Annual Conference EXHIBITOR PROSPECTUS. 5th. urgentcarepeds.org. September 26-29, 2019 Cook Children s Medical Center
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1 Annual Conference 5th September 26-29, 2019 Cook Children s Medical Center urgentcarepeds.org EXHIBITOR PROSPECTUS
2 EXHIBIT PROSPECTUS SPUC 5TH ANNUAL CONFERENCE History The Society for Pediatric Urgent Care (SPUC) began as a collaboration among leaders in Pediatric Urgent Care delivery at top Children s Hospitals across the country. Due to limited and scattered resources available regarding pediatric urgent care delivery, the collaboration began with information sharing about practice management, strategic planning and provider performance. While we were serving as resources to each other, we sought to share our resources with others, as well as engage those who were practicing pediatric urgent care, at both the leadership and provider levels. SPUC was formed in Mission The Society for Pediatric Urgent Care (SPUC) is the professional society for providers of Pediatric Urgent Care medicine. We strive to establish standards for high quality, unscheduled pediatric care outside of the emergency department setting in collaboration with the Medical Home. We promote the importance of the specialty of Pediatric Urgent Care and set the practice and professional standards using evidence based guidelines. We facilitate communication among national leaders and providers of pediatric urgent care in order to establish quality standards and national practice benchmarks. We define a career path for pediatric urgent care providers and establish educational opportunities to ensure the continued delivery of high quality care. Invitation to Support SPUC is pleased to invite your organization to increase your visibility and strengthen relationships with pediatric urgent care leaders. Industry support is key to the success of the conference and demonstrates your commitment to improving patient care. With unopposed exhibit hours, you will have an opportunity to generate new leads with pediatric urgent care decision makers. SPUC 5 th Annual Conference Program This 4-day meeting is designed to provide up-to-date practice management, clinical best practices, and quality improvement for healthcare providers. The curriculum includes lectures, interactive workshops, and opportunities to discuss issues with experts. Target Audience The target audience for the SPUC conference is: Urgent Care professionals Pediatricians/Family Physicians 1
3 Emergency Physicians Fellows, Residents Nurse Practitioners Nurses Nurse Administrators We expect 150 attendees. Exhibit Application Procedures The SPUC Exhibit Agreement is an online form. To apply for exhibit space and view the exhibit hall floor plan, visit Payment can be made by credit card or check. An invoice will be ed to the contact person on the Exhibit Agreement. A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by July 26, Payment for an Agreement submitted after July 26 must be paid in full at the time of application. The SPUC W-9 is available upon request. Contact Dana Gibson dana@societyhq.com. Exhibit Space Exhibit space is assigned on a first come, first served basis. Exhibit agreements must be submitted prior to exhibit space being assigned. To be listed in the printed program, you must submit your exhibit agreement, including full payment, by August 15, Every effort will be made to accommodate special requests. SPUC cannot guarantee preferences for exhibit space locations. SPUC reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change. Exhibit Space Includes 6ft table 2 chairs See high exhibit level packages for additional exhibit space details. Cancellation Policy Written cancellations received in the SPUC office by July 26, 2019 will receive a 50% refund. There are no refunds for cancellations received after July 26, Liability Exhibitor assumes all risks and responsibilities for accidents, injuries or damages to person or property and agrees to indemnify and hold harmless The Society for Pediatric Urgent Care, its officers, directors, trustees, employees, agents and contractors, from any and all claims, liabilities, losses, costs and expenses (including attorneys fees) arising from or in connection with Exhibitor s participation in the Activity. General Exhibit Information Exhibit Dates: September 27-28, 2019 Exhibit Move-in Hours* Thursday, September 26, 2019 Exhibit Hours* Friday, September 27, 2019 Breakfast with Exhibitors TBA 7:00 8:00 am 2
4 Coffee Break with Exhibitors Lunch with Exhibitors Coffee Break with Exhibitors Reception with Exhibitors and Poster Walk Around Saturday, September 28, 2019 Breakfast in Exhibit Hall Coffee Break in the Exhibit Hall Exhibit Move-out Hours* Saturday, September 28, 2019 *Times are subject to change. 10:30 11:00 am 12:45 1:45 pm 3:00 3:30 pm 5:15 6:30 pm 7:00 8:00 am 10:15 10:45 am 10:45 am 12:15 pm Exhibit Packages PLATINUM EXHIBITOR $5,000 Recognition on the society conference website Invited to networking event with SPUC Board of Directors during conference (scheduled 20-minute block of time) Your logo featured on the exhibitor lists on the SPUC website and mobile meeting guide with a link to your website for one year Complimentary full page ad in the SPUC meeting program (deadline is August 15, 2019) Two complimentary uses of the SPUC member mailing list for a pre-approved mailer in 2019 or two promotional s to the 2019 SPUC meeting attendees (pre-conference dates to be determined) Tabletop exhibit space: Two inline 6 ft. table, skirted with chairs Five complimentary exhibitor badges with Platinum Exhibitor Ribbon Pre and Post-meeting list of registrants with name, city, state Up to 250-word product/company description on the on the exhibitor lists on the SPUC and mobile meeting guide GOLD EXHIBITOR $2,500 Recognition on the society conference website Your logo featured on the exhibitor lists on the SPUC website and mobile meeting guide with a link to your website for one year Invited to networking event with SPUC Board of Directors during conference (scheduled 15-minute block of time) 3
5 One complimentary promotional to the 2019 SPUC meeting attendees (pre-conference date to be determined) Tabletop exhibit space: Two inline 6 ft. table, skirted with chairs Four complimentary exhibitor badges with Gold Exhibitor Ribbon Pre and Post-meeting list of registrants with name, city, state Up to 200-word product/company description on the exhibitor lists on the SPUC website and mobile meeting guide SILVER EXHIBITOR $2,000 Recognition on the society meeting website for one year Your logo featured on the exhibitor lists on the SPUC website and mobile meeting guide with a link to your website for one year Tabletop exhibit space: One 6 ft. table, skirted with chairs Three complimentary exhibitor badges with Silver Exhibitor Ribbon Pre and post conference attendee list with name, city, and state Up to 150-word product/company description and on the exhibitor lists on the SPUC website and the mobile meeting guide BRONZE EXHIBITOR $1,500 Recognition on the society conference website for one year ALL EXHIBITORS Tabletop exhibit space: One 6 ft. table, skirted with chairs COMPLIMENTARY BREAKFAST, Two complimentary exhibitor badges with Bronze COFFEE BREAKS, AND LUNCH IN Exhibitor Ribbon THE EXHIBIT HALL Pre and post conference attendee list with name, city, and state Up to 100-word product/company description on the exhibitor lists on the SPUC website and mobile meeting guide EXHIBITOR $1,000 Recognition on the society conference website for one year Tabletop exhibit space: One 6 ft. table, skirted with chairs 4
6 One complimentary exhibitor badge Up to 50-word product/company description on the conference website EXHIBITOR BADGES AND PRODUCT/COMPANY DESCRIPTION Exhibitor badge names and product or company descriptions are due by August 26, your badge names and descriptions to Julie Hitt in the SPUC office, Exhibitors can order additional badges for booth representatives via the SPUC credit card payment form. Badges are $200/badge. Be sure to list the full name(s) for the badges on the payment form. Promotional Opportunities Program Ads Ad space can be purchased while available for the printed SPUC Annual Conference program. To place an ad, complete and submit the Exhibit Agreement. Ad submission deadline is August 15, Ad Sizes Ad Specs Full page ad: 3.5 x 4.75 vertical, CMYK color, 300 dpi, no bleed Print ready PDFs per the above specifications are DUE BY AUGUST 15, Ads are ed to Dana Gibson at dana@societyhq.com. Leadership Summit Support $5,000 Ad Fees Full page, 4-color advertisement, outside back cover of the printed program $500 Full page, 4-color advertisement, inside page of the printed program $400 Thursday, September 26, 2019 The Pre-Conference Leadership Summit will present updates and discussion points on the finances, politics, and business environment of Pediatric Urgent Care. The Leadership Summit is limited to 40 participants to allow direct interaction with the subject experts. Thanked as the Leadership Summit Supporter from the podium Acknowledged as the Leadership Summit Supporter in the attendee program and on meeting signage Recognition on the lists of supporters on the SPUC website and mobile guide with your organization s profile (100-word description) and logo with a link to your site Attendee list with name, city, state, and place of practice when known Welcome Reception Support $5,000 Thursday, September 26, 2019 Flat fee of $5,000 payable to SPUC. All event planning is done by SPUC. Special recognition on meeting signage at the Welcome Reception Company will be recognized during the reception program. 5
7 Identified as the Welcome Reception Supporter in the conference program (print deadline 08/15/19) Recognition on the lists of supporters on the SPUC website and mobile guide with your organization s profile (100-word description) and logo with a link to your site Mobile Meeting Guide Support $3,500 The conference mobile meeting guide (e-material) is a great way to get your name out to all conference attendees. Thanked as the Mobile Meeting Guide Supporter from the podium Special recognition in the mobile meeting guide with your logo Recognition on meeting signage Identified as the Mobile Meeting Guide Supporter in the conference program (print deadline 08/15/19) Recognition on the lists of supporters on the SPUC website and mobile guide with your organization s profile (100-word description) and logo with a link to your site Shipping and Exhibitor Service Forms The shipping and service order forms will be on the SPUC website winter For complete details, visit SPUC Exhibits and Support Contact Dana Gibson, Director of Corporate & Educational Support dana@societyhq.com Telephone Julie Hitt, Corporate & Educational Support Administrator julie@societyhq.com Telephone Check the SPUC website for updates! 6
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