CDANZ EXEC MEETING MINUTES NOVEMBER Previous Minutes. Matters Arising. Portfolios

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Della Jenkins
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1 CDANZ EXEC MEETING MINUTES NOVEMBER 2014 Held on: At: Present: Sunday 16 th pm Auckland Kaye Avery, Sam Young, Julie Thomas, Caroline Sandford, Val O Reilly, Ivan Hodgetts, Shane Heasley Previous Minutes The previous minutes were tabled. That the minutes be accepted. Moved Kaye, Seconded Val, Passed Unanimous. Matters Arising No matters arising. Portfolios President Verbal report by Kaye and Ivan (VP). Matters discussed: Advocacy and Industry Development Strategy Ivan talked to his paper to have a phased plan for making funding applications. Action: Kaye to do some thinking for future meeting. Indemnity insurance discussed whether CDANZ could provide more benefit to professional members: current cost per annum for individual members $350 and for the association $ (for cover of $250,000). Actions: Val to ask Peter from CDAA, Caroline to check with NZAC and Crombie Lockwood. CATE Kaye and Val met with Maggie Hames who will introduce Val to the probable new President, Jane Thomas, at the CATE conference. Actions: Val to report back on the meeting. COMET Youth Employability Project Val and Kaye provided an update on the project which is moving fast, involving 2 schools and 1 NEET provider, to design and test a passport of young people s capability. Val asked them about how VP and the benchmarks have been considered. Kaye has sent an clarifying the value of CDANZ being involved. Actions: Kaye to report on the outcome of her . Updating policies - discussed updated 3 policies and publishing updated policies on website: communications (surveying members to be added); advertising (accepted that 1

2 any professional members submitting advertising, regardless of whether they work for an organisation or not will not incur advertising fee); expenses claim (mileage information to be added). Actions: Sam to update policies; Julie to reference decision to update in Procedures Handbook. Exec Officer role - discussed and agreed that the role could be located anywhere, however for relationship and PR/profile building, it needs to be visible in Wellington or Auckland. Also agreed that role does not require person to be a CDANZ member, so advertising can be concurrent through SEEK and CDANZ newsletter. Actions: Kaye to add location criteria and arrange advertising. AUT Internship Marketing to advocate for professionalism of career practise Kaye working with AUT on a job description by 27 th January for a coopt student for 9 weeks work experience from March to May. CDANZ to choose from shortlisted candidates. Actions: Kaye to send draft job description to Exec. Treasurer and Communications Verbal report provided by Sam. Matters discussed: Audit report - receiving a clean first external audit was acknowledged. The finance report will be sent for signature of current office holders Kaye as President, Ivan as Vice-President, Sam as Treasurer, Julie as Secretary. Income from Symposium tentative profit of $9,000 (income of $19,000 with expenses of $10,000). Noted that have saved $5,000 this year by using volunteers rather than paying for event management/administration. Branches into Xero noted that, with significant turnover, the Auckland Branch committee is planning to move to Xero this financial year. Will join Wellington Branch with testing the processes. Budget the budget was revised to include the full operational costs for the Executive Officer role, and to include $4,000 for the ICCDPP Symposium. Actions: Sam to note changes at the AGM on 18 November. Membership Officer Verbal report provided by Shane. Matters discussed: CiviCRM Membership Database Sam and Shane testing this and can see real potential. Have created an individual membership form, can get instant info (e.g., how many people work with a org), has a case management function, have added a box so can note whether has been audited and flag for auditing the next year, can create log-ins for Exec and also restrict changes. The cost is $300 p.a. for Robyn to host the site. Discussed how to load existing members e.g., from point of renewal from 1 Feb or pay someone to work with Koa to load all members. Will need to run alongside the existing system for a few months. Actions: Shane and Sam to do further testing, including with Koa. Branch Liaison Verbal report provided by Caroline. Matters discussed: AGM Chairs breakfast 16 attending including Exec. Agenda: welcome, key messages (Branch Chairs need to communicate with Branch Liaison), contributions to the 2

3 newsletters and e-zine (next due 25 November), sharing what is working and what the challenges are. Professional Development Verbal report by Val. Matters discussed: Symposium talked through the programme, tasks to be completed and Exec role on day. Actions: Exec to help people keep to time. Professionalism working party - gave update on the workshop and next steps. AGM talked through the programme, tasks to be completed and Exec role on day. Actions: Exec to talk to their reports, help people keep to time, attend Chairs breakfast and celebration (NB: Julie and Sam need to leave by 4pm). Agreed: Professional members on hold are not current financial members so not eligible to vote. Secretary, Education and CNZ Liaison Verbal report provided by Julie. AGM Voting discussed when to issue voting forms to professional members decided to issue (checked against Koa s list and with membership number noted on top of the form) at the end of lunch/as people are entering for the AGM. Actions: Julie, Shane and Julie to seek at desk to hand out voting forms at the end of lunch/before AGM. Caroline to contact scrutineers to confirm the time (1.45 to 2.30) and role (tallying votes). ICCDPP CNZ, as leader of the country team for the Symposium in Des Moines in June 2015, has invited CDANZ to be a member of the team. Members of the team need to cover their travel and accommodation, and ICCDPP will cover local travel and food. The approximate cost would be $4000. Discussed other organisations CNZ has approached to be part of the team: MoE declined, waiting on response from Bus NZ and Education NZ. Raised whether to invite the incoming CATE President. Actions: Julie to coordinate as NZ country team leader. That Exec fund a CDANZ representative to be member of the NZ country team at the ICCDPP Symposium Moved Julie, Seconded Val, Passed unanimous. General Business Career specific qualifications discussed the need for this to be a portfolio. Julie is on the NMIT advisory group as a CNZ rep and Sam as a CDANZ rep. Noted that Lynette has also sent an survey asking for feedback on the AUT qualifications proposal. Action: Julie to add as agenda item for January Exec meeting. CICA professional standards Val has been in contact with David Carney about how they introduced professional standards, and he is open to having a Skype conversation. Discussed whether we could join CICA and use their standards, and what the benefits and risks would be. Questions: what would it mean for our infrastructure, what would it mean for our members? Val personally supports our having our own standards that are 3

4 future focused for the NZ context. Externally professional standards provide overt profile for selling our services, and internally can drive professional development and provide criteria for alternative pathways. Raised the need to relook at what is involved in becoming a registered profession. Actions: Val to keep in contact with David. That all the verbal reports be accepted. Moved Julie, Seconded Sam, Passed unanimous Next meetings December: Google hang-out (TBC) January - Wellington: meeting starts Thursday 29 th Jan 7.00 pm (flights to arrive pm); meeting closes Saturday 4.00 pm (flights after 5.30). 4

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