DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL GRANT

Transcription

1 STAFF REPORT MEETING DATE: February 12, 2013 TO: City Council 75 Rowland Way #200 Novato, CA (415) FAX (415) FROM: James Berg, Chief of Police Jennifer Welch, Lieutenant PRESENTER: James Berg, Chief of Police SUBJECT: DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL GRANT REQUEST Consider adopting resolution to submit a $12,409 grant proposal to the Department of Alcoholic Beverage Control (ABC) Grant Assistance Program (GAP) and authorize the Police Department to utilize the grant to continue its Minor Alcohol Access Prevention program and revise revenues and appropriations upon award of the grant. RECOMMENDATION Authorize staff to submit a grant proposal and adopt resolution. DISCUSSION Over the last five years youth alcohol related offenses have fluctuated. In 2010 the shoulder tap success rate was at a five year low of 70%. The majority (63%) of all shoulder tap violations in 2010 occurred fronting Mike s liquor (located at 1102 Grant Ave.), in the downtown area of Novato. Within the same block of this off-sale establishment, there are two bars. Brown s Binyerd (located at 1009 First Street) was closed in 2009 for two 30-day ABC suspensions, due to being deemed a disorderly house. Due to targeted enforcement, made possible by funding from ABC, the shoulder tap success rate in 2011 increased to 87%. The Novato Police Department measures success as the frequency the decoys are denied being furnished with alcohol. This reduction in youth access to alcohol is a direct result from media attention and community education funded by this grant. Within a.25 mile radius of the downtown Novato area, there are four bars, two liquor stores and several on-sale restaurants. This highly compacted area with four downtown bars, Finnegan s, Deborba s, Brown s Binyerd and the Viking, generated 207 calls for service during This is an increase of 63 calls for service from These calls range from intoxicated cc13_011.docx; 2/6/ Novato City Council Agenda Staff Report Date: File No. Page 1

2 persons unable to care for themselves, to fights, suspected drug use and other offenses. The bars and liquor stores attract an increase in foot traffic which contributes to the high call for service volume and violations in the area. Within the last several years, there have been several traffic fatalities involving minors under the influence of alcohol and an increase in minor DUI offenses. The Novato community and police department have a growing concern with minors accessing alcohol within the Novato licensed establishments. Several community groups are attempting solutions to this growing problem of youth access to alcohol. The City Council, Board of Supervisors, Marin Institute, Bay Area Community Resources, Blue Ribbon Committee and other community groups, all work in concert with the Police Department to find solutions to this issue. Education, prevention and targeted enforcement are common themes that community groups encourage to combat youth access to alcohol. Local news media outlets frequently publish alcohol related violations involving decoy and shoulder tap operations. In 2012, the Marin County Grand Jury published findings on youth access to alcohol. The report cited the City of Novato s efforts as progressive against youth alcohol abuse and described the program as the most mature in the County of Marin. The City of Novato s success has been in part on building community partnerships and having funding sources to address alcohol related violations. The County of Marin Division of Alcohol, Drug and Tobacco Programs, a partner in alcohol abuse prevention, conducted a Place of Last Drink survey of more than 800 people in Marin County s Drinking Driver Program. The survey asks the participants to indicate where they had their last drink, prior to being arrested. Survey results revealed 109 restaurants and bars were named a total of 590 times in the Place of Last Drink Survey. Of these, 10 establishments accounted for 40.8% of all mentions. Two Novato establishments were on this top 10 list. Maya Palenque Restaurant (349 Enfrente Road) was the 3 rd most named establishment, and Viking Bar (7377 Redwood Blvd) was 6 th. The Viking bar is located in the downtown area of Novato, within one block of Mike s Liquor and Brown s Binyard. Given all of the factors within Novato; high density of liquor outlets, data that states Novato (Marin) youth are more vulnerable and abuse alcohol than others in the state, an increase in DUI collisions by 58% in 2012 and the increase in furnishing alcohol to minor cases- there is a clear and demonstrated need for continued targeted education and enforcement within the City. The following goals and objectives have been identified: Community outreach to licensed establishments, especially in the downtown area. Encourage attendance at a LEAD/RBS class. Schedule 2 LEAD/RBS Classes; one in 2013, another in Coordinate and conduct 2 IMPACT Operations contacting 50% of the licensed premises within our jurisdiction. Conduct 4 Minor Decoy operation; one sergeant and two officers in plain clothes will be working with two minor decoys. The decoys will attempt to purchase alcohol from licensed on and off sale establishments. Conduct 4 Shoulder Tap operations; one sergeant and two officers in plain clothes will be working with two minor decoys. The decoys will solicit patrons entering licensed establishments to purchase alcohol. 2 Page 2

3 Conduct 2 Place of Last Drink enforcement. Two personnel (sergeant or officer) will conduct operations at ABC licensed locations that have been frequently named as the DUI driver s place of last drink. There will be an emphasis on over-service, DUI prevention and service of alcohol to minors. Continue to work with ABC to ensure reports are received by ABC within 5 days of the violation. Issue a press release regarding the grant and the activities that will be conducted with ABC funding. This funding will allow targeted prevention, education and enforcement efforts to youth in the community and identified establishments. The majority of these funds will go towards overtime for the officers/sergeant to conduct trainings and work enforcement operations. A portion of the funds will be used for surveillance equipment used during shoulder taps and buy money. The purchase of surveillance/audio transmitter equipment will assist during the shoulder tap and over service operations. FISCAL IMPACT There will be no fiscal impact to the City, with the exception of the initial expenditure of the overtime costs to implement the project, given the grant operates on a reimbursement basis. Some police staff time will be required to administer the awarded grant; this staff time is considered part of their normal duties. The grant will require one additional Shoulder Tap operation staffed by a sergeant and two officers that shall be paid for by outside funding sources. The Department will utilize funds previously received from the Federal Government as part of the Justice Assistance Grant. ATTACHMENTS 1. Resolution 2. Grant Proposal 3 Page 3

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5 CITY COUNCIL OF THE CITY OF NOVATO RESOLUTION NO. RESOLUTION AMENDING BUDGET RESOLUTION TO SUBMIT A $12,409 GRANT PROPOSAL TO THE CALIFORNIA ALCOHOLIC BEVERAGE CONTROL AND AUTHORIZE THE POLICE DEPARTMENT TO UTILIZE THE GRANT TO CONTINUE ITS ALCOHOLIC REDUCTION PROGRAM AND REVISE APPROPRIATIONS AND REVENUES UPON AWARD OF THE GRANT WHEREAS, The City Council of the City of Novato desires to undertake a certain project designated as the Minor Alcohol Access Prevention program to be funded in part from funds made available through the Grant Assistance Program (GAP) administered by the Department of Alcoholic Beverage Control (hereafter referred to ad ABC). NOW, THEREFORE, BE IT RESOLVED that the City Manager of the City of Novato is authorized to execute on behalf of the City Council the attached contract, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto. IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and ABC disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. IT IS ALSO AGREED that this award is not subject to local hiring freezes. * * * * * * res4620.docx 2/6/ Page 5

6 I HEREBY CERTIFY that the foregoing resolution is a true copy of the resolution adopted by the City Council of the City of Novato at a City Council meeting thereof held on by the following: AYES: NOES: ABSTAIN: ABSENT: Councilmembers Councilmembers Councilmembers Councilmembers Sheri Hartz, City Clerk Approved as to form: City Attorney of the City of Novato res4620.docx 2/6/ Page 6

7 GRANT ASSISTANCE PROGRAM (GAP) GRANT FORMS EDMUND G. BROWN JR., Governor State of California JACOB A. APPELSMITH, Director Department of Alcoholic Beverage Control January, 2013 Page 7

8 GRANT FORMS Includes: Proposal Cover Sheet Scope of Work Budget Detail Other Funding Sources Resolution of Governing Body (Sample) Resolution not needed with RFP package. This will be requested from agencies awarded a grant. Page 8

9 State of California Department of Alcoholic Beverage Control Grant Assistance Program PROPOSAL COVER SHEET (TO BE COMPLETED BY APPLICANT AGENCY) 1. Name of Applicant Agency: Novato Police Department 2. Description of Applicant Agency: Provide your city or county and a brief summary of department size, staffing, and structure. The City of Novato Police Department is responsible for providing services to approximately 52,465 residents across 28 square miles. The City of Novato is the northern most city in Marin County. The Novato Police Department employs 59 sworn officers including one chief, one captain, tthree lieutenants and nine sergeants. The departments patrol section includes a traffic section, investigations section, three K9 teams and two officers assigned to the Major Crimes County Task Force. The minor alcohol access prevention program (shoulder taps, minor decoy, IMPACT and LEAD/RBS) are generally covered by patrol personnel. 3. Number of Licenses in Project Area: Population of Service Area: 52, Project Description: Provide a list of your projects goals and objectives and briefly summarize. Funding for this project will allow for the Minor Alcohol Access Prevention Program to continue and support the goals of the community s Blue Ribbon Coalition Committee. These programs focus on prevention, education and enforcement of ABC laws, specifically as they relate to minors. Objectives include RBS classes, shoulder taps, minor decoy operations, merchant outreach via media outlets, targeted overservice to potential drivers and off-sale retail theft enforcement operations. Results will be measured by attendance at education classes, decrease in arrests/violations, decrease in retail theft and community support. 6. Funds Requested: $12, Project Period: July 1, 2013 June 30, Acceptance of Conditions: By submitting this proposal, the applicant signifies acceptance of the responsibility to comply with all requirements stated in the Request for Proposals. The applicant understands that ABC is not obligated to fund the project until the applicant submits correctly completed documents required for the contract. A. Project Director (person having day-to-day responsibility for the project) B. Chief of Police or Sheriff (authorizing official) Name: Jennifer Welch, Lieutenant Address: 909 Machin Ave, Novato CA Phone: Fax: E. Mail Address: jwelch@novato.org Signature: Name: James Berg, Chief of Police Address: 909 Machin Ave, Novato CA Phone: Fax: E. Mail Address: jberg@novato.org Signature: Title: Title: C. Fiscal or Accounting Official D. ABC USE ONLY Name: Brian Cochran Address: 75 Rowland Way #200, Novato CA Phone: Fax: E. Mail Address: bcochran@novato.org Signature: Title: Page 9

10 SCOPE OF WORK Maximum of 4 pages for scope of work Font size no smaller than 12 pitch, standard format 1. Summary a. Agency Description Describe your agency, including size, structure, staffing, demographics of jurisdiction, and number of ABC licensed locations. b. Funding Requested Dollar amount requested. c. Goals and Objectives List the goals and objectives of your project. d. Number of ABC Licensed Locations List the number of on-sale and off-sale licenses in your jurisdiction. 2. Problem Statement - Describe the issues or problems to be addressed with grant funds. a. Clearly identify the area to be served, any specific problem locations, any specific community concerns, and the factors contributing to the problem. 3. Project Description - What are the goals and objectives of the proposed project? a. Describe in detail the goals and objectives you wish to accomplish. b. Objectives should be measurable, concise, deal with a specific item, and be realistic with a reasonable probability of achievement. c. You are encouraged to be creative and to state your objectives by describing them in terms of tasks that you want to accomplish. d. You are also encouraged to utilize ABC enforcement strategies that target the illegal purchasing of alcoholic beverages as well as the illegal sale of alcoholic beverages. 4. Project Personnel Describe the staffing required to carry out the grant objectives as supported by the proposed budget. a. Include the number of staff, type of staff, and staff qualifications. b. Include unit/division that will be responsible for the grant. c. Include the names, rank, and current assignment of personnel involved. 5. Budget a. Budget Detail A sample budget display appears in the Grantee Handbook. The budget is the basis for management, fiscal review, and audit. Project costs must be directly related to the objectives and activities of the project. The budget must be detailed and cover the entire grant period. Include only those items specifically authorized; i.e., salaries, overtime, employee benefits, travel, operating expenses, and certain items of equipment. (Refer to Grantee Handbook, Section I, for details on preparing your budget.) b. Other Funding Sources Describe other funds that your Department will contribute towards the success of this project. Page 10

11 Exhibit A SCOPE OF WORK Submit 4 full pages of SCOPE OF WORK. See REQUEST FOR PROPOSAL document for detailed guidelines. Summary Agency Description: The City of Novato was established in The Novato Police Department is divided into the Operations Division and Administrative Services Division. There are currently 59 sworn police officers, 17 civilians, 4 part time interns and 26 volunteers. Command staff includes a chief, 1 captain, 3 lieutenants, and 9 sergeants. The department s services include Patrol, Investigations, Traffic and K9. Due to budget cuts, three School Resource Officer positions were eliminated from the department. The SRO positions were vital in providing prevention and education to youth access to alcohol. With the elimination of the SRO positions, the responsibilities of their prior prevention efforts are the responsibility of patrol officers. The current youth access to alcohol program is staffed by patrol personnel as an auxiliary duty. There are currently four police officers who are trained RBS/LEAD instructors who staff the RBS/LEADS trainings. The City of Novato is located in northern Marin County, about 30 miles north of San Francisco. Novato, which covers 28 square miles, has a population of 52,311 and 20,905 households. Novato s population is 73.5% White, 15.4% Hispanic, 5.6% Asian, 2% Black and 3.5% all other. According to County Health Rankings, Marin County s excessive drinking rate is 16% above the national benchmark and 8% more than the California average. The City of Novato has a total of 179 ABC Licensees, including 135 active retail establishments and 44 active non-retail. The Santa Rosa ABC office is frequently used as a resource on a regular basis and provides Novato Police with support for several of our programs. Novato Police was last awarded the GAP grant in Funding Requested: The Novato Police Department is requesting $12,409 from this grant. This funding will allow targeted prevention, education and enforcement efforts to youth in the community and identified establishments. The majority of these funds will go towards overtime for the officers/sergeant to conduct trainings and work enforcement operations. A portion of the funds will be used for surveillance equipment used during shoulder taps and buy money. The purchase of surveillance/audio transmitter equipment, will assist during the shoulder tap and over service operations. Goals and Objectives: The project goals are to identify problem establishments within the city and work in partnership to provide tools for identifying potential ABC violations. Continuing a youth access to alcohol program focused on prevention, education and enforcement is a primary goal. A special emphasis will be on businesses located in the downtown Novato areas which are easily accessed by minors and have been identified by police personnel through special enforcement and general patrol. Page 11

12 With these goals, we hope maintain the increase in shoulder tap compliance. Thanks to the access to ABC grant funds during 2011, the shoulder tap success rate increased from 70% in 2010 to a 87% success rate in This 17% increase in shoulder tap compliance is a result of operations funded from the 2011 ABC GAP grant. In addition to the increase in shoulder tap compliance during 2011, there was a 9% increase in off-sale compliance and a 20% increase in on-sale compliance. The funding from this grant will allow for continued enforcement efforts and identify off-sale establishments who have a need for targeted off-sale retail theft enforcement. Success rates will be measured by arrest data and ongoing statistical analysis of ABC violations. Number of ABC Licensed Locations: The City of Novato has 179 ABC Licensees, including 135 active retail (81 on-sale and 54 off-sale) and 44 active non-retail. Problem Statement The City of Novato is home to 179 licensees. Problem establishments are identified by prior decoy stings, information from community members, feedback from the Blue Ribbon Coalition Committee, officer observations and calls for service. In the past we have done the following enforcement and prevention efforts: met with owners, assigned directed patrol units, used decoy stings, increase high visibility foot and vehicle patrols and enlisted the assistance of ABC investigators, with good, but not complete success. Marin County is known for its affluence, Novato being no exception. Binge drinking among Novato (Marin County) youth and young adults is higher than state and national averages. According to a California Healthy Kids Survey, 29% of Marin 11 th graders reported binge drinking in the past month, compared to the 26% California average. According to a recent Marin County Community Health Survey, 40% of year olds reported they had participated in at least on episode of binge drinking in the past month, compared with 17% for all adults 18 years of age and over. Some of the underlying community environmental issues that play a contributing role in binge drinking among youth and young adults are the accessibility and availability of alcohol. A majority of 9 th (75%) and 11 th (84%) grade students report that it is easy to access alcohol. Alcohol is widely available in Novato and Marin County with a strikingly high density of liquor outlets. The Novato Police Department has taken an active role in the Novato Blue Ribbon Coalition, specifically focusing on access to alcohol and other drugs. The Blue Ribbon Coalition is comprised of school district representatives, community members and youth representation. The goal of the coalition is to support a healthy environment for the youth of Novato. The coalition has identified, through community outreach, retail site visits and youth feedback, that off-sale retail alcohol theft is a growing problem for merchants and is increasing as the method for youth to access alcohol. Over the last five years youth alcohol related offenses have fluctuated. In 2010 the shoulder tap success rate was at a five year low of 70%. The majority (63%) of all shoulder tap violations in 2010 occurred fronting Mike s liquor (located at 1102 Grant Ave.), in the downtown area of Novato. Within the same block of this off-sale establishment, there are two bars. Brown s Binyerd (located at 1009 First Street) was closed in 2009 for two 30-day ABC suspensions, due to being deemed a disorderly house. Due to targeted enforcement, made possible by funding from ABC, the shoulder tap success rate in 2011 increased to 87%. The Novato Police Department measures success as the frequency the decoys are denied being Page 12

13 furnished with alcohol. This reduction in youth access to alcohol is a direct result from media attention and community education funded by this grant. Within a.25 mile radius of the downtown Novato area, there are four bars, two liquor stores and several on-sale restaurants. This highly compacted area with four downtown bars, Finnegan s, Deborba s, Brown s Binyerd and the Viking, generated 207 calls for service during This is an increase of 63 calls for service from These calls range from intoxicated persons unable to care for themselves, to fights, suspected drug use and other offenses. The bars and liquor stores attract an increase in foot traffic which contributes to the high call for service volume and violations in the area. Within the last several years, there have been several traffic fatalities involving minors under the influence of alcohol and an increase in minor DUI offenses. The Novato community and police department have a growing concern with minors accessing alcohol within the Novato licensed establishments. Several community groups are attempting solutions to this growing problem of youth access to alcohol. The City Council, Marin County Board of Supervisors, Marin Institute, Bay Area Community Resources, Blue Ribbon Committee and other community groups, all work in concert with the Police Department to find solutions to this issue. Education, prevention and targeted enforcement are common themes that community groups encourage to combat youth access to alcohol. Local news media outlets frequently publish alcohol related violations involving decoy and shoulder tap operations. In 2012, the Marin County Grand Jury published findings on youth access to alcohol. The report cited the City of Novato s efforts as progressive against youth alcohol abuse and described the program as the most mature in the County of Marin. The City of Novato s success has been in part on building community partnerships and having funding sources to address alcohol related violations. The County of Marin Division of Alcohol, Drug and Tobacco Programs, a partner in alcohol abuse prevention, conducted a Place of Last Drink survey of more than 800 people in Marin County s Drinking Driver Program. The survey asks the participants to indicate where they had their last drink, prior to being arrested. Survey results revealed 109 restaurants and bars were named a total of 590 times in the Place of Last Drink Survey. Of these, 10 establishments accounted for 40.8% of all mentions. Two Novato establishments were on this top 10 list. Maya Palenque Restaurant (349 Enfrente Road) was the 3 rd most named establishment, and Viking Bar (7377 Redwood Blvd) was 6 th. The Viking bar is located in the downtown area of Novato, within one block of Mike s Liquor and Brown s Binyard. Given all of the factors within Novato; high density of liquor outlets, data that states Novato (Marin) youth are more vulnerable and abuse alcohol than others in the state, an increase in DUI collisions by 58% in 2012 and the increase in furnishing alcohol to minor cases- there is a clear and demonstrated need for continued targeted education and enforcement within the City. Project Description The Minor Alcohol Access Prevention program was created in 1996 by the Novato Police Department to encourage responsible behavior regarding alcohol sales, alcohol consumption, and safe driving by the youth of our community. The objective of the program is to enhance our efforts to address Novato s youth alcohol problem by targeting youth access to alcohol year round and help the Novato Police Department Page 13

14 meet our commitment to Zero Tolerance with youth access to alcohol. While we feel we have had some success with our efforts, we recognize that the problem has not yet been abated and that failure to maintain pressure in the area will likely result in a continued increase in alcohol violations involving minors. Preservation of this program is essential- To further eradicate these alcohol problems the Novato Police Department must maintain the current pressure and proactive approach. This grant funding will ensure the program continues and will help us meet the goals of the program. The following goals and objectives have been identified: Community outreach to licensed establishments, especially in the downtown area. Encourage attendance at a LEAD/RBS class. Schedule 2 LEAD/RBS Classes; one in 2013, another in Coordinate and conduct 2 IMPACT Operations contacting 50% of the licensed premises within our jurisdiction. Conduct 4 Minor Decoy operation; one sergeant and two officers in plain clothes will be working with two minor decoys. The decoys will attempt to purchase alcohol from licensed on and off sale establishments. Conduct 4 Shoulder Tap operations; one sergeant and two officers in plain clothes will be working with two minor decoys. The decoys will solicit patrons entering licensed establishments to purchase alcohol. Conduct 2 Place of Last Drink enforcement. Two personnel (sergeant or officer) will conduct operations at ABC licensed locations that have been frequently named as the DUI driver s place of last drink. There will be an emphasis on over-service, DUI prevention and service of alcohol to minors. Continue to work with ABC to ensure reports are received by ABC within 5 days of the violation. Issue a press release regarding the grant and the activities that will be conducted with ABC funding. With the prevention and education, to include press release and LEAD classes, the licensed establishments in Novato, and specifically in the downtown area, will have ample tools to identify when youth may be involved in an alcohol transaction. Measurable Results An increase in the shoulder tap success rate would be set at 90%. Each operation and enforcement effort will be tracked and the data calculated. The success rate of 90% is ambitious, but not unrealistic for this community. A 10% decrease in calls for service at the downtown bars to include; Finnegan s, Brown s Binyerd, Viking and DeBorba s. Representation from at least 10% of licensed establishments in each LEAD/RBS class. During the briefing training to patrol personnel, provide them with updates to applicable ABC laws. The issued press release will be distributed to all Marin County news outlets to ensure greater awareness. Page 14

15 Outside funding sources will allow for an additional shoulder tap operation staffed by one sergeant and two officers. Project Personnel The Novato Police Department will administer the grant awarded. Members from the Patrol, Traffic and Investigations Sections will staff the retail theft prevention/shoulder tap/minor decoy/impact/place of last drink operations. During shoulder tap and decoy operations, one sergeant and two officers will be used to conduct these operations. The LEADS/RBS classes will be taught by either one or two personnel from trained RBS/LEADS instructor pool. The project manager will produce a report analyzing the statistics and document if the project goals were met. The following patrol personnel are currently involved in the youth alcohol program either as trained instructors or regularly staff the shoulder tap/decoy operations: - Sergeant Nick Frey - Corporal Chris Andres - Traffic Officer Alan Bates - Patrol Officer Nick Berg - Patrol Officer Blake Dunbar - Marin County Major Crimes Task Force Detective Brett Bartlett Page 15

16 BUDGET DETAIL Exhibit B BUDGET CATEGORY AND LINE-ITEM DETAIL A. Personnel Services (straight time salaries, overtime, and benefits) A.1 Straight Time A.2 Overtime (Sergeant $80.32, Patrol Officer $65.42) -RBS/LEAD Class (2-4 hour classes/2 personnel) -IMPACT Operations (2-4 hour operations/2 personnel) -Decoy Operations (4-4 hour operations/1 Sergeant and 2 Officers) -Shoulder Taps (4-4 hour operations/ 1 Sergeant and 2 Officers) -Place of Last Drink Operation (2-4 hour operations/ 2 personnel) A.3 Benefits (Sergeant $3.75 per hour/officer $2.76 per hour) COST (Round budget amounts to nearest dollar) $1,166 $1,166 $3,379 $3,379 $1,166 $453 B. Operating Expenses (maximum $2,500) TOTAL PERSONNEL SERVICES $10,709 Decoy Operations, Shoulder Tap Operations buy money. $200 TOTAL OPERATING EXPENSES $200 C. Equipment (maximum $2,500) (Attach receipts for all equipment purchases to monthly billing invoice) Wireless covert surveillance system with audio/video $1,500 TOTAL EQUIPMENT $1,500 D. Travel Expense/Registration Fees (maximum $2,000) (Registration fee for July 2013 GAP Conference attendees is $200 each) TOTAL TRAVEL EXPENSE $0 TOTAL BUDGET DETAIL COST, ALL CATEGORIES $12,409 Page 16

17 OTHER FUNDING SOURCES Complete the following to report the total funds available to support the activities related to accomplishing the goals and objectives of the contract. In the "Grant Funds" column, report the ABC funds requested by category. In the "Other Funds" column, report all other funds available to support the project by category (if none, leave blank). Then calculate the totals by category in the "Program Total" column. Total each column down to arrive at the total program funds available. (Round all budget amounts to the nearest dollar.) BUDGET CATEGORY GRANT FUNDS OTHER FUNDS PROGRAM TOTAL Personnel Services $10,709 $6,000 $16,709 Operating Expenses $200 $0 $200 Travel/Registration Fees $0 $0 $0 Equipment $1,500 $0 $1,500 TOTALS $12,409 $6,000 $18,409 (This form does not become part of the contract.) Page 17

18 S A M P L E RESOLUTION OF THE GOVERNING BOARD WHEREAS, THE (1) (applicant) desires to undertake a certain project designated as (2) (project title) to be funded in part from funds made available through the Grant Assistance Program (GAP) administered by the Department of Alcoholic Beverage Control (hereafter referred to as ABC); NOW, THEREFORE, BE IT RESOLVED that the (3) (designated official by title only) of the (4) (County or City) is authorized to execute on behalf of (5) (Governing Board) the attached contract, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto. IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and ABC disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. IT IS ALSO AGREED that this award is not subject to local hiring freezes. I hereby certify that the foregoing is a true copy of the resolution adopted by the (6) (governing body) of (7) (unit of local government or organization) in a meeting thereof held on (8) (date) by the following: Vote: (9) Ayes: Nays: Absent: Signature: (10) Date: (11) Typed Name and Title: (12) ATTEST: Signature: (13) Date: (14) Typed Name and Title: (15) Page 18

19 RESOLUTION INSTRUCTIONS Note: The resolution must include all of the elements contained in the sample. Unless there is a compelling reason not to do so, ABC strongly suggests that the project follow the exact format and language provided in the sample Resolution. This will assure that the processing of the grant award is not seriously delayed because the language of the Resolution does not meet ABC's requirements. (1) Enter the full name of the board or council making the resolution. (2) Enter the title of the proposed project. This should be the same as the title of the proposed project on the Proposal Cover Sheet. (3) Enter the full title of the administrator or executive who is authorized to submit the application. (4) Enter the full title of the organization that will submit the application. (5) Enter board or council, whichever is appropriate. (6) Enter the same as item (1). (7) Enter the same as item (5). (8) Enter the date of the meeting in which the resolution was adopted. (9) Enter the votes of the members in the appropriate category. (10) Enter the signature of the person signing on behalf of the board or council. (11) Enter the date of the certification. (12) Enter the typed name and title of the person making the certification. (13) Enter the signature of the person attesting that this is a true copy of the resolution. This must be a person other than the person who signed on behalf of the board or council (see item (10). (14) Enter the date attested. (15) Enter the typed name and title of the person attesting. Page 19