Illinois Medical Group Management Association Affiliate Program Sponsorship & Exhibit

Transcription

1 Illinois Medical Group Management Association 2018 Affiliate Program Sponsorship & Exhibit

2 Don t miss this opportunity to reach your target market. Take advantage of these convenient, cost-effective options to grow your presence in the Midwest. Who We Are... Illinois MGMA is the state affiliate chapter of national MGMA. For over 30 years we have served the unique needs and education requirements of medical practice executives and leaders. Our membership includes 250+ members exclusively focused in healthcare and medical group management from across the state. We are an affiliate chapter but operate independent of national MGMA, We host our own events, member benefits, membership roster and membership dues. Where to Start Affiliate Membership... Membership will help you begin to understand our association, the unique needs and challenges of our members and provide you opportunities to network. Annual dues for an Affiliate Member is $350. Many opportunities throughout the year are member only events or include different pricing for members and non-members. information, access and discounts to our events. Membership also provides you unique Member Only online opportunities such as a listing in our online Business Directory, access to our online member directory, online education library and career board. Corporate Sponsorship/Exhibit Opportunities... Through Corporate Sponsorship and exhibit opportunities, Illinois MGMA conferences represent your best opportunity to network with practice executives and decision makers face to face to introduce your product solutions and keep your organization top of mind. Website Advertising... Our growing network of professionals prefer online, electronic communications for industry news and information. We provide our members additional education through electronic newsletters and an annual webinar series. Please consider supporting our state chapter by sponsoring our website and all the functions it supports. Membership also makes a statement by aligning your company with our association. By becoming an Affiliate member you also reap the benefits of networking, our education, access to industry news and Invest in your future today.

3 2018 CORPORATE SPONSORSHIP Corporate Sponsorship is our best value for vendors looking to expand their network and build relationships with our healthcare executive membership. Corporate Sponsorship is an annual package designed for medical industry vendors to gain face-to-face networking time with Illinois MGMA members and impressions throughout the year, across various mediums. Choose the sponsorship level which fits your budget. All Corporate Sponsorship levels include annual Affiliate membership and an exhibit booth at our 2018 Annual Conference in July. Sponsorship Levels: Sponsorship Benefits Platinum Corporate Sponsorship ($3000) Gold Corporate Sponsorship ($2600) Silver Corporate Sponsorship ($2200) Bronze Corporate Sponsorship ($1800) One year Affiliate Membership YES YES YES YES Inclusion in Illinois MGMA online Affiliate Directory through duration of membership period ( YES YES YES YES Exhibit July Conference YES with 3 on-site YES, with 2 on-site YES, with 2 on-site exhibit representatives exhibit representatives exhibit representatives YES, with 1 on-site exhibit representative Premium exhibit booth placement in exhibit hall 1st Priority 2nd Priority 3rd Priority Ticket to attend Top Golf Conference Networking Event ( held July 12) 2 Tickets 1 Ticket 1 Ticket 1 Ticket Conference attendee contact list YES YES YES YES Organization logo displayed on conference brochure (artwork deadline is March 1, 2018) YES YES Organization logo displayed in on-site conference printed collateral materials and powerpoint YES YES YES Organization listing in conference attendee program YES YES YES YES Organization logo displayed on sponsors webpage ( / sponsors) YES YES YES YES Organization listing displayed on sponsors webpage ( / sponsors) YES YES YES One year rotating banner ad ( YES YES Use of "Sponsor Illinois MGMA" logo YES One-time use of Illinois MGMA membership directory YES

4 2018 Annual Conference July 12-13, 2018 NIU Naperville Conference Center The Event The Annual Conference offers general and breakout sessions for healthcare executives. It features top notch speakers and education, along with valuable networking opportunities. Participants will be updated on future trends and projected changes in healthcare delivery and their potential impact on physician practices. The Attendees An estimated medical healthcare executives from Illinois will convene for this event. Medical group executives, administrators, managers, healthcare administration students and faculty make up the conference roster. The meeting is not too big to be impersonal, but will be plenty big to provide opportunities for interaction with attendees. Networking Conference on site meal functions and networking breaks provide an all-toorare opportunity for attendees to catch-up with old acquaintances and make new ones. Exhibitors are encouraged to attend sessions and meals with our conference attendees for additional networking time and education. This year will feature an off-site, 3 hour networking event at Top Golf in Naperville. Please note event is limited to TICKET HOLDERS ONLY and is not open to everyone. Exhibit Hall (30) 8 x 8 booth spaces will be available. Exhibit is a 6 draped table, electricity, wireless internet access, chairs, conference registration(s) for exhibit personnel, organization listing in conference program, and a pre and post conference attendee contact list in excel format. The cost of additional booth personnel is $150 per person for conference registration. Exhibit personnel is limited to a maximum of 2 people from any organization, except for Platinum Corporate Sponsors which may have 3 personnel. Exhibitor Schedule *due to our contract with the facility and liability issues, exhibitors may not set-up prior to the time listed below. Illinois MGMA reserves the right to modify or change the schedule. Conference Schedule of Events Thursday, July 12, :30am - 9:00am Exhibit set-up 9:00am - 5:00pm 9:00am - 5:00pm 9:00am 10:00am - 12:00pm 12:15pm - 1:00pm 1:00pm - 2:30pm 2:30pm - 3:00pm 3:00pm - 5:00pm 5:00pm - 5:15pm 5:30pm - 8:30pm Registration Desk Open Exhibit Hall Open Attendee registration begins Sessions Lunch in exhibit hall Sessions Break in exhibit hall Sessions Buses load for Top Golf Naperville Networking Event Top Golf Networking Event *You must have a ticket to attend this event. Tickets are only provided to annual corporate sponsors and the Top Golf event sponsors. Custom sponsors and general exhibitors do not receive tickets. Friday, July 13, :30am - 2:00pm 8:00am - 1:00pm 8:00am - 10:00am Registration Desk Open Exhibit Hall Open Breakfast Available Exhibit space is sold first come, first served with priority placement given to Corporate Sponsors based on level purchased. Only Affiliate members of Illinois MGMA may exhibit at our conferences. Vendors selling products/services to providors may not attend this conference unless participating as an exhibitor or sponsor. 8:00am - 10:15am 10:15am - 10:45am 10:45am - 12:15pm 12:15pm - 1:00pm 1:00pm - 2:30pm Sessions Break in exhibit hall Sessions Lunch in exhibit hall Exhibit tear down

5 2018 Annual Conference July 12-13, 2018 NIU Naperville Conference Center ANNUAL CONFERENCE CUSTOM SPONSORSHIPS Enhance your organization s visibility. The following custom sponsorships DO NOT include an exhibit booth. The following custom sponsorships DO NOT include a ticket to the Top Golf Networking Event. The following custom sponsorships include (1) conference registration, deliverable item (if appropriate) organization listing in conference printed materials, special on-site sponsorship recognition/signage and a pre and post conference attendee list. Sponsors must meet deadlines set by conference manager to ensure products can be created in time. Conference Networking TOP GOLF Event - 2 sponsorships available (July 12) $ hour networking event on July 12 at TOP GOLF in Naperville from 5:30pm - 8:30pm. We ve rented out the game room and golf bays! Professional golf instructor will be available to attendees. Food and drinks will be provided. This is sure to be a fun, interactive, off-site networking opportunity on the first night of our conference. In addition to one (1) conference registraiton, two (2) tickets for the Top Golf Networking Event, for representatives to attend are provided to the sponsorsing organizations of this event. *Transportation will be provided to and from Top Golf Naperville. Shuttles will be scheduled to leve NIU Naperville at 5:15pm and return guests back to NIU Naperville by 8:50pm. Attendee Gift Sponsor - Exclusive, co-branding opportunity $1600 Conference Bag Sponsorship - Exclusive, co-branding opportunity $1600 Conference Flash Drive Sponsorship - Exclusive, give us your slides to pre-load onto the flash drive $1600 Attendee Program Sponsorship - Exclusive, front cover logo placement $1400 Water Bottle/Water Station Sponsorship - Exclusive, co-branding opportunity $1400 Namebadge Sponsorship - Exclusive, amazing visibilty for your organization $1600 Breakfast Sponsorship - (1 available July 13), help us feed the masses $1350 Lunch Sponsorship (2 available, July 12 and July 13), help us feed the masses $1350 Wireless Internet Sponsorship - Exclusive, get credit for allowing attendees to post selfies during the conference $1350 Conference Break/Refreshment Sponsorship (2available on July 12), help us feed the masses $1350 Sponsorships are granted on a first come, first served basis / Sponsors who also exhibit receive priority placement of booth space at conference.

6 Exhibitor Sponsor Policies and Conditions Defined Terms: a. The Term Illinois MGMA means the Illinois Medical Group Management Association and each of its respective officers, directors, staff, agents and representatives. b. The Illinois MGMA conferences and all portions thereof, are owned, sponsored, produced and managed by the Illinois Medical Group Management Association. c. The term Exhibitor means, collectively, the company or person that applied for exhibit space and agreed to enter into the contract upon acceptance by Illinois MGMA. D. The term Sponsor means, collectively, the company or person that applied for sponsorship and agreed to enter into the contract upon acceptance by Illinois MGMA. Qualifications of and Exhibitor or Sponsor: Illinois MGMA will in its own discretion, determine whether a prospective Exhibitor or Sponsor is eligible to participate in the Illinois MGMA Conferences and Events. Exhibitors and Sponsors shall be limited to those whose products or services are related to medical, professional, or practice interests. Illinois MGMA reserves the right to refuse or provide exhibit space or sponsorship to any company not compatible with the general character and objectives of Illinois MGMA upon receipt of their application. Cancellation Policy: A cancellation fee of $300 per booth will be charged to Exhibitors who cancel 30 days prior to the start date of any conference or event for which they are contracted with Illinois MGMA. Cancellations after 30 days prior to the start date, failure to occupy space or failure to meet artwork submission deadlines as set by Illinois MGMA obligates the Exhibitor to full payment. Illinois MGMA reserves the right to re-sell booth space. Written notice is required to cancel booth space. main@ilmgma.com No refunds will be given on conference sponsorships, newsletter ads or website sponsorships. Compliance: a. All Exhibitors and Sponsors must wear the name-badge provided by Illinois MGMA for all events associated with the Show and during all Show hours. b. Smoking inside any space contracted by Illinois MGMA for the duration of the Show is prohibited c. Exhibitors may not serve alcohol inside any areas contract by Illinois MGMA for the Show. d. Illinois MGMA Show management reserves the right to reject, remove or prohibit any exhibit/display in whole or in part, or any Exhibitor or its representatives if, in the opinion of Illinois MGMA Show management, the exhibit or the activities of the Exhibitor or its representatives violates the registration application/order form/contract, the Rules or Regulations, or are detrimental to the goals and purposes of the Illinois MGMA Show. e. Prohibited or inappropriate conduct which results in the Exhibitor removal will also result in the forfeiture of all exhibit fees, or any other fees; the Exhibitor will remain liable for any damages due to its actions. f. Use of a booth space by two or more firms is not permitted. Subletting of space is not permitted. g. Any Exhibitor who is a no show, meaning that the booth is not set up and staffed by the show opening time, without prior permission, will forfeit his/her booth space for the duration of the Illinois MGMA Show. Non-attendance does not constitute cancellation on the Exhibitor s part, and no refunds or credits will be issued. Illinois MGMA Show management will replace a no show s booth space as it determines is in the best interest of the Illinois MGMA Show. h. Conference Attendees, Exhibitors and Sponsors may not invite guests or clients into any areas or events contracted or hosted by Illinois MGMA without being properly registered by Illinois MGMA. Guest or clients found in contracted areas without proper registration and documentation will be asked to leave or pay the full conference registration fee in order to stay. Promotional Errors: Illinois MGMA will not be liable for any errors or omissions in the Illinois MGMA Show s attendee lists, attendee program, websites, newsletter or any other promotional or on-site materials. Illinois MGMA assumes no responsibility for having included the name of a cancelled or no show Exhibitor in material related to the Illinois MGMA Show. ***NO SUITCASING WILL BE ALLOWED AT ANY ILLINOIS MGMA EVENTS*** Suitcasing is the action of soliciting business in the aisles or during the exhibition or in other public spaces contracted by Illinois MGMA, including another company s booth or conference facility lobby. Please note that while all meeting attendees are invited to the Exhibit Hall, any person(s) who HAVE NOT paid for an Exhibit Booth at the conference who is observed to be soliciting business in the aisles or other public spaces, in another company s booth, who is in violation of any portion of the Exhibit Policy, will be asked to leave immediately. Additional penalties may be applied. Show Management recognizes that suit-casing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly. For the purposes of this policy, suit-casing violations may occur at venues other than the exhibition floor and at other events. Show Management must be informed of any hospitality suites, and expressed consent must be received prior to the event.

7 2018 WEBSITE SPONSORSHIP is our face on the web and a great place to gain impressions for your organization the entire year. Our website hosts association and educational announcements and a variety of other resources for members and non-members: conference & event information, online registration, legislative advocacy center, a career center, sponsor and affiliate directory, forum discussion boards and "Members Only areas which includes our membership directory. We consistently update, post new information and drive our members and non-members to our website for information. Cost is $300 for 12 months Annual Website Sponsors Receive: Listing on the sponsorship page of our website including company logo, contact name, contact , address, phone and description of product/service. Banner Ad and hyperlink rotated on the home page of and all additional webpages on our site.

8 2018 Commitment Form (1) Fax (877) Mail Illinois MGMA P.O. Box 790 Sherwood, OR You may register and pay online for all these options at: Please fill out and send in page one and page two along with payment information to secure your options. By sending in payment and this commitment form, your organization (written below) agrees to comply with the Exhibitor and Sponsor Terms and Conditions as provided by Illinois MGMA. Your organization understands that exhibit booths and sponsorships have been assigned on a first-come, first-served basis, submitted with payment in full. Priority for booth placement will be given to sponsors based on level purchased first. Your organization understands that Illinois MGMA reserves the right to remove or refuse any registered organization or exhibit personnel from conference facility or any event associated with our conference, for failure to act in a professional or responsible manner or as deemed by Illinois MGMA, to be out of compliance with our terms, conditions and policies. ORGANIZATION S NAME: ORGANIZATION S CONFERENCE CONTACT: ORGANIZATION CONFERENCE CONTACT All information, including conference updates and requests for materials, closer to conference and advertising deadlines, will be sent to the company contact noted above on this commitment form. It is the organization s responsibility to inform conference management of any changes to the organization s contact. The organization contact is responsible for distributing information to the company representatives, on-site exhibit personnel and ensuring deadlines are met. Complete and return Page 1 and Page 2 Commitment Forms: Checks made payable to: Fax: (877) Illinois MGMA Mail: Illinois MGMA Sponsorship Management P.O. Box 790 Sherwood, OR SPONSORSHIP OPTIONS Annual Corporate Sponsorship (our best value) includes Illinois MGMA membership, exhibit booth at Annual Conference + more based on level purchased. # of exhibitor registrations to Annual Conference is based on level purchased. Platinum Sponsorship $3000 Gold Sponsorship $2600 Silver Sponsorship $2200 Bronze Sponsorship $1800 Annual Conference Custom Sponsorships includes (1) full conference registration and deliverable item. DOES NOT include exhibit booth or ticket to attend Top Golf Networking event. List Desired Sponsorship: List Sponsorship Cost: (refer to Custom Conference Sponsorship Opps pages for options) Additional Options and Enhancements $ 2018 Affiliate Membership $350 Exhibit Booth ILMGMA Member $1000 *access to participate in this show is benefit of Illinois MGMA Affiliate membership. You must hold a current membership to exhibit. Annual Website Sponsorship $300 Additional Exhibit Personnel $150 PAYMENT INFORMATION Failure to print clearly may delay processing Payment Type: Visa Mastercard Amex Credit Card Number: Exp. Date: / CVC: First and Last Name on Card: Cardholder Signature: Billing Address for Card: City State Zipcode

9 2018 Commitment Form (2) Fax (877) Mail Illinois MGMA P.O. Box 790 Sherwood, OR Statement of Agreement We hereby have applied for options checked on page one of the commitment form, consistent with the terms outlined for our use by Illinois MGMA. We understand that once processed our commitment is bound by the Illinois MGMA cancellation terms and policies. Payment will not be refunded unless Illinois MGMA fails to deliver the product(s) we have selected. We agree to comply with the Exhibitor and Sponsor Terms & Conditions as provided by Illinois MGMA. We understand it is our responsibility to meet all artwork and submission deadlines set by Illinois MGMA in order to be included in any produced or support materials. Exhibitors and Sponsors, The organization information requested below, will be used for your annual conference program listing and/or website sponsorship. Organization Name Organization Contact Name Organization Website Company 800# or Phone# ext. Mandatory: Service or Product Description for Listing (limited to 25 words or less, print clearly): On-Site Exhibit Personnel Name(s): If you will be a first time Affiliate Member with Illinois MGMA or if you have a change to your membership information from 2017, please fill out the information below so we can set up your membership. Member Name: Member Member Phone: Member Mailing Address: For access to Members Only areas on ilmgma.com supply preferred username:

10 PO Box 790 Sherwood, OR Begin expanding your network today! Highlight your organization and support our members at the 2018 Annual Healthcare Leadership Conference - July 12-13