Men s Club Board Mtg. Minutes
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- Hilary Miles
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1 Vice Date: 10/03/2018 Scheduled Time: 9:00 AM Type: Monthly Board Meeting Place: Spanish 1 Guests: None Event Coordinators Present: Bob Mollica The October 03, 2018 the Riverwood Men s Club Board meeting was held in the Spanish 1 Room at the Anastasia Clubhouse. Club officers,,, were present. The meeting was called to order at 9:01 AM. A Quorum of 51% of the board was established. September BOD meeting minutes were approved. The new Men s Club Board reviewed the Men s Club mission and goals. Mission: Club is social. Hosts community wide events for residents to enjoy. Supports community improvement projects. Club is philanthropic and supports local charities. Goals: Maintain Men s Club brand & reputation. Support & enforce all HOA rules & procedures. Conduct all club business in accordance with Men s Club by-laws. Continue to host all current Men s Club and HOA community events.
2 Vice o Club events: Pasta Dinner, Pancake Breakfast, Charity Golf Event. o HOA events: Fourth of July Cookout, Veterans Day. o Luminary Project. Control scope of annual events o Do not allow events to grow so large that they become burdensome, and only add events that members step up to chair and host. Show appreciation for members significant efforts and contributions (annual awards- September). Get as many members involved in club activities and identify and develop new leadership. Provide a varied and interesting speaker program for all regular monthly meetings. Limit meeting duration to 90 minutes (including guest speaker). All Board discussions will remain on agenda and brought to a formal conclusion with assigned target dates and responsibilities, or tabled for a future meeting. Men s Club Board roles and responsibilities were reviewed All Board members: Will support and attend all Men s Club meetings and events. Read Club by-laws and Policies/Procedures, and CCOS Rules and Procedures.
3 Vice Attend Kitchen Training and Ballroom Set-Up & Tear Down Training. Roles and responsibilities of each Board office were also reviewed as previously established. A recap of the Club s spending FY was presented listing Member activities: $3.9K, Del Webb Community Initiatives: $1.55K, Charitable contributions: $40.5K, Grand total: $44.4K. Treasurer s Report: Budget for fiscal year was approved by the board and submitted to Krystle. will make any changes and submit reconciliation for final year end ( ) numbers. Sales tax on Luminaire sales has been paid. $ Pavillion Project: Board decided that we will continue to hold funds allocated to this project ($3,002) until we get clear direction from the HOA Residents Funds. A vote of the members will decide what alternative purpose these funds will be used (community/ charity), if not to the pavilion upgrades. Ralph will contact Bob Sands regarding the year-end audit of Men s Club finances. Events: Charter Club reports CC-5, CC5-a, CC-8, CC-10, CC-4 have all been submitted.
4 Vice A/V club has requested a donation of $300 for the Performing Arts Club for Will be submitted to the Board for approval. will attend website training. All Board officers must attend Kitchen and Ballroom training. will develop a membership survey form to be distributed to all members (past & present) in January, to be returned in February. Proposed: Additional door prize ticket will be issued for all returned forms. Pasta Dinner planning : Meeting scheduled Oct 2 nd. Event tickets will be available online and in lobby. Still need volunteers especially for 2 nd shift. Bob Miller will be making sausage & additional sauce from Trader Joe s. Meatballs and sauce will be purchased from Poppy s. Ballroom will not be available for set up until 10:00 AM. Marketing- Explorations Newsletter, Lifstyle Updates, and Clubhouse electronic screens. Golf event: Meeting scheduled Oct 3, 4:00 PM. Issues to discuss- Reverting of cash to DCT for payments made to Men s Club. Payments to Palencia. Veterans Day: Jim is currently planning.
5 Vice One Keynote speaker to avoid redundancy. Veteran guests of residents will be invited. Future monthly meetings: Speakers for October and November are confirmed. Nichole Thomas and Rep Cyndi Stevenson. Committees: Speakers Committee: Marshall Pensky, Harley Westover, John Deremer, and Al Hernandez are expected to continue. Additional volunteers are invited to join. Contributions Committee: Existing members are expected to continue, additional volunteers are invited to join. Luminary Project: Planning Continues. Bill will draft paragraph for Explorations Newsletter, upon approval, will submit to Krystle Zepp. Same article will also be submitted for weekly Explorations Newsletter, and electronic boards. Pizza Night: November initial planning has been initiated. Proposal was made to use Papa John s and getting school pricing of $7.00/ pie. November Meeting: Membership (paid members for quorum), will vote on any proposed changes to Policies and Procedures. Meeting called to a close at 10:17. Submitted by: Secretary of the Riverwood Men s Club
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