended 5/2/2018) Purpose A. To encourage healthy and safe behavior within the IFC community through effective risk management, as well as a more complete understanding of health and safety issues B. To assist social fraternities in the planning and execution of social functions through more effective and consistent risk management C. To raise awareness amongst social fraternities about the level of risk and liability that occurs at social functions and to put into place the right policies and procedures to reduce the level of risk. D. To increase accountability through the consistent enforcement of realistic standards Who is affiliated 1. All social fraternities that are recognized by the Interfraternity Council at Carnegie Mellon University. This policy applies to all new members, associate and active members, as well as alumni of chapters while they are on campus. Event Management A. Timeline a. Beginning of the Academic Semester i. A full Competency Plan will be submitted by every chapter. This Competency Plan will be due by the end of the official IFC recruitment period, or the chapter will not be allowed to host social events with alcohol or have alcohol in public spaces within the chapter facility until all required documents have been submitted. The Competency Plan will include the following 1. The Chapter s national organization s Risk Management plan. 2. The Chapter s individual Risk Management plan.

2 3. A floor plan of the Chapter s house which will be hosting an event, with entrances, exits, alcohol distribution areas, and sober monitor positions marked. 4. Sober monitor plan for each type of event including how sober shifts are run and manner of identification. 5. If an event is being held either off-campus or with other significant changes from the normal competency plan, an individualized Competency Plan should be included with the Event Registration Form. b. Throughout the year i. All portions of this policy must remain in effect during nonacademic periods. Protocols will be enforced as the IFC Risk Manager deems feasible. ii. Risk management training sessions will be held throughout the year by Interfraternity Council. These sessions shall be utilized by community members to fulfill hosting requirements as enumerated below. 1. Chapters must have a list of risk trained members in file with the Interfraternity Council 2. The Chapter President, Vice President, Social Chair, Risk Manager, and New Member Educator must be risk trained. c. 2 weeks before i. If desired for an event, chapters must contact Carnegie Mellon Police Department (CMPD) to request an off-duty police officer two weeks prior to the planned date of the event. d. Week of i. A completed event registration form for the event must be submitted by the Sunday prior to the event at midnight or 24 hours in advance of the event, whichever comes first. This form will be submitted online through the Bridge. 1. If a fraternity is hosting an event with another chapter, each fraternity hosting the event must fill out individual Event Registration forms. If one fraternity does not submit the form, that chapter will forfeit the right to be included in the social event. 2. Any changes to the Event Registration Form shall be filed with the IFC Risk Manager at least 24 hours prior to the event. ii. Chapters are NOT permitted to host events during final examinations, on the night before any recess, or during any recess of more than three days duration. For the purposes of this limitation, Spring Carnival will not be defined as a recess.

3 1. If a chapter wishes to host an event during one of these periods, they must receive prior approval from the IFC President and IFC Risk Manager as well as the IFC Advisor. iii. A list of all registered events will be distributed by the end of the day on Thursday each week to the following parties: 1. Hosting Chapter s Housefellow 2. CMU Police 3. Greek councils iv. A completed guest list and list of sober monitors for the event must be submitted 24 hours prior to the event. This will be submitted online through the Bridge. 1. The IFC Risk Manager will notify the Chapter President and Social Chair via that all appropriate event registration forms and guest lists have been received and completed 24 hours prior to the event. 2. A party supply pack containing wristbands and articles for sober monitor identification will be available for pickup from the IFC Risk Manager the Friday of the event. This pack must be picked up by 5:00pm. a. A clicker will be available upon request** e. Night of i. If an associate of Interfraternity Council requests admission to the event in order to conduct a walkthrough they must be admitted and assisted through the event as per their request. ii. No wristband may be used for guest identification other than the ones provided to the fraternity for the specific event. iii. No new guests shall be admitted to any event nor any alcohol dispensed later than 2:00am. f. After i. Any visible exterior mess including decorations must be cleared by 5:00pm the day after the event. ii. The party supply pack must be returned to the IFC Risk Manager front desk by 5:00pm the Monday following the event. iii. A post-party guest containing write-in guests must be submitted through the Bridge by midnight the Monday following the event. B. Event types a. Social i. event definition:

4 1. Social events are defined as those that would be considered a social event by a reasonable, objective observer. For the purposes of this document, routine nonalcoholic events such as house dinners and meetings are not considered social events. 2. Social events must be registered where the number of guests is greater than or equal to 30% of the number of active members in the organization or 10 people, whichever is greater. 3. These regulations apply to events hosted in both Greek Life facilities on campus as well as events hosted in off-campus properties, whether or not these properties are officially associated with the fraternity. b. Standard invite event i. General Provisions 1. Standard invite events must be registered in accordance with the IFC Risk timeline as described above. 2. Maximum attendance at any given time is the listed capacity of facility where the event is being held. 3. If less than 2 3 of a chapter s membership has undergone risk training, guest list length will be the lesser of: a. Total number of members in the organization plus three guests per risk- trained member attending the event b. 600 persons 4. If 2 3 of a chapter s membership has undergone risk training, guest list length will be limited to 200 guests per hour of the event s registered length with a cap at 600. ii. BYOB 1. BYOB invite events must comply with the FIPG BYOB guidelines as described in the Alcohol Policy. iii. Third Party Vendor 1. The vendor must possess the appropriate licenses to allow for the event and, if applicable, the appropriate licenses to serve or sell alcohol. 2. The vendor must have general liability insurance as outlined in the Third Party Vendor policy and form, to be submitted along with the event registration form. 3. The event must adhere to all of the rules and regulations of the vendor. iv. Nonalcoholic 1. A paid security detail is never required for events without alcohol

5 2. No one in possession of alcohol or who is visibly intoxicated may be admitted or allowed to remain at the event. v. Carnival 1. Events must have food available for attendees 2. Event plan must include scheduled breaks where alcohol will not be distributed and this plan must be submitted along with the event registration 3. There must be one non-consuming and sober member in attendance per 20 guests. C. Alcohol Policy a. General provisions i. Fraternities are responsible for ensuring that the possession, sale, use, or consumption of alcoholic beverages, while on chapter premises or during a fraternity event, any situation sponsored or endorsed by the chapter, or in any event an observer would associate with a fraternity, is in compliance with all CMU, local, state, and federal laws, statutes, and regulations. ii. The purchase or use of a bulk quantity of alcoholic beverages such as kegs, mini-kegs, or punch bowls is prohibited. iii. Under no circumstances may the chapter(s) receive payment for alcohol iv. No member shall purchase for, serve to, or sell alcoholic beverages to a minor. v. All recruitment activities associated with any chapter must be dry. vi. During all official IFC recruitment periods or if first years students are present before the start of the recruitment period: 1. The chapter and its members shall not provide alcohol to unaffiliated men, regardless of their age, and may not have alcohol present when unaffiliated men are present. 2. Chapters may not hold social events at their on-campus facilities, but may hold social events that are off-campus and registered. No unaffiliated men may be in attendance. vii. No alcohol shall be present at any member education activity or ritual of the chapter. viii. Fraternities shall not have a tap system or kegs present in any associated facility at any time. ix. No drinking activities may be facilitated that promote unsafe consumption based on the discretion of the IFC Risk Manager 1. Such activities include but are not limited to drinking games with hard alcohol or other activities that encourage the rapid consumption of high volumes of alcohol.

6 x. Unsalted snacks must be available for the duration of the event. xi. No chapter may cosponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of its annual gross sales from alcohol) where alcohol is given away, sold at event special rates, or provided by the distributor. b. Bar requirements i. No more than one drink can be distributed to a guest at one time ii. Water must be available for consumption at the bar iii. The following must be posted at the bar: 1. Pennsylvania law prohibits the consumption and service of alcoholic beverages to persons under the age of Nonalcoholic beverages and food are available (location indicated) c. BYOB i. Only guests of legal drinking age may check beverages at the door. ii. A maximum of six 12 oz. beer cans or four 16 oz. beer cans or four wine coolers may be checked in per person with ABV less than 15%. NO hard liquor may be allowed into the event. iii. The door guard will take the beverages and have them delivered to the serving area. iv. When the guest wants a drink, the bartender will make one mark on the wristband of the guest, and give the guest a drink. No visibly intoxicated guests may be served. Once the guest has six marks on their wristband, the wristband must be removed and they must not be served any more alcohol. v. Unused alcohol shall not be returned to a guest immediately following the party, but can be picked up the following day. D. Event operations a. Security i. In the interest of safety and security for everyone Chapters are encouraged to hire private security for their events to assist in event management. Should the Chapter desire an off-duty police officer to assist, Carnegie Mellon Police Department must be contacted first at least two weeks prior to the event date. b. Advertising i. Public advertisements for events with alcohol are not allowed. ii. All posters or banners advertising chapter events must be in compliance with university regulations and the Carnegie Mellon Banner Policy iii. Advertisements for nonalcoholic events must be in good taste and should not portray any Greek organization in a negative light. iv. Private Facebook events limited to persons on the guest list are allowed.

7 1. IFC President and IFC Risk Manager must be added to the event. v. All event themes must be respectful and appropriate c. Door policies i. Open events are prohibited. ii. Any guest who is visibly intoxicated may not be allowed admission, and if needed, the chapter should contact emergency services via CMPD. iii. No outside containers or illegal substances are allowed into the event. The only exception to this clause is if the chapter is holding a BYOB event and the container size and substance confirms to the BYOB regulations. iv. There may only be one entrance and one exit to an event (excluding emergency exits). v. A valid state identification card or passport is required for all events with alcohol. Interfraternity Council will provide ID scanners for use at the door. vi. Should a person be of age as per their state ID or passport, the guest will be issued a wristband with the name, initials, andrewid, or similar identification of the member of the chapter that invited him/her written on the wristband. vii. Should a person not be of age as per their state ID or passport, the guest should be marked with an X or other mark on their hand to signify their age. viii. All guests must be signed in and out with the time of their entry by their name on the guest list. ix. x. Write-in guests are permitted, but must be signed in by a brother of the chapter. d. Sober policies i. Sober monitors must be non-consuming at least 9 hours prior to the start of their sober duties. This applies to both alcohol and other illicit substances. ii. Sober monitors must remain non-consuming until the end of their sober duties. iii. Sober monitor responsibilities: 1. Monitor public assembly spaces in accordance with security plan 2. Monitor distribution area to undertake reasonable efforts to prevent overcrowding and underage drinking 3. Monitor front entrance, parking lots, and other outdoor spaces 4. Monitor stairwells and hallways by rooms of the residents 5. Stop those leaving from taking open containers with them

8 6. Prevent public urination 7. Mediate altercations and fights by contacting security and/or university police iv. There should be at least one sober monitor per 30 guests listed on the submitted guest with a minimum of 5 as outlined below 1. At least one officer of the chapter (can be fulfilling any of the duties) 2. Two members monitoring the entrance and exit of the event to check identification, administer appropriate IFC markings, and managing the guest list. 3. Two members responsible for the distribution of alcohol 4. At least one team member responsible for patrolling the event, ensuring decorum, and providing assistance in the case of a disturbance or emergency. v. Sober monitors must be visually distinguishable with articles provided by the IFC Executive Board. e. Guest List i. All events must have guest lists. ii. All officers of Interfraternity Council must be on the Guest List and shall be admitted to any social event with positive proof of identification. iii. 2 3 of guests in attendance must have invitations extended at least 24 hours prior to the event and their names must be present on the written guest list prepared in advance of the event. iv. Each member of the chapter in attendance is allowed two write-in guest names, but the total number of write-ins must must not exceed 2 3 of the length of the initial guest list, with at cap at 800 total guests. v. A member of the chapter must sign responsibility for any write-in guest. This member s name, initials, andrewid, or similar identification must be written on the guest s wristband if the guest is eligible to consume alcohol. vi. Non-Student guests must be accounted for on the host chapter s guest list and are the responsibility of the host chapter. vii. The guest list should be updated for arrivals and departures and should be an accurate representation of attendance at all time E. Enforcement/Sanctions a. No fraternity shall host and/or participate in a disorderly event. b. Walkthroughs i. All events may be walked through at any time by an associate of Interfraternity Council. ii. Walkthrough reports will be submitted with one of three statuses

9 1. Successful 2. Successful with issues 3. Failed iii. Refusal to allow a walkthrough counts as a failed inspection. iv. Should the associate walking through the event find any violations of the IFC risk policy, the sober chapter officer on duty will be notified and allowed to correct the issue. This will be noted in the walkthrough reports. v. Should the issue not be corrected within the specified time frame, the associate will contact the IFC President and Risk Manager as well as Carnegie Mellon Police Department and the event will fail the walkthrough. vi. IFC associates will have an event walkthrough checklist. This checklist will be posted online through the Bridge for chapters to view beforehand. vii. Completed walkthrough reports will be submitted online through the Bridge by Monday at 5:00pm following the event. c. Violations i. All violations will be handled through the All-Greek Community Standards Board (AGCSB), mediation, or administrative review. Fines may be administered separately by the Interfraternity Council Executive Board as appropriate. ii. Repeated violations within a given semester will result in additional penalties depending on the severity of the violation. iii. If a chapter is found to have broken IFC event policies during the recruitment period, in addition to the relevant sanctions as defined in this policy, a mandatory 6 week period of social probation will be in effect following the end of the IFC recruitment period. iv. Fines: 1. Event Registration Form day late ($20 per day late) 2. Failure to have a GuestList ($100) 3. Failure to clean up exterior trash/decorations ($50-$200) 4. Advertisement of Event with Alcohol ($100-$500) 5. Indecent Advertising of Nonalcoholic Event ($50-100) 6. Dangerous consumption of alcohol ($100-$200) 7. Distributing and/or serving hard alcohol at a non-3pv function ($150) 8. Breaking BYOB policies at a BYOB function ($100) 9. Failure to follow wristband policy ($150) 10. Improper Execution of GuestList ($200) 11. Failure to have adequate sober monitors ($150)

10 12. Collection of payment for admission or alcohol ($200) 13. Failure to provide food/water ($50) 14. Failure to provide proof of insurance, 3rd party ($50) 15. Unregistered parties, all-inclusive ($1000) 16. Failure to admit IFC associates to an event for a walkthrough ($150) v. Sanctions: 1. Complete restitution for damage to property 2. Required community service to be completed by a specific date 3. Mandatory participation in relevant alcohol and/or other educational programming 4. Probation for any length of time and carrying a combination of stipulations 5. Suspension for any length of time and carrying a combination of stipulations 6. Any sanctions administered by the AGCSB are recommendations and must be approved by the Coordinator for Greek Life and the Student Life Office. vi. All fines must be paid within two IFC General Body Meetings of notification, except when notification is less than 48 hours before the next meeting. When community service is chosen in place of a fine, a plan of accomplishing the community service hours required must be submitted to the IFC Executive Board by the same time as the fine would be. F. Liability a. All member fraternities understand that they are solely responsible for the actions of their own organization and the IFC has no responsibility for anything arising from the agreement or acts, errors or omission of any fraternity. b. The member fraternity is directly responsible for any personal injuries or property damages resulting from misconduct committed by underage, intoxicated students if said fraternity has unlawfully provided such an individual with the alcoholic beverages. c. Activities not specifically covered that violate the intent of the resolution are subject to review by judicial board d. In case of conflict between council and/or individual organization policy, this document will supersede others. Chapters are also responsible for adhering to their own inter/national organization s policies as appropriate. e. The event management guidelines manual is an educational document intended to guide individual fraternities in risk management practices for social events. The risk policy is not intended to alter the legal relationship between Carnegie Mellon

11 and its fraternities. Each fraternity is, and remains, an independent legal entity responsible for its own actions and meeting its own legal duties and obligations. Health & Wellness A. Alcohol a. This IFC is in support of promoting healthy, safe drinking habits for those above the legal consuming age in Pennsylvania. b. This IFC subscribes to both the Carnegie Mellon Alcohol Policy as well as Pennsylvania State drinking laws. c. Under Pennsylvania law, you must be 21 years of age or older to consume alcohol. There are no provisions under state law for any form of consumption with family or for religious or medicinal purposes while under 21. d. Under Pennsylvania law, it is illegal to drive while possessing a BAC level of above.08%. Being stopped while driving above this limit results in a minimum of 6 months driver s license probation and a $300 fine, but punishments can be much more severe. Individuals should always plan transportation ahead of time if planning on consuming alcohol away from campus. Easy forms of safe transportation include having a sober designated driver or calling an Uber, Lyft, or taxi. e. Individuals are encouraged to utilize safe drinking techniques whenever they plan on drinking. Some key drinking strategies include the following f. Know what a standard drink is. A standard drink is 0.6 fluid ounces of pure alcohol. This is approximately equivalent to 12 ounces of beer, 5 ounces of wine, or 1.5 ounces of liquor. g. Pace yourself to one standard drink an hour. This is the recommended amount to stay below the.08% threshold. h. Eat first and stay hydrated. Having a large meal allows you to absorb alcohol better. Drinking water helps counteract the dehydrating effects of alcohol. i. Always watch your drink being made. Don t accept drinks from strangers that you didn t see poured, especially if not made by a professional bartender. j. Travel with a partner. Having somebody else to look after as they look after you helps safeguard you against being targeted and will be there to help if one person has too much to drink. k. Know when to call for help. Alcohol emergencies can be fatal and oftentimes require immediate medical help. Individuals should call

12 B. Drugs Campus Police ( ) for help if someone is experiencing the following symptoms 1. Vomiting or vomiting while passed out. 2. Slow, irregular, or inadequate breathing. 3. Unresponsiveness or difficulty communicating. 4. Violent or dangerous interactions or behaviors 5. Cold, clammy, or blue skin. 6. Difficulty standing or walking. 7. Unconscious. l. Carnegie Mellon University has an Alcohol Medical Assistance Policy, better known as Amnesty. If an individual is suffering an alcohol emergency, Campus Police should be called immediately. The person suffering from alcohol intoxication will be granted amnesty from legal prosecution, as will any students involved in assisting the intoxicated individual. To ensure coverage under the amnesty policy, the student(s) who called for help must remain with the intoxicated individual without moving, and must be at an on campus location. All University leased Greek houses are on-campus housing and therefore fall under this policy. a. This IFC is opposed to the consumption and abuse of illegal drugs or substances as they degrade the body, the brain, the social life, and the financial life of consuming individuals. b. The possession, sale, and/or use of any illegal drugs or controlled substances at any chapter house or sponsored event is strictly prohibited. c. This IFC subscribes to both the Carnegie Mellon University Drugs policy as well as the Pennsylvania State illegal substance laws. C. Mental a. This IFC is in support of utilizing the spirit of Brotherhood to assist its members in mental wellbeing. b. Carnegie Mellon University can be a stressful academic environment. In order to effectively balance this academic intensity with the demands of extracurricular and personal activities strong time management skills are required. c. Both Carnegie Mellon University and the City of Pittsburgh have several resources for individuals suffering from mental illness, depression, or other mental statuses that impact the wellbeing of the individual. Potential resources include i. CMU Counseling and Psychological Services (CAPS) ( )

13 D. Physical ii. UPMC Western Psychiatric Clinic ( ult.aspx ) a. This IFC is in support of promoting healthy physical well being through the support of peers. b. Exercise can play a large part in living a healthy lifestyle. Carnegie Mellon University offers a wide variety of opportunities for physical activity. Students are encouraged to seek out and utilize facilities such as Skibo Gym and the University Center Gymnasium, physical education courses offered through the university, intramural sports, and the surrounding Pittsburgh area. c. Alcohol or drug abuse can significantly negatively affect the physical health of a student. Students should be alert for signs of abuse or dependence amongst their friends. Common signs of addiction include i. Drinking or drug habits impacting school work. ii. Drinking in risky situations, such as before driving or operating machinery. iii. Unable to limit or control how much you drink. iv. Suffering from withdrawal symptoms such as anxiety, shakiness, or sick stomach. v. Drinking alone or during the day. vi. Finding it takes more to drink to feel as drunk. d. Both Carnegie Mellon University and the City of Pittsburgh have several resources for people suffering from addiction. Potential resources for someone you feel needs help include the following i. CMU Counseling and Psychological Services (CAPS) ( ) ii. CMU University Health Services ( ) iii. Pittsburgh Alcoholics Anonymous ( ) E. Hazing a. This IFC has zero tolerance policy for hazing as it does not reflect the values our organizations stand for, weakens our respective chapters and members, and has the potential to cause irreparable damage to the victim. b. This IFC subscribes to both the Carnegie Mellon University Hazing policy as well as the Pennsylvania State Hazing laws. c. Hazing is defined as any action or situation on or off campus that recklessly or intentionally endangers the physical or mental health or safety of a student or that which willfully destroys or removes public or private property for the purpose of

14 initiation or admission to, affiliation to, or as a condition for continued membership in, any such organization operating under the sanction of or recognized by the university. d. Any allegations of hazing within a member Chapter may be investigated by this IFC, Carnegie Mellon Student Life, and local authorities. e. Any member Chapter found guilty of hazing by either the All Greek Community Standards Board or administrative review will have the following restrictions immediately placed upon them in addition to any other verdict reached i. Immediate suspension of the initiating class for which the hazing allegations were levied. ii. Social probation for the remainder of the semester during which the allegations were levied and the semester following. F. Relationship Violence/Sexual Assault a. Fraternities shall not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental, or emotional. This is to include any actions that are demeaning to women or men. Fraternities shall comply with and support the Carnegie Mellon University Policy against Sexual Harassment and Sexual Assault. b. Fraternities are encouraged to contact the Coordinator of Gender Programs and Sexual Assault prevention in order to organize educational programming for the purposes of discouraging bystander behavior and preventing sexual assault. c. Council Awareness and Education i. Every calendar year, chapter members must attend 1 sexual assault/relationship violence education session approved by the IFC Executive Board and the Office of Title IX Initiatives. The IFC Executive Board in conjunction with the Office of Title IX Initiatives will schedule 8 sessions per semester for men of the Interfraternity Council to attend. By the end of each fall semester, ⅔ of a chapter's entire membership must have attended a session. By the end of each spring semester, 90% of the chapter s entire membership must have attended at least one session during the academic year % of new members must attend at least one sexual assault/relationship violence education session as specified by the IFC Executive Board. 2. It is IFC Executive Board s responsibility to schedule these sessions in conjunction with the Office of Title IX Initiatives, manage logistics, record attendance, and report back to the Chapter its status in accomplishing this annual goal.

15 3. Failure to adhere to the preceding outlining the IFC policy relating to sexual assault/relationship violence education shall result in a report being filed with AGCSB about the chapter. Anything below this line are policies that apply to chapters that are not required by their national organization to abide by the FIPG guidelines. It is the responsibility of each member fraternity to understand whether or not this applies to them and behave appropriately. Event management A. Event Types 1. Members + Guests (1:1 Ratio) a. Event must be registered with a complete guest list (no write-ins) in accordance with the IFC risk timeline b. Each member in attendance is allowed one guest on the guest list. c. Beer and wine may be served in accordance with the Alcohol Policy. d. Maximum attendance at any time during the event is the listed capacity of facility where the event is being held. 2. Standard invite a. Serving i. Standard invite events where alcohol will be served must comply with the Alcohol Policy as described below and in section IIIC. B. Alcohol Policy 1. Bartending a. Bartenders are required at all events where alcohol will be served, at which they should have undergone IFC Risk Management training. b. Bartenders must be selected from a pool of eligible students provided by IFC and the Greek Life Office i. Eligibility 1. Students must be It is encouraged that students have undergone SafeServ training as approved by the Interfraternity Council c. Bartenders may only distribute alcohol to guests or members with a wristband or comparable marking indicated that the individual is over the age of 21. d. Guests may be served a maximum of six drinks over the course of the event.

16 e. Bartenders must mark each guest s wristband with the number of drinks they have been served. 2. Bar requirements a. No alcohol above 20% ABV may be served b. Maximum alcohol available is two servings per 21+ attendee per hour