Waves of Opportunity. 31st Annual Conference. Exhibitor Prospectus. The Nurse Practitioner Association New York State

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1 Waves of Opportunity The Nurse Practitioner Association New York State 31st Annual Conference Exhibitor Prospectus October 2 & 3, 2015 The Conference Center Niagara Falls Sheraton At The Falls Hotel

2 Invitation to Exhibit The Nurse Practitioner Association New York State (The NPA) would like to invite you to participate in our 31st Annual Conference on October 2 3, 2015 at the Niagara Falls Conference and Event Center, Niagara Falls, NY. The NPA conference is an annual event that attracts nearly 600 nurse practitioners primarily from around New York State.The conference awards continuing education credits and caters to the attendance of prescribing nurse practitioners who diagnose, treat and prescribe to patients throughout their lifespan. This conference offers you the perfect opportunity to exhibit and network with nurse practitioners who are eager to discover new products and services that will help them manage their practice, expand their knowledge and enrich the health care environment. Conference participants will have an opportunity to visit the exhibit hall during morning and afternoon breaks, breakfast and lunches. We also offer sponsorship and advertising opportunities that will help increase your company s visibility. If you have any questions, please contact Sue Hubbard at shubbard@thenpa.org or call We look forward to seeing you in Niagara Falls in the fall! Sincerely, Alisha Fuller Alisha Fuller, DNP, CBN, FNP-BC Conference Co-Chair Dorothy Day Dorothy Day, ANP Conference Co-Chair Sue Hubbard Sue Hubbard Director of Education

3 General Information Conference Dates September 30 October 4, 2015 Exhibitor Dates: October 2 October 3, 2015 Location Niagara Falls Conference & Event Center 101 Old Falls Street, Niagara Falls, NY Contact Information Sue Hubbard, Director of Education 12 Corporate Drive, Clifton Park, NY Phone: Fax: shubbard@thenpa.org Website: TheNPA.org Conditions of Eligibility The NPA reserves the right to determine the eligibility of any company wishing to exhibit, provide sponsorship or advertise. The NPA may deny any exhibitor, sponsor or advertiser if the Association feels that it detracts from the objectives of the conference or the mission of the Association. Exhibitor Information Booth Package Booth size 10 x 10 8 high flame retardant background drape 32 high flame retardant side drape One 6 covered and skirted table Two folding chairs One wastebasket One line 7 x 44 identification sign Booth number Rates Corporate - $1,000 Not-for-Profit Colleges & Universities, Hospitals, Government Agencies - $495 Sole Proprietor (i.e. jewelry, candles, handmade products, etc.) - $120 Space Assignments The NPA reserves the right to rearrange exhibits or adjust the floor plan to accommodate the best interests of The NPA Annual Conference. Exhibitor Setup Thursday, October 1 from 2:00 pm 5:00 pm or Friday, October 2 from 8:00 am 10:00 am

4 Exhibit Hall Hours Friday, October 2 from 10:30 am 4:00 pm Saturday, October 3 and 7:00 am 2:00 pm Exhibitor Breakdown Absolutely no tear down until the conclusion of the break at 2:00 pm on Saturday, October 3. Exhibitor Decorating Company The NPA has selected Hale Expo as their decorating company for this exhibit trade show. Detailed information and order forms for additional equipment and/or services will be provided at a later date. Payment for any additional equipment and/or services (not included in the booth package) will be the sole responsibility of you the exhibitor. Cancellation by Exhibitor Refunds will be granted, less a 25% processing fee for cancellations. All refunds must be requested in writing and received on or before September 1, No refunds will be granted for exhibit space after September 1, Cancellation by the Association It is mutually agreed that in the event of cancellation of The NPA s 31st Annual Conference; as a result of strikes, governmental regulations, or other causes beyond our control which would prevent its scheduled opening or continuance, this agreement will be terminated immediately, and The NPA shall determine in its sole discretion any refund of such portion of the exhibit fees as is possible, after due consideration of expenditures and commitments already made. Liability Each exhibitor assumes sole responsibility and liability for losses, damages, and claims arising out of injury and damage to the exhibitor s displays, equipment and other property brought upon the premises of the Niagara Falls Conference and Event Center. Exhibitors shall indemnify and hold harmless The New York State Coalition of Nurse Practitioners, Inc. d/b/a The Nurse Practitioner Association New York State (The NPA), and the Niagara Falls Conference and Event Center and any authorized representative or employee of the foregoing of any and all losses, damages, and claims except when resulting from the gross negligence of the parties named above.

5 Sponsorship Opportunities Tote Bags - $3,000 Each conference participant will receive a tote bag containing conference related material. Sponsor will receive your company logo and website address on one side of tote bag. NPA logo will be placed on other side of tote bag. One sponsor only. Badge Holders - SPONSORED Each conference participant will receive a badge holder upon registration. Sponsor will receive company logo on badge holder. One sponsor only. Tote Bag Insert - $500 Unable to exhibit or would like to provide participants with additional material this is a great opportunity to distribute your companies informational material to all registered attendees by including an insert in the conference tote bag. Contact Sue Hubbard at The NPA to discuss insert content and size. Some restrictions may apply. Breaks - $2,500 Sponsorship of the food and beverages at the breaks offered each day of the conference. Signage with company name and logo will be placed near food and beverage. The NPA can accept more than one sponsor for breaks offered each day. Continental Breakfasts - $2,500 Sponsorship of food and beverages for continental breakfast offered each day of the conference. Signage with company name and logo will be placed near food and beverage. The NPA can accept more than one sponsor for the continental breakfasts offered each day. Reception - $4,000 Sponsorship of hors d ouvres for Friday evening reception. Signage with company name and logo will be placed in the reception area. One sponsor only. T-Shirts - SPONSORED - A t-shirt will be distributed to each person who participates at the Saturday morning activity. Sponsor will have their company logo and website placed on t-shirt. The NPA will work with sponsor on best placement to display company information.

6 Advertising Opportunities Annual Conference Brochure - A full conference brochure is mailed to over 3,500 NPA nurse practitioner members. A modified brochure is mailed to nearly 7,000 non-member nurse practitioners in New York State. Size Dimension Price Full page 7 x 10 $ 1,750 Half page 7 x 5 $ 1,000 Quarter page 3 3/8 x 5 $ 750 Specifications: Minimum bleed of 1/8 on three (3) sides for full page. Supply a CMYK file either as a jpeg, tiff or pdf. If pdf, make sure it is a high resolution pdf for print with fonts and graphics embedded. The printer can also take native application (ie InDesign, Quark, Photoshop) file with final graphics and fonts linked. Make sure you have a CMYK (not RGB) file. Please Note: For any educational activity that receives commercial support acknowledgement of commercial support is limited to the name of the entity providing support. (The American Nurses Credential Center (ANCC) no longer allows the use of logos, other trademarks or other insignia of, or reference to a commercial interest organization). The NPA reserves the right to limit the number of advertisements to no more than two ads per conference brochure with a maximum of space of 1 full page per ad. Meeting App - $250 - The NPA will provide a meeting app to conference attendees. Specifications: 600x110 jpeg or png file for sponsor banners. Legacy Fund Raffle The NPA Legacy Fund raises public awareness of nurse practitioners throughout New York State by engaging in such activities in media relations, bringing awareness to current barriers faced in practice, and offering evidence-based solutions to overcome those barriers to shape the future of nurse practitioners. Through a donation to the Legacy Fund Raffle you can support the public relations program and the promotion of nurse practitioners. Suggested items for donation: jewelry, consultative services, healthcare related books, gift cards, gift baskets, and, items to be used by nurse practitioners in their practice, etc. If you are interested in making a donation, please complete the section on the exhibitor registration form under Legacy Fund Raffle. Items can be brought to the annual conference beginning on Thursday, October 1. Rotating Digital Signage - $250 - The NPA will offer rotating digital signage at the conference. The digital signage is located in at least two different locations within the conference venue. The digital signage will run during the entire conference. Specifications: High resolution png format is preferred.

7 Registration Form - NPA Annual Conference Company Name Contact Name Phone (best contact number) Mailing Address City, State, Zip Booth Information Corporate $1,000 Not-for-Profit $ 495 Sole Proprietor $ 120 Sponsorship Opportunities Tote Bags $ 3,000 Badge Holders Sponsored Tote Bag Insert $ 500 Breaks $ 2,500 Continental Breakfasts $ 2,500 Reception $ 4,000 T-Shirts for Saturday Activity Sponsored Advertising Opportunities Annual Conference Brochure Full page Ad $ 1,750 Half page Ad $ 1,000 Quarter page Ad $ 750 Rotating Digital Signage $ 250 Meeting App $ 250 Legacy Fund Raffle Donation Item description and value: Booth Total $ Sponsorship Total $ Advertising Total $ Total Balance Due $ Payment Method Check: Make payable to The NPA Mail to: 12 Corporate Drive, Clifton Park, NY Credit Card Mastercard Visa Amex Discover Card Number Exp. Date Name on Card CVV Signature If you need a W9 in order to process payment please contact Sue Hubbard at shubbard@thenpa.org or call