Aligning business activities with the Purposes of PTA. Workshop Agenda. Part 1: Purposes of Fundraising

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1 1 Workshop Agenda Part 1: Purposes of PTA Fundraising Part 2: Popular Fundraising Options Part 4: Keeping it Fun and Simple Questions & Answers As Time Allows 2 Part 1: Purposes of Fundraising Aligning business activities with the Purposes of PTA 2014 California State PTA Convention Fundrai$ing Fundamental$ 1

2 Part 1: Purpose of Fundraising Bylaws Article 2: welfare of children and youth raise standards of home life laws to care and protect home & school relationship united efforts to secure highest advantages Part 1: Purpose of Fundraising Bylaws Article 2: through advocacy and educational programs directed toward parents and teachers & the general public Part 1: Purpose of Fundraising Advocacy vulnerable children adequate funding for education full curriculum: P.E., art, STEM highly-effective educators healthy lifestyles & support services 2014 California State PTA Convention Fundrai$ing Fundamental$ 2

3 Part 1: Purpose of Fundraising Educational Programs parent education home/school relations youth issues: peer/social, substances, depression, education and learning skills information sharing leadership training youth educational enrichment Part 1: Purpose of Fundraising Part 1: Purpose of Fundraising 2014 California State PTA Convention Fundrai$ing Fundamental$ 3

4 Part 1: Purpose of Fundraising Set Your Goals in Support of PTA s Purposes What Are YOUR PTA s Goals? Part 1: Choosing the Right Fundraisers End of Part 1 Questions? 2014 California State PTA Convention Fundrai$ing Fundamental$ 4

5 Donations Tiered Donation blue ribbon $1,000 gold $500 silver $250 bronze $100 benefactor $50 supporter $25 friend $10 Donations Fund-a-Need field trip assembly math club music website art supplies Donations Grants designated for specific purpose from local businesses from California State PTA 2014 California State PTA Convention Fundrai$ing Fundamental$ 5

6 Donations Sponsorships acknowledge and thank them do not advertise for them do not endorse them Activities - a thons walk a thon jog a thon hoop a thon trike a thon math a thon read a thon Sales spirit wear popcorn gift wrap greeting cards ID bracelets magazines cookie dough rumage 2014 California State PTA Convention Fundrai$ing Fundamental$ 6

7 Events Carnival / Picnic football throw cake walk ice cream social crafts food face paint fort Events Carnival / Picnic 3 legged race fortune telling magic show jump rope balloon artist broom hockey Family Events haunted house pizza night drama night storytelling costume / karaoke night father daughter dance 2014 California State PTA Convention Fundrai$ing Fundamental$ 7

8 Meal Events Family Fun Membership spaghetti feed back to school pancake breakfast fathers cook? pajama night cookies, reading family nights at local restaurants Adult Events poker night bingo raffles auctions alcohol Tournaments golf bowling chess free throw (basketball) 2014 California State PTA Convention Fundrai$ing Fundamental$ 8

9 Grand Events dinner dance auction casino night 1000s of hours 1000s of dollars Non events recycling ink cartridges Box Tops for Education Labels for Education e scrip Other? See PTA s Insurance Guide Online searches 2014 California State PTA Convention Fundrai$ing Fundamental$ 9

10 Part 2: Choosing the Right Fundraisers End of Part 2 Questions? Understand Your Community What do children & parents need from PTA? Who are PTA volunteers? Who are PTA supporters? What experiences or skills do volunteers have? 2014 California State PTA Convention Fundrai$ing Fundamental$ 10

11 Insurance and Loss Prevention Insurance and Loss Prevention Insurance and Loss Prevention 2014 California State PTA Convention Fundrai$ing Fundamental$ 11

12 + Asking for Donations few volunteers needed mostly office type work little engagement fairly simple record keeping follow up letter required Activities / Family Night / Meals + bring people together entertaining/fun purposeful/healthy several volunteers planning/organizing leadership communication Adult Activities / Tournaments + adult engagement entertaining/fun social legal requirements planning/organizing 2014 California State PTA Convention Fundrai$ing Fundamental$ 12

13 + Grand Activities / Galas lasting annual event entertaining/fun potential for large funds many volunteers superior leadership planning/organizing communication + Non events few volunteers needed mostly office type work little engagement fairly simple record keeping End of Part 3 Questions? 2014 California State PTA Convention Fundrai$ing Fundamental$ 13

14 Part 4: Keeping it Fun & Simple Part 4: Keep it Fun and Simple Choose the Right Leaders easy to get along with effective communicator effective delegator effective reporter (provide training as needed) Part 4: Keep it Fun and Simple Your Leadership Team program chairman & committee fundraising chairman & committee finance committee chaired by treasurer the elected and appointed board 2014 California State PTA Convention Fundrai$ing Fundamental$ 14

15 Part 4: Keep it Fun and Simple review purposes needs survey program committee The Process fundraising committee budget committee association vote planning/organizing association approval Committee Report on each fundraiser Carnival Revenue $ 19, Expenses $ 7, Net Income $ 12, Volunteer Hours: Set up: 4 hours 64 Take down: 4 hours 64 Staffing: 40 X 4 hours 160 Total Volunteer Hours 288 Recommendations: 44 Part 4: Choosing the Right Fundraisers End of Part 4 Questions? 2014 California State PTA Convention Fundrai$ing Fundamental$ 15

16 Questions & Answers 2014 California State PTA Convention Fundrai$ing Fundamental$ 16

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