Relay For Life of Quinnipiac University Team Captain s Packet

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1 2012 American Cancer Society Relay For Life of Quinnipiac University Team Captain s Packet relayforlife@quinnipiac.edu 1

2 Dear Team Captains, Thank you so much for taking the first step in participating in the 2012 Relay For Life of Quinnipiac University. Our goal this year is to raise $115,000 for the American Cancer Society with the help of 900 participants and 115 teams. Relay For Life has become one of the biggest events on campus in the past four years. We have raised almost $500,000 from the past four Relays. Our hope is that you and your fellow team mates will set your goals high and fundraise as much as you can for this worthy cause. We cannot wait till April 27 th when we will pack the TD Bank Sports Center with you and your fellow team mates and put an end to this disease! Celebrate.Remember.Fight Back. Kelsey Funk, Ashley Chacon-Baker, Esther Pew, Keith Yatauro & Rebecca Kleiman 2012 Relay For Life of Quinnipiac University Event Co-Chairs 2

3 Relay For Life of Quinnipiac University Team Captain Meeting Dates Date: Type: Place: Time: Dec 5 th Meeting EC101 9:30-10:00pm Feb 27 th Meeting Mancheski 9:30-10:00pm Feb 29 th Kick-Off Faculty Dining Room 7:00-9:30pm April 2 nd Meeting EC101 9:30-10:00pm April 22 nd Bank Night Faculty Dining Room 7:00-9:00pm April 27 th Relay For Life TD Bank 3:00pm (check-in) Team Development Committee Chairs: Nicole Carnemolla & Samantha Plourde Committee: Matt Popyak, Megan Caminsky, Alexandra Delayo, Katherine McMorrow & Amanda Cianciola Questions? relayforlife@quinnipiac.edu 3

4 Relay For Life 2012 Important Information T-Shirt & Registration Fee Deadline: March 21, 2012 All registration fees must be paid by this date. As of March 22 nd the registration fee becomes $20. In order to receive a t-shirt, you must have paid your registration fee and raise a minimum of $50 by this date. No Exceptions! Bank Night: April 22, :00pm-9:00pm It will be in the Faculty Dining Room (Upstairs in the New Café). Please send one representative from your team to turn in donations, late registration fees, and pick up your t- shirts. One representative must attend at some point during this event. Matching Gifts: Double your money in a couple clicks! Do you know a company that is willing to double your money? Click on Fundraising Tips>Double Your Money at and see if the company is listed, if not, no worries, they can still double your money, just follow the instructions provided! You never know, you could turn $500 to $1000 with a couple clicks! Information Regarding Checks: 1. Please write the participant s name on the memo line 2. Please use separate checks for donations and registration fees 3. All donations for each participant should be paper-clipped with the participants name on top and a total of cash and a total of checks included. (Or, consider using envelopes for each participant!) Do not drop off any donations to the student center. Donations can be brought to Relay For Life s weekly committee meetings in Mancheski on Wednesdays at 9:15 PM. Please relayforlife@quinnipiac.edu to let us know you will be coming. Donations can also be brought to all Team Captain s meetings. 4

5 TEAM CAPTAIN CHECKLIST Check off when complete: Put your team together with no less than 5 and no more than 15 people. Choose team name and theme and make plans to decorate your campsite. Turn in team registration/commitment fee of $12.00 per person. Hand out Individual Fundraising Collection Envelopes and encourage team members to start collecting right away. Remember that each team member should endeavor to collect a minimum of $100 in donations in addition to your registration/commitment fee. ONLNE FUNDRAISING IS RECOMMENDED! Collect all cash donations and turn them in at team captain meetings or at the Bank Night. Encourage your teammates to fundraise before and/or during the Relay For Life. All fundraisers must be approved ahead of time. Attend Team Captain meetings, hold meetings for your team to keep everyone informed and excited, and coordinate distribution of materials and information to team members. Hand out wristbands to all team members prior to the Relay For Life. Walk, Run and Have Fun!!!! 5

6 *Fundraising* The sole objective of Relay For Life is to raise money in the fight against cancer. The easiest way to get donations is by sending out an to anyone and everyone you know- so go for it! You can also get together with your team and hold a fundraiser, such as a car wash or bake sale. For more ideas, see pages 9 & 10 of the team captain s packet. You can also have a fundraiser the night of Relay. For more information, please relayforlife@quinnipiac.edu *Luminaria Bags* Luminaria is one of the ceremonies that takes place during Relay For Life. In this ceremony we honor and remember those who have lost and are still fighting the battle against cancer. People may buy a Luminaria bag throughout the year and during the beginning of Relay for $5.00. All the Proceeds go to the American Cancer Society, along with the rest of the money raised. The bags are placed around the path that is walked throughout the night of Relay. The bags all have a light in them that will be lit up during the ceremony, and guide the walkers throughout the rest of the evening. This is a beautiful ceremony, and the bags are a beautiful way to remind walkers throughout the night why we are walking, which is because of those who we honor for fighting the battle. There is a luminaria form on page 7 of the team captain s packet. Corporate Sponsorship There are many different ways that corporate businesses can become a part of Quinnipiac s Relay For Life. You can network with people that you personally know from home, or through family members and friends. Anyone with a business can become a corporate sponsor for QU s Relay! If you have any questions, please relayforlife@quinnipiac.edu 6

7 Relay For Life of Quinnipiac University You can help fight cancer, and honor loved ones who have had cancer, by joining the luminaria ceremony at the American Cancer Society s Relay For Life events. During the luminaria ceremony, candles are placed in bags in honor and in memory of people who have had cancer. When lit, hundreds of luminaria (candle lanterns) brighten the way for Relay For Life walkers throughout the night. For a minimum contribution of $5 each, you can sponsor a glowing tribute to a loved one, and join a heartfelt ceremony that reminds us of how cancer touches us all. Your Name: Contact Number: Address: Street Address: City: State: Zip Code: Name: Name: Name: Name: Name: I would like to order luminaria for the following people: Number of luminaria ordered: x $5each = Form of Payment: In memory In honor In memory In honor In memory In honor In memory In honor In memory In honor Cash // Check # (Payable to: American Cancer Society) Enclosed is an additional $ to help fight cancer. Please mail form and money to: American Cancer Society/Attn: Relay For Life of Quinnipiac University Luminaria/38 Richards Ave, Norwalk, CT Forms can also be turned in at any Team Captain s Meeting or given to any Committee Member For Committee Use Only: Payment Received Date: Bag(s) Taken Bag(s) Returned Date: Bag(s) Not Taken (Committee Will Decorate) 7

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10 Relay For Life is an opportunity to celebrate the courage of cancer survivors and give hope to those battling. Please tell your team members that if they are a survivor to contact the committee. If preferred to stay anonymous, captains just let us know that you have a team member who is a survivor. Captains can then get the shirt and be our contact. Please Christine.Porzio@quinnipiac.edu or Katherine.Winkle@quinnipiac.edu Honor a virtual survivor: A virtual survivor is a person who has been diagnosed with cancer but will not be at the Quinnipiac Relay. This is a great way to get loved ones from home involved with the Relay For Life at QU. It is a way to support them and show them you care even if they are unable to attend. We invite all participants to make a poster, T-shirt or sign with your loved one's name on it and bring it to the event. We will even have a special lap, for those of you with virtual survivors, during the ceremony for everyone to show their support. 10

11 Getting ready to Make the Ask The Preparation: Be confident, credible and enthusiastic. Don t memorize your speech, but be comfortable with all that you want to say in order to effectively get your point across to your audience. Know your product o Utilize professional materials that the ACS provides samples on table of: Your Dollars at Work Handout ACS Programs and Resources Handout Thanks to You handout Create a sense of urgency o Why is cancer an important issue today? Know your audience o Students are going to respond in a different way than faculty, staff, community and family members o Some people would prefer to make a donation where they receive a tangible item in return for a donation, whereas other would simply like to donate Make donating easy o o o People are less likely to donate if there is a hassle involved in the process Have computers for credit card donations or have student debit card readers at your fundraising site (many campuses attach accounts to students ID cards that students are more likely to donate from) Include a self-addressed, stamped envelope with each fundraising letter Your elevator speech Be sure to always tie the ACS Mission into your story this is especially true when you are trying to educate a potential donor. One of the easiest formulas to remember is: Big Picture > ACS Accomplishment > Your Story > Call to Action Examples: A woman was diagnosed with cancer and needed answers > called the ACS 800 number > received most upto-date cancer information, questions to ask her doctors, and information on the programs she could benefit from that are offered in her community > Money raised at Relay For Life funds this amazing resource ACS Funds Research > now there are drugs like Gleevec > my Dad survived leukemia by taking Gleevec > by supporting the Relay you are saving lives. Remember, be prepared with a longer version of your story if the person gives you time! However, it is not just about your story, it is about their story. Care about their story o It s likely that you will be speaking with someone who has been affected by cancer or who knows someone who has o Establish why this is important to the donor o Listen to what they have to say and why they would like to contribute to the cause o If you disregard what they have to say, you may not only lose a donation, but you are also not representing the ACS well Keep in mind that we want as much support for the ACS as we can get through both donations and volunteer support 11

12 Did you know you can be a Team Captain and still help out by volunteering at Relay? Well You Can! We need volunteers for things like: Lighting the luminaria on the track, Helping give out food, Registering Teams, Running activities, And many more! If you have friends that cannot participate in the entire Relay Experience and still want to be involved, this is the perfect opportunity! Thank you for being a team captain and helping us make Relay 2012 the best Relay yet! If interested please contact Bree Gooley or Kathryn Glass at Bree.Gooley@quinnipiac.edu or Kathryn.Glass@quinnipiac.edu 12

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15 Walking Schedule Name(s) Time 6-7pm 7-8pm 8-9pm 9-10pm 10-11pm 11-12am 12-1am 1-2am 2-3am 3-4am 4-5am 5-6am 6-7am 15

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