2018 CANCER PROGRAMS CONFERENCE PROSPECTUS LEARN INTERACT TRANSFORM. facs.org/cancerconference SEPTEMBER 5 7, 2018 CHICAGO, IL
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1 PROSPECTUS facs.org/cancerconference LEARN INTERACT TRANSFORM 2018 CANCER PROGRAMS CONFERENCE CHICAGO, IL NATIONAL ACCREDITATION PROGRAM FOR RECTAL CANCER
2 MEETING INFORMATION Exhibiting at the 2018 Cancer Programs Annual Conference Learn. Interact. Transform. expands your market penetration and customer database, and provides your company with the opportunity to: Network with more than 300 cancer care professionals Reach new customers while servicing your existing ones Showcase your latest products and services This is the only conference developed by the ACS Cancer Programs: American Joint Committee on Cancer (AJCC), Commission on Cancer (CoC), American College of Surgeons Clinical Research Program (ACS CRP), National Accreditation Program for Breast Centers (NAPBC), National Accreditation Program for Rectal Cancer (NAPRC), and National Cancer Database (NCDB). The content is targeted for health care professionals committed to providing high-quality, comprehensive, multidisciplinary, patient-centered care to patients with cancer. PAST PARTICIPANT DEMOGRAPHICS Attendees by Title 14% 9% 2% 28% 31% 9% Administration Physician Consultant Director/Manager Nurse Other Registrar This conference is for all members of the multidisciplinary care team at health care facilities that treat patients with cancer, including but not limited to: Cancer Committee Members Navigators Nurses Physicians (Cancer Liaison Physicians) Program Leadership (Cancer Program Administrators, Breast Program Directors, Breast Program Leaders) Registrars For program information, please visit: facs.org/cancerconference 7% Level of Purchasing Power 2% 38% 20% 40% Final decision maker on all products Final decision maker on some products Recommend products Not involved MEETING INFORMATION EXHIBIT INFORMATION FLOOR PLAN HOTEL INFORMATION EXHIBITOR APPLICATION 2
3 EXHIBIT INFORMATION EXHIBIT SCHEDULE EXHIBIT SET-UP Tuesday, September 4 5:00 7:00 pm EXHIBIT HOURS Wednesday, September 5 7:00 am 5:00 pm EXHIBIT TEARDOWN fast Lunch Thursday, September 6 fast Lunch Networking Reception Friday, September 7 fast Lunch Friday, September 7 *Exhibit schedule subject to change. 7:00 7:45 am 9:00 9:10 am 12:00 noon 1:00 pm 3:30 3:45pm 7:00 am 6:30 pm 7:00 7:45 am 10:30 10:45 am 12:15 1:45 pm 3:15 3:30 pm 5:30 6:30 pm 7:00 am 12:45 pm 7:00 8:00 am 11:00 11:15 am 12:15 1:00 pm 1:15 3:30 pm EXHIBIT FEE: $1,500 Includes: One 6-foot table Two chairs One wastebasket One identification sign Registration for one representative to attend the September 6 7, 2018 education sessions fasts, lunches, coffee breaks, and reception One-time use of the post conference list for a mailing (promotional piece must be approved by the Cancer Programs) No applications will be processed without payment. Exhibit tables will be preassigned and spaces will be identified with a table sign prior to set-up. Audio visual, electrical, and Internet are available at the exhibitor s expense. Information will be provided in the exhibitor service manual. Please note: Banners must be placed to the right or the left of the table. Banners cannot be placed in front of, behind, or on top of the table. EXHIBITOR REPRESENTATIVES Each exhibiting company is entitled to two (2) complimentary exhibitor registrations at no additional charge. Exhibits must be staffed during the exhibit hours. Any space not occupied by 7:00 am on Wednesday, September 5, 2018, will be forfeited by the exhibitor. Displays may not be dismantled or any packing begun before 1:15 pm on Friday, September 7, Additional exhibitor badges can be purchased for $250 each. EXHIBIT LOCATION The exhibits will be located in the International South Ballroom, Lobby Level at the Hilton Chicago. 3
4 EXHIBIT INFORMATION CANCELLATIONS AND REFUNDS 2017 EXHIBITORS INCLUDED: Written notification of space cancellation must be received by the American College of Surgeons on or before Friday, August 10, 2018, to be eligible for a refund. A $500 service charge will be assessed for each cancelled space. No refunds will be given after 5:00 pm (CDT) on Friday, August 10, LIABILITY Association of Cancer Executives Association of Community Cancer Centers CHAMPS Oncology College of American Pathologists EduCare Equicare Health Informed DNA OncoLens Pfizer Phenogen Sciences, Inc. Registry Partners Roche Diagnostic Information Solutions Society for Immunotherapy of Cancer (SITC) Society of Nuclear Medicine & Molecular Imaging In the event the exhibition is cancelled, postponed, or relocated on account of fire, strikes, government regulations, causalities, Acts of God, or other causes beyond the control of the American College of Surgeons Cancer Programs, the exhibitor waives any and all damages and claims for damages and agrees that the sole liability of institute shall be to return to each exhibitor the exhibitor s rental payment. ADDITIONAL INFORMATION If you would like additional information about exhibiting, please contact Dana McClure, Exhibits Coordinator, at dmcclure@facs.org or National Consortium of Breast Centers Nursenav Oncology FDA REGULATIONS SurvivorPlan Exhibitors must abide by all applicable Food & Drug Administration (FDA) regulations, including, but not limited to, any or all approved requirements. Any product that is an investigational device or an investigational drug must be clearly marked as such. Exhibitors must ensure that with respect to all such devices or drugs, only permissible preapproved dissemination of scientific and educational information is provided at the exhibit and that appropriate disclosures and cautionary notices are included with the devices or drugs. All products and services exhibited shall comply with FDA policy and procedures (particularly with respect to the marketing and labeling of investigational drugs and devices) and other applicable policy and procedures. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices. The FDA also forbids the promotion of approved drugs or devised for unapproved uses. In addition, under FDA rules, the background of the exhibit must show the generic name of any drug product featured. For additional information, contact the FDA at or visit fda.gov. 4
5 HILTON CHICAGO FLOOR PLAN 25 POSTERBOARDS HILTON CHICAGO INTERNATIONAL BALLROOM SOUTH 5
6 HOTEL INFORMATION HOTEL RESERVATIONS A block of rooms has been reserved at the Hilton Chicago at the special group rate of $159 single/double per night plus taxes (currently 17.4%). The Cancer Programs Annual Conference group rate will be honored three days prior to and after the workshop dates of September 5 7, 2018, based on availability. The cut-off date to receive the special discounted rate is Tuesday, August 14, 2018, by 12:00 noon (CDT). Reservations received after the cut-off date, or after the room block fills, whichever comes first, will be based on space and rate availability. Reservations can be made online or by calling the Hilton Chicago at Hotel check-in time is 3:00 pm, and check-out time is 11:00 am. There is a 10 percent discount on the self and valet parking rate for meeting attendees and exhibitors. Standard Internet is complimentary for all rooms booked within the Cancer Programs Annual Conference room block. LOCATION Hilton Chicago 720 S. Michigan Ave. Chicago, IL Toll Free: Phone: Rate: $159 single/double plus tax 2018 Hilton Hotels & Resorts RESERVE ONLINE 2018 Hilton Hotels & Resorts 6
7 EXHIBITOR APPLICATION EXHIBITOR ATTENDEE INFORMATION COMPANY NAME COMPANY ADDRESS STATE ZIP WEBSITE CONTACT PERSON Please include the name, title, and contact information for each attendee; if more than two plan to attend, please include their information on an additional sheet. 1 PHONE NUMBER FAX NUMBER FIRST MI LAST NAME ADDRESS DEGREE/CREDENTIALS COMPANY AND/OR PRODUCT DESCRIPTION (25 WORDS OR LESS) TITLE EXHIBIT FEES One 6-foot table, two chairs, one wastebasket, one identification sign, attendance to the Cancer Programs Conference, breakfast, lunch, coffee breaks, and reception. (Registration for one representative) PAYMENT INFORMATION Additional Name Badges ($250 each) Quantity: Total payment: Names: ADDRESS PHONE NUMBER 2 FIRST MI LAST NAME DEGREE/CREDENTIALS TITLE Check enclosed: Please make check payable to the American College of Surgeons and mail with this Exhibitor Registration form to: Dana McClure, Senior Exhibits Coordinator American College of Surgeons 633 N. Saint Clair St. Chicago, IL Bill my credit card: VISA MasterCard American Express ADDRESS PHONE NUMBER / TOTAL FEE TO BE CHARGED CREDIT CARD NUMBER EXPIRATION DATE NAME AS IT APPEARS ON CARD SECURITY CODE Please fax or this form to Dana McClure at or dmcclure@facs.org. For security reasons, if ing the form and paying by credit card, please leave the credit card number field blank and call Dana Mc Clure at with your credit card number. 7
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