Table of Contents. How St. Jude Trike-A-Thon Helps. About St. Jude. Implementing St. Jude Trike-A-Thon. Prize Information

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3 About St. Jude Table of Contents About St. Jude How St. Jude Trike A Thon Helps Quick Facts About St. Jude Meet Helen Implementing St. Jude Trike-A-Thon Steps St. Jude Trike-A-Thon Online Coordinator Tips Prize Information Participant Prizes Mrs. Huggins Coordinator Prizes Participant Registration Worksheet Donation Submission Form How St. Jude Trike-A-Thon Helps St. Jude Trike-A-Thon is a fun program that introduces children to proper trike and riding-toy safety habits. It educates parents about the importance of riding-toy safety and also serves as a fundraiser for St. Jude. Each year, thousands of preschools, daycare centers and other groups participate in St. Jude Trike A Thon, helping to raise money for the patients of St. Jude. Since its inception, St. Jude has developed protocols that have helped push overall survival rates for childhood cancers from less than 20 percent to 80 percent today. The funds you raise with St. Jude Trike A Thon help St. Jude treat the world s sickest children battling cancer and other deadly diseases for free no family ever pays St. Jude for anything BIKE (2453) stjude.org/trike 1

4 About St. Jude 5-year cancer survival rates 1962 vs. present* Acute lymphoblastic leukemia (cancer of the blood) 4% 94% Hodgkin lymphoma (cancer of lymph system) 50% 95% Non-Hodgkin lymphoma (cancer of infection fighting cells) 7% 80% Quick Facts About St. Jude Retinoblastoma (cancer affecting eyes) Neuroblastoma (tumor of peripheral nervous tissue) 10% 75% 75% 95% St. Jude Children s Research Hospital is one of the world s premier pediatric cancer research centers. Since opening in 1962, St. Jude has treated children from all 50 states and from around the world. St. Jude is the only pediatric research center where no family ever pays for anything. In 1962, the survival rate for acute lymphoblastic leukemia (ALL), the most common form of childhood cancer, was 4 percent. Today, the survival rate for this once deadly disease is 94 percent thanks to research and treatments developed at St. Jude. During the past five years, 81 cents of every dollar received has supported the research and treatment at St. Jude. The daily operating cost for St. Jude is $1.8 million, which is primarily covered by public contributions. Wilms tumor (kidney tumor) Osteosarcoma (bone cancer) Rhabdomyosarcoma (solid tumor of muscle cells) Ewing sarcoma (a type of bone cancer) Medulloblastoma (a type of brain tumor) 1962 Present 5% 10% 20% 30% 50% 70% 65% 65% 90% 85% Percent survival * Cancer survival of five years or greater based on national averages from Visit stjude.org to learn more. Meet Niedisht In September 2012, little Niedisht started to complain that her belly hurt. Her mother, Idisht, took her to their doctor in Puerto Rico. Soon, tests revealed that Niedisht suffered from Wilms tumor, which is a solid tumor of the kidneys. Niedisht s doctor immediately sent her to St. Jude Children s Research Hospital for her treatment and care. At St. Jude, Niedisht is undergoing chemotherapy, and she s responded well to treatment. St. Jude made us feel at home, said Idisht. They gave us hope. We re very thankful to be here. Niedisht is a social little girl who loves to dance. 22

5 Implementing Your St. Jude Trike-A-Thon Steps to Three weeks before St. Jude Trike A Thon event week STEP 1 Make arrangements for St. Jude Trike A Thon day. Two weeks before St. Jude Trike A Thon event week St. Jude Trike A Thon event week Within one week after St. Jude Trike A Thon event STEP 2 STEP 3 STEP 4 Announce St. Jude Trike A Thon to community, parents and children. Distribute Sponsor Form Envelopes. Fill in names of participating children on the Participant Registration Worksheet. Begin St. Jude Trike A Thon lessons and have kids bring riding toys and donations to the St. Jude Trike A Thon event. Remind parents to turn in any remaining donations. Within one week after St. Jude Trike A Thon event STEP 5 Complete Participant Registration Worksheet and transfer information onto Donation Submission Form. Mail donations and completed Donation Submission Form in envelope provided. Approximately two weeks after donations are mailed STEP 6 Receive prize order invitation. Order prizes online. Approximately two to four weeks after prize order is submitted STEP 7 Celebrate the success of your event and distribute prizes BIKE (2453) stjude.org/trike 3

6 Implementing Your St. Jude Trike-A-Thon Step 1 (Three weeks before your St. Jude Trike A Thon event week) Make arrangements for your St. Jude Trike-A-Thon day. One of the primary elements for a successful St. Jude Trike-A-Thon program is a safe area (indoor or outdoor) for St. Jude Trike-A-Thon day. The riding course should be clearly outlined for the children. Traffic cones, chalk, tables or chairs can be used to indicate the course. The following list provides some helpful tips and suggestions from St. Jude and some of our most successful St. Jude Trike A Thon coordinators: Your course can be as elaborate as your imagination and resources allow, but it must be one where you can control all of the children at all times. Use the enclosed street signs to designate your course. If you plan to use a parking lot, be sure that it is closed to traffic. You should arrange to have staff or parent volunteers at various points along the course to encourage the children and help supervise the event. You may want to use balloons and streamers to add excitement to the riding course. Invite your local police department. This may be a good opportunity to have your children registered in a child identification program. Step 2 (Two weeks before your St. Jude Trike A Thon event week) Announce the St. Jude Trike-A-Thon to parents, children and the community. Display the posters included in this kit in a high-traffic area to announce the event to your parents. Begin daily reminders of your St. Jude Trike-A-Thon event date. Visit stjude.org/trike to access the fundraising website and set up your event Web page. You can customize templates to recruit participants and request donations from family, friends, co workers and other contacts. Participants parents can also set up fundraising pages, customize and send s and collect donations online. (See page 6-7 for more information.) Using the pre-event press release template provided on stjude.org/trike, under Coordinator Resources, create and deliver your press release. St. Jude Trike-A-Thon offers an excellent opportunity to publicize your facility within the community. You are providing a valuable community service by increasing awareness about tricycle and ridingtoy safety. Keep in mind that personal contact with your newspaper editors and broadcast news producers will give you a better chance for coverage than just mailing the media alert to newspapers, radio and television stations. Distribute Sponsor Form Envelopes. Send home Sponsor Form Envelopes and have the participants parents sign and turn in the attached Permission Slip allowing their child to participate. Retain this for your records. With the help of their parents, participants may begin to ask family and friends to sponsor them in the St. Jude Trike-A-Thon event. Sponsors can donate a flat amount (e.g., $10, $25 or more) for the child s participation. Note: Do not allow children to go door-to-door to solicit sponsors. Parents need to be involved in the process of soliciting donations from family and friends. (Step 2 continued on next page) 42

7 Implementing Your St. Jude Trike-A-Thon Step 2 (continued) Fill in the names of participating children on the Participant Registration Worksheet. Participants parents will need to collect their donations, either in person or by using their personal fundraising Web pages. Convert all cash to checks or money orders payable to St. Jude Children s Research Hospital. Transfer the participants names from the Permission Slips onto the Participant Registration Worksheet on page 10. Step 3: St. Jude Trike-A-Thon Event Week Begin St. Jude Trike-A-Thon lessons and host a St. Jude Trike-A-Thon event. Complete daily St. Jude Trike A Thon lessons. Please read each day s lesson from the storybook Bikewell & Pedals Big Trike Adventure and show the corresponding lesson from the DVD. The storybook s spiral-bound design allows your participants to see the illustrations associated with each lesson while you read to them. Each lesson features Bikewell Bear and his friend, Pedals the Bunny. The DVD reinforces the St. Jude Trike A Thon lessons through animated segments with Bikewell and Pedals. After the lesson, have the children color the coloring page for that day and pass out the sticker with the day s lesson on it. Please be sure the children take the day s coloring page home to their parents. The information on the back of each coloring page will allow parents to share in the lessons that their children are learning each day. St. Jude Trike-A-Thon lessons for the week. Day 1 Always Wear Your Helmet. (Remind parents to bring donations by Day 5.) Day 2 Never Ride In The Street. Day 3 Always Be Careful Near Driveways. Day 4 Always Watch Where You re Going. (Remind the children to bring their trike or riding toy and helmet to the preschool/event location tomorrow.) Day 5 St. Jude Trike A Thon event day. Parents bring their child s riding toy, helmet and donations to the center for St. Jude Trike A Thon event day. Assemble participating parents and show them the hospital information chapter on the DVD. Below are steps to help you organize your St. Jude Trike A Thon day: Collect all donations and Sponsor Form Envelopes. Assign volunteer duties to participating parents. Review all daily St. Jude Trike A Thon lessons with the participants. Make sure all participants are wearing helmets and other safety gear correctly. Have participants ride the course. Distribute the St. Jude Trike A Thon license to each participant. Step 4 (Within one week after your St. Jude Trike-A-Thon event) Remind parents to turn in any remaining donations. Remind those parents who haven t turned in donations to please do so. You can send a friendly reminder or a note home with the participants. You can find a sample parent donation note on stjude.org/trike, under Coordinator Resources, that can be printed and used to hand to parents as they pick up their children BIKE (2453) stjude.org/trike 5

8 Implementing Your St. Jude Trike-A-Thon Step 5 (Within one week after your St. Jude Trike-A-Thon event) Complete the Participant Registration Worksheet and transfer information onto the Donation Submission Form. Use the information on the Sponsor Form Envelopes to record the amounts collected next to the participant s name on the Participant Registration Worksheet (page 10). Then transfer your total donation amount and total number of participants onto the Donation Submission Form (pages 11-12). There are two copies provided for you. If you need additional copies, visit stjude.org/trike and click Coordinator Resources. Mail donations and the completed Donation Submission Form in the envelope provided. Mail the completed Donation Submission Form and Sponsor Form Envelopes with your school s donations in the Donation Return Envelope provided in this kit. Convert all cash to check or money order made payable to St. Jude Children s Research Hospital. Place the return labels on the postage-paid Donation Return Envelope and Donation Submission Form. (If you have misplaced your return labels, please call the Coordinator Support Team at BIKE (2453) to receive the source code for your Donation Submission Form.) Insert the checks, money orders and the Donation Submission Form in the envelope and place it in the mail. The second envelope and form may be used for any money turned in at a later date. You can also find a Donation Submission Form template on stjude.org/trike under Coordinator Resources. Please keep the Participant Registration Worksheet for your records. Step 6 (Approximately two weeks after donations are mailed) Receive prize order invitation. Order prizes online. Use your Participant Registration Worksheet to tally the prize orders for all of your participants. After your donations are received at St. Jude, you will receive an from St. Jude containing a website address and log-in information you will use to order your prizes online. Please ensure the address you have listed on the Donation Submission Form is accurate. Use the instructions provided in the to guide you through the prize ordering process. If you do not receive an within three weeks of mailing in your donations, please call the Coordinator Support Team at BIKE (2453), between 8 a.m. and 6 p.m. (CT) Monday-Friday. Step 7 (Approximately two to four weeks after prize order is submitted) Celebrate the success of your event and distribute prizes. You and your participants should be proud! You have helped children who are battling cancer and other deadly childhood diseases. Share your success by sending out a press release that includes information such as the fundraising total achieved. Go to stjude.org/trike and click on Coordinator Resources to download the post-event press release template. St. Jude Trike-A-Thon Online Online Resources Coordinators can visit stjude.org/trike for a variety of tools available to help make your St. Jude Trike A Thon a success. The site includes: Information on how St. Jude Trike A Thon works Resources to help you with your event A current list of coordinator and participant prizes Patient stories and other facts about St. Jude Children s Research Hospital 62

9 Online Information/Coordinator Tips Raising Money Online Take your fundraising efforts to the next level with the easy-to-use fundraising website, which allows you and your participants parents to manage fundraising efforts, raise more money and save time. Coordinators and parents can: Personalize event or participant Web pages and set fundraising goals Upload and import contacts to easily send s about your event Customize templates to recruit participants, request donations and send thank you notes Accept online donations from sponsors Track online and offline donations and monitor your fundraising success For more information about fundraising online, including coordinator and participant instructions for getting started, visit the Coordinator Resources section on stjude.org/trike and the Online Fundraising Instructions included in your kit. All personal information on the fundraising website is secure. Coordinators and participants parents can link their fundraising pages to social networking sites like Facebook and Twitter to spread the word about the event and request donations. Coordinator Tips Note: Raffles cannot be conducted on behalf of St. Jude. Please contact the Coordinator Support Team at BIKE (2453) if you have questions. Event Tips Make it personal. Introduce your students to a St. Jude patient and have them learn their name, diagnosis and story. You can use the patient featured in your Coordinator Resource Guide or you can choose a patient from the patient of the month found at stjude.org. Your students will become more invested in the program if they know more about a specific patient that they are riding for. Ask your local Police Department to have a bicycle officer come to your event to share the importance of riding safety. Have the officer demonstrate proper safety techniques or even take pictures with the students. Have your students bring their riding toys to the center the day before your event to decorate them. Use streamers, balloons, and construction paper to decorate each child s riding toy. Raising More Money Online fundraising can greatly increase the total donation your group is able to make to St. Jude. Your participants can accept credit card donations online. Visit stjude.org/trike and review the online fundraising instructions included in your kit to get started. Encourage parents to set up their student s individual fundraising page and link to social media networks like Facebook and Twitter. Encourage your entire school to participate. Even though some of the younger students may not be able to navigate the course, they can still ride and learn about riding toy safety and about helping St. Jude. Ask parents about matching gifts from their employers. Many companies will match their employees donations to a dependable charity. The parents employer will need to provide the matching gift paperwork, but this can double the donations made by many parents. Help increase your event s donations by asking for event sponsorship from within your community. Many coordinators appeal to local businesses for monetary, prize and food donations BIKE (2453) stjude.org/trike 7

10 Prize Information Participant Prizes St. Jude offers great prizes for individual participants who reach the following fundraising goals. Participants raising: $35 or more receive a St. Jude Trike-A-Thon T-shirt. Participants raising: $75 or more receive a Bikewell Bear hand puppet and a St. Jude Trike-A-Thon T-shirt. Participants raising: $100 or more Choice of Bikewell Bear or Pedals the Bunny Pillow. Prizes are cumulative. Prizes and incentive levels subject to change. 82

11 Prize Information Coordinator Prizes You can earn great prizes for your participation in the program. Visit stjude.org/trike for a complete list of available prizes. $1,000 or more $1,500 or more Playground Balls Set FPO Hopscotch Floor Mat $3,000 or more Choose one of the following: Digital Camera w/1.1 Color Display Happy Giddy Bowling Set Happy Giddy Chair $4,000 or more Choose one of the following: Hot Air Popcorn Popper Little Helpers Shopping Cart Label Printer Prize levels are cumulative. Prizes and incentive levels subject to change BIKE (2453) stjude.org/trike 9

12 Participant Registration Worksheet Use this worksheet to: 1. Log who is participating. 2. Determine how many of each item you need to order. 3. Track which prize goes to which participant. Please retain this form for your records. It will enable you to have complete information about your event. Participant Name Teacher Name Total Donation Date Collected T-shirt Size (see chart) Bikewell Puppet Bikewell or Pedals Pillow (choose 1) FOR YOUR RECORDS DO NOT MAIL Totals: Please make additional copies as needed. Size Chart Child Size YXS YS YM YL Adult XL (1 per location) BIKE (2453) stjude.org/trike

13 Donation Submission Form St. Jude Children s Research Hospital P.O. Box 1999 Memphis, TN Please complete and submit this entire form with all checks/money orders, made payable to St. Jude Children s Research Hospital. Return in the envelope provided. Please submit donations via check or money order only. Total Donation Amount Enclosed: # of Participants Turning in Money: Source Code:* Date of Event: *Provide source code if label is not used below. See Step Five. ** **Please ensure that your address is accurate. This address will be used to send your prize ordering instructions. APPLY YOUR PROVIDED RETURN ADDRESS LABEL IN THE SECTION BELOW. (Complete this section only if the label is not used.) Preschool/Center Name: Coordinator: Phone: ( ) Address where prizes should be sent: City: State: ZIP: IMPORTANT! The information you provide on this form is needed for us to compile all of the data required by our CPA and various regulatory agencies. Please sign and date below. Coordinator s Signature Date Donation Submission Form St. Jude Children s Research Hospital P.O. Box 1999 Memphis, TN Please complete and submit this entire form with all checks/money orders, made payable to St. Jude Children s Research Hospital. Return in the envelope provided. Please submit donations via check or money order only. Total Donation Amount Enclosed: # of Participants Turning in Money: Source Code:* Date of Event: *Provide source code if label is not used below. See Step Five. ** **Please ensure that your address is accurate. This address will be used to send your prize ordering instructions. APPLY YOUR PROVIDED RETURN ADDRESS LABEL IN THE SECTION BELOW. (Complete this section only if the label is not used.) Preschool/Center Name: Coordinator: Phone: ( ) Address where prizes should be sent: City: State: ZIP: IMPORTANT! The information you provide on this form is needed for us to compile all of the data required by our CPA and various regulatory agencies. Please sign and date below. Coordinator s Signature Date 11

14 Donation Submission Form St. Jude Children s Research Hospital P.O. Box 1999 Memphis, TN Please let us know when you want to conduct your event next year. Thank you for your support! We will be in touch with you about your next event. Date: COMMENTS ABOUT YOUR ST. JUDE TRIKE-A-THON EVENT: List Key Volunteer Name(s) Address Phone ALSAC/St. Jude Children s Research Hospital (13724) TRK10114 Donation Submission Form St. Jude Children s Research Hospital P.O. Box 1999 Memphis, TN Please let us know when you want to conduct your event next year. Thank you for your support! We will be in touch with you about your next event. Date: COMMENTS ABOUT YOUR ST. JUDE TRIKE-A-THON EVENT: List Key Volunteer Name(s) Address Phone ALSAC/St. Jude Children s Research Hospital (13724) TRK10114

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