Data Collection. Welcome to the Arts Access Data Project. Introduction

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Jonathan Lambert
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1 Welcome to the Arts Access Data Project Introduction Thank you for participating in the Arts Access Data Project! The Arts Access Data Project is a joint effort by the Greater Pittsburgh Arts Council and the Pittsburgh Cultural Trust to gather regional data on how people with disabilities are engaging with arts and cultural organizations in southwestern Pennsylvania. This survey is completed by arts and cultural organizations and captures data on how many people with disabilities are using accommodations the organizations provide. Participating organizations will have access to all the data and be able to download reports specific to individual organizations. The shared regional data will identify organizations by name. Before you enter any data please review the guidelines and definitions below which are also available as downloadable electronic documents on the GPAC website. Tips: You only have to enter you contact information the first time you enter data, after that we will add a check box for your organization. Please make every effort to enter data according to the definitions below so we are comparing apples to apples not apples to pomegranates. To complete this survey you will need the following data points: How many wheelchair seats and companion seats were used by patrons; How many patrons received Braille, large print or electronic materials; How many patrons used the following accommodations: ASL interpretation; Audio Description; Captioning; Sensory friendly or Autism Friendly adaptations; Accommodations for people with dementia; Assistive listening devices; Whether these accommodations were provided as part of scheduled accommodated event; OR Whether you provided these accommodations at the request of a patron for a specific event OR If they were provided as part of a disability-specific outreach or educational program. 1

2 Definitions: Event: Any event hosted by an arts or cultural organization. Examples include a performance, film screening, concert, tour, class, workshop or lecture open to the general public.tickets may or may not be issued. An "event" does not include classes or outreach that exclusively serve people with disabilities (see definition of Targeted Educational Program below) but does include classes offered to the general public that a person with a disability registers for and receives an accommodation. Patron: A person attending the event regardless of the cost of the event. This includes people who have purchased their tickets at full price and those who received free or discounted tickets. Wheelchair seating: A designated space for a person who uses a wheelchair. or has a mobility impairment. The seat can be either removable or a transfer seat. These can be purchased, discounted or free. Companion seating: A seat adjacent to a wheelchair seat provided to a person/s who attend the event with a person who uses a wheelchair. These can be purchased, discounted or free. ASL Interpretation: Hiring a trained and/or certified American Sign Language interpreter. Captioning: Either live, real-time captioning or captioning of scripted event utilizing individual captioning devices or a single screen/display that can be seen by a portion or all of an audience. Includes both remote and on-site captioning. Assisted Listening Devices: Any device provided that amplifies sound for individuals with hearing loss. Audio Description: Live or pre-recorded description of visual portions of an event for people who are blind or have low vision. Scheduled Accommodation: An accommodated event that the organization selected in advance and promoted as an accommodated event. The organization may have chosen to provide this accommodation because people with disabilities had expressed general interest in an accommodated event but not in response to a request from a patron for an accommodation on a specific date and time. I.e. If you offer ASL interpreted performances on the thrid Sunday matinee of every show you produce it is a scheduled accommodation. Requested Accommodation: An accommodation at an event provided in response to a request from a patron for an accommodation on a specific date and time. The accommodation provided is in addition to the organization s regularly scheduled accommodated events. For example you have scheduled an audio described performance for Saturday at 2 pm but a patron called and requested audio description for the Friday at 8 pm performance. Braille Materials: Content of written materials is available in Braille for patrons who are blind or have low vision. Large Print Materials: Content of written program provided in large print for people with low vision. Electronic Materials: Materials provided in any accessible electronic format for people who are blind or have low vision. Sensory Friendly: Relaxed events open to all patrons which are adapted to welcome people with a variety of disabilities including autism spectrum disorders, sensory sensitivities and intellectual disabilities. Autism Friendly: Events open only to families and groups which include a person with an autism spectrum disorder or sensory sensitivity. Ticketing is limited to assure the most welcoming atmosphere for people with Autism Spectrum Disorders and sensory sensitivities. Education and Outreach Targeted to People with Disabilities: An educational or outreach program targeted for people with a specific disability. 2

3 Organization Information 1. Is this the first time your organization is reporting data through this survey? Yes No 2. Please enter the contact information for your organization. Name Company Address Address 2 City / Town State / Province ZIP / Postal Code Country Phone 3

4 3. Please choose the discipline that best describes the primary focus of your organization. Music (orchestral, chamber, choral, jazz, ethnic, new, etc.) Opera/Musical Theater Theater (drama, comedy, mime, puppet, storytelling, etc. Visual Arts (graphics, painting, sculpture, etc.) Design Arts (architecture, graphics, fashion, etc.) Media Arts (film, audio, video, etc.) Literature (fiction, non-fiction, poetry) Folk/Traditional Arts Humanities History/Natural History Photography Crafts Dance Multidisciplinary RAD funded non-arts organization Other (please specify) 4

5 Organization Information 4. Please select the organization reporting data. City Theatre Pittsburgh Ballet Theatre Pittsburgh Opera PNC Broadway Series/PCT Civic Light Opera Attack Theatre Community Supported Art at the New Hazlett Pittsburgh Public Theatre 5

6 Time Frame We are asking organizations to report their data quarterly as follows: January - March: Complete survey by April 30th. April - June: Complete survey by July 31st. July - September: Complete survey by October 31st. October - December: Complete survey by January 31st. 5. Please select the time frame for the data you are reporting today. January - March, 2015 April - June, 2015 July - September, 2015 October - December,

7 6. Please complete the matrix below by indicating the type and number of accommodated events that occurred during the quarter you selected in Question 5. Examples: If your organization provided audio description for five performances you would go to the row labeled "Performance" and the column labeled "Audio Description" and select "5." If your museum conducted four tours for people with dementia and their caregivers you would go to the "Tour" row and the "For People with Dementia" column and select "4." If your gallery provided large print brochures at each of three exhibit openings you would go to the "Opening/Gala/Party" row and the "Large Print Materials" column and select "3." If a Deaf student registered for a ceramics class open to the general public and received ASL interpretation for each of the six class sessions you would go to the "Class/Workshop/Conference" row and the "ASL Interpretation" column and select "6." For Large Assistive People ASL Audio Print Braille Listening Sensory Autism with interpretation Description Captioning Materials Materials Devices Friendly Friendly Dementia Performance Tour Film Screening Lecture/Reading Class/Workshop/Conference Opening/Gala/Party Other (please specify) 7

8 Events: Wheelchair and Companion Seating/Ticketing Please enter the number of wheelchair seats and companion seats provided by your organization. 7. Please enter the number of each of the following provided your organization. Wheelchair Seats Companion Seats 8

9 Events: Scheduled Accommodations This section collects the data capturing number of people who use the accommodations scheduled in advance by your organization. Do not include accommodations provided at the request of a patron for a specific event. 8. Scheduled Accommodations: Please enter the number of people who used the following accommodations at scheduled accommodated events. Do not include accommodations provided at the request of a patron for a specific event. American Sign Language Interpretation Audio Description Captioning Sensory Friendly Autism Friendly Braille Materials Large Print Materials Electronic Materials Assistive Listening Devices For People with Dementia 9

10 Events: Patron Requested Accommodations Please enter the data for accommodations provided in response to a patron request for that accommodation for a specific event. 9. Patron Requested Accommodations: Please enter the number of people who used the following accommodations after requesting the accommodation for a specific event. American Sign Language Interpretation Audio Description Captioning Sensory Friendly Autism Friendly Braille Materials Large Print Materials Electronic Materials Assistive Listening Devices For People with Dementia 10

11 Educational Programing: K-12 Students with Disabilities Please enter the number students who used the following accommodations provided at your educational and outreach programs targeted to K-12 students with disabilities. 10. Please enter the number of people who used the following accommodations at educational programming for K-12 students with disabilities. American Sign Language Interpretation Audio Description Captioning Sensory Friendly Autism Friendly Braille Materials Large Print Materials Electronic Materials Assistive Listening Devices 11

12 Educational Programming: Adult Learners with Disabilities Please enter the number of people who used the following accommodations provided at your educational programs targeted to adult learners with disabilities. 11. Please enter the number of people who used the following accommodations at educational programming targeted to adult learners with disabilities. American Sign Language Interpretation Audio Description Captioning Sensory Friendly Autism Friendly Braille Materials Large Print Materials Electronic Materials Assistive Listening Devices For People with Dementia 12

13 Anything else? 12. If the data above does not capture other ways your organization adapted your events or educational programs in order to welcome people with disabilities please share them with us now. 13. Please to share your thoughts or suggestions on ways we can improve the Arts Access Data Project. 13

HELP MAKE YOUR EVENTS MORE ACCESSIBLE TO PEOPLE WHO ARE HARD OF HEARING OR DEAF

HELP MAKE YOUR EVENTS MORE ACCESSIBLE TO PEOPLE WHO ARE HARD OF HEARING OR DEAF TAP PLUS Theatre Development Fund s (TDF) TAP Plus program, in partnership with the New York State Council on the Arts (NYSCA)