GUIDELINES FOR ALABAMA/NW FLORIDA AL-ANON/ALATEEN AREA ASSEMBLY

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1 MARCH 2016 GUIDELINES FOR ALABAMA/NW FLORIDA AL-ANON/ALATEEN AREA ASSEMBLY NOTE: THE FOLLOWING MOTIONS GUIDE US IN OUR CURRENT MEETINGS AND BUSINESS. AT TIMES WE MAY AMEND OR CLARIFY A MOTION. A DATE THAT IS BRACKETED, BOLDED, AND UNDERLINED [1996 JAN.], MEANS ANOTHER GUIDELINE HAS BEEN ESTABLISHED TO REPLACE THAT ONE. ANYWHERE YOU SEE A GUIDELINE THAT HAS UNDERLINED TEXT AT THE END AND IS FOLLOWED BY (AMENDED - DATE) MEANS TEXT HAS BEEN ADDED TO THE GUIDELINE. A COPY OF THESE GUIDELINES IS DISTRIBUTED TO THE OFFICERS, COORDINATORS, CURRENT AND PAST DELEGATES AND DISTRICT REPRESENTATIVES (DR) AT AREA ASSEMBLY. THE DR IS REQUESTED TO MAKE COPIES FOR THE GROUP REPRESENTATIVES IN HIS/HER DISTRICT. TO AVOID UNNECESSARY EXPENSE, SUBSEQUENT COPIES WILL BE DISTRIBUTED ONLY WHEN THERE IS A CHANGE. ASSEMBLY MEETINGS 1978 JUL- MINUTES OF THE AREA ASSEMBLY WILL BE SENT AT LEAST THREE (3) WEEKS PRIOR TO THE NEXT ASSEMBLY MEETING APR- THE ALTERNATE DELEGATE WILL KEEP A SEPARATE RECORD (GUIDELINES AND STANDING MOTIONS) OF ALL MOTIONS APPROVED BY THE ASSEMBLY APR- THE ALTERNATE DELEGATE WILL BE RESPONSIBLE FOR KEEPING ALL GUIDELINES UPDATED APR- ALL MOTIONS MADE AT THE WORLD SERVICE COMMITTEE MEETINGS WILL BE MADE AND VOTED ON AT THE AFTERNOON ASSEMBLY BUSINESS MEETING JAN- THE SECRETARY WILL SEND A COPY OF THE MINUTES TO ALL WORLD SERVICE COMMITTEE MEMBERS MAR- ROLL WILL BE RECORDED BY THE GROUP REPRESENTATIVES SIGNING IN AS THEY ENTER THE BUSINESS MEETING JUL- PAST DELEGATES WILL BE RECOGNIZED AT EACH ASSEMBLY BY CALLING THEIR NAMES FROM THE PODIUM JUL- THE ALABAMA/NW FLORIDA AREA ASSEMBLY AFFIRMS THE TRADITIONS WILL BE FOLLOWED AND CONFERENCE APPROVED LITERATURE WILL BE USED AT AREA ASSEMBLY MEETINGS OCT- ALABAMA/NW FLORIDA AREA ASSEMBLY WILL HAVE A FINANCE COMMITTEE. THE FINANCE COMMITTEE HEADED BY THE TREASURER WILL BE MADE UP OF THE DELEGATE, ALTERNATE DELEGATE, CHAIRPERSON AND SECRETARY. THEY WILL HELP THE TREASURER MAKE THE PROPOSED YEARLY BUDGET. (AMENDED 1994 JAN) THE PROPOSED BUDGET WILL BE PRESENTED TO AREA ASSEMBLY AT THE LAST MEETING PRIOR TO THE NEW BUDGET YEAR (AMENDED OCT 2002) 1990 JAN- WORLD SERVICE COMMITTEE MEETING WILL BE OPEN TO ALL AL-ANON MEMBERS BUT DISCUSSION AND VOTING IS LIMITED TO VOTING MEMBERS ONLY JUL- THE MEETINGS AT AREA ASSEMBLY WILL BE CLOSED WITH PRAYING THE LORD S PRAYER AND NOTHING SAID AFTERWARDS. 1

2 1993 JUL- THE BUSINESS MEETING REPORTS ON SATURDAY AFTERNOON WILL BE LIMITED TO THREE MINUTES EACH. (NOTE: OCT 2009, COORDINATORS ONLY PER AGENDA) 1994 JAN- THE DELEGATE AND THE ALTERNATE DELEGATE WILL BE ALLOWED SIX (6) MINUTES EACH TO GIVE THEIR REPORT AT THE AFTERNOON BUSINESS MEETING OF THE AREA ASSEMBLY APR- THE ALABAMA/NW FLORIDA AL-ANON/ALATEEN AREA ASSEMBLY WILL BE NON-SMOKING OCT- CHAIRMANSHIP FOR THE SERVICE MANUAL STUDY/ ASK-IT-BASKET WILL NUMERICALLY ROTATE THROUGH THE DISTRICTS. (NOTE: OCT 2009 AGENDA SEE BELOW) 1995 OCT- THE AREA ASSEMBLY CHAIRPERSON WILL APPOINT A CHAIRPERSON FOR THE SATURDAY MORNING SHARING SESSION AND WILL CHOOSE THE FRIDAY NIGHT SPEAKER JAN- AN AREA INVENTORY WILL BE DONE IN THE SECOND YEAR AFTER ELECTIONS OF NEW OFFICERS MAR- OFFICERS OR COORDINATORS MISSING TWO CONSECUTIVE AREA ASSEMBLIES WITHOUT CONTACTING THE AREA ASSEMBLY CHAIRPERSON WILL BE REPLACED APR- THE ALABAMA/NW FLORIDA AREA ASSEMBLY CONSOLIDATE THE CPC, PI AND INSTITUTIONS COORDINATOR POSITIONS INTO ONE PUBLIC OUTREACH COORDINATOR POSITION BEGINNING JANUARY THE PUBLIC OUTREACH COORDINATOR MAY APPOINT CHAIRPERSONS IN EACH OF THESE AREAS TO ASSIST HER/HIM WITH ESTABLISHING AND IMPLEMENTING GUIDELINES JUL- THE AREA GROUP RECORDS RESPONSIBILITIES BE INCLUDED IN THE ALTERNATE DELEGATE S DUTIES AND THE FORUM RESPONSIBILITIES BE INCLUDED WITH LITERATURE COORDINATOR S DUTIES, EFFECTIVE JANUARY OCT THE AREA CHAIRPERSON ANNOUNCES THOSE ELIGIBLE TO VOTE AT THE AREA WORLD SERVICE COMMITTEE MEETING AND THE BUSINESS MEETING. THE VOTING MEMBERS COUNT OFF TO RECORD THE NUMBER OF VALID VOTES JUL AREA 64 WILL REDUCE THE NUMBER OF TIMES AREA ASSEMBLY MEETS FROM FOUR TO THREE TIMES PER YEAR (MARCH, JUNE AND OCTOBER) AND TO MEET FROM FRIDAY UNTIL SATURDAY AFTERNOON CONTINGENT UPON HOTEL AVAILABILITY MAR CREATE A FACILITY COORDINATOR POSITION EFFECTIVE MARCH 2010 ASSEMBLY JUNE DRS, OFFICERS, PAST DELEGATES, AND COORDINATORS WILL SIGN IN BEFORE THE AWSC MEETING. GRS WILL SIGN IN BEFORE THE ASSEMBLY BUSINESS MEETING MAR TO ADOPT NEWCOMER'S PAMPHLET WITH ELECTION INFORMATION FROM AREA 101 ADDED MAR TO NEGOTIATE A CONTRACT WITH THE HOLIDAY INN EXPRESS AND CHANGE OUR AGENDA TO THE PROPOSED FRIDAY-SATURDAY AGENDA MAR REVISED AREA ASSEMBLY AGENDA FRIDAY: 7:00 PM ASK IT BASKET/ SERVICE MANUAL STUDY 8:15-9:15 YEAR 1 OF TERM MARCH ASSEMBLY 1ST YEAR NEW CHAIRPERSON TELLS STORY JUNE ASSEMBLY DELEGATE GIVES WSC REPORT OCTOBER ASSEMBLY 1ST YEAR WORKSHOP - CHAIRPERSON'S CHOICE 2

3 YEAR 2 OF TERM MARCH ASSEMBLY 2ND YEAR JUNE ASSEMBLY OCTOBER ASSEMBLY 2ND YEAR NEW DELEGATE TELLS STORY DELEGATE GIVE WSC REPORT INVENTORY WORKSHOP (INVENTORY DUE BY 6/30, START PRIOR OCTOBER ASSEMBLY) \ YEAR 3 OF TERM MARCH ASSEMBLY 3RD YEAR SPEAKER - CHAIRPERSON'S CHOICE JUNE ASSEMBLY DELEGATE GIVE WSC REPORT OCTOBER ASSEMBLY 3RD YEAR ELECTION PROCEDURES WORKSHOP SATURDAY: 8:30-9:30 AM Sharing Meeting 10:00 AM AWSC 12:00 NOON Lunch 1:30 PM Area Assembly (1:15 Check In) 3:30 PM Closing 3:35 PM Committee Meetings ASSEMBLY EXPENSES 1975 JUN- THE EXPENSES OF OUR DELEGATE ATTENDING THE DELEGATE MEETINGS (SOUTHEAST DELEGATES GET-TOGETHER) WILL BE REIMBURSED BY THE AREA ASSEMBLY OCT- IT WILL BE LEFT UP TO THE DISCRETION OF THE DELEGATE AND CHAIRPERSON WHETHER OR NOT TO PAY EXPENSES OF A REPRESENTATIVE OF THE ASSEMBLY ATTENDING AN OUTSIDE MEETING THAT WOULD BENEFIT THE AL-ANON FAMILY GROUPS JAN- OUTGOING TREASURER WILL PASS ON TO THE NEW TREASURER THE EXPENSE RECORDS OF THE PAST THREE YEARS JUL- THE TRAVEL EXPENSES OF THE DELEGATE WHICH EXCEEDS THE EXPENSES PAID BY A DISTRICT OR A GROUP WILL BE REIMBURSED BY THE AREA ASSEMBLY MAR- A BASKET WILL BE PASSED TO BE FILLED AS A PERSONAL CONTRIBUTION AND BE GIVEN TO THE DELEGATE BEFORE HE OR SHE ATTENDS THE WORLD SERVICE CONFERENCE MEETING OCT- AR 1987 JUL- EXPENSES OF THE DELEGATE TO AREA ASSEMBLY WILL BE PAID JAN- THE CURRENT AREA ASSEMBLY CHAIRMAN AND THE TWO MOST RECENT PAST DELEGATES IN ATTENDANCE WILL AUDIT THE TREASURER S BOOKS AT THE MARCH ASSEMBLY BEGINNING MARCH THE TREASURER S BOOKS WILL ALSO BE AVAILABLE TO BE REVIEWED BY ANY AL-ANON MEMBER AT THIS ASSEMBLY. (AMENDED JUNE 2010) 1994 JAN- AREA ASSEMBLY WILL REIMBURSE DELEGATE, ALTERNATE DELEGATE AND CHAIRPERSON POSITION EXPENSES UP TO $ (AMENDED 1995 JUL AND OCT 2009) 1994 APR- A COORDINATOR HAS THE OPTION TO REQUEST REIMBURSEMENT FOR AN ALTERNATE SENT TO REPLACE THEM AT AREA ASSEMBLY MAR- THE AREA ASSEMBLY WILL CONTRIBUTE $ A QUARTER TO THE WORLD SERVICE OFFICE. THE DELEGATE CAN TAKE THE SECOND QUARTER S CONTRIBUTION TO THE CONFERENCE. 3

4 1999 OCT- ALABAMA/NW FLORIDA AL-ANON AREA ASSEMBLY PAY AN AMOUNT NOT TO EXCEED ACTUAL EXPENSES AS REQUESTED BY THE WSO FOR THE DELEGATE TO ATTEND THE ANNUAL WORLD SERVICE CONFERENCE JUL- THE LOVE GIFT GIVEN TO THE DELEGATE BE KEPT ANONYMOUS AND NOT BE MADE PART OF THE TREASURER S REPORT JUL- AN ANNUAL AMOUNT OF $200 WILL BE ADDED TO THE BUDGET FOR THE ALATEEN COORDINATOR TO PURCHASE ALATEEN LITERATURE OCT- REIMBURSE ALTERNATE DELEGATE, OFFICERS, COORDINATORS AND PAST DELEGATES $130 TO ATTEND AREA ASSEMBLY BEGINNING JANUARY APR- THE TREASURER WILL MAIL OUT TWO APPEAL LETTERS PER YEAR: ONE IN MARCH AND ONE IN SEPTEMBER WITH A SUGGESTED FIVE DOLLAR CONTRIBUTION PER MEMBER MAR A BASKET BE PASSED FOR COLLECTION AT FRIDAY AREA ASSEMBLY MEETING, SATURDAY MORNING AT THE WORLD SERVICE COMMITTEE (AWSC) MEETING, AND SATURDAY AFTERNOON'S BUSINESS MEETING JUNE ASSEMBLY WILL REIMBURSE POSITION EXPENSES FOR THE SECRETARY UP TO $100 PER YEAR JUNE ASSEMBLY WILL REIMBURSE POSITION EXPENSES FOR THE TREASURER UP TO $250 PER YEAR JUNE ASSEMBLY WILL REIMBURSE POSITION EXPENSES FOR THE PUBLIC OUTREACH COORDINATOR UP TO $50 PER YEAR JUNE ASSEMBLY WILL REIMBURSE LITERATURE COORDINATOR UP TO $1000 FOR PURCHASE OF LITERATURE PER YEAR OCT ANY OFFICER OR COORDINATOR EXPENSES NOT IN THE AREA GUIDELINES OR IN THE CURRENT BUDGET WILL BE BROUGHT BEFORE THE ASSEMBLY FOR PRIOR DISCUSSION AND APPROVAL JUNE IN OBSERVANCE OF THE SPIRIT OF THE TRADITIONS AND CONCEPTS, WE WILL ESTABLISH A SUFFICIENT RESERVE OVER OUR GENERAL OPERATING FUND MAINTAINING 30% OF THE CURRENT ANNUAL BUDGET JUNE BEGINNING 2016, THAT OUR ALTERNATE DELEGATE S EXPENSES TO THE SOUTH EAST REGIONAL DELEGATES GET-TOGETHER BE COVERED IN THE FIRST YEAR OF THEIR TERM IN OFFICE JUNE ASSEMBLY WILL REIMBURSE POSITION EXPENSES FOR THE CONVENTION COORDINATOR UP TO $50 PER YEAR OCT THE ASSEMBLY WILL APPOINT A COMMITTEE CHAIRED BY THE PUBLIC OUTREACH COORDINATORTO INVESTIGATE IDEAS FOR AREA PUBLIC OUTREACH PROJECTS TO BE FUNDED BY ANY EXCESS FUNDS IN THE AREA BANK ACCOUNT MAR IN RESPONSE TO CHAIRMAN OF BOARD LETTER 2015, "WHAT IS OUR AREA WILLING TO DO TO HELP WITH THE DEFICIT"?, MOTION TO REVISE MARCH 1999 GUIDELINE UNDER "ASSEMBLY EXPENSES" TO CHANGE $125 QUARTERLY DONATION ($500 PER YEAR) TO WSO TO $ QUARTERLY DONATION ($750 PER YEAR) TO ACCOUNT FOR INFLATION SINCE MAR REIMBURSE REGINA C., FACILITIES COORDINATOR, FOR THE NEW MICROPHONE AND CLIP IN THE AMOUNT OF $

5 ALATEENS 1981 JAN- HOSPITALITY ROOM FOR ALATEENS WILL BE FURNISHED BY THE MOTEL. A SPONSOR MUST BE PRESENT WHEN ROOM IS OPEN. ROOM WILL BE CLOSED DURING ASSEMBLY MEETINGS JAN- THE AREA ASSEMBLY HAVE A BASKET TO BE SET ASIDE FOR ALATEEN CONTRIBUTIONS UNTIL THE ALATEEN COORDINATOR REPORTS THEY ARE SELF-SUPPORTING OCT MOVE TO ADOPT THE MINIMUM SAFETY AND BEHAVIORAL REQUIREMENTS (PUBLISHED ON PAGE 80 OF THE 2004 WORLD SERVICE CONFERENCE SUMMARY) AS THE AREA 64 MINIMUM SAFETY AND BEHAVIORAL REQUIREMENTS. MINIMUM SAFETY AND BEHAVIORAL REQUIREMENTS 1. EVERY AL-ANON MEMBER INVOLVED WITH ALATEEN SERVICE MUST A. BE AN AL-ANON MEMBER REGULARLY ATTENDING AL-ANON MEETINGS. B. BE AT LEAST 21 YEARS OLD. C. HAVE AT LEAST TWO YEARS IN AL-ANON IN ADDITION TO ANY TIME SPENT IN ALATEEN. D. NOT HAVE BEEN CONVICTED OF A FELONY AND NOT HAVE BEEN CHARGED WITH CHILD ABUSE OR ANY OTHER INAPPROPRIATE SEXUAL BEHAVIOR AND NOT DEMONSTRATED EMOTIONAL PROBLEMS, WHICH COULD RESULT IN HARM TO ALATEEN MEMBERS. 2. THERE MUST BE AT LEAST ONE ALATEEN SPONSOR AT EVERY ALATEEN MEETING. 3. THE AREA 64 REQUIREMENT PROHIBITS OVERT AND COVERT SEXUAL INTERACTION BETWEEN ANY ADULT AND ALATEEN MEMBER. 4. THE AREA 64 REQUIREMENT PROHIBITS CONDUCT CONTRARY TO APPLICABLE LAWS. 5. THE AREA 64 REQUIREMENT PROCEDURES REQUIRE PARENTS /GUARDIAN S PERMISSION SLIPS BE SIGNED FOR EACH ALATEEN AT EACH AREA ASSEMBLY OR EVENT INCLUDING A MEDICAL CONSENT FORM THAT WILL BE NOTARIZED. 6. THE AREA 64 REQUIREMENTS HAVE BEEN REVIEWED BY LOCAL COUNSEL JAN AMEND THE OCT ALATEEN SAFETY AND BEHAVIORAL REQUIREMENTS TO REMOVE THE FIRST PARAGRAPH AND REPLACE WITH THE ANNUAL PROCESS OUTLINED WITH THE NOTED CORRECTIONS MADE APR- THE INFORMATION AND PERMISSION FORM AND MEDICAL FORM DEVELOPED BY WSO IN GUIDE LINE G-34 WILL BE SUBSTITUTED FOR AREA 64 FORMS USED FOR THE SAME PURPOSE. THE AREA 64 ALATEEN PROCESS PERSON IS APPOINTED BY THE AREA CHAIRPERSON. (AMENDED JAN 2008) AREA 64 ANNUAL PROCESS FOR CERTIFICATION OR REMOVAL FROM ACTIVE STATUS OF AL-ANON MEMBERS INVOLVED WITH ALATEEN SERVICE. 1. ALL AL-ANON MEMBERS WHO PARTICIPATE AS ALATEEN SPONSORS OR VOLUNTEERS WILL COMPLETE AN AL-ANON INVOLVED WITH ALATEEN SERVICE FORM. 2. FORM WILL BE SIGNED BY THE DISTRICT REPRESENTATIVE CERTIFYING THAT THE AL-ANON MEMBER DOES MEET THE AREA REQUIREMENTS. THE DISTRICT REPRESENTIVE WILL SEND IT TO THE AREA 64 AREA ALATEEN PROCESS PERSON (AAPP). 3. THE AREA 64 APP WILL SIGN AND PROCESS THE AL-ANON MEMBER INVOLVED WITH ALATEEN SERVICE FORM AND FORWARD IT TO THE WORLD SERVICE OFFICE AREA ALATEEN PROCESS PERSON CONTACT. (WSOAAPPC) 4. THE WSOAAPPC WILL REVIEW AND RETURN ALL PROCESSED AND UNPROCESSED FORMS TO THE AREA 64 APP. 5. WHEN CERTIFIED AL-ANON MEMBER INVOLVED WITH ALATEEN SERVICE PROVES TO BE INACTIVE OR REMOVED FROM ACTIVE STATUS, THE AREA 64 APP WILL NOTIFY THE WSOAAPPC. 5

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7 AREA 64 ANNUAL PROCESS FOR VERIFICATION OF NEW ALATEEN GROUP REGISTRATIONS AND CHANGES: 1. EACH AREA 64 ALATEEN GROUP WILL COMPLETE AN ALATEEN GROUP REGISTRATION AND FORWARD COMPLETED FORM TO THE DISTRICT REPRESENTATIVE. 2. THE DISTRICT REPRESENTATIVE WILL REVIEW THE ALATEEN REGISTRATION FORM FOR COMPLETENESS AND SEND TO THE AREA 64 APP. 3. THE AREA 64 APP WILL FORWARD ALATEEN REGISTRATION FORM TO THE WSOAAPPC. 4. ONCE ALATEEN REGISTRATION FORM HAS BEEN PROCESSED AND GROUP IS ADDED TO AREA 64 ALATEEN GROUP LISTING, THE FORM WILL BE RETURNED TO THE AREA 64 APP. 5. ONCE THE ALATEEN GROUP IS REGISTERED, ANY GROUP CHANGES WILL BE PROCESSED AS ABOVE JUNE AL-ANON MEMBERS INVOLVED IN ALATEEN SERVICE BE RECERTIFIED BY AREA 64 EVERY 3 YEARS WITH A NEW AL-ANON MEMBER INVOLVED IN ALATEEN SERVICE FORM (AMIAS FORM) BY THE DR AND SUBMITTED TO THE AAPP PRIOR TO THE ELECTION ASSEMBLY JUNE THAT THE ANNUAL UPDATE OF ALATEEN GROUP RECORDS BE COMPLETED AT THE MARCH AREA ASSEMBLY AND MAILED OR UPDATED ON-LINE BY MAY 1 ST ANNUALLY. CONVENTIONS 1979 MAR- BIDS FOR THE AL-ANON CONVENTION BE SET TWO YEARS IN ADVANCE MAR- ALL CONVENTIONS WILL PROVIDE A MEETING ROOM AND PROGRAM FOR ALATEENS MAR- CONVENTIONS WILL BE KNOWN AS ALABAMA/NW FLORIDA AL-ANON/ALATEEN CONVENTIONS MAR- GROUPS MAY BE CONTACTED THROUGH THE GROUP REPRESENTATIVES FOR DONATIONS TO THE CONVENTION FUND BUT NO APPEAL LETTERS SHOULD BE SENT. DONATIONS ARE VOLUNTARY APR- ONLY ACTIVE MEMBERS IN AL-ANON, ALATEEN AND AA WILL BE ASKED TO PARTICIPATE AS SPEAKERS, VOICE, CHAIRPERSON, ETC. AT THE CONVENTION JUL- LOCATION OF AREA CONVENTIONS WILL BE LEFT UP TO THE HOST OF THE CONVENTION JAN- WE WILL NOT REFUND CONVENTION REGISTRATIONS FEES APR- THE CONVENTION ADVISORY COMMITTEE WILL BE REACTIVATED. THE COMMITTEE WILL CONSIST OF THE PAST TWO CONVENTION CHAIRPERSONS, THE PRESENT CONVENTION CHAIRPERSON AND THE CONVENTION COORDINATOR. THE COMMITTEE WILL ROTATE WITH THE LONGEST SERVING CHAIRPERSON RETIRING AS A NEW CONVENTION IS SELECTED. THE COORDINATOR WILL HAVE THE RESPONSIBILITY OF MAINTAINING A CALENDAR OF REGIONAL AL-ANON AND A.A. EVENTS. THE AREA ASSEMBLY GUIDELINES BE AMENDED TO INCLUDE ON THE CONVENTION ADVISORY COMMITTEE EACH NEW CONVENTION CHAIRPERSON AS HE/SHE IS APPOINTED. (AMENDED 1992 MAR) 1989 OCT- CONVENTION FUND RAISING AT AREA ASSEMBLY WILL BE LIMITED TO OCTOBER AREA ASSEMBLY APR- THE AL-ANON CONVENTION WILL BE HELD DURING THE TIME FRAME OF FEBRUARY, MARCH, OR APRIL OF EACH YEAR MAR- THE CONVENTION FUND MONEY WILL BE KEPT IN THE SAME CHECKING ACCOUNT AS THE GENERAL FUND WITH A SEPARATE REPORT TO THE AREA ASSEMBLY. THE CONVENTION FUND WILL BE KEPT AT $3, OR UNDER JUL- SEE ASSEMBLY EXPENSES (1993 JULY) CONCERNING LITERATURE AT AL-ANON CONVENTION. 7

8 1996 APR- ALABAMA/NW FLORIDA AREA ASSEMBLY WILL CONTRIBUTE 10% OF THE NET PROCEEDS FROM THE CONVENTION TO THE WSO YEARLY, PAID BY THE ASSEMBLY TREASURER APR- IN THE EVENT THERE IS NO CONVENTION, CHRISTMAS IN OCTOBER WILL BE HELD. THE CONVENTION COORDINATOR WILL APPOINT A CHAIRPERSON AND PROCEEDS WILL GO TO THE AREA ASSEMBLY APR BEGINNING WITH THE 2006 CONVENTION THE LOGO WILL BE PASSED TO THE DISTRICT(S) HOSTING THE FOLLOWING YEAR S CONVENTION TO BE SHARED WITH THE GROUPS WITHIN THAT DISTRICT(S) JUL INCREASE CONVENTION SEED MONEY TO $2, FOR THE HOST DISTRICT(S) JAN AREA 64 WILL ADOPT THE CONVENTION MANUAL/GUIDELINES AS REVISED JAN OCT- THE CONVENTION REGISTRATION FEE BE RAISED TO $15 ADVANCE AND $20 AT THE DOOR ELECTIONS 1985 JUL- CLARIFICATION OF OUR ELECTION PROCEDURES WERE NEEDED SO THE ASSEMBLY VOTED TO ACCEPT THE FOLLOWING GUIDELINES: 1. THE OUTGOING GROUP REPRESENTATIVES WOULD BE VOTING FOR INCOMING DELEGATE, ALTERNATE DELEGATE AND AREA OFFICERS. THOSE WHO ARE ACTING AS A REPRESENTATIVE FOR THEIR GROUP DUE TO THE ABSENCE OF THE OUTGOING GROUP REPRESENTATIVE AND ALTERNATE GROUP REPRESENTATIVE AND ARE NOT A GR CAN VOTE IN THE ELECTION. (AMENDED 2000 OCT.) 2. WHEN THE ASSEMBLY IS VOTING FOR A DELEGATE AND AFTER SEVERAL BALLOTS THERE STILL IS NOT A MAJORITY, A LAST BALLOT WILL BE TAKEN AND THE ONE WITH THE MOST VOTES IS DELEGATE. 3. IN AN EMERGENCY WHEN AN OFFICE CANNOT BE FILLED FROM THE ELIGIBLE PEOPLE, THE ASSEMBLY VOTED TO ALLOW A GROUP REPRESENTATIVE TO FILL THE OFFICE JAN- IN ORDER TO BE ELIGIBLE TO STAND AS DELEGATE, ALTERNATE DELEGATE, CHAIRPERSON, SECRETARY, TREASURER, THE PERSON MUST HAVE SERVED AS DISTRICT REPRESENTATIVE FOR A 3-YR TERM AND REMAINED ACTIVE AT THE AREA ASSEMBLY LEVEL. (AMENDED 2003 OCT) FACILITIES COORDINATOR 2010 MAR AN AL-ANON/ALATEEN MEMBER, NOT NECESSARILY A GROUP REPRESENTATIVE (GR), APPOINTED BY THE AREA CHAIRMAN, SERVES FOR A THREE-YEAR TERM AND VOTES AT THE AREA WORLD SERVICE COMMITTEE MEETINGS, BUT NOT AT THE ASSEMBLY BUSINESS MEETING UNLESS HE/SHE IS A GR. THE FACILITIES COORDINATOR IS RESPONSIBLE FOR STORING AND MAINTAINING BETWEEN ASSEMBLIES, TRANSPORTING TO ASSEMBLY, SETTING UP, MAINTAINING AT ASSEMBLY, AND TAKING DOWN ALL SOUND EQUIPMENT THAT BELONGS TO THE ASSEMBLY, AS WELL AS THE STEPS, TRADITIONS, AND CONCEPT BANNERS. THE FACILITIES COORDINATOR WILL BE AVAILABLE BEFORE, DURING AND AFTER ASSEMBLY TO: 1. ASSIST THE LITERATURE COORDINATOR; 2. ASSIST ANY OTHER COORDINATORS WITH THEIR SET UP AND TAKE DOWN NEEDS; 3. AREA WORKSHOPS 8

9 NEEDS; AND 4. HELP WITH CHRISTMAS IN OCTOBER MAR AREA 64 APPROVE UP TO $200 FOR AREA FACILITIES COORDINATOR TO USE IN REPAIRING OR UPGRADING MICROPHONES AND OTHER SPEAKER EQUIPMENT JUNE AREA 64 PURCHASE A NEW LAPTOP COMPUTER TO BE USED FOR SOUND RECORDING AT AREA ASSEMBLY AT A COST NOT TO EXCEED $1, GROUP RECORDS 1999 OCT- THE GROUP REPRESENTATIVE FORWARD ALL GROUP RECORD CHANGES TO THE DISTRICT REPRESENTATIVE, OR CONTACT PERSON, WHO WILL SEND THESE RECORDS TO THE ALTERNATE DELEGATE. THE ALTERNATE DELEGATE WILL THEN NOTIFY THE OTHER APPROPRIATE PEOPLE: AREA SECRETARY, TREASURER, NEWSLETTER EDITOR, WEB PAGE COORDINATOR AND WORLD SERVICE OFFICE JUN OUR AREA SECRETARY BE ADDED AS AN ALTERNATE GROUP RECORDS COORDINATOR. LITERATURE 1980 JAN- AN AL-ANON BOOK WILL BE GIVEN AWAY AT EACH AREA ASSEMBLY FOR THE PURPOSE OF ENCOURAGING GROUPS TO BUILD THEIR OWN LIBRARY OCT- THE AREA ASSEMBLY SHOULD HAVE A SUPPLY OF SERVICE MANUALS, NEWLY RELEASED MATERIALS AND ORDER FORMS AT EVERY ASSEMBLY TO BE PURCHASED BY ANYONE ATTENDING AREA ASSEMBLY OCT- THE LITERATURE COORDINATOR SEND TO THE LOVE EXPRESS A LITERATURE UPDATE THAT WOULD LIST ANY NEWLY RELEASED MATERIAL FROM WSO. ENCOURAGE EACH AL-ANON MEMBER AND/OR GROUP TO ORDER LITERATURE FROM WORLD SERVICE OFFICE OR A LITERATURE DISTRIBUTION CENTER JAN- ADD THE COST OF SHIPPING AND HANDLING TO AREA ASSEMBLY LITERATURE SALES MAR- CONVENTION LITERATURE: IF LITERATURE IS TO BE PART OF THE AREA CONVENTION, THE HOSTING COMMITTEE WILL DETERMINE IF THE LITERATURE WILL BE DISPLAY ONLY, OR HAVE SALES TRANSACTIONS. IF LITERATURE WILL BE FOR SALE, IT MUST BE PURCHASED FROM AN AL- ANON LDC, WSO, OR AREA LITERATURE CO-ORDINATOR. ANY CONVENTION UNSOLD LITERATURE WILL BE RETURNED TO THE AREA IF AREA FUNDS ARE USED. NEWSLETTER 1982 APR- THE NEWSLETTER COORDINATOR BE CUSTODIAN OF KEEPING A SET OF ALL NEWSLETTERS, WHICH WILL BE PASSED ON TO THE NEXT COORDINATOR JUL- A COMPLIMENTARY COPY OF THE NEWSLETTER BE MAILED TO EACH GROUP REGISTERED IN OUR AREA ASSEMBLY JAN- A COMPLIMENTARY COPY OF THE NEWSLETTER BE SENT TO DELEGATES IN THE UNITED STATES AND CANADA UPON REQUEST ONLY. COMPLIMENTARY COPIES WILL BE SENT ON REQUEST OF THE EDITOR AND/OR THE WORLD SERVICE COMMITTEE. 9

10 1989 JAN- THE NEWSLETTER IS TO BE A SEPARATE ENTITY WITH ITS OWN FINANCIAL ACCOUNT WITH A BASE OF $1, MAR- THE LOVE EXPRESS WILL INCLUDE A LIST OF THE GROUPS THAT CONTRIBUTE TO AREA ASSEMBLY. THE AMOUNT OF THE CONTRIBUTION IS TO BE OMITTED JUL- THE ASK-IT-BASKET QUESTIONS AND ANSWERS BE SUMMARIZED BY THE DISTRICT RESPONSIBLE FOR THE ASK-IT-BASKET AT EACH ASSEMBLY AND GIVEN TO THE NEWSLETTER COORDINATOR FOR PUBLICATION OCT- INCREASE ANNUAL NEWSLETTER SUBSCRIPTION RATE TO $ OCT- INCREASE PRICE OF SINGLE ISSUES OF NEWSLETTER FROM $1.00 TO $ OCT AREA ASSEMBLY COORDINATORS USING THE NEWSLETTER FOR FLYERS, ANNOUNCEMENTS, ETC, REGARDING THEIR RESPECTIVE POSITION, WILL HAVE A $.15 PER PAGE PER NEWSLETTER EXPENSE TO COME FROM THEIR BUDGETED EXPENSES JUNE DR S WILL RECEIVE A PDF COPY OF THE LOVE EXPRESS AT NO CHARGE MAR DELEGETE REQUESTED NEWSLETTER EDITOR TO REVIEW CURRENT JULY 1999 AND OCTOBER 2015 GUIDELINES FOR CHANGES/DELETIONS. THE CHANGES WERE AS FOLLOWS: 1) DELETE JULY 1999 GUIDELINE, 2) ADD TO JULY 1999 GUIDELINE "THE NEWSLETER SHALL ALERT THE ALTERNATE DELEGATE OF INCORRECT ADDRESSES FOR GROUPS AND DISTRICT REPRENSATIVES" AND 3) ADD TO THE OCTOBER 2001 GUIDELINE "AREA ASSEMBLY COORDINATORS USING THE NEWSLETTER FOR FLYERS, ANNOUNCEMENTS, ETC. REGARDING THEIR RESPECTIVE POSITION, WILL HAVE (ADD WORD "AN EXPENSE) OF $.15 PER PAGE PER NEWSLETTER (ADD WORDS "SENT OUT" AND DELETE WORD "EXPENSE") TO COME FROM THEIR BUDGETED EXPENSES. WEB PAGE/INTERNET 2004 APR- FLYER AND ANNOUNCEMENT GUIDELINES FOR WEBSITE: 1. ALL MATERIALS & FLYERS MADE AVAILABLE AT AREA ASSEMBLY, LOVE EXPRESS, AND THE WEBSITE MUST HAVE AL-ANON OR ALATEEN PARTICIPATION. 2. NO FLYERS THAT ARE EXCLUSIVELY A.A. CAN BE DISPLAYED 3. ALL FLYERS MUST BE SUBMITTED BY THE DR. S OF EACH DISTRICT OR AREA OFFICERS & COORDINATORS APR- AREA ASSEMBLY INFORMATION-MINUTES, TREASURER S REPORT AND STANDING MOTIONS ARE POSTED ON THE AREA PROTECTED WEBSITE APR- AREA ASSEMBLY AUTHORIZES WEBMASTER TO ESTABLISH A PASSWORD-PROTECTED SECTION ON OUR WEBSITE DEDICATED TO ALATEEN WITH MAILING LIST, MESSAGE BOARD, INFORMATION PAGE, ETC APR- AS TRUSTED SERVANTS THE WEBMASTER AND ALTERNATE WEBMASTER UTILIZE AND INITIATE FEATURES OF THE CURRENT SERVER AS HE OR SHE SEES IS NEEDED. 10

BY-LAWS For Al-Anon Family Groups of Ohio, Inc.

Page 1 of 10 October 2018 BY-LAWS For Al-Anon Family Groups of Ohio, Inc. Page 2 of 10 October 2018 The name of the Corporation shall be AL-ANON FAMILY GROUPS OF OHIO, INC., however, in keeping with Tradition