Strengthen Your Business Relationships

Transcription

1 Strengthen Your Business Relationships Medical Group Management Association Arkansas 2017 AFFILIATE SPONSORSHIP PROGRAM

2 Don t miss these extraordinary opportunities to reach your target market. Take advantage of these convenient, cost-effective options to grow your presence in Arkansas. The Arkansas Medical Group Management Association is a state organization dedicated to serving the unique needs of medical practice executives throughout our state. We offer unique opportunities to connect with practices from all over the state with approximately 200 members exclusively focused in medical practice administration. Arkansas MGMA recognizes the value and importance of your marketing dollar. We have developed a variety of opportunities with you in mind from exhibiting or sponsoring at our conferences to our website sponsorships where members can link directly to your website from ours, to our electronic newsletter and sponsorship of our educational webinar series. Membership Opportunities Exhibit booth prices are different for our Affiliate Members and non-members. Annual Dues for an Affiliate Membership is $250. Please visit our website: armgma.com and join as a Affiliate Member if you aren't already involved in this capacity. Make a statement by aligning your company with our organization. By becoming an Affiliate Member you also reap the unique membership benefits of networking access, access to industry news, and discounts on our events. Being an Affiliate Member in our organization is not just a title it's a pathway to build and strengthen your business relationships. Sponsor and Exhibitor Opportunities Through sponsorship and exhibit opportunities, Arkansas MGMA conferences represent your best opportunity to network with practice administrators from all over Arkansas. Whether you choose a custom sponsorship or highlight your products or services as an exhibitor at a booth, you will be taking advantage of a tailor-made opportunity to provide you with access to decision makers and quality leaders. Advertising Opportunities Our growing network of industry professionals prefer online, electronic communications for industry news and information. We provide our members additional education through electronic newsletters and a new webinar series. Please consider supporting our state chapter by advertising or sponsorship in one or all of these member communications.

3 Arkansas MGMA 2017 ANNUAL CONFERENCE April 11-12, 2017 Embassy Suites NW Arkansas Rogers, AR The Event The Arkansas MGMA Annual Conference offers general sessions and breakout sessions for practice administrators and medical group managers throughout Arkansas. It features topnotch speakers and materials, along with valuable networking opportunities. Participants will be updated on future trends and projected changes in healthcare delivery and their potential impact on physician practices. The Attendees Approximately 100 medical practice executives from around the state of Arkansas convene annually for this event. Medical group administrators, executives, managers, health administration students and faculty make up the conference roster. The meeting is not too big to be impersonal, but plenty big to provide numerous quality leads. Networking While the conference contains valuable and entertaining presentations, the on site meal functions and networking breaks will provide an all-too-rare opportunity for attendees to catch-up with old acquaintances and make new ones. EXHIBITOR EVENTS Monday, April 10th Exhibitor Registration and Setup Time TBD Tuesday, April 11th 9:45am-10:15am 11:30am-1:00pm 2:15pm-2:45pm 4:15pm-6:00pm Wednesday, April 12th 9:00am-9:30am 10:30am-10:45am 10:45am-12:15am 12:15am-1:30pm 1:30pm Networking Break with Exhibitors Networking Lunch with Exhibitors Networking Break with Exhibitors Cocktail hour in Exhibit Hall Networking Break with Exhibitors Networking Break with Exhibitors Roundtable Discussions Networking Lunch with Exhibitors Exhibit Tear Down Exhibit Hall (35) 8 x 8 booths will be available. Included in exhibit costs are: 8 x 8 exhibit space, (1) 6 table draped, wireless internet connection, (2) chairs, (2) exhibitor registrations includes meals and breaks noted on the agenda, organization listing in conference program, and a pre and post conference attendance list in excel format. The cost of additional booth personnel is $200 per person. Single-booth personnel is limited to a maximum of 4 people.

4 Arkansas MGMA 2017 ANNUAL CONFERENCE April 11-12, 2017 Embassy Suites NW Arkansas Rogers, AR Roundtable Discussions New Sponsorship Opportunity! How it works: The Roundtable Discussion session consists of six 15-minute sessions lead by sponsors and association members on a wide variety of topics. Each Roundtable facilitator will choose a topic relevant to Arkansas MGMA members and will prepare a brief presentation, following which they will facilitate a discussion among the members at the table. There will be six rotations of 15 minutes each. This year we will have topics, so there will be one table per topic and each table will seat 8-10 members. What's in it for You? This is a unique opportunity to engage in a discussion with small groups of the ARMGMA membership at a time. You will be able to present yourself and your company as a knowledge resource in front decision makers throughout the state. Additional Information: - Sponsorship Deadline is February 27, Topic and Outline must be approved by ARMGMA Executive committee prior to the conference. Sponsorship Fee: - $2000 individually - The opportunity is included in the Platinum and Gold sponsorship packages.

5 Arkansas MGMA 2017 ANNUAL CONFERENCE April 11-12, 2017 Embassy Suites NW Arkansas Rogers, AR SPONSORSHIP OPPORTUNITIES Program Sponsor: Sponsorship is $1000 Roundtable Facilitator(6 available): Sponsorship is $2000 Conference Bag: Sponsorship is $1000 Name Badge Sponsor: Sponsorship is $1000 Keynote Session: Sponsorship is $1500 Break: Sponsorship is $500 Cocktail Hour: Sponsorship is $1000 Event App: Sponsorship is $750 Registration Desk: Sponsorship is $1000 Wifi: Sponsor $500 Member Exhibit Booth (includes 2 Reps): $1200 Non-Member Exhibit Booth (includes 2 Reps) $1500 Additional Reps: $200 each All Conference Sponsorships are exclusive unless otherwise stated. ADDITIONAL SPONSORSHIP OPPORTUNITIES Website Banner ad: Sponsorship is $800 Webinar: Sponsorship is $250 each (4 available) New Member Sponsor: Sponsorship is $1000 **Includes the opportunity to pay the member dues for any NEW ARMGMA Member. Sponsor will pay a discounted rate $80 (Normally $100).

6 Arkansas MGMA Sponsorships 2017 **Don't forget: sponsorship packages now include the exhibit booth. That is no longer a separate expense.** PLATINUM SPONSORSHIP ($9000) Value: $15,000 (One available) Conference Benefits Exhibit Booth (up to 6 reps included) First Choice of booth space (double booth space) Key Note Session Sponsor Program Sponsor Logo on Brochure Signage at Annual conference Introduced on stage Facilitate a discussion roundtable Logo on conference communications Website Benefits Company logo on all pages Ad and website link on sponsor page Membership Benefits Membership for up to three company representatives Unlimited Access to ARMGMA membership roster for three reps Additional Benefits Announcement of sponsorship included in all appropriate communication Large ad in eight monthly Newsletters Sponsor of two webinars GOLD SPONSORSHIP ($5000) Value: $7,450 Conference Benefits Exhibit Booth Gold Preferred exhibit space at annual conference (up to 3 reps included) Logo on sponsor page of conference program Signage at Annual conference Introduced on stage Facilitate a discussion roundtable Website Benefits Company logo on home page Company description and website link on sponsor page Membership Benefits Membership for up to three company representatives One time use of ARMGMA membership roster for three reps Additional Benefits Medium ad in two Monthly Newsletters SILVER SPONSORSHIP ($3500) Value: $4,000 Conference Benefits Exhibit Booth Silver Preferred exhibit space at annual conference (up to 2 reps included) Logo on sponsor page of conference program Signage at Annual conference Introduced on stage Website Benefits Company description and website link on sponsor page Membership Benefits Membership for up to two company representatives Additional Benefits Small ad in one Monthly Newsletter BRONZE SPONSORSHIP ($2000) Value: $2,650 Conference Benefits Exhibit Booth Bronze Preferred exhibit space at annual conference (up to 2 reps included) Listed on sponsor page of conference program Introduced on stage Website Benefits Company name and website link on sponsor page Membership Benefits Membership for up to two company representatives

7 Arkansas MGMA Affiliate Sponsorship 2017 Sponsorship Commitment Sheet Company Name: ANNUAL CONFERENCE SPONSORSHIP OPPORTUNITIES Program Sponsor $1000 Roundtable Facilitator $2000 Conference Bag $1000 Name Badge Sponsor $1000 Keynote Session $1500 Break $500 Reception $1000 Event App $750 Registration Desk $1000 Wifi sponsor $500 Member Exhibit Booth (includes 2 reps) $1200 Non-Member Exhibit Booth (includes 2 reps) $1500 * Additional reps $200 each All Conference Sponsorships are exclusive. ADDITIONAL SPONSORSHIP OPPORTUNITIES Website Banner ad: Sponsorship $800 Webinar: Sponsorship $250 each (4 available) New Member Sponsor $1000 **Includes the opportunity to pay the member dues for any NEW ARMGMA Member. Sponsor will pay a discounted rate $80 (Normally $100). SPONSORSHIPS Platinum $9000 Gold $5000 Silver $3500 Bronze $2000 TOTAL $

8 Arkansas MGMA Affi liate Sponsorship 2017 Payment Form Company Name Contact Address City State Zip Phone Fax Questions? Please or call Please mail payment by check to: ARMGMA 2504 Alexander Drive, #345 Jonesboro, AR To pay by Credit Card, please fill out the online form and payment at armgma.com, or you may fax this form to (866) Credit Card Type VISA Mastercard American Express (please circle one) Credit Card Number Expiration Date V-Code (3 or 4 digit number security code) Name on Card Signature Billing Address Billing City, State and Zip Code Cardholder s Address Date I agree to the terms and conditions

9 Arkansas MGMA Affiliate Sponsorship 2017 Terms and Conditions Defined Terms: a. The term ARMGMA means the Arkansas Medical Group Management Association and each of its respective officers, directors, staff, agents and representatives. b. The ARMGMA Conference and all portions thereof, is owned, sponsored, produced, and managed by the Arkansas Medical Group Management Association. c. The term Exhibitor means, collectively, the company or person that applied for exhibit space and agreed to enter into the contract upon acceptance by ARMGMA. Qualifications of an Exhibitor: ARMGMA s Show management will, in its sole discretion, determine whether a prospective Exhibitor is eligible to participate in the ARMGMA Conference. Exhibitors shall be limited to those whose products or services are related to medical, professional, or practice interests. ARMGMA reserves the right to refuse or provide exhibit space to any exhibiting company not compatible with the general character and objectives of ARMGMA upon receipt of their application. Cancellation Policy: Annual 2017 Conference: cancellation fee of $500 per booth will be charged to exhibitors who cancel prior to February 24, Cancellation after February 24, 2017 or failure to occupy space obligates the exhibitor to full payment and AR- MGMA reserves the right to re-sell the booth space. No refunds will be given on conference sponsorships, newsletter ads or website sponsorships. Written notice is required to cancel booth space. Compliance: a. Smoking inside the ARMGMA Conference is prohibited. b. ARMGMA conference management reserves the right to reject, remove or prohibit any exhibit/display in whole or in part, or any Exhibitor or its representatives if, in the opinion of ARMGMA Show management, the exhibit or the activities of the Exhibitor or its representatives violates the contract, the Rules or Regulations, or are detrimental to the goals and purposes of the ARMGMA Conference. c. Prohibited or inappropriate conduct which results in the Exhibitor removal will also result in the forfeiture of all exhibit fees, or any other fees; the Exhibitor will remain liable for any damages due to its actions. d. Use of a booth space by two or more companies is not permitted. Subletting of space is not permitted and will result in a ban from future conferences. e. Any Exhibitor who is a no show, meaning that the booth is not set up and staffed by the show opening time of 8:00am pm on April 19, 2016 for the Annual Conference without prior permission, will forfeit his/her booth space for the duration of the ARMGMA Conference. Nonattendance does not constitute cancellation on the Exhibitor s part, and no refunds or credits will be issued. ARMGMA Conference management will replace a no show s booth space as it determines is in the best interest of ARMGMA. Promotional Errors: ARMGMA will not be liable for any errors or omissions in the ARMGMA Conference s attendee lists, websites, newsletter or any other promotional or on-site materials. ***NO SUITCASING WILL BE ALLOWEDAT THE ARMGMA 2017 ANNUAL CONFERENCE*** Suit-casing is the act of soliciting business in the aisles during the exhibition or in other public spaces, including another company s booth or a hotel lobby. Please note that while all meeting attendees are invited to the Exhibit Hall, any person/s who have NOT PAID for an Exhibit Booth at the conference who is observed to be soliciting business in the aisles or other public spaces, in another company s booth, who is in violation of any portion of the Exhibit Policy, will be asked to leave immediately. Additional penalties may be applied. Show Management recognizes that suit-casing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Show Management must be informed of any hospitality suites, and expressed consent must be received prior to the event.

10 Arkansas Medical Group Management Association 2504 Alexander Drive, #345 Jonesboro, AR Phone: Fax: