Members present: Mr. Bill Bush, President; Mr. Fred Pries, Secretary; Mr. Dallas Osting, Member, and Mr. Jeff Oswalt, Member.

Transcription

1 March 8, 2016, Work Session The Board of School Trustees of the Randolph Central School Corporation met in a Public Work Session on Tuesday, March 8, 2016, in the Board Room at the Central Office. The meeting convened at 5:15 p.m. The meeting was held to assist and train Board members in the use of their electronic Board agendas. Members present: Mr. Bill Bush, President; Mr. Fred Pries, Secretary; Mr. Dallas Osting, Member, and Mr. Jeff Oswalt, Member. Member absent: Mr. Brent Campbell, Vice-President. Administration present: Dr. Gregory Hinshaw, Superintendent and Mrs. Lisa Chalfant, Curriculum Director. The meeting adjourned at 5:55 p.m. March 8, 2016, Regular Session The Board of School Trustees of the Randolph Central School Corporation met in Regular Session on Tuesday, March 8, 2016, in the Board Room at the Central Office. The meeting convened at 6:00 p.m. Members present: Mr. Bill Bush, President; Mr. Brent Campbell, Vice-President; Mr. Fred Pries, Secretary; Mr. Dallas Osting, Member, and Mr. Jeff Oswalt, Member. Administration present: Dr. Gregory Hinshaw, Superintendent and Mrs. Lisa Chalfant, Curriculum Director. A. Welcome/Call to Order 1. Mr. Bush, President, called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag and a moment of silence followed. AA. Hearing on Contract for Superintendent of Schools Pursuant to IC and having been properly advertised in the News-Gazette on February 18, 2016, the Board conducted a public hearing on a proposed contract for the Superintendent of Schools. The base salary remains unchanged from the initial contract in 2008, but the contract would be extended by three additional years. No vote was taken on the contract at this meeting. No members of the public commented on the proposed contracted. Mr. Bush read the narrative portion of the Board s evaluation of Dr. Hinshaw to the public. B. Approval of Agenda Dr. Hinshaw asked to add item E.3.k., Middle School Cheerleading Coach, and Mrs. Chalfant asked to add item F.2.b., Early Intervention Grant, to the agenda. Upon a motion by Mr. Osting, seconded by Mr. Oswalt, with a 5-0 vote, the Board adopted the agenda as amended. C. Citizen Comments There were no citizen comments. Regular Session, March 8, 2015 Page 1

2 D. Consent Agenda 1. Claims/Finance Claims numbered 205 through 408 dated March 2, Dr. Hinshaw asked for the Board s permission to pay a portion of the last Apple Inc. lease payment for the high school ipads. The high school will pay the majority of the payment from their text book rental fund. The balance of the payment can be made from either capital projects or 2015 GO Bonds. The total payment due is $100, Minutes Regular Session February 9, 2016 Executive Session February 19, Substitute Teacher List New substitute applicants recommended: None 4. Fund Report and Monthly Appropriation Recap 5. Athletic Balances Upon a motion by Mr. Pries, seconded by Mr. Osting, with a 5-0 vote, the Board approved the consent agenda. E. Personnel 1. Certified Personnel: None 2. Non-Certified Personnel: None 3. Extra-Curricular Personnel a. Notice of Resignation Dr. Hinshaw has accepted the resignation of Dustin Shannon from his 1/3 rd position as a musical set/designer/builder effective immediately. b. Notice of Resignation Dr. Hinshaw has accepted the resignation of Ric VanSkyock from his positions as ½ drama director and 1/3 rd musical set designer/builder for Winchester Community High School effective immediately. c. Notice of Resignation Dr. Hinshaw has accepted the resignation of Ashton Campbell as the assistant varsity volleyball coach at Winchester Community High School. d. Notice of Resignation Dr. Hinshaw has accepted the resignation of Elizabeth Winningham as the head cheerleading coach at Driver Middle School. e. Notice of Resignation Dr. Hinshaw has accepted the resignation of Christina Estep as the head girls track coach at Driver Middle School. Regular Session, March 8, 2015 Page 2

3 f. Recommendation to Employ Assistant Football Coach Dr. Hinshaw recommended that Scott Hargrave be employed as a varsity assistant football coach at Winchester Community High School. This duty would be in addition to his duties as athletic director. g. Recommendation to Employ Head Volleyball Coach Dr. Hinshaw recommended that Erin Lewis be employed as the head volleyball coach for Winchester Community High School. h. Recommendation to Employ Head Girls Track Coach Dr. Hinshaw recommended that Kari Baldwin be employed as the head girls track coach for Driver Middle School. i. Recommendation to Employ Assistant Boys Track Coach Dr. Hinshaw recommended that Christian Weaver be employed as the assistant boys track coach for Driver Middle School pending the approval of her resignation as the girls assistant track coach. j. Recommendation to Employ Assistant Girls Track Coach Dr. Hinshaw recommended that Logan Haney-Hall be employed as the assistant girls track coach for Driver Middle School. k. Recommendation to Employ Middle School Cheerleading Coach Dr. Hinshaw recommended that Kari Baldwin be employed as the middle school cheerleading coach. Upon a motion by Mr. Pries, seconded by Mr. Campbell, with a 5-0 vote, the personnel items were approved. F. Reports 1. Report from the Superintendent a. Band Storage Building Dr. Hinshaw reported updated information on a proposed band storage building at Winchester Community High School. The budget quotes, gathered by Junior Popplewell, total $213,000. Dr. Hinshaw volunteered to research the quotes from 2013 on renovation of the south end of the current band room and to bring additional information to a subsequent meeting. b. Auditorium Improvements Dr. Hinshaw reported on additional information regarding proposals to improve the WCHS Auditorium. An additional proposal has been received since February, though Dr. Hinshaw recommends waiting on one additional proposal before making any decisions. c. Additional Capital Projects Dr. Hinshaw presented a list of additional future capital projects for review. Board members discussed the proposed projects on the list and suggested other projects to consider. Regular Session, March 8, 2015 Page 3

4 2. Report from the Curriculum Director a. State Assessments Mrs. Chalfant reported about ISTEP+ testing and other state assessments, presenting a list of assessments to be administered in the spring semester. G. Unfinished Business 1. None b. Early Intervention Grants Mrs. Chalfant announced to the Board that the corporation has been notified that it will receive both Early Intervention Grants, for Baker and Deerfield, in an amount totaling $11, 518. H. New Business 1. Adoption of New Mission and Vision Statements Dr. Hinshaw recommended that the Board adopt new mission and vision statements, drafted by Board members and administrators under the training of Michael Adamson from the Indiana School Boards Association. Upon a motion by Mr. Pries, seconded by Mr. Oswalt, with a 5-0 vote, the Board adopted the new mission and vision statements. 2. Summer Band Budget and Staffing Dr. Hinshaw presented a proposed budget and staffing list for summer band for The request from Mr. Fletcher is to increase the Board s contribution by $500. The total budget is $23,500. Upon a motion by Mr. Campbell, seconded by Mr. Pries, with a 5-0 vote, the Board approved the budget and staffing list for summer band for Transfer of Expenses Dr. Hinshaw recommended that the Board approve the transfer of the salary and benefits of Joel Weigand, technology coordinator, from the General Fund to the Capital Projects Fund, retroactive to January 1, 2016 pursuant to IC (1)(2). He also recommended that the Board transfer the expense of copy machine rental and maintenance to the Capital Projects Fund. Upon a motion by Mr. Oswalt, seconded by Mr. Campbell, with a 5-0 vote, the Board approved transferring the salary and benefits of the technology coordinator and expense of copy machine rental and maintenance to the Capital Projects Fund. 4. Approval of Uniform Conflict of Interest Disclosure Dr. Hinshaw recommended that the Board approve a uniform conflict of interest disclosure for Mary Sue Longnecker, teacher at Driver Middle School, whose husband owns Main Street Sign Shop and does occasional business with the school. Upon a motion by Mr. Osting, seconded by Mr. Oswalt, with a 5-0 vote, the Board approved the uniform conflict of interest disclosure from Mary Sue Longnecker. Regular Session, March 8, 2015 Page 4

5 5. Out-of-State/Overnight Fieldtrips a. Dr. Hinshaw recommended that the Board retroactively approve for Daryl Goodwin and the Winchester Community High School FFA to travel to the Clark County Fair Grounds in Springfield, Ohio, to attend and participate in an FFA contest. b. Dr. Hinshaw recommended approval for Doug Fletcher, Jeremiah Boes, and The Force of Winchester Community High School to travel New York City and Philadelphia to participate in the 2016 Thanksgiving Day Parade and to visit historical sites. Upon a motion by Mr. Pries, seconded by Mr. Campbell, with a 5-0 vote, the Board approved the out-ofstate and overnight field trips. I. Future Meetings April 12, 2016, Regular Session, 6:00 p.m. J. Comments/Correspondence There were no comments. K. Adjournment Mr. Bush adjourned the meeting at 7:42 p.m. Regular Session, March 8, 2015 Page 5