Comprehensive Leave Manager

Transcription

1 Cmprehensive Leave Manager Cmprehensive Leave Manager User Guide Fr Micrsft Dynamics GP Versin N. Kickap Lincln, Illinis integrity-data.cm **Updated Dcumentatin** visit ur website t check fr updated user guides.

2 Cpyright Manual cpyright 2014 Integrity Data. All rights reserved. Limitatin f Liability The cntent f this manual is furnished fr infrmatinal use nly, is subject t change withut ntice and shuld nt be cnstrued as a cmmitment by Integrity Data. Integrity Data assumes n respnsibility r liability fr any errrs r inaccuracies that may appear in this manual. Neither Integrity Data nr anyne else wh has been invlved in the creatin, prductin r delivery f this dcumentatin shall be liable fr any indirect, incidental, special, exemplary r cnsequential damage, including but nt limited t any lss f anticipated prfit r benefits, resulting frm the use f this dcumentatin r sample cde. Publicatin Date January 2015 ii

3 Table f Cntents Intrductin... 6 Quick Setup Steps... 6 Cmprehensive Leave Manager Feature Listing... 6 Installatin Overview... 8 Prerequisite... 8 Install Ntes... 8 Server/Client... 8 Files Installed Manual Install Registratin Activatin Manager Test and/r Histrical Cmpanies Versin Infrmatin Security Settings Setup Windws Attendance Setup Windw Emplyee Vacatin-Sick Time Maintenance Windw Leave Setup Windw Leave Cde Setup Reprt Leave Accrual Schedule Setup Windw Leave Maximum Schedule Setup Windw FMLA Payrll Setup Adding Leave Cdes t the Paystub Maintenance Windws Emplyee Leave Maintenance Windw Emplyee Leave Summary Windw Emplyee Leave Transactins Windw Transactin/Utility Windws Leave Transactin Entry Windw Mass Leave Transactin Entry Windw Calculate Leave Accruals Windw Calculate Leave Carry Over Amunts Windw Leave Quick Assignment Windw Leave Mass Assignment Windw iii

4 Payrll Prcessing Order f Operatins Accrual Calculatins Cmp Time Calculatins Waiting Perid Calculatins Carry Over Calculatins Maximum Balance Calculatins Payrll Prcessing Reprts Vid Payrll Checks Manual Payrll Checks Multiuser Payrll Integratin Reprts Rebuild Advisry Reprt Lst Time Reprt Leave Liability SmartList Scenaris Cmprehensive Leave Manager Sick Bank Scenari Cmprehensive Leave Manager Knwledge Base Cmprehensive Leave Manager Messages A payrll build cannt be prcessed because there are unpsted leave transactins Manual Accruals cannt be prcessed since a payrll build is in prcess One r mre emplyees included in the pay run may have incrrect leave balances. Yu shuld rebuild the pay run One r mre emplyees included in the calculated accruals may have incrrect leave balances. Yu shuld recalculate leave accruals FAQs What is the number f leave cdes that can be shwn n a paycheck? Is Micrsft Dynamics GP Human Resurces required t use Cmprehensive Leave Manager? Can I change a Schedule f a Leave Cde attached t an emplyee at any time? This will be required in case f Prmtins and the emplyee is ging t get a different number f hurs per pay perid Activatin Manager Messages Activatin Failed: Trial invalid r trial perid expired Activatin Failed: Site name des nt match this installatin Activatin Failed: Prduct Name des nt match this installatin Trial perid fr Cmprehensive Leave Manager has expired Emplyees Allwed has been exceeded iv

5 Activatin Failed: Unable t cntact web service. Activate manually r revert t previus prduct dictinary Activatin Failed: Prduct has been deactivated Upgrade Failed: Enhancement Plan perid expired. Renew Enhancement Plan r revert t previus prduct versin Cmprehensive Leave Manager: Activatin Failed Deactivate Prduct Disable Inactivate Uninstall Cntact Infrmatin v

6 Intrductin Cmprehensive Leave Manager allws yu t define yur wn cdes and set plicies fr leave accruals, lump sum allcatins and cmp time. Save time with mass updating, balance sharing and transfer as well as full Micrsft Business Prtal HRM Self Service Suite integratin. Quick Setup Steps The fllwing are the quick reference steps necessary t setup Cmprehensive Leave Manager and begin prcessing transactins: 1. The first step in using Cmprehensive Leave Manager is t review the cmpany leave plicies and determine if a lump sum r accrual schedule wuld prvide the best leave type fr the cmpany. 2. Determine the number f leave cdes t use t apply the necessary leave plicies and begin setting up the leave cdes. 3. Assign the leave cdes t the emplyee. 4. Imprt beginning balances r enter an adjustment fr the beginning balances. 5. Run payrll r use the Calculate Leave Accruals windw t validate the setups are prducing the expected results. Cmprehensive Leave Manager Feature Listing Unlimited User Defined Leave Cdes Create rules fr leave time including: Vacatin, Sick, Persnal Business, Administrative, Cmp Time, Hliday Cmp. Rules verlap and integrate t allw cmplex functins. Leave Cde Transactin Histry Displays leave transactin histry fr any emplyee. Inspect individual transactins withut having t leave the central management windw. Emplyee Self Service Prtal Thrugh the HRM Self Service Suite, emplyees may view leave balances, view detailed transactin histry and submit leave requests fr all leave cdes. Easily Crdinate Sharing f Leave Cmprehensive Leave Manager allws fr individual emplyees r grups f emplyees t share, dnate r transfer time t thers. Additinal Features Integratin with payrll enables up t date infrmatin t appear n payrll checks. Supprts accruals and lump sums. Set initial balances fr new emplyees befre accrual rules apply. Page 6 82

7 Set and manage leave carryver amunts. Quickly mass assign leave cdes t emplyees, psitins and departments. Manage Sick Bank time. Page 7 82

8 Installatin Overview This sectin will discuss the prerequisites, list the files installed and g thrugh the install prcess. Prerequisite The prerequisite fr Cmprehensive Leave Manager is: Micrsft Dynamics GP Payrll Full functinality fr Cmprehensive Leave Manager als requires: Micrsft Dynamics GP Human Resurces Micrsft Dynamics GP Business Prtal Micrsft Dynamics GP HRM Self Service Suite Install Ntes Prir t installing cmplete the steps: Cnfirm all users are lgged ut f Micrsft Dynamics GP Cmplete all payrll runs and validate n payrll runs are in prcess Make a backup f the Cmpany and Dynamics databases Server/Client T install Cmprehensive Leave Manager dwnladed the exe file frm ur website. Once the files have been dwnladed, yu can run them n the Server and/r Client Installatins. The prduct will need t be installed n all machines that prcess payrll. If yu will send with using Micrsft Outlk then dwnlad the Outlk Setup.exe in additin t the Integrity GP 2015 Setup.exe Cmplete the steps required at the Server and/r Client level t create the necessary Micrsft SQL Server Cmpnents. Creating the Micrsft SQL Server Cmpnents needs t be perfrmed n a single cmputer, typically the server. 1. Right click Integrity Data GP2015 Setup.exe file and select Run as Administratr. If yu d nt see this ptin, hld the shift key dwn and right click. 2. Cmplete the steps in the wizard Page 8 82

9 3. Verify the GP directry is crrect if it is nt select Change Page 9 82

10 4. Select Custm t chse t install nly the specific prducts yu purchased. 5. Select Activatin Cmpnents t nly install activatin manager files. This ptin will nt install prducts and it is typically run nly t fix an errr with activatin manager. 6. Select All Cmpnents t install all Integrity Data prducts. The prducts yu did nt purchase will register with a 30-day trial perid. Page 10 82

11 If yu are upgrading yu will be prmpted t uninstall the lder versin, select y. If yu have multiple prducts, it will uninstall all prducts. 7. Select the prduct(s) t install, if installing multiple prducts, select all that need t be installed. Page 11 82

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13 8. Launch Micrsft Dynamics GP If prmpted t include new cde, chse yes. 10. Lgin as the system administratr fr each cmpany t create the SQL Server cmpnents. 11. The system will aut activate the prducts yu have purchased if yu have access t the internet n the machine. If yu receive a message Activatin Manager failed cntact supprt@integrity-data.cm and include a screensht f the Activatin Manager windw t receive manual keys. BEST PRACTICES Install is nt a requirement n the Server; hwever it is recmmended. Install updated versin n previusly installed Client machines. Page 13 82

14 Files Installed The files installed fr Cmprehensive Leave Manager is: GP Flder (C:\Prgram Files\Micrsft Dynamics\GP2015) ELM.cnk r ELM.dic Applicatin.IntegrityDataActivatin.dll Integrity.Registratin.Cnstructr.dll IDA6537.cnk Integrity.Registratin.Addin.dll Dcumentatin Flder(C:\Prgram Files\Micrsft Dynamics\GP2015\Dcumentatin) Cmprehensive Leave Manager GP 2015 User Guide.pdf Manual Install If the user encunters errrs during the installatin, cmplete the fllwing steps t manually install Cmprehensive Leave Manager: 1. Cntact supprt@integrity-data.cm t receive the manual install files fr the prduct(s). 2. Cpy and paste the files int the apprpriate lcatins. GP Flder (C:\Prgram Files\Micrsft Dynamics\GP2015) ELM.cnk r ELM.dic Applicatin.IntegrityDataActivatin.dll Integrity.Registratin.Cnstructr.dll IDA6537.cnk Integrity.Registratin.Addin.dll Dcumentatin Flder(C:\Prgram Files\Micrsft Dynamics\GP2015\Dcumentatin) Cmprehensive Leave Manager GP 2015 User Guide.pdf 3. Edit the Dynamics.exe.cnfig a. Navigate t the GP flder (C:\Prgram Files\Micrsft Dynamics\GP2015) a. Backup the Dynamics.exe.cnfig by making a cpy and saving the cpy **Imprtant** b. Open Dynamics.exe.cnfig in Ntepad c. Find the <addin> and under <Dynamics> cpy and paste the fllwing: <addin name="idkeymanageraddin" type="integrity.registratin.addin.gpaddin,integrity.registratin.addin,versin= ,cu lture=neutral,publickeytken=b7ed37edf026e3bc"/> d. Under <DynamicsGPweb> cpy and paste the fllwing: <addin name="idkeymanageraddin" type="integrity.registratin.addin.gpaddin,integrity.registratin.addin,versin= ,cu lture=neutral,publickeytken=b7ed37edf026e3bc"/> Page 14 82

15 4. Launch Micrsft Dynamics GP. 5. Lgin as the system administratr fr each cmpany t create the SQL Server cmpnents. Page 15 82

16 Registratin The system will autmatically activate the prduct during the lgin prcess. If the activatin was successful, the user will nt receive any messages. Hwever, if the activatin prcess was unsuccessful the user will receive a message. If the activatin prcess fails the user will need t pen the Activatin Manager windw t activate the prduct. Activatin Manager Micrsft Dynamics GP > Tls > Setup > System > Activatin Manager The Site Name defaults frm the sessin infrmatin n the Abut Micrsft Dynamics GP windw. Frm the Prduct drp-dwn list the user may select the prduct they wish t activate and review prduct infrmatin. Once the prduct is selected the fllwing fields will display: Installed Versin Current versin number installed. Enhancement Plan Date Date f the enhancement plan expiratin. Activatin Status Current status f the prduct. Permanent Prduct has been purchased. Trial Prduct has been issued a trial perid. Deactivated Prduct has been deactivated. Current Emplyees This cunt defaults frm the sessin infrmatin n the Abut Micrsft Dynamics GP windw. The cunt des nt include inactive emplyees r emplyees in a Test r Histrical cmpany. If the current emplyee cunt is incrrect validate Test r Histrical cmpanies are named crrectly. Page 16 82

17 Emplyees Allwed The number f emplyees allwed befre the prduct will be inactivated. If the Current Emplyees exceeds the Emplyees Allwed the system will deactivate the prduct. The scrlling windw cntains a list f all cmpanies. By default the prduct is active fr all cmpanies. If the user wuld like t inactivate a cmpany unmark the cmpany checkbx. The Aut Activatin ptin may be selected if the user receives a message at lgin stating the prduct is nt activated. When the user selects the Aut Activatin ptin the system will attempt t autmatically activate the prduct. Once the Aut Activatin prcess is cmplete the system will display the Activatin Messages. Fr a detailed list f activatin messages see the Activatin Manager Messages sectin. The Manual Activatin ptin is used t manually enter a tken. The user wuld nly manually enter a tken if they were sent a tken by Integrity Data. Select the OK buttn t clse the windw. Test and/r Histrical Cmpanies Registratin will nt cunt the active emplyees in Test r Histrical cmpany databases if the Cmpany Name is named crrectly, specifically at the end f the Cmpany Name the user must append the fllwing: <TEST> r <HISTORICAL>. See examples belw: Dextrdinary, Inc. <TEST> Dextrdinary, Inc. <HISTORICAL> T access and mdify the Cmpany Name pen the Cmpany Setup windw via Micrsft Dynamics GP > Tls > Setup > Cmpany > Cmpany when lgged int the Test r Histrical Cmpany that needs mdified. Versin Infrmatin T btain the latest Cmprehensive Leave Manager versin infrmatin, visit ur website. Within Micrsft Dynamics GP verify the versin fr Cmprehensive Leave Manager by selecting the Help Buttn, select Abut Micrsft Dynamics GP and then select the Optins buttn. Click OK until the Cmprehensive Leave Manager windw appears. Page 17 82

18 Security Settings The Security Task Setup windw may be used t grant r restrict access t the Cmprehensive Leave Manager windws. T pen the windw, select the Micrsft Dynamics GP menu, select Tls, select Setup, select System, select Security Tasks and enter the system passwrd. 1. Select the apprpriate Task items. T identify the apprpriate task item cmplete the steps belw: Open the User Security Setup windw (Micrsft Dynamics GP > Tls > Setup > User Security), select the apprpriate user and make a nte f the Security Rle ID assigned t the user. Open the Security Rle Setup windw (Micrsft Dynamics GP > Tls > Setup > Security Rles), select the Rle ID that has been assigned t the user and make nte f the Security Task ID assigned t the Rle. Use this Task ID t grant security t the Cmprehensive Leave Manager. NOTE: The mst cmmn Task ID used is TRX_PAYRL_004 Print Payrll Checks 2. Select Cmprehensive Leave Manager fr the Prduct. 3. Select Windws fr the Type and select 3rd Party fr the Series. 4. Use the Access List t grant r restrict access t individual items. T grant r restrict access t an item fr this Task ID, click the checkbx t mark r unmark the item. Click the Mark All buttn t grant access t all items in the list r click the Unmark All buttn t restrict access t all items in the list. 5. Click File > Print t print the Security Task Setup Reprt fr the selected Task ID. 6. Chse OK t save yur changes. Page 18 82

19 Cmprehensive Leave Manager > Windws > 3 rd Party > Access List APR Main Menu Build IDs Calculate Leave Accruals Calculate Leave Carry Over Amunts Carry Over Builds Emplyee FMLA Calendar Emplyee Leave Maintenance Emplyee Leave Summary Emplyee Leave Transactins FMLA Payrll Setup Leave Accrual Schedule Setup Leave Cdes Leave Mass Assignment Leave Maximum Schedule Setup Leave Quick Assignment Leave Schedules Leave Setup Leave Transactin Entry Mass Leave Transactin Entry Maximum Schedules Cmprehensive Leave Manager > Reprts > 3 rd Party > Access List APR PTO Carry Over Results APRPTO Emplyee Leave Cdes APR PTO Emplyee Summary APR PTO Emplyee Trx APR PTO Leave Accrual Schedule List APR PTO Leave Cdes APR PTO Leave Max Schedule List APR PTO Manual Calculatin Results FMLA Instance Reprt FMLA Vid Check Reprt Page 19 82

20 Setup Windws Attendance Setup Windw Micrsft Dynamics GP > Tls > Setup > Human Resurces > Attendance > Setup Within the Attendance Setup windw, it is recmmended that the Accrue Type be set t Payrll. Hwever if it is set t Human Resurces the prduct will functin as well. Page 20 82

21 Emplyee Vacatin-Sick Time Maintenance Windw Cards > Payrll > Emplyee > Vac/Sick buttn Use the Emplyee Vacatin-Sick Time Maintenance windw t unmark the Warn When Sick/Vacatin Time Available Falls Belw Zer. Unmarking these ptins will avid the warning message Vacatin time available is less than this amunt. D yu want t Cntinue? Yes N n the Transactin Entry windw and the belw errr messages n the Build Reprt: Sick time available is less than this amunt. D yu want t cntinue? Vacatin pay hurs exceed emplyee vacatin available? Hwever, with these checkbxes unmarked and a Payrll Transactin Entry is entered fr a pay cde assigned t leave cde the Cmprehensive Leave Manager warning This Pay Cde will cause the Leave Balance fr Leave Cde LEAVE2 t be negative. D yu want t cntinue? will still be prmpted during Payrll Transactin Entry. In additin, Cmprehensive Leave Manager warnings will be displayed n the Build and Negative Leave Balance Reprt if an emplyee takes mre time than is available. Page 21 82

22 Leave Setup Windw Micrsft Dynamics GP > Tls > Setup > Payrll > Leave The Leave Setup windw allws the user t define an unlimited number f Leave Cdes that will prvide default infrmatin when Leave Cdes are assigned t emplyees. Accrual/Cmp Leave Type Windw Select fields n the windw are glbal settings fr the Leave Type selected. Page 22 82

23 Lump Sum Leave Type Windw Leave Cde Select an existing cde r create a new cde fr the purpse f assigning t an emplyee. When using Mekrma nly the first 7 characters f the leave cde appear n the Mekrma check. Thus, if the leave cde is lnger than 7 characters the emplyee will nly see the first 7 n the check. Descriptin Enter a descriptin f the Leave Cde which will be available t display in ther Cmprehensive Leave Manager windws. T hide a leave cde frm the emplyee pay check yu can add the [HE] attribute t the descriptin. This will prevent the system frm printing the leave cde n the emplyee check stub r earnings statement. Leave Type Select ne f the fllwing ptins: Accrual Select t define a Leave Cde which will accrue time based n a schedule. Lump Sum Select t define a Leave Cde which will earn time in lump distributins. Cmp Select t define a Leave Cde which will earn time by cnverting select pay during payrll prcessing. Page 23 82

24 Inactive Select t Inactivate a Leave Cde s that it may n lnger be assigned t an Emplyee. Inactive Emplyees When the windw is activated r upn entry in the Emplyee ID field, the system will validate that the emplyee is active. If the emplyee is nt active, the user will be prmpted, This emplyee ID is inactive. (Payrll transactins are nt prcessed fr Inactive emplyees) Accrual Schedule Select t assign a Leave Accrual Schedule. Accrual Based On Select t determine what date is used fr the purpse f calculating accrual amunts. This ptin is nly available if HR is installed and registered. Hire Date Hire Date frm Emplyee Maintenance. Adjusted Hire Date Adjusted Hire Date frm Emplyee Maintenance. Other Date Select t assign a specific date. Senirity Date Senirity Date as displayed n Emplyee Maintenance. Accrual Based On Date Enabled if Accrual Based On is set t Other Date, select t specify a default date t be applied t Emplyee Leave Maintenance recrds. Effective Date Select t assign a default date t be applied t Emplyee Leave Maintenance recrds. The system will ensure the effective date has been met prir t calculating bth Earned and Taken time. Calculate Earned Time During Payrll Prcessing Select t determine whether t calculate earned time fr Emplyee Leave Cdes during nrmal payrll prcessing. Waiting Perid Type Select t establish a default waiting perid t be applied t Emplyee Leave Maintenance recrds. Nne N waiting perid all Earned Time is made available t the Emplyee immediately. One Time Once the Waiting Perid Expiratin Date has been met, all Earned Time previusly Earned as Pending and all future Earned Time is made available t the Emplyee. Page 24 82

25 Recurring Anniversary Once the Waiting Perid Expiratin Date has been met, all Earned Time previusly Earned as Pending is made available t the Emplyee, future Earned Time is accrued as Pending and will be made available n the next annual Waiting Perid Expiratin Date based n the Emplyees Anniversary Date. Fr Accrual Leave Types the Anniversary Date is based n the same date as the Accrual Based On date. Recurring Other Once the Waiting Perid Expiratin Date has been met, all Earned Time previusly Earned as Pending is made available t the Emplyee, future Earned Time is accrued as Pending and will be made available n the next annual Waiting Perid Expiratin Date. Recurring Calendar - Once the Waiting Perid has been met, all Earned Time previusly earned as Pending is made available t the Emplyee. The waiting perid unit will be applied each year based upn the calendar year. Waiting Perid Unit Select the apprpriate ptin frm the drp dwn list. Hurs Enter the number f hurs that must be attained befre the waiting perid expires. Days Enter the number f days that must pass befre the waiting perid expires. Date Enter the date n which the waiting perid expires. Additin Field enter the apprpriate number f Days r Hurs based n yur selectin fr the Waiting Perid Unit. Cnversin Factr Select t determine the amunt that Pay Cde hurs are factred by when cnverting t Cmp Time. This ptin is nly available fr Cmp Leave Types. Maximum Balance Optin Select t establish a default maximum anytime balance amunt fr Emplyee Leave Maintenance recrds. N Maximum User may earn an unlimited amunt f Leave Time. Fixed Amunt User may earn up t a fixed amunt f Leave Time. Use Schedule User may earn up t a variable amunt f Leave Time based n Years Wrked. Maximum Schedule Select t establish a default Maximum Schedule fr Emplyee Leave Maintenance recrds. Maximum Hurs Select t establish a default fr the maximum amunt f Leave Time an Emplyee may have remaining at any pint in time. This ptin is nly available if the Maximum Balance Optins is set t Fixed Amunt. Carry Over Optin Select t establish a default ptin which t be applied t all Emplyee Leave Maintenance recrds. N Carry Over Allwed Use the Calculate Leave Carry Over Amunts windw t remve any remaining balances. Page 25 82

26 Carry Over at Calendar Year End Applies Carry Over Limits annually based n Calendar Year End. Carry Over n Anniversary Date Applies Carry Over Limits annually based n Emplyee Anniversary Date. Fr Accrual Leave Types the Anniversary Date is based n the same date as the Accrual Based On date. Carry Over n Other Date Applies Carry Over Limits annually based n the Carry Over Date. N Carry Over Limit Carry Over Limits will nt be applied t the Leave Cde. Carry Over Date Select the date t apply Carry Over Limits. Use Schedule Select t apply carry ver based n years wrked. Carry Over Maximum Schedule Enter the schedule t be used fr the Carry Over Maximum. This uses the same windw as the Maximum Schedule, s best practice wuld be t differentiate the tw types f schedules either in the Schedule Cde r Schedule Descriptin field. Carry Over Maximum Hurs Number f hurs remaining fr Emplyee Leave Cde balance. This is nly available fr the Fixed Amunt Carry Over Balance Optin. Transfer Excess t Leave Cde Enter the Leave cde t which Carry Over excess hurs are t be transferred. Apply Carry Over During Payrll Prcessing Select t determine whether r nt t apply Carry Over Limits during payrll prcessing. This ptin is nt available if the Carry Over Optin is set t N Carry Over Allwed r N Carry Over Limit. Apply Carry Over During Manual Prcessing Select t determine whether r nt t apply Carry Over Limits during prcessing frm the Calculate Leave Accruals Windw. This ptin is nt available if the Carry Over Optin is set t N Carry Over Allwed r N Carry Over Limit. Frequency Select t establish a default frequency. Applies t Lump Sum leave types nly. By Dates - Enter specific mnth/day/year t earn lump sum amunt. T setup bi-weekly lump sum enter bi-weekly dates at the beginning f each year. It is recmmended t set a reminder t change the dates yearly. Mnthly - Defaults first day f the mnth. Fr semi-mnthly add additinal Dates. Quarterly - Enter specific mnth/day t earn lump sum amunts. Defaults t the first day f a calendar quarter. Page 26 82

27 Annually - Enter specific mnth/day t earn lump sum amunts. Defaults t the system mnth/day. Accrual Based On Defaults the emplyee accrual based n mnth/day. The system will then accrue the leave time n the accrual based n date every year. Recurring Enter the start date and the system will calculate the next recurring date based n the days entered. Fr example, if payrll is run bi-weekly enter the pay perid start date then set the days t 14. The system will enter the pay perid start date fr the rest f the year. Days Enter the number f days fr calculating the recurring dates. Aut calculate next year s psting at year end Select t aut calculate next year s psting date when the year end wage file is created. When the year end wage file is created yu will be prmpted, D yu wish t calculate next year s lump sum psting dates fr emplyee leave cdes? If yes, the system will update the leave setup and leave maintenance with the new psting dates fr the next year. If n, the system will nt update the psting date. Earned Pay Cdes Scrlling Windw Select t establish default Earned Pay Cdes assigned t an Emplyee Leave Maintenance recrd. Hurs prcessed during payrll fr Pay Cdes assigned as Earned will be used t calculate accrual amunts fr Accrual Leave Types. In additin, Hurs prcessed during payrll fr Pay Cdes assigned will be cnverted t Cmp Time hurs fr Cmp Leave Types. Pay Cde Pay Cdes frm Pay Cde Setup. Pay Cde Lkup Buttn Opens the Pay Cde Lkup Windw. Pay Cde Descriptin Descriptin f the crrespnding Pay Cde frm Pay Cde Setup. Refresh Buttn Refreshes the Earned Pay Cdes Scrlling Windw. Delete Rw Buttn Remves a previusly selected Earned Pay Cde. Page 27 82

28 Taken Pay Cdes Scrlling Windw Select t establish default Taken Pay Cdes assigned t an Emplyee Leave Maintenance recrd. Hurs prcessed during payrll fr Pay Cdes assigned as Earned will be used t calculate accrual amunts fr Accrual Leave Types. In additin, Hurs prcessed during payrll fr Pay Cdes assigned will be cnverted t Cmp Time hurs fr Cmp Leave Types. Pay Cde Pay Cdes frm Pay Cde Setup. Pay Cde Lkup Buttn Opens the Pay Cde Lkup Windw. Pay Cde Descriptin Descriptin f the crrespnding Pay Cde frm Pay Cde Setup. Refresh Buttn Refreshes the Taken Pay Cdes Scrlling Windw. Delete Rw Buttn Remves a previusly selected Taken Pay Cde. Save Buttn Saves the current Leave Cde. Clear Buttn Clears the windw and remves any changes made in the windw. Delete Buttn Deletes the currently selected Leave Cde. The system will nt allw deleting a Leave Cde that is currently assigned t an Emplyee Leave Maintenance recrd. Page 28 82

29 Leave Cde Setup Reprt Windw Print Buttn Select t print the Leave Cde Setup Reprt Accrual/Cmp Leave Type Lump Sum Leave Type Page 29 82

30 The fllwing fields apply as glbal settings fr all Emplyee Leave Maintenance recrds: Leave Cde Descriptin Leave Type Calculate Earned Time During Payrll Prcessing Apply Carry Over During Payrll Prcessing Apply Carry Over During Manual Prcessing Carry Over Optin Carry Over Maximum Hurs Cnversin Factr When changes are made t the fllwing fields, the system will prmpt t rll-dwn changes t active Emplyee Leave Maintenance recrds: Inactive Accrual Schedule Accrual Based On Accrual Based On Date Effective Date Carry Over Date Maximum Balance Optin Maximum Schedule Maximum Hurs Lump Sum Psting Dates Lump Sum hurs t Pst Earned Pay Cdes Taken Pay Cdes **Changes made t the Waiting Perid Type will nt be rlled dwn.** Page 30 82

31 Leave Accrual Schedule Setup Windw Micrsft Dynamics GP > Tls > Setup > Payrll > Leave Accrual Schedules The Leave Accrual Schedule Setup windw allws the user t define accrual calculatin amunts based n cmpany plicies that may be assigned t ne r mre Leave Cdes. The user can setup a single r multiple accrual rules fr an accrual schedule. An accrual rule can be setup with a start/end perid fr a specific rule number. Fr example, if the plicy requires a different amunt f leave time fr the first year f hire, yu can setup ne accrual rule fr the first year f Emplyment. Then, a secnd accrual rule fr after the first year f hire. The system will have ne accrual schedule and tw rules. When the emplyee has met the requirements f ne rule, the system will autmatically mve them t the apprpriate rule. In additin t assigning multiple rules t a single accrual schedule, yu can setup multiple ranges. Fr example, if an emplyee must wrk 0-5 year and 32 hurs t receive a designated amunt f leave yu can setup tw ranges. One range fr the years f service and ther fr the hurs wrked. If a plicy states a certain emplyee class may receive a bnus f vacatin time at the beginning f the year in additin t their regular accrual, yu can setup ne leave cde with tw accrual rules. The first rule wuld define their standard accrual and a secnd rule culd be entered fr the annual lump sum amunt the emplyee receives. Fr specifics n hw t setup different scenaris check ut r KB site fr Cmprehensive Leave Manager: Leave Accrual Schedules may be assigned t Leave Setup and Emplyee Leave Maintenance recrds. Accrual Schedule Page 31 82

32 Lump Sum Accrual Schedule Schedule Cde Select an existing cde r create a new cde fr the purpse f assigning t a Leave Setup recrd r Emplyee Leave Maintenance recrd. Schedule Cde Lkup Select t pen the Leave Accrual Schedule Lkup Windw. Schedule Cde Recrd-Level Nte Select t save a nte fr the currently selected Leave Accrual Schedule. Schedule Descriptin Enter a descriptin fr the currently selected Leave Accrual Schedule. Lump Sum Schedule checkbx Select t create a schedule t assign t a Lump Sum Leave Cde. This ptin is fr simple Lump Sum Calculatins. If yu want t create multiple accrual rules with multiple lump sum cdes r a mixture f lump sum and accrual types use the Accrual leave type and leave this ptin unmarked. T create a schedule t assign t a Lump Sum Leave Type the Lump Sum Schedule checkbx must be marked. Lump Sum Accrual Schedules may nly be assigned t Lump Sum Leave Cdes. Range 1 r 2 Based On Select t specify the selectin criteria fr the currently selected Leave Accrual Schedule. Range 1 is required. Range 2 is ptinal, if yu d nt have a range 2 yu can select N/A. Page 32 82

33 Hurs Wrked / Pay Perid Select t define a range t and frm based n hurs wrked per pay perid. Fr example, if an emplyee must wrk 32 hurs per pay perid t receive an accrual yu wuld use this ptin t define the range. Hurs Wrked / Calendar Year Select t define a range t and frm based n hurs wrked per calendar year. Hurs Wrked Life t Date Select t define a range t and frm based n hurs wrked life t date. Years Wrked Select t define a range t and frm based n Years Wrked. Hurs Wrked / Accrual Year Select t define a range t and frm based n hurs wrked per accrual year. The system will use the Accrual Based On Date n the Emplyee Leave Maintenance windw t determine the year. Hire t Year End (Mnth Left) Select t define a range t and frm based n the number f mnths left in the hire year. Fr example, if the leave plicy states an emplyee is hired in January March wuld receive 24 hurs, an emplyee hired in April June wuld receive 16 hurs, an emplyee hired in July September wuld receive 8 hurs and an emplyee hired in Octber December wuld receive 0 hurs. Yu wuld setup the range t Hire t Year End and enter the fllwing ranges: Every X Hurs/Calendar Year Select t define the number f hurs an emplyee must wrk t receive a certain number f leave hurs. Fr example, if an emplyee shuld accrue 1 hur fr every 30 hurs wrked yu wuld use Every X Hur/Calendar Year. Hurs Wrked/Calendar Mnth Select t define the number f hurs an emplyee must wrk t receive a certain number f leave hurs in a mnth. If an emplyee shuld accrue 2 hurs fr wrking hurs in a mnth and 4 hurs if they wrk ver 125 hurs in a mnth yu culd use Hurs Wrked/Calendar Mnth. A mnth is defined by the first day t the last day f the mnth. Fr example, the system wuld calculate the hurs wrked fr the mnth f January 01/01 01/31 Maximum Hurs Based On Select t specify the criteria used fr the purpse f calculating maximum accrual hurs. This ptin is nly available fr Nn Lump Sum Accrual Schedules. Per Pay Perid Variable Select t apply a maximum based n a variable amunt per pay perid. Per Pay Perid Fixed Select t apply a maximum based n a fixed amunt per pay perid. Per Year Variable Select t apply a maximum based n a variable amunt per year. Per Year Fixed Select t apply a maximum based n a fixed amunt per year. The system will use the Accrual Based On Date n the Emplyee Leave Maintenance windw t determine the year. Page 33 82

34 Example 1: The system date is 02/08/2010 and the Accrual Based On Date is 02/12/2010; the system will then calculate the year as 02/12/2010 thrugh 2/11/2011. Example 2: The system date is 03/08/2010 and the Accrual Based On Date is 02/12/2010; the system will then calculate the year as 02/12/2010 thrugh 02/11/2010. Fixed Maximum Hurs Enter the maximum accrual hurs if a fixed amunt Maximum Hurs Based On ptin was selected. This ptin is nly available fr Nn Lump Sum Accrual Schedules. Range Scrlling Windw Range Frm Select the start f the range in either hurs r years. Range T Select the end f the range in either hurs r years. Calculatin Factr Enter the amunt which will be used t factr included hurs. This ptin is nly available fr Nn Lump Sum Accrual Schedules. Maximum Hurs Enter the maximum accrual hurs if the current range frm & t are met. This ptin is nly available fr Nn Lump Sum Accrual Schedules. Earned Hurs Enter the hurs t distribute if the current range frm & t are met. This ptin is nly available fr Lump Sum Accrual Schedules. Refresh Buttn Select t refresh the scrlling windw. Delete Rw Buttn Select t delete the currently selected rw in the scrlling windw. Save Buttn Select t save the current recrd. Delete Buttn Select t delete the current recrd. The system will nt allw deleting a Leave Accrual Schedule that currently assigned t either a Leave Cde Setup recrd r Emplyee Leave Maintenance recrd. Page 34 82

35 Windw Print Buttn Select t print the Leave Accrual Schedule List Reprt. Leave Maximum Schedule Setup Windw Micrsft Dynamics GP > Tls > Setup > Payrll > Leave Maximum Schedules The Leave Maximum Schedules Setup windw allws the user t define a schedule based n Years Wrked fr the purpse f limiting the number f Emplyee Leave Time hurs available at any time. Leave Maximum Schedules may be assigned t Leave Cde Setup and Emplyee Leave Maintenance recrds that have the Maximum Balance Optin set t Use Schedule. Schedule Cde Select an existing cde r create a new cde fr the purpse f assigning t a Leave Setup recrd r Emplyee Leave Maintenance recrd. Schedule Lkup Buttn Select t pen the Leave Maximum Schedule Lkup Windw. Schedule Recrd Level Nte Select t save a nte fr the currently selected recrd. Schedule Descriptin Enter a descriptin fr the currently selected Leave Maximum Schedule. Inactive Select t inactivate the current leave maximum schedule. Page 35 82

36 The Inactive checkbx nly prevents the schedule frm being assigned; it will nt inactivate the schedule fr Leave Setup and Emplyee Leave Maintenance recrds t which it is already assigned. Maximum Schedule Scrlling Windw Displays the defined ranges and maximum hurs. Years Wrked Frm Enter beginning f a range t base maximum hurs. Years Wrked T Enter ending f a range t base maximum hurs. Maximum Hurs Enter maximum allwable hurs fr the selected range. Save Buttn Saves the current maximum schedule. Delete Buttn Deletes the current maximum schedule. The system will nt allw deleting a Leave Maximum Schedule that currently assigned t either a Leave Cde Setup recrd r Emplyee Leave Maintenance recrd. Windw Print Buttn Prints the Leave Maximum Schedule List Reprt Page 36 82

37 FMLA Payrll Setup Micrsft Dynamics GP > Tls > Setup > Human Resurces > Benefits and Deductins > FMLA Payrll Setup The FMLA Payrll Setup windw allws the user t assign pay cdes t be used t create Family Medical Leave Act (FMLA) Instance frm Payrll Transactin. Create FMLA Instances frm Payrll Transactins [Requires Human Resurces] Mark the checkbx t enable FMLA Pay Cdes and Military FMLA Pay Cdes scrlling windws. FMLA Pay Cdes Select the pay cde that will be used in Payrll Transactin Entry t create the FMLA infrmatin in Human Resurces. Military FMLA Pay Cdes Select the pay cde that will be used in Payrll Transactin Entry t create the FMLA infrmatin in Human Resurces. If yu change the system date f the cmputer n which Human Resurces with Integratin t Payrll is installed, FMLA benefits wn t be calculated crrectly. Page 37 82

38 Adding Leave Cdes t the Paystub Utilizing Reprt Writer allws the user t mdify the crrespnding Emplyee Check and Earning Statement t include leave cde balances. There are tw ptins fr displaying leave cdes n the Emplyee Check and Earnings Statement. Optin 1 The first ptin is t display nly the leave cde and available balance n the Emplyee Check and Earnings Statement. Cmplete the fllwing steps t add the leave cde and available balance t the Emplyee Check and Earnings Statement: 1. Open Reprt Writer. Micrsft Dynamics GP > Tls > Custmize > Reprt Writer 2. Select Micrsft Dynamics GP fr the Prduct and then click n the Reprts buttn. 3. Within the Original Reprts sectin, select the Emplyee Check r Earnings Statement and then click Insert t mve the reprt t the Mdified Reprts sectin. 4. Select the inserted reprt, click the Open buttn and then click the Layut buttn. Page 38 82

39 5. Within the Tlbx windw, select Payrll Check Descriptin frm the drp dwn list. 6. Select Time Cde Descriptin Array and drag it int the visible area f the check. 7. Select additinal Time Cde Descriptin Array fields based n the number f leave cdes t print n the check. Ensure t increment the Array Index fr each subsequent Time Cde Descriptin Array field added t the check. 8. Within the Tlbx windw, select Payrll Wrk Check frm the drp dwn list. 9. Select Time Available Array and drag it int the visible area f the check. 10. Select additin Time Available Array fields based n the number f leave cdes t print n the check. Ensure t increment the Array Index fr each subsequent Time Available Array field added t the check. 11. Clse and Save the Mdified Reprt. 12. Lg int Micrsft Dynamics GP and set Security t the new Mdified Frm. The array fields may hld up t 25 values. As such, the user must place 25 separate array fields n the paycheck t display all 25. The user shuld select the number f array fields which equal the maximum number f Cmprehensive Leave Manager (&/r HR Attendance) leave cdes they wish t print n the check. Page 39 82

40 If Mekrma is being used fr the check stub ptin 1 may be used t display the leave cde and available balance n the Mekrma check as well. Optin 2 The secnd ptin is t display the leave cde, earned, taken and available balance n the Emplyee Check and Earnings Statement. The earned and taken numbers will reflect the current payrll s data, it is nt cumulative number. If Mekrma is used fr the check stub this ptin wuld require a custmizatin frm Mekrma t display the earned, taken and available amunts fr the leave cde n the check. Cntact Mekrma directly fr infrmatin abut custmizing the Mekrma check with the additinal Leave Balance infrmatin. Cmplete the fllwing steps t add the leave cde, earned, taken and available balance t the Emplyee Check and Earnings Statement: If a user is currently using a Mdified Emplyee Check and Direct Depsits Statement frm they may imprt the mdified frm in t the Cmprehensive Leave Manager prduct. Once the mdified frm is imprted, they may add the leave cde infrmatin t the frm. Page 40 82

41 1. Open Reprt Writer. Micrsft Dynamics GP > Tls > Custmize > Reprt Writer 2. Select Cmprehensive Leave Manager fr the Prduct and then click n the Reprts buttn. 3. Within the Original Reprts sectin, select the Emplyee Check and click the Insert buttn t mve the reprt t the Mdified Reprts sectin. 4. Select the inserted reprt, click the Open buttn and then click the Layut buttn. 5. Within the Tlbx windw, select Calculated Fields frm the drp dwn list. 6. Select Leave Cde Balance 1 and drag it int the visible area f the check. 7. Select additinal Leave Cde Balance fields based n the number f leave cdes t print n the check. Ensure t select the apprpriate incremented Leave Cde. Fr example, Leave Cde Balance 1 and then Leave Cde Balance 2. Page 41 82

42 8. Within the Original Reprts sectin, select Direct Depsit and click the Insert buttn t mve the reprt t the Mdified Reprts sectin. 9. Select the inserted reprt, click the Open buttn and then click the Layut buttn. 10. The Direct Depsit Statement cmes with three Leave Cde Balance fields n the Statement. 11. T add mre Leave Cdes t the Direct Depsit Statement cmplete the fllwing steps: 12. Within the Tlbx windw, select the Calculated Fields frm the drp dwn list. 13. Select Leave Cde Balance 4 and drag it int the visible area f the check. 14. Select additinal Leave Cde Balance fields based n the number f leave cdes t print n the check. Ensure t select the apprpriate incremented Leave Cde. Fr example, Leave Cde Balance 4 and then Leave Cde Balance Clse and Save the Mdified Reprt. 16. Lg int Micrsft Dynamics GP and set Security t the new Cmprehensive Leave Manager Mdified Frm. Adding Additinal Calculated Fields If the user has mre than 10 leave cdes assigned t an emplyee they may add additinal calculated fields t display n the Emplyee Check and Earnings Statement. Cmplete the fllwing steps t create additinal calculated fields: 1. Within the Tlbx windw, select Calculated Fields frm the drp dwn list and then select New. Page 42 82

43 2. The Calculated Fields Definitin windw will pen; enter Leave Cde Balance 11 as the Name. 3. Select String fr the Result Type and then select the Functin Tab. 4. Select System fr Cre and then select rw_leave_cdes fr the Functin. 5. Click the Add buttn. 6. Select the Fields tab and then select Payrll Master fr the Resurces. 7. Select Emplyee ID fr the Field and then click the Add buttn. Page 43 82

44 8. Select the Cnstants tab and then select Integer fr the Type. 9. Select 11 fr the Cnstant. 10. The integer will need t increase fr each calculated field added. 11. Select the Add buttn Page 44 82

45 Maintenance Windws Emplyee Leave Maintenance Windw Cards > Payrll > Leave Cards > Payrll > Leave Summary > Leave Cde Expansin Buttn The Emplyee Leave Cde Maintenance windw allws the user t assign Leave Cdes created in the Leave Setup Windw t specific Emplyee s and defines additinal infrmatin fr the purpse f calculating Earned and Taken Leave Time. Accrual/Cmp Leave Type Windw Page 45 82

46 Lump Sum Leave Type Windw Emplyee ID Select t create r mdify an Emplyee Leave Maintenance recrd. Emplyee ID Lkup Buttn Select t enter an Emplyee ID frm the Emplyees Lkup Windw. Emplyee Name Read-nly display frm Emplyee Maintenance. Leave Cde Select an existing cde r assign a new cde t the currently selected emplyee. Leave Cde Lkup Buttn Select t enter a Leave Cde frm the Leave Cdes Lkup Windw. Leave Descriptin Read-nly display frm Leave Setup. Leave Type Read-nly display frm Leave Setup. Inactive Select t inactivate the currently selected Emplyee Leave Maintenance recrd. Page 46 82

47 Inactive Emplyee Leave Maintenance recrds The system will nt prcess Earned r Taken Leave Time fr inactive Emplyee Leave Maintenance recrds. Accrual Schedule Select t assign a Leave Accrual Schedule fr the purpse f calculating earned time. Accrual Schedule Lkup Buttn Select t enter a Leave Accrual Schedule thrugh the Leave Accrual Schedule Lkup Windw. Accrual Schedule Descriptin Read-nly display frm the Leave Accrual Schedule Setup Windw. Accrue Thrugh Date Enter a value t assign the last date time was accrued fr the currently selected Emplyee Leave Maintenance recrd. System will update this date when accruals are prcessed thrugh payrll r the Calculate Leave Accrual windw. Accrual Based On Date Enabled if Accrual Based On is set t Other Date, select t specify a default date t be applied t Emplyee Leave Maintenance recrds. Effective Date Select t assign a default date t be applied t Emplyee Leave Maintenance recrds. The system will ensure the effective date has been met prir t calculating bth Earned and Taken time. Calculate Earned Time During Payrll Prcessing Select t determine whether t calculate earned time fr Emplyee Leave Cdes during nrmal payrll prcessing. Waiting Perid Type Select t establish a default waiting perid t be applied t Emplyee Leave Maintenance recrds. Nne N waiting perid all Earned Time is made available t the Emplyee immediately. One Time Once the Waiting Perid Expiratin Date has been met, all Earned Time previusly Earned as Pending and all future Earned Time is made available t the Emplyee. Recurring Anniversary Once the Waiting Perid Expiratin Date has been met, all Earned Time previusly Earned as Pending is made available t the Emplyee, future Earned Time is accrued as Pending and will be made available n the next annual Waiting Perid Expiratin Date based n the Emplyees Anniversary Date. Fr Accrual Leave Types the Anniversary Date is based n the same date as the Accrual Based On date. Recurring Other Once the Waiting Perid Expiratin Date has been met, all Earned Time previusly Earned as Pending is made available t the Emplyee, future Earned Time is accrued as Pending and will be made available n the next annual Waiting Perid Expiratin Date. Page 47 82

48 Recurring Calendar - Once the Waiting Perid has been met, all Earned Time previusly earned as Pending is made available t the Emplyee. The waiting perid unit will be applied each year based upn the calendar year. Waiting Perid Unit Select the apprpriate ptin frm the drp dwn list. Hurs Enter the number f hurs that must be attained befre the waiting perid expires. Days Enter the number f days that must pass befre the waiting perid expires. Date Enter the date n which the waiting perid expires. Waiting Perid Date If Days r Hurs is selected fr the Waiting Perid Unit the system will use the date entered as the start date. If Date is selected fr the Waiting Perid Unit the system will use the date entered as the expiratin date. Additin Field add the apprpriate number f Days r Hurs based n yur selectin fr the Waiting Perid Unit. Cnversin Factr Select t determine the amunt that Pay Cde hurs are factred by when cnverting t Cmp Time. This ptin is nly available fr Cmp Leave Types. Maximum Balance Optin Select t establish a default maximum anytime balance amunt fr Emplyee Leave Maintenance recrds. N Maximum User may earn an unlimited amunt f Leave Time. Fixed Amunt User may earn up t a fixed amunt f Leave Time. Use Schedule User may earn up t a variable amunt f Leave Time based n Years Wrked. Maximum Schedule Select t establish a default Maximum Schedule fr Emplyee Leave Maintenance recrds. Maximum Hurs Select t establish a default fr the maximum amunt f Leave Time an Emplyee may have remaining at any pint in time. This ptin is nly available if the Maximum Balance Optins is set t Fixed Amunt. Carry Over Optin Read-nly display frm Leave Setup. N Carry Over Allwed Use the Calculate Leave Carry Over Amunts windw t t remve any remaining balances. Carry Over at Calendar Year End Applies Carry Over Limits annually based n Calendar Year End. Carry Over n Anniversary Date Applies Carry Over Limits annually based n Emplyee Anniversary Date. Fr Accrual Leave Types the Anniversary Date is based n the same date as the Accrual Based On date. Page 48 82

49 Carry Over n Other Date Applies Carry Over Limits annually based n the Carry Over Date. N Carry Over Limit Carry Over Limits will nt be applied t the Leave Cde. Carry Over Date Select the date t apply Carry Over Limits. Use Schedule Read-nly display frm Leave Setup. Carry Over Maximum Schedule Read-nly display frm Leave Setup. Carry Over Maximum Hurs Read-nly display frm Leave Setup. Transfer Excess t Leave Cde Read-nly display frm Leave Setup. Apply Carry Over During Payrll Prcessing Read-nly display frm Leave Setup. Apply Carry Over During Manual Prcessing Read-nly display frm Leave Setup. Earned Pay Cdes Scrlling Windw Select Pay Cdes t be utilized fr the purpse f earning time fr the currently selected Emplyee Leave Maintenance recrd. This ptin is nt allwed fr Lump Sum Leave Types. Pay Cde Pay Cdes frm Pay Cde Setup. Pay Cde Lkup Buttn Opens the Pay Cde Lkup Windw. Pay Cde Descriptin Descriptin f the crrespnding Pay Cde frm Pay Cde Setup. Refresh Buttn Refreshes the Earned Pay Cdes Scrlling Windw. Delete Rw Buttn Remves a previusly selected Earned Pay Cde. Taken Pay Cdes Scrlling Windw Select Pay Cdes t be utilized fr the purpse f taking time fr the currently selected Emplyee Leave Maintenance recrd. Pay Cde Pay Cdes frm Pay Cde Setup. Pay Cde Lkup Buttn Opens the Pay Cde Lkup Windw. Pay Cde Descriptin Descriptin f the crrespnding Pay Cde frm Pay Cde Setup. Refresh Buttn Refreshes the Taken Pay Cdes Scrlling Windw. Delete Rw Buttn Remves a previusly selected Taken Pay Cde. Current Balance Read-nly value that displays the current balance f the selected Emplyee Leave Maintenance recrd. Years f Service Read-nly value that is calculate as Accrual Based On Date minus the current User Date. Calendar YTD Hurs Wrked Read-nly value that is calculated as ttal hurs wrked fr the current calendar year based n the User Date frm payrll transactin histry fr all currently selected Earned Pay Cdes. Page 49 82

50 Accrual YTD Hurs Wrked Read-nly value that is calculated as ttal hurs wrked fr the current accrual year based n the User Date frm payrll transactin histry fr all currently selected Earned Pay Cdes. Accrual year is determined by the Accrual Based On Date, this culd be Hire Date, Adjusted Hire Date, Other Date r Senirity Date. LTD Hurs Wrked Read-nly value that is calculated as ttal hurs wrked frm payrll transactin histry fr all currently selected Earned Pay Cdes. Save Buttn Saves the current Emplyee Leave Maintenance recrd. Clear Buttn Clears the windw and remves any changes made in the windw. Delete Buttn Deletes the currently selected Emplyee Leave Maintenance recrd. The system will nt allw deleting an Emplyee Leave Maintenance recrd that has transactinal histry. GOTO Buttn Leave Summary Select t pen the Emplyee Leave Summary Windw. Leave Transactins Select t pen the Emplyee Leave Transactins Windw. Page 50 82

51 Windw Print Buttn Select t print the Emplyee Leave Cdes Reprt. Accrual Leave Type Lump Sum Leave Type Page 51 82

52 Emplyee Leave Summary Windw Cards > Payrll > Leave Summary Cards > Payrll > Leave > GOTO > Leave Summary The Emplyee Leave Summary windw allws the user t view summary infrmatin f Emplyee Leave Activity. Emplyee ID Select t create r mdify an Emplyee Leave Maintenance recrd. Emplyee ID Lkup Buttn Select t enter an Emplyee ID frm the Emplyees Lkup Windw. Name Read-nly display frm Emplyee Maintenance. View Radi Grup Select t display all Leave Cdes currently assigned r nly Leave Cdes with a balance remaining. All Select t display all Leave Cdes currently assigned t the selected Emplyee. Balances Only Select t display nly Leave Cdes with balances currently assigned t the selected Emplyee. Methd Calendar Displays the leave cdes fr the calendar year specified and sums up the earned, taken, adjusted, remaining and pending fr this calendar year. Fiscal - Displays the leave cdes fr the fiscal year specified and sums up the earned, taken, adjusted, remaining and pending fr this fiscal year. All Displays all leave cdes Transactin Dates Select t restrict the transactins which display in the scrlling windw. Page 52 82

53 Frm Select t restrict transactin prir t the date entered frm displaying in the scrlling windw. T Select t restrict transactin after the date entered frm displaying in the scrlling windw. Leave Summary Scrlling Windw Summarizes Leave Cde transactinal infrmatin. Duble-click n a rw in the scrlling windw t pen the Emplyee Leave Transactins Windw fr the selected Emplyee Leave Maintenance recrd. Leave Cde Read-nly frm Emplyee Leave Maintenance. Leave Cde Expansin Buttn Select t pen the Emplyee Leave Maintenance Windw with the currently selected Emplyee and Leave Cde ppulated in the windw. Descriptin Read-nly frm Emplyee Leave Maintenance. Inactive Read-nly frm Emplyee Leave Maintenance. Leave Amunts Earned Ttal Earned Time frm Emplyee Leave Transactins. Taken Ttal Taken Time frm Emplyee Leave Transactins. Adjusted Ttal Adjusted Time frm Emplyee Leave Transactins. Remain Current Remaining Balance frm all Emplyee Leave Transactins. Pending Current Pending Balance frm all Emplyee Leave Transactins. OK Buttn Select t clse the windw. Clear Buttn Select t clear the windw. Redisplay Buttn Select t redisplay the calculated values in the windw. GOTO Buttn Leave Transactins Select t pen the Emplyee Leave Transactins Windw. Windw Print Buttn Select t print the Emplyee Leave Summary Reprt. Page 53 82

54 Emplyee Leave Transactins Windw Cards > Payrll > Leave Transactins Cards > Payrll > Leave > GOTO > Leave Transactins Cards > Payrll > Leave Summary > GOTO > Leave Transactins The Emplyee Leave Transactins windw allws the user t view detailed transactinal infrmatin fr Emplyee Leave Maintenance recrds. Emplyee ID Select t create r mdify an Emplyee Leave Maintenance recrd. Emplyee ID Lkup Buttn Select t enter an Emplyee ID frm the Emplyees Lkup Windw. Name Read-nly display frm Emplyee Maintenance. Leave Cde Select an existing cde fr currently selected emplyee. Leave Cde Lkup Buttn Select t enter a Leave Cde frm the Leave Cdes Lkup Windw. Leave Descriptin Read-nly display frm Leave Setup. Leave Type Read-nly frm Leave Setup. Methd Calendar Displays the leave transactins fr the calendar year specified. The system will create a summary transactin fr the earned, taken, adjusted, remaining and pending fr previus years. Fiscal - Displays the leave transactins fr the fiscal year specified. The system will create a summary transactin fr the earned, taken, adjusted, remaining and pending fr previus years. All Displays all leave cdes Transactin Dates Select t restrict the transactins which display in the scrlling windw. Page 54 82

55 Frm Select t restrict transactin prir t the date entered frm displaying in the scrlling windw. T Select t restrict transactin after the date entered frm displaying in the scrlling windw. Summary Infrmatin Read-nly balance infrmatin fr the currently selected Emplyee Leave Maintenance recrd. Ttal Earned Ttal Earned Time frm Emplyee Leave Transactins. Ttal Taken Ttal Taken Time frm Emplyee Leave Transactins. Ttal Adjusted Ttal Adjusted Time frm Emplyee Leave Transactins. Current Balance Remaining Current Remaining Balance frm all Emplyee Leave Transactins. Current Balance Pending Current Pending Balance frm all Emplyee Leave Transactins. Leave Transactin Scrlling Windw Seq # System generated value based n the chrnlgical rder in which it was created. Created Date User Date at the time the transactin was created. Surce System generated value based n transactin rigin. Accrued Assigned when time accrued during payrll prcessing. Adjusted Assigned when Adjustment transactins created frm Leave Transactin Entry r Mass Leave Transactin Entry. Carry Over Adjustment Assigned when time adjusted due t a Carry Over Maximum is met either during payrll prcessing r when Carry Over s are prcessed thrugh the Calculate Leave Carry Over Amunts Windw. Cmp Earned Assigned when Cmp Leave Time is Earned frm Earned Pay Cdes during payrll prcessing. Frm Vided Check Assigned when time adjusted frm a vided payrll check. Max Balance Adjustment Assigned when a Leave Cde remaining balance exceeds the Maximum when a payrll is prcessed. Pay Out Assigned when Pay Out transactins are created in Leave Transactin Entry r Cmp Time Earned Pay is paid during payrll prcessing in excess f Maximum Balances. Pending Made Available Assigned when waiting perid expiratin date is met during payrll prcessing. Received Assigned when Transfer transactins are created frm Leave Transactin Entry r Mass Leave Transactin Entry (displays fr Transfer T Leave Cde). Taken Assigned when time is Taken thrugh payrll prcessing r Taken transactins are created frm Leave Transactin Entry r Mass Leave Transactin Entry. Transferred Assigned when Transfer transactins are created frm Leave Transactin Entry r Mass Leave Transactin Entry (displays fr riginal Emplyee Leave Cde). Audit Trail Desc Page 55 82

56 Payrll Prcessing The system will assign the Audit Trail Cde frm the emplyee payrll transactins. Leave Transactin Entry/Mass Leave Transactin Entry The system will assign the text entered in the Cmment field. Check # The system will assign the Check Number frm the emplyee payrll check. Earned Assigned as the amunt earned and made available n the individual transactin. Taken Assigned as the amunt taken n the individual transactin. Adjusted Assigned as the amunt adjusted n the individual transactin. Pending Assigned as the amunt earned as pending n the individual transactin. Balance Remaining Assigned as the balance remaining after applying the individual transactin. Created By Assigned as the User ID lgged in when the individual transactin was created. Transactin Ntes System assigned value t add additinal transactin infrmatin. Create a Transactin Buttn Select t pen the Leave Transactin Entry Windw. OK Buttn Select t clse the windw. Clear Buttn Select t clear the windw. Redisplay Buttn Select t refresh data currently displayed in the windw. Windw Print Buttn Select t print the Emplyee Leave Activity Lg Reprt. Page 56 82

57 Transactin/Utility Windws Leave Transactin Entry Windw Transactins > Payrll > Leave Transactin Entry The Leave Transactin Entry windw allws the user t create leave transactins fr Emplyee Leave Maintenance recrds t adjust, pay ut r transfer Leave Cde balances. This windw may be used t recrd different amunts f beginning balances fr each emplyee at implementatin f the Cmprehensive Leave Manager prduct. Emplyee ID Select t create a transactin fr an emplyee. Emplyee ID Lkup Buttn Select t enter an Emplyee ID frm the Emplyees Lkup Windw. Name Read-nly display frm Emplyee Maintenance. Leave Cde Select an existing cde fr currently selected emplyee. Leave Cde Lkup Buttn Select t enter a Leave Cde frm the Leave Cdes Lkup Windw. Leave Descriptin Read-nly display frm Leave Setup. Current Balance Remaining Read-nly value that displays the current balance f the selected Emplyee Leave Maintenance recrd. Page 57 82

58 Transactin Type Select t create a specific type f transactin. Adjustment Select t create an adjustment t the available balance r Pending Amunt fr an Emplyee Leave Maintenance recrd. Taken Select t create a taken transactin fr an Emplyee Leave Maintenance recrd. Pay Out Select t create a payrll transactin t pay ut Leave Time fr an Emplyee Leave Maintenance recrd. Transfer Select t create a Transferred and Received transactin fr tw Emplyee Leave Maintenance recrds. Zer Balance Select t create a transactin which will set the remaining balance fr Pending, Available r bth t zer fr an Emplyee Leave Maintenance recrd. Date Select t specify the date fr the current transactin. Adjusted Amunt Select an amunt t impact the remaining balance f the transactin in hurs. Adjusted Pending Amunt Select an amunt t impact the pending balance f the transactin in hurs. This field is nly available if Transactin Type Adjustment r Transfer is selected. Cmment Enter a cmment t display in the Audit Trail Desc field n the Emplyee Leave Transactins Windw. Payrll Batch ID Select an existing r enter a new Payrll Batch ID. Batch ID Lkup Buttn Select t enter a Batch ID frm the Payrll Batch IDs Lkup Windw. Batch Descriptin Read-nly descriptin frm Payrll Batch Entry. Pay Out Pay Cde Select a Pay Cde which is assigned t the currently selected Emplyee ID. Pay Cde Lkup Buttn Select t enter a Pay Cde frm the Emplyee Pay Cdes Lkup windw. Pay Cde Descriptin Read-nly descriptin frm Pay Cde Setup. Pay Out Factr Select t factr the Leave Time paid ut. Transfer t Emplyee Select t create a Received transactin fr an emplyee. Emplyee ID Lkup Buttn Select t enter an Emplyee ID frm the Emplyees Lkup Windw. Name Read-nly display frm Emplyee Maintenance. Page 58 82

59 Transfer t Leave Cde Select an existing cde fr currently selected Transfer t Emplyee. Leave Cde Lkup Buttn Select t enter a Leave Cde frm the Leave Cdes Lkup Windw. Leave Descriptin Read-nly display frm Leave Setup. Pst Buttn Select t pst the current transactin. Clear Buttn Select t clear the windw. Cancel Buttn Select t clse the windw withut psting a transactin. Mass Leave Transactin Entry Windw Transactins > Payrll > Mass Leave Transactin Entry The Mass Leave Transactin Entry windw allws the user t create Leave Transactins fr multiple emplyees in rder t adjust r transfer Emplyee Leave Maintenance balances. Leave Cde Select an active Leave Cde which a transactin shuld be created fr. Leave Cde Lkup Buttn Select t enter a Leave Cde frm the Leave Cdes Lkup Windw. Leave Descriptin Read-nly display frm Leave Setup. Transactin Type Select t create a specific type f transactin. Page 59 82

60 Adjustment Select t create an adjustment fr remaining balance r pending amunts f an Emplyee Leave Maintenance recrd. Taken Select t create a taken transactin fr an Emplyee Leave Maintenance recrd. Transfer Select t create a Transferred and Received transactin fr tw Emplyee Leave Maintenance recrds. Zer Balance Select t create a transactin which will set the remaining balance, pending r bth t zer fr an Emplyee Leave Maintenance recrd. Date Select t specify the date fr the current transactin. Adjust Amunt Select an amunt t impact remaining balance f the transactin in hurs. Adjust Pending Amunt Select an amunt t impact pending balance fr transactin in hurs Cmment Enter a cmment t display in the Audit Trail Desc field n the Emplyee Leave Transactins Windw. Transfer t Leave Cde Select an active Leave Cde which a Received transactin shuld be created fr. Leave Cde Lkup Buttn Select t enter a Leave Cde frm the Leave Cdes Lkup Windw. Leave Descriptin Read-nly display frm Leave Setup. Department Select t limit the emplyee s listed in the scrlling windw by Department. Department Lkup Buttn Select t enter a Department frm the Departments Lkup Windw. Department Descriptin Read-nly descriptin frm Department Setup. Psitin Select t limit the emplyee s listed in the scrlling windw by Psitin. Psitin Lkup Buttn Select t enter a Psitin frm the Psitins Lkup Windw. Psitin Descriptin Read-nly descriptin frm Psitin Setup. Emplyee Class Select t limit the emplyee s listed in the scrlling windw by Emplyee Class. Emplyee Class Lkup Buttn Select t enter an Emplyee Class frm the Emplyee Classes Lkup Windw. Emplyee Class Descriptin Read-nly frm Emplyee Class Setup. Emplyees Matching Pay Cdes Scrlling Windw Displays a list f all emplyees with the currently selected Leave Cde assigned as active. System will further restrict the list f emplyees by Transfer t Leave Cde, Department, Psitin and Emplyee Class. The system will display nly emplyees with bth the selected Leave Cde and Transfer t Leave Cde. Page 60 82

61 Include Select t include the assciated Emplyee ID in the mass transactin. Emplyee ID Read-nly frm Emplyee Maintenance. Emplyee Name Read-nly frm Emplyee Maintenance. Current Balance Remaining Read-nly frm Emplyee Leave Cde Maintenance Windw fr the selected Leave Cde. Refresh Buttn Select t refresh the scrlling windw. Mark All Buttn Select t mark all recrds displayed in the scrlling windw. Mark Nne Buttn Select t unmark all recrds displayed in the scrlling windw. Pst Buttn Select t pst the current transactin. Clear Buttn Select t clear the windw. Cancel Buttn Select t clse the windw withut psting a transactin. Calculate Leave Accruals Windw Transactins > Payrll > Calculate Leave Accruals The Calculate Leave Accruals windw allws the user t manually create Leave Transactins fr Accrual and Lump Sum Leave Types. Build ID Enter an existing r create a new Build ID fr the purpse f calculating Leave Accruals Page 61 82

62 Build ID Lkup Buttn Select t enter a Build ID frm the Build IDs Lkup Windw. Descriptin Enter a descriptin fr the currently selected Build ID. Frequency Select a frequency fr reprting purpses. Weekly Biweekly Semimnthly Mnthly Quarterly Semiannually Annually Daily/Miscellaneus Calculate Leave Accruals Thrugh Enter a date t calculate leave accruals thrugh. Fr Accrual Leave Types, the system will create transactins fr all active Emplyee Leave Maintenance Recrds fr payrll transactins in histry which have a Check Date greater than the Accrued Thrugh Date and less than r equal t the Calculate Leave Accruals Thrugh Date. (If the Accrued Thrugh Date is blank, the system will use the Effective Date.) Fr Lump Sum Leave Types, the system will create transactins fr all active Emplyee Leave Maintenance Recrds where the Lump Sum Psting Date is greater than the Accrued Thrugh Date and less than r equal t the Calculate Leave Accruals Thrugh Date. (If the Accrued Thrugh Date is blank, the system will use the Effective Date.) Emplyee ID Enter an Emplyee ID t restrict the Accrual Results Scrlling Windw t nly the selected Emplyee ID. Emplyee ID Lkup Buttn Select t enter an Emplyee ID frm the Emplyees Lkup Windw. Emplyee Name Read-nly frm Emplyee Maintenance. Restrictins Select t restrict the Accrual Results Scrlling Windw. Leave Cde Page 62 82

63 Department Psitin Emplyee Class Available Restrictins Scrlling Windw Cde Cde frm Setup. Descriptin Descriptin frm Setup. Add Select t add the currently selected recrd frm the Available Restrictins Scrlling Windw. Add All Select t add all recrds frm the Available Restrictins Scrlling Windw. Remve Select t remve the currently selected recrd frm the Selected Restrictins Scrlling Windw. Remve All Select t remve all recrds frm the Selected Restrictins Scrlling Windw. Selected Restrictins Scrlling Windw Cde Cde frm Setup. Descriptin Descriptin frm Setup. Accrual Results Scrlling Windw Emplyee ID Emplyee ID frm Emplyee Leave Maintenance. Emplyee Name Emplyee Name frm Emplyee Leave Maintenance. Leave Cde Leave Cde frm Emplyee Leave Maintenance. Trx Descriptin Descriptin f calculated transactin. Trx Amunt Amunt f calculated transactin. Refresh Buttn Select t refresh the Accrual Results Scrlling Windw. Delete Rw Select t delete a rw in the Accrual Results Scrlling Windw. Calculate Buttn Select t calculate Leave Accrual Amunts. This buttn enables the Pst Buttn nce amunts are calculated. Pst Buttn Select t pst amunts frm the Accrual Results Scrlling Windw. Cancel Buttn Select t clse the windw withut psting any Leave Accrual transactins. Delete Buttn Select t delete the currently selected Build ID. Page 63 82

64 Windw Print Buttn Select t print the Manual Accrual Calculatin Results Reprt. Page 64 82

65 Calculate Leave Carry Over Amunts Windw Micrsft Dynamics GP > Tls > Utilities > Payrll > Apply Leave Carry Over Amunts The Calculate Leave Carry Over Amunts windw allws the user t apply Carry Over Limits as defined in the Leave Setup Windw based n the crrespnding Carry Over Date frm the Emplyee Leave Maintenance recrds. The Calculate Leave Carry Over Amunts Windw als allws the user t define setup defaults which prevents the necessity t reselect windw ptins each time Carry Over Limits are t be applied. Carry Over Build ID Enter an existing r create a new Build ID fr the purpse f applying Carry Over Limits. Carry Over Build ID Lkup Buttn Select t enter a Build ID frm the Carry Over Builds Lkup Windw. Carry Over Build Descriptin Enter a descriptin fr the currently selected Build ID. Carry Over Calculatin Date Enter the cutff date fr applying Carry Over Limits. The system will match Emplyee Leave Maintenance recrds with a Carry Over Date prir r equal t the Carry Over Calculatin Date fr the currently selected Leave Cde. Restrict t Emplyee Enter an Emplyee ID t restrict the Leave Cdes t be Prcessed scrlling windw t nly the selected Emplyee ID. Page 65 82

66 Emplyee ID Lkup Buttn Select t enter an Emplyee ID frm the Emplyees Lkup Windw. Emplyee Name Read-nly frm Emplyee Maintenance. Leave Cdes t be Prcessed Scrlling Windw Listing f all active Leave Cdes withut a Carry Over Optin set t N Carry Over Limit. Include Checkbx Select t prcess Carry Over Limits fr the crrespnding Leave Cde. Leave Cde Read-nly display frm Leave Setup. Descriptin Read-nly display frm Leave Setup. Maximum Read-nly display frm Leave Setup Carry Over Maximum Hurs. Refresh Buttn Select t refresh the Leave Cdes t be Prcessed scrlling windw. Carry Over Results Scrlling Windw Listing f all Emplyee Leave Maintenance balances t be adjusted. Emplyee Emplyee ID frm Emplyee Leave Maintenance. Leave Cde Leave Cde frm Emplyee Leave Maintenance. Descriptin Leave Cde Descriptin frm Emplyee Leave Maintenance. Current Balance Current Balance frm Emplyee Leave Maintenance. Adjustment Amunt f carry ver adjusting transactin. Apply t Carry Over Balance Remaining after applying carry ver adjusting transactin. Refresh Buttn Select t refresh the Carry Over Results Scrlling Windw. Delete Rw Buttn Select t delete a rw in the Carry Over Results Scrlling Windw. Calculate Buttn Select t calculate Leave Carry Over adjustment amunts fr currently selected Leave Cdes. This buttn changes t Pst Buttn nce amunts are calculated. Pst Buttn Select t pst amunts frm the Carry Over Results scrlling windw. This buttn is nly available after Calculating Carry Over Adjustments. Cancel Buttn Select t clse the windw withut psting any Carry Over transactins. Delete Buttn Select t remve the currently selected Carry Over Build ID. Windw Print Buttn Select t print the Leave Carry Over Calculatin Results Reprt. Page 66 82

67 Leave Quick Assignment Windw Cards > Payrll > Leave Quick Assignment The Leave Quick Assignment windw allws the user t assign new Leave Cde Setup recrds t an Emplyee as well as either Activate r Inactivate previusly assigned Emplyee Leave Maintenance recrds. Emplyee ID Enter an Emplyee ID t assign r inactivate Emplyee Leave Maintenance recrds. Emplyee ID Lkup Buttn Select t enter an Emplyee ID frm the Emplyees Lkup Windw. Name Read-nly frm Emplyee Maintenance. Mark All Select t include all Leave Cdes in the Leave Cdes scrlling windw. Unmark All Select t unmark Leave Cdes in the Leave Cdes scrlling windw that are nt already assigned t the selected Emplyee. Leave Cdes Scrlling Windw Displays a list f all active Leave Cdes frm Leave Setup. Include Select t assign the assciated Leave Cde t the selected emplyee. Leave Cde Read-nly frm Leave Setup. Leave Cde Descriptin Read-nly frm Leave Setup. Leave Type Read-nly frm Leave Setup. Page 67 82

68 Effective Date Defaults in frm the Leave Setup recrd. Accrued Thrugh Enter the Accrued Thrugh date fr the emplyees leave cde. Fr mre infrmatin n the Accrued Thrugh Date see Emplyee Leave Maintenance windw. Inactive Select t inactivate an Emplyee Leave Maintenance recrd r unmark t activate an Emplyee Leave Maintenance recrd. Refresh Buttn Select t refresh the Leave Cdes scrlling windw. Save Buttn Select t save the currently selected ptins. Clear Buttn Select t clear the currently selected ptins. Leave Mass Assignment Windw Micrsft Dynamics GP > Tls > Utilities > Payrll > Leave Mass Assignment The Leave Mass Assignment windw allws users t assign a Leave Cde t multiple emplyees. The user may pare dwn the list f Emplyees t include based n Department, Psitin and Emplyee Class. Leave Cde Select an active Leave Cde t mass assign. Leave Cde Lkup Buttn Select t enter a Leave Cde frm the Leave Cde Lkup Windw. Leave Descriptin Display-nly frm Leave Setup. Leave Type Display-nly frm Leave Setup. Effective Date Enter a date t default in recrds marked t Include in the Emplyees scrlling windw. Page 68 82

69 Accrued Thrugh Enter a date t default in recrds marked t Include in the Emplyees scrlling windw. Fr mre infrmatin n the Accrued Thrugh Date see Emplyee Leave Maintenance windw. Department Select t limit the emplyee s listed in the Emplyees scrlling windw by Department. Department Lkup Buttn Select t enter a Department frm the Departments Lkup Windw. Department Descriptin Read-nly descriptin frm Department Setup. Psitin Select t limit the emplyee s listed in the Emplyees scrlling windw by Psitin. Psitin Lkup Buttn Select t enter a Psitin frm the Psitins Lkup Windw. Psitin Descriptin Read-nly descriptin frm Psitin Setup. Emplyee Class Select t limit the emplyee s listed in the Emplyees scrlling windw by Emplyee Class. Emplyee Class Lkup Buttn Select t enter an Emplyee Class frm the Emplyee Classes Lkup Windw. Emplyee Class Descriptin Read-nly frm Emplyee Class Setup. Emplyees Scrlling Windw Include Select t assign the Leave Cde t the selected emplyee. Emplyee ID Read-nly frm Emplyee Maintenance. Emplyee Name Read-nly frm Emplyee Maintenance. Effective Date Enter a date t default fr Included Emplyees in the Emplyees scrlling windw. Accrued Thrugh Enter a date t default fr Included Emplyees in the Emplyees scrlling windw. Fr mre infrmatin n the Accrued Thrugh Date see Emplyee Leave Maintenance windw. Refresh Buttn Select t refresh the Emplyees scrlling windw. Mark All Buttn Select t mark all Emplyees in the Emplyees scrlling windw. Unmark All Buttn Select t unmark all Emplyees in the Emplyees scrlling windw that are nt already assigned t the assciated emplyee. Update Buttn Select t update the recrds included in the Emplyees scrlling windw. Clear Buttn Select t clear the windw. Page 69 82

70 Payrll Prcessing System will prcess accrual amunts if bth f the fllwing are true: Payrll End Date > Effective Date Payrll End Date > Last Accrual Date System will cnvert paid time t cmp time and prcess taken time fr all leave types if the fllwing is true: Payrll End Date > Effective Date Order f Operatins The system will prcess Leave Time in the fllwing rder: 1. Apply Taken Time 2. Apply Carry Over Limits 3. Cnvert Paid Hurs t Cmp Time 4. Calculate Accrual Amunts 5. Apply Maximum Accrual Limits 6. Make Pending Time Available 7. Apply Maximum Balance Limits Accrual Calculatins Hurs cnverted t Cmp Time will impact Accrual calculated amunts. Cmp Time Calculatins Hurs paid in excess f Maximum Balances assciated with Cmp Leave Cdes will be paid during payrll prcessing and nt cnverted t Cmp Time. The system will nt accrue time fr pay cde hurs which are cnverted t Cmp Time. Waiting Perid Calculatins System will apply accrued time as Pending if the Payrll End Date is prir r equal t the Waiting Perid Expiratin Date. Once the Waiting Perid Expiratin Date is met, all Pending Time will be made available t the emplyee. Any time accrued during a pay run that makes Pending Time available, will als be made available t the emplyee. Carry Over Calculatins The system will reduce the remaining balance based n carry ver ptins selected. This als applies t Cmp Time. T ensure cmp time is paid ut, apply a Maximum Balance instead f a Carry Over Optin. Page 70 82

71 Maximum Balance Calculatins The system will cmpare the current leave balance remaining, after all ther leave calculatins have ccurred, t the maximum balance. If the current leave balance exceeds the maximum balance, the system will reduce the leave balance remaining by the difference fr Accrual and Lump Sum leave types and pay ut the difference fr Cmp leave types. Fr Cmp Leave Types, if the Balance Remaining exceeded the Maximum Balance prir t the payrll being prcessed, the system will Pay Out the excess Leave Time using the first Earned Pay Cde displayed in the Emplyee Leave Maintenance Windw which is als assigned t the emplyee as Active in the Emplyee Pay Cde Maintenance Windw. Payrll Prcessing Reprts During the Payrll Build prcess the Leave Cde Negative Balances reprt will print. As shwn belw, this reprt will shw which leave cdes will g negative if the payrll is run withut changing the transactins affecting the leave. In additin, Cmprehensive Leave Manager will display a message n the Check File Reprt t indicate that the transactin will exceed the available balance as shwn in the reprt belw. Page 71 82

72 Vid Payrll Checks Leave Time calculated amunts included during payrll prcessing will be reversed by the Vid Payrll Checks prcess. Pending Time made available t the emplyee during the pay run, will be returned t Pending status. Manual Payrll Checks Leave time calculatins are nt perfrmed during the Manual Payrll Checks prcessing. Multiuser Payrll Integratin When payrll is prcessed in a multiuser envirnment it is pssible that a given emplyee may appear in mre than ne users build. If an emplyee is in mre than ne build Cmprehensive Leave Manager will detect situatins where incrrect r duplicate leave time culd ptentially be assigned t an emplyee. Specifically, the system cnducts certain edit checks during the build and calculate prcesses and will determine which builds need t be rebuilt, marking them as Rebuild Advised. The system will als cnduct similar checks fr the calculate leave accruals prcess. The Rebuild Advisry Reprt will detail which emplyees face ptential incrrect r duplicate leave time. Fr example, emplyee ACKE0001 is in Mary standard weekly payrll batch. Hwever, Jane is als prcessing ACKE0001 fr a bnus payrll. If Mary builds at the same time Jan e builds the system culd calculate the leave accrual incrrectly fr this emplyee. In this situatin Mary r Jane wuld receive a message warning f the ptential incrrect leave calculatin and warning t rebuild. If the user chses t g frward with a payrun r psting f leave accruals regardless f the rebuild advisry, then the system will identify psted leave transactins fr easy detectin in subsequent inquiries. Such a leave transactin will be marked with a Transactin Nte f Nn-rebuilt multiuser leave transactin in Emplyee Leave Transactins. Page 72 82

73 Reprts Rebuild Advisry Reprt The Rebuild Advisry Reprt is available during the calculate payrll prcess and the pst leave accruals prcess. It is designed t alert the user when incrrect r duplicate leave amunts may be assigned t an emplyee, as a result f that emplyee being included in multiple builds r having leave accruals calculated multiple times, due t the multiuser payrll functinality in Dynamics GP. The reprt simply lists the emplyee ID and name f each emplyee fr which a payrll rebuild r recalculatin f leave accruals is suggested. Lst Time Reprt The Lst Time reprt displays emplyees wh have lst time due t carry ver, anytime maximum r negative adjustments. Reprts > Payrll > Cmprehensive Leave Manager Enter the ptin fr the reprt. Page 73 82

74 Select Calendar, Fiscal r All t determine which year f transactins will display n the reprt. Select the Year yu wish t reprt lst transactin types. Select which the types f transactins t reprt under the ptins sectin. Select Include Inactive Emplyees t print inactive emplyees n the reprt. Select Zer Balance Trx t print lst time due t a zer balance adjustment. Select Fixed Maximum t print lst time due t a fixed maximum adjustment. Select Carry Over t print lst time due t a carry ver adjustment. Select Negative Adjustments t print lst time due t a negative adjustment. Enter the range f Emplyees t print n the check. Leave Liability SmartList The Leave Liability Reprt prvides a way t track the liability that needs t be recrded in the financials each mnth fr utstanding time fr each leave cde. The reprt can be filtered by department t allw yu t allcate csts accrdingly. Cntact Supprt@integrity-data.cm t receive the SmartList. Page 74 82

75 Scenaris Cmprehensive Leave Manager Sick Bank Scenari Cmprehensive Leave Manager allws cmpanies t manage their Sick Bank benefit. Hw this wrks: 1. Create a fictitius emplyee, SICKBANK. 2. Create a Leave Cde, SICKBANK within the Leave Setup windw. 3. Assign the SICKBANK Leave Cde t the SICKBANK Emplyee within the Emplyee Leave Maintenance windw. 4. Sick time cntributins may be transferred frm a specific emplyee and leave cde t the SICKBANK bucket by using the Leave Transactin Entry windw. 5. The Emplyee Leave Transactins windw may be used t view the received sick bank time. Page 75 82

76 6. Sick time distributins frm the SICKBANK bucket may be transferred t a specific emplyee by using the Leave Transactin Entry windw. 7. The Emplyee Leave Transactins windw may be used t view the transferred sick bank time. Page 76 82