WHAT IS A CLUB? BUT WHO IS GATHERING? SSC affiliated members, 4 student leaders,1 or 2 non-student advisor(s)

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2 WHAT IS A CLUB? A hub for like minded individuals to teach and learn from each other, grow with each other in a field or area of interest, to enlighten others and seek ways of enlightening oneself. BUT WHO IS GATHERING? SSC affiliated members, 4 student leaders,1 or 2 non-student advisor(s) BUT WHY? SHARE SOMETHING SPECIAL; I.E. EXPERIENCES, KNOWLEDGE, OPPORTUNITIES, INSPIRATION, MOTIVATION, NETWORK, SPACE.

3 WHO ARE YOU AND WHO ARE WE? CLUB LEADERS A team effort to navigate your group through meetings, events, projects, and field trips. Leading by example as agents/representatives of Student Life and South Seattle College and conducting oneself according to all state and federal laws, rules and regulations of SSC, and Student Code of Conduct. Growing professionally and academically through event planning, financial tracking, strategic marketing to build your resume for job, university, and scholarship applications. CLUB CENTER STAFF Funded by S&A fees to support & provide resources for your ideas, events, professional growth, and projects. Can be reached at: JERRY BROCKEY CENTER 142 SOUTHCLUBCENTER@SEATTLECOLLEGES.EDU (206) and voic checked daily PLEASE SIGN IN WITH YOUR INITIALS AT THE FRONT DESK WHEN VISITING. THESE SIGN-IN SHEETS ARE USED TO SHOW SUPPORT FOR CLUB CENTER FUNDING FROM THE S&A FEE BOARD.

4 STUDENT LIFE MISSION: STUDENT LIFE IS A NETWORK OF DEPARTMENTS COMMITTED TO PROVIDING MEANINGFUL SERVICES, ACTIVITIES AND COMMUNICATIONS THAT BUILD COMMUNITY; ENSURE ACADEMIC SUCCESS; ENCOURAGE CREATIVE EXPRESSION, PERSONAL GROWTH, AND WELL-BEING; FOSTER DIVERSITY AND SOCIAL JUSTICE; AND PROMOTE STUDENT ADVOCACY AND LEADERSHIP.

5 TEAM STRUCTURE CLUB LEADERSHIP SQUARE DISTRIBUTING TASKS, WORK LOAD, AND POWER RELATIVELY EVENLY Marketing/Public Relations/Social director Accounting/Banker/ Financial head Club Center Advisors Scribe/Secretary/re corder/wiki Foreperson/ Chairperson

6 HOW MUCH MONEY? $500 PER CLUB per school year, balance resets come Fall, no carry over. FOR WHAT? Supplies, food, trips, swag/gear, guest speakers QUALIFICATIONS FOR USE MUST PROVE YOUR CLUB HAS A FAIR LEADERSHIP GIVE CLUB CENTER STAFF ENOUGH TIME TO PROCESS PAPERWORK(20 DAYS) ATTENDS REGULAR CLUB COUNCIL MEETINGS COMPLETED AND APPROVED CONSTITUTION

7 COUNCIL MEETINGS/CLUB FAIRS MONTHLY COUNCIL MEETINGS FOR QUARTERLY CLUB FAIRS TABLING FOR PROFESSIONAL DEVELOPMENT LEARN ABOUT RESOURCES OPEN FLOOR FOR COLLABORATION BETWEEN CLUBS WHEN AND WHERE? EVERY 3 WEEKS IN JMB 140, REMINDERS WITH DATES/TIMES FROM CLUB CENTER WILL BE SENT OUT PRIOR RECRUITMENT/ADVERTISEMENT SHOWCASE YOUR PURPOSE/OPPORTUNITIES WHEN AND WHERE? FIRST MONTH OF FALL, WINTER, SPRING

8 ACCESSING RESOURCES The following 2 pages go over how to request rooms, funds, and other items via . The habit of s is important in the professional world and the details I ask for should help you refine your ideas more clearly and engage in etiquette. BUT! If you would rather just fill out a quick form, you can find the appropriate form at

9 REQUESTING RESOURCES UNLIMITED PRINTS Small flyers to large A-frame posters flyer to by Thursday It will be posted around the campus and on SSC social media. Include amount/sizes for additional copies. ROOM RESERVATIONS JMB 128, JMB 140, JMB 142, OLY 111, OLY 206 for meetings and small - medium events. EQUIPMENT Digital camera, A-frame boards, Vehicles Popcorn machine or speak to CC staff about use of these. MONEY REQUESTS (food or general) List of items with a maximum dollar amount you are willing to spend from your budget. WHERE TO BUY? JMB A, JMB B, OLY 120, RAH 125 for medium large events. room requests with dates and time blocks to Jacob.rosales-perez@seattlecolleges.edu 7 days before meetings and 15 days before events. For other rooms, come speak to us. Submit food/drinks or supplies request with agenda to southclubcenter@seattlecolleges.edu 20 days before event date. Keep supplies and food/drinks in separate tables.

10 SPECIAL REQUESTS GUEST SPEAKER/PERFORMER CLOTHING AND CUSTOMIZED GEAR CONTACT THEM AND COMMUNICATE THE FOLLOWING: DECIDE how many articles of clothing or gear, sizes, colors, and branding. FIND A VENDOR Frockprinting is Club Centers pick for shirts. Zippydogs and Northwestgraphics are USA and PTKs picks. You may use others. GET A QUOTE Estimated cost should include service fee, quantity, branding, etc. If you are happy with the quote, you can place the order and find out how to pay. Club Center Staff can drive up, call, or to handle the payment. Just let them and us know. Are they available and what is the cost? Do they need a parking pass? (Club Center will provide it) Send an invoice or bill before event, with a mailing address for the payment and addressed to, for billing: STUDENT LIFE JERRY BROCKEY CENTER 142 SOUTH SEATTLE COLLEGE TH AVE SW SEATTLE WA On date of event, they must sign an invoice voucher that club center will have prepared. Payment will be mailed within 2 weeks of signature. Submit decision, vendor, and quote to southclubcenter@seattlecolleges.edu 15 days before date of use.

11 EVENT PLANNING BRAINSTORM PURPOSE OF EVENT STYLE OF EVENT (Social, panel, screening, etc.) SPACE NEEDED FOR EVENT (SIze and location of setting) ACTIVITIES FOOD/DRINKS (How much to spend, where to buy, how to serve) AGENDA NAME, DATE, TIME, SETTING OF EVENT PURPOSE (How does it reflect mission statement or benefit students?) TIMELINE OF ACTIVITIES AND ANNOUNCEMENTS DIVIDE AND CONQUER 4 WEEKS BEFORE EVENT: EVENT AGENDA, ORGANIZE REQUESTS (food, supplies, vehicles, rooms, resources) 3 WEEKS BEFORE EVENT: BEGIN MARKETING (Flyers, fb, south app, campus wide ), SUBMIT REQUESTS (food, supplies, vehicles, rooms, resources) 2 WEEKS BEFORE EVENT: CONFIRM RESERVATIONS (room(s), equipment, vehicles.) PLACE ORDERS (online, telephone, prepay where possible) 1 WEEK BEFORE EVENT: PRINT SIGN-IN SHEETS, WAIVERS, FEEDBACK FORMS

12 TO FUNCTION SMOOTHLY YOUR CLUB BINDER (In club center, should include details of your club) CONSTITUTION EVENT FLYERS HOW TO CONTACT AND SIGN-UP PHOTO OF CLUB LEADERS MISSION STATEMENT WHEN A STUDENT COMES IN TO THE CLUB CENTER ASKING ABOUT YOUR CLUB, WE CAN REFER THEM TO YOUR BINDER. ASK US IF YOU NEED ONE. FLYERS (Should include the following) WHETHER IT IS A MEETING OR EVENT CONTACT INFO NAME OF CLUBS AND DEPARTMENTS INVOLVED DATE, TIME, LOCATION MUST INCLUDE SOUTH SEATTLE COLLEGE NONDISCRIMINATORY STATEMENT For help on this and other items like how to lead a meeting, please see us at the club center and we will be happy to help!

13 CURRENT CLUBS AFRICAN STUDENT ASSOCIATION ASSOCIATED WOMEN IN AVIATION MAINTENANCE BLACK STUDENT UNION DANCE DRAMA GLEE HOSPITALITY FINANCIAL TECHNICAL PROFESSIONALS HOUR OF CODE JUST SAY AMEEN MARTIAL ARTS CLUB OCEANIA STUDENT ASSOCIATION QUEER STRAIGHT ALLIANCE SOUTH SEATTLE ROCKET CLUB SOMALI STUDENT ASSOCIATION DESI STUDENT ASSOCIATION SOUTH SEATTLE SMASH SOUTHEAST ASIAN ASSOCIATION VETERANS CLUB WOMEN IN STEM SSC PERMACULTURE CLUB

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