Sponsorship & Exhibitor Opportunities

Transcription

1 INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S Sponsorship & Exhibitor Opportunities Americas Connect 2016 April 19-20, 2016 Your Opportunity to Share your products and services with Center operators 1

2 Welcome IACC-Americas Connect takes place in the heart of New York City on April 19-20, It is the fi rst in an exciting new conference format for IACC, hosting the event in multiple venues throughout the Big Apple. As an event sponsor, we invite you to engage with leaders and decision-makers from across the conference venue industry in the U.S. and Canada. Given IACC s standing and authority as an independent commentator, IACC-Americas Connect will provide you with the opportunity to be associated with innovative thinking and high-quality debate. We understand how crucial it is to derive return on your sponsorship investment and our packages will maximize this in the months before, during and after the event. We offer a wide range of opportunities for you to promote your organization, including those below. To discuss tailored packages that will meet your needs please contact us. Headline sponsorship (some including complimentary registrations) Drink reception sponsor Copper Skillet Competition Culinary Final sponsorship Exhibition stands & Display stands Our delegates are senior decision-makers in the ownership, operation and management of conference centers. Our members have come to rely on us for quality, relevant, innovative and unbiased information to support the development of their venues. We look forward to your association and involvement in IACC-Americas Connect in April Yours sincerely Mark Cooper Chief Executive Offi cer International Association of Centres 2

3 Value For Your Company The thought leader on the meeting experience IACC represents its members by defining and promoting the IACC Meeting Concept and providing learning opportunities. There are meetings and there are IACC Meetings. Membership IACC has more than 350 member conference centers in 3 chapters: Americas, Australia Asia Pacific and Europe. IACC s membership represents the leading brands in the industry. Our members look to IACC for inspiration and innovation and to ensure they remain focused in developing their products to meet the future needs of their customers. IACC members must meet the minimum IACC Quality Standards in order to become an IACC Certified Center. Member Footprint IACC estimates that its 350 conference center members are responsible for delivering 650,000 events per year. Operating in 21 countries, the global representation of IACC is signifi cant. Meeting Planners take great confidence knowing that the standard of meeting they can expect from an IACC conference center will offer the very best delegate experience k 21 Communications IACC maintains a comprehensive website that features a searchable database of all IACC members around the world, plus other tools for meeting professionals and an array of resources for members. Members refer to IACC s website for a variety of trends and information. IACC-News delivers regular communications and is published regularly to members and in turn is circulated to members staff. Copper Skillet Competition This competition is designed to highlight the artistry and skills of IACC-Member conference center chefs from around the world, and to honor their contributions to IACC s shared goal of providing an outstanding conference experience. The Copper Skillet Final is an impressive showcase that offers a chance for F&B suppliers to associate their products with culinary Excellence. 3

4 Overview of Sponsorship IACC Exhibition and Sponsorship : Network with industry leaders and experts. Meet innovative companies and talents from all over the U.S. and Canada and from 21 other countries overseas. Build your profile and brand awareness amongst this niche conference center industry. Grow your business with exposure to key decision makers. Be a part of IACC initiatives and events that promote industry innovation and research and development. Benefi ts Diamond (Non-members only) Platinum (only open to member management companies) Emerald (Non-members only) Gold (only for IACC members) Silver Bronze (only for IACC members) Exhibitor Corporate Logo on Website Yes, with Link to website Yes, with Link to website Yes, with Link to website Yes Yes Yes Yes Corporate Logo on Digital Social Wall and/or conference signage Yes Yes Yes Yes Yes Yes Yes, Name only Corporate Logo on App Yes Yes Yes Yes Yes Yes Yes, Name only Sponsor/Exhibitor Ribbon on Name Badge Yes Yes Yes Yes Yes Yes Yes Recognition in printed on-site program Yes Yes No Yes Yes Yes Yes Sponsor recognition in marketing materials/member communications Corporate logo on Sponsor Logo Loop at Yes Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes No Recognition at the General Session Yes Yes Yes Yes Yes Yes Yes Personalized Post Event to IACC Members Yes No No No No No No Registrations 3 Full 4 Full 1 Full 50% Discounted Pricing on 1st Full 25% Discounted Pricing on 1st Full None Option to send out s to IACC Members promoting company Personalized Certifi cate/plaque Yes Yes No No No No Distribute Company Brochure/ Promotional Item at Registration Yes No No No No No Delivery of Blog to IACC membership on website Yes No No No No No Exhibitor Package Hyperlinked Logo on IACC Member News s Pre and Post Attendee List (includes addresses) No Yes Yes No No Yes 4

5 IACC-Americas Connect allows your organization to selectively demonstrate the key features and benefits of your products and services. DIAMOND SPONSORSHIP $15,000 Includes THREE conference registrations. For non-members only. Use of corporate logo in published recognition. Full-page ad or listing on conference Display Screens in Public Areas. Feature Listing on conference App. One Complimentary Exhibition Package. Two Blasts to IACC Members. Diamond Sponsor logo listing on IACC Online for one year. Logo listing on conference website. Delivery of one Blog to IACC Membership listed on website Hyperlinked logo in 2 IACC Member s News s. Inclusion in Diamond Sponsor slide show at conference. Recognition at the President s speech during conference General Session. Personalized plaque acknowledging Sponsorship Commitment Place one item in bags to promote products/service. PLATINUM SPONSORSHIP $12,500 Includes FOUR conference registrations. Only open to member management companies. Use of corporate logo in published recognition. Full-page ad or listing on conference Display Screens in Public Areas. Listing on conference App. One Blast to members. Platinum Sponsor logo listing on IACC Online for one year. Logo listing on website. Inclusion in Platinum Sponsor slide show at conference. Recognition from podium during conference General Session. Personalized plaque acknowledging Sponsorship Commitment. PLATINUM CIRCLE At your direction, we ll reserve a table for you and your guests at the Annual Banquet EMERALD SPONSORSHIP $10,000 Includes ONE conference registration. For non-members only. Use of corporate logo in published recognition. Full-page ad or listing on conference Display Screens in Public Areas. Listing on conference App. One Blast to Members. Inclusion in Emerald Sponsor slide show at conference. Recognition from podium during conference General Session. Personalized plaque acknowledging Sponsorship Commitment. EMERALD Sponsor logo listing on IACC Online for one year. Logo listing on conference website. 5

6 GOLD SPONSORSHIP $5,000 New! Includes ONE conference registration. Reserved for IACC members only. Use of corporate logo in published recognition. Full-page ad or listing on conference Display Screens in Public Areas. One Blast to members Inclusion in Gold Sponsor slide show at the conference. Recognition from podium during conference General Session. Listing on conference app One year s Gold Sponsor logo listing on IACC Online. Logo listing on conference website. SILVER SPONSORSHIP $3,000 Includes 50% discounted pricing on 1st full conference registration. Logo listing on conference Display Screens in Public Areas. Silver Sponsor roster listing in next year s conference brochure. One year s Silver Sponsor listing on IACC Online. Logo listing on conference website. Inclusion in Silver Sponsor slide show at conference. Recognition from podium during conference General Session. Listing on conference App. BRONZE SPONSORSHIP $2,000 Includes 25% discounted pricing on 1st full conference registration. Bronze Sponsor roster listing in next year s conference website. One year s Bronze Sponsor listing on IACC Online. Logo listing on conference website. Inclusion in Bronze Sponsor slide show at the conference. Listing on conference App. EXHIBITOR PACKAGE $2,500 Includes table top to showcase your product/service, 2 chairs and complimentary WiFi Internet access throughtout the conference period (electrics may be subject to additional costs). Listing on conference App. Recognition from podium during conference General Session. ON-SITE BENEFITS Network with industry leaders and experts. Meet innovative companies and talents from all over the U.S. and Canada and globally. Build your profile and brand awareness amongst the Hospitality industry. Position your organization and brand to key industry players. PRE-EVENT BENEFITS Delegate list shared two weeks prior to the event date. 6

7 ENHANCE YOUR SPONSORSHIP Available for IACC-Americas Connect 2016 Add any of the following choices to one of the traditional sponsorship levels below, or opt for as many as you d like without committing to a level. Please remember that sponsoring opportunities are limited to provide optimum exposure, and are confi rmed on a fi rst come, fi rst served basis. $1,000 Limit 4 Webinar: IACC markets your educational webinar to all members in one quarter of the year following the conference, and we will credit you at the conference for post conference continuing education. (Subject to IACC s approval of webinar content.) $2,000 Limit 15 Individual Workshop: Sponsor an individual workshop which is closely aligned to your product or message. Workshop themes include F&B, Meeting Room Design, innovation, sales & marketing, operations excellence and Technology. Recognition of your sponsorship displayed on the conference App and in the room on the day of your workshop. $3,000 Limit 1 Opening Reception Day 1: Sponsor the opening evening reception and receive recognition and appreciation in a number of ways in the program including logo on all event marketing. $5,500 Limit 3 Copper Skillet Competition: Sponsor IACC s fl agship culinary event. Including Logo on all event marketing as well as a tabletop Exhibitor of Products. $7,500 Limit 1 - Awards Dinner: Sponsor the annual awards dinner on April 20 and have your brand associated with a evening celebrating acheivements and supporting education and development. $750 Limit 10 - Social Media: Following the conference, IACC will post up to two educational articles you write on our blog, and will credit you at the conference for post-conference continuing education. (Subject to IACC s approval of article content.) $2,000 Limit 1 - Badge & Lanyard: Sponsor the closest thing to a delegate s heart for the duration of the conference, their name badge and lanyard! A unique new opportunity for 2016 to have your name featured on the badge and lanyard Wifi Internet and Access: One-color logo on back of card distributed to all attendees providing the code for complimentary Internet in the meeting rooms. Don t miss this unique opportunity to raise your company s profile. Book your Sponsorship Opportunity today by contacting: Heidi Lapka Hlapka@iacconline.org or call

8 2016 IACC-AMERICAS CONNECT Partnership Application Form INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S We would like to book the following partnership items: PARTNERSHIP ITEM VALUE SELECT HERE Diamond Sponsorship $15,000 Platinum Sponsorship $12,500 Emerald Sponsorship $10,000 Gold Sponsorship $5,000 Silver Sponsorship $3,000 Bronze Sponsorship $2,000 Exhibitor Package $2,500 Awards Dinner (Limit 1) $7,500 Opening Reception $3,000 Copper Skillet Sponsorship $5,500 Webinar $1,000 Limit 15 - Individual Workshop Food & Beverage $2,000 Marketing $2,000 Customer Service $2,000 Technology $2,000 Innovation $2,000 Social Media $750 Wifi Internet & Access Sponsor $1,000 Badges & Lanyards Sponsor $2,000 PROMOTIONAL SPONSORSHIP App Sponsor $4,000 By signing, I declare that I agree with the General Terms and Conditions. Company Representative:... Authorized Signature:... Company Printed Name:... Date:... 8

9 Partnership Application Form To apply for partnership opportunities, please complete and send this form to the IACC offi ce by to Heidi Lapka or by fax: , or by mail to: INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S IACC 35 East Wacker Drive, Suite 850, Chicago. IL After receipt of this Partnership Application Form, we will invoice you for the corresponding amount. Partner Contact Information Please print the information exactly as you would like it to appear in all acknowledgements. The person listed as Contact Person will receive all correspondence regarding the sponsorship/exhibition. Last name:... Company:... Address: Zip/Post Code & City:... Country:... Phone:... Fax:... Website: Deadline Dates Your advertisement for the display screens should reach us no later than March 7, Your logo and website link for the conference website should reach us no later than March 7,

10 IACC 2016 SPONSORSHIP AGREEMENT Terms and Conditions INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S This agreement contains information that is useful to plan the sponsorship, and the rules and regulations you must observe. 1) Because of the limited availability of some of the sponsorship packages, please note that all sales are final only upon invoice issuance and payment remittance. Thank you. 2) Sponsor logo A brief company description and logo will be published in the event program. Company logo in EPS format with a minimum size of 1500 pixels. Company / product description (Max. 100 words in English). By providing the logo and description, you authorize IACC to publish both in the event programme. 3) Registration and hotel booking Full agenda of the conference and practical information can be found by clicking here 4) Participants list Participants list will be sent 2 weeks prior to the event to all confi rmed exhibitors. This list includes addresses of delegates who have agreed to have their contact details passed on to third parties for the sole purposes of this specifi c conference networking, preparation, followup and marketing of the exhibitors own products and services. By accepting the participants list, the exhibitor agrees it will not use it for any other purposes (such as conducting surveys or editing another participants list) nor transfer the list onward to any third party (including its customers, partners and suppliers). The sponsor acknowledges that any unauthorized use of the list would violate IACC s data protection commitments towards participants and would seriously harm IACC s reputation. 5) Invoicing and methods of payment To apply for partnership opportunities, please complete and send the form to the IACC Event offi ce by (Hlapka@iacconline.org), by fax: , or by MAIL to: IACC, attention Heidi Lapka, 35 East Wacker Drive, Suite 850, Chicago. IL After receipt of this partnership application form, IACC will invoice you for the corresponding amount. Invoices are payable immediately following receipt, in full and without any reduction, set-off or counter claim whatsoever. The invoice number should always be quoted on the payment. All payments will be in USD. 6) Cancellation of Partnership agreement a. Cancellation by the Partner All cancellations must be made by to Hlapka@ iacconline.org or in writing to the following address: IACC 35 East Wacker Drive, Suite 850, Chicago. IL Should the partnership be cancelled after it is confi rmed, then 100% of cancelled space fee will be due to indemnify IACC. b. Cancellation by IACC If IACC unilaterally cancels the conference, IACC shall reimburse all amounts paid by the partner to IACC. This will be the sole and exclusive right and remedy of the exhibitor in the respect unless such termination is due to a fault of the partner or for a cause of force majeure. 7) General (The partner) is fully aware and accepts all terms and conditions mentioned in this document and in the IACC Sponsorship opportunities package document in annex. For the Partner (company name): Name:... Date:... Title:... Signature:... 10

11 IACC s 2015 Sponsors included Platinum Sponsors Gold Sponsors Silver Sponsors Bronze Sponsors Exhibitors 11