Eastwood & District U3A Executive Committee Meeting Monday 6 August Sun Inn Present

Transcription

1 Eastwood & District U3A Executive Committee Meeting Monday 6 August Sun Inn Present Chris Niven (chair) CN Bob Ford BF Derrick Hart DH John Hill JH Chrys Millington CM Andrea Sadler AS Val Simons Linda Rothwell LR Ian Webster IS Caroline Winfield CW Visitors: Steve Cornish, Pauline Marshall Subject Discussion Points Action By whom Time 1 Apologies Chris Butler, Barry Seeley 2 Minutes of last meeting Held 9 July 2018 accepted. 3 Matters Arising a. 4b. group contacts training still to be organised Set date & organise training CN, CB, DH, b. 9a. Grants. DH to see Mick Brown on 7 Aug DH 7 Aug c. 11b. New Data Protection Policy unanimously accepted d. 13b. JH & LR have split the role of membership secretary. The new phone number for membership enquiries is JH takes the title membership secretary. LR takes the title membership database manager. LR has had trusteeship training Page 1 of 7

2 4 Chairperson s Report (separate) e. 14. Speaker finder liaison. CW is now is in contact with speaker finder a. CN has written to Councillor John Handley re grants and is awaiting reply b. Discussion re Notts Network meeting 25 July c. Social sub-committee. CN met with the social sub-committee. For various reasons they have decided to resign. They have said they would be willing to help anyone who takes on the role. It was agreed to do something to recognise all the good they had done running this. d. New trustees. A member had expressed an interest in becoming a trustee but was unable to because of ill health. He has said he may be willing to volunteer in the future once his health has improved. e. Notts trustee report from Janet Pavier mentioned, in particular, New U3As documents from Notts Network to be appraised before feedback to next network meeting Write to each member of social subcommittee thanking them and buy each of them a present. CN 12 Oct Page 2 of 7

3 5 Treasurer s Report (separate) 6 Membership Secretary s Report 7 Group Co-ordinators Report a. Beacon. There will be more training in the future b. Plusu3a.org.uk for members with e.g. hearing, sight, mobility problems c. Virtual u3a for people who are unable to make groups d. Workshops run by TAT. What TAT workshops would we like to attend? a. Report received and accepted a. 173 members present at last Wednesday meeting 51.5%. Also 4 visitors a. Planning to start visiting interest groups soon b. Showcase. Planning underway with help of JS. Groups have asked to be given more notice in future c. Approx 50 people expressed an interest in a new Petange group. There was a reminder that such forms should not ask for contact details (GDPR) 8 Petange a. BF has checked our legal position on giving financial Page 3 of 7 10 Sept

4 9 National Conference Attendance Aug 10 Showcase a. Two halls have been booked. DH working with JS to organise b. Last year it was suggested we invite local dignitaries 11 PAT testing a. Discussion on whether we should do this in house. In the interests of transparency and to prevent conflicts of interest is was decided to continue to use outside contractors. This is also likely to work out cheaper 12 Facebook a. After further discussion it was unanimously decided not to set up a Facebook page for our U3A. Individual interest groups may wish to set up a closed group Facebook themselves. help. As a charity we have a responsibility to use our members money for our charitable aims only. Whilst we may wish to support the building of petange courts we are not able to give money. a. CN & BF have agreed to attend CN, BF attend conference to book and register our voting option Suggestions of councillors, mayors etc to be invited to be given to Letter to be drafted and ed to committee before being sent out to dignitaries Page 4 of 7 CN, BF Aug This month This month

5 We could offer help and advice if they wanted to. 13 Directory Draft copy of directory has been sent out. 14 Barclay s Bank Cybercrime Presentation Check for errors / omissions and pass on to Ask MN to start printing CN to look at this month. If appropriate ask members if they are interested at next meeting 15 Action Plan Draft has now been created CN to out. to look at, add to, comment as appropriate, for next meeting 16 Succession Planning a. Still need someone to shadow CW for publicity/ newsletter with view to taking over role after next AGM b. Visitors present could be coopted onto the committee. It was agreed they should think about it this month with a view to voting them on next meeting 17 Social Committee a. With the social committee resigning we need people to take this role on. SC & PM agreed to do this. Committee thanked them. 18 Christmas Dinner & Fuddle a. There are very few venues that are large enough and that the majority of members could easily get to. After discussion the list was narrowed to 2 Look for someone who would be willing and able to take on role Enquiry re costs & availability Page 5 of 7 CN AS 13 Aug Aug 5 Sept 10 Sept

6 a. Eastwood Hall, like last year only with entertainment b. Double Tree Hilton people usually attend. Preferred date Thurs 13 Dec ish b. After discussion it was agreed not to have a Christmas Fuddle where members bring food, but to have a celebration where food is provided. Also to have outside entertainment and possibly singing for pleasure s karaoke 19 Red Cross Training a. 65 members said they were interested. Plumtre Hall possible venue 20 AOB a. Date of Oct committee meeting moved from 8 th to Wed 10 th b. We have received an from nursing home in Eastwood asking if we would be willing to visit. Community involvement is something we want to do more of c. At the last Wednesday meeting advertising material was put out on table for our members. The committee did not endorse this. such material must go through committee first to ensure it meets with our charitable purposes. Organise food, drink Enquire re entertainment Contact Red Cross for dates & to organise Change room booking Contact ukulele and poetry groups to see if they are interested Forward to DH & CW Ask singing for pleasure Add to newsletter Page 6 of 7 AS CN DH DH CW

7 d. IW is also a trustee of a male voice choir which is looking for recruits. Agreed he could mention this at next Wednesday meeting e. A stand for the urn has been ordered to make this safer to use. It should be ready for next Wednesday meeting f. The difficulty of welfare knowing about members being ill or not able to get out discussed. Also possibility of visits to them. g. Band debit card would make some payments easier. Agreed to getting one. BF suggested that whenever it was used an be sent to a second signatory Note to go in newsletter to offer welfare services Look at applying for debit card CM BF Meeting Closed at Next Meeting: Monday 10 th September at The Sun Inn Page 7 of 7