2018 SPONSORSHIP OPPORTUNITIES

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1 2018 SPONSORSHIP OPPORTUNITIES

2 THANK YOU FOR YOUR INTEREST IN BECOMING A TEXAS GENERAL COUNSEL FORUM SPONSOR! Sponsors are a vital part of Texas General Counsel Forum and help the organization achieve its mission of improving the professional lives of in-house leaders. We encourage our members to consider our sponsors and underwriters for new client opportunities and fully appreciate the quid pro quo inherent in our sponsors and underwriters participation in the Forum. Based on a membership survey, 79% reported that when they need a law firm, legal service or product provider, they consider Forum underwriters and sponsors. We have a range of sponsorship opportunities available to meet your marketing needs. The Forum recognizes sponsors in a variety of ways and offers opportunities for networking and promotion on our website, at sponsored events and through digital marketing initiatives and written material. The degree of recognition depends on the sponsorship level. All Forum sponsorships are reserved on a first come, first served basis. Information on how to reserve a sponsorship can be found on the last page of this brochure. When you need a law firm, or legal service or product provider, do you consider Forum Underwriters? 1

3 ABOUT THE FORUM The Texas General Counsel Forum is a community of approximately 650 general counsel (60%) and senior managing counsel (40%), representing more than 350 companies, non-profit organizations and government agencies. The Forum aims to improve the professional lives of our members through peer networking/knowledge exchange and professional development in best practices, ethics, governance and compliance. To achieve its mission, the Forum hosts networking and educational events throughout the calendar year in Austin-San Antonio, Dallas-Fort Worth, and Houston. For more information, visit 60% General Counsel 40% Managing Counsel 2

4 ANNUAL CONFERENCE FAIRMONT HOTEL AUSTIN, TX 3

5 ANNUAL CONFERENCE Join the Texas General Counsel Forum at the Fairmont Hotel in downtown Austin for our 20th Annual Conference. This year, we will start the conference at lunch on Thursday, November 15th and conclude by mid-day Friday, November 16th. The conference is designed and led by legal best practice thought leaders. We will follow last year s format of short, dynamic, twenty-minute presentations that create a momentum and intimacy between speakers and audience. This format was well-received by last year s attendees. Tentative Conference Timeline Thursday, November 15th o 12 p.m.- Conference begins with a buffet luncheon featuring a keynote speaker o 4 p.m.- Conference concludes for the day Friday, November 16th o 8:15 a.m.- Breakfast buffet open to all conference attendees (there will not be a panel program) o 9 a.m.- Resume conference program o By 12 p.m.- Conference ends o Mid-afternoon- Optional Austin-themed activity Fairmont Austin is uniquely located amid the lush greenery of Palm Park and Waller Creek next to the Austin Convention Center. Opening early 2018, the 37-story luxury hotel will feature 1,048 richly appointed guest rooms and suites with picturesque vistas of Lady Bird Lake, a dramatic cityscape and the State Capitol. Guests will indulge in exquisite dining, a pampering spa and state-ofthe-art meeting facilities. Fairmont Austin will engage guests with the city s famed music scene, celebrated cuisine and diverse artistic lifestyle. Conference sponsorships of every size and type are offered to meet your marketing needs, beginning with our anchor sponsors (Platinum, Gold and Silver). 4

6 PLATINUM CONFERENCE SPONSOR - SOLD Admission of four sponsor representatives to the conference Sponsor recognition on all conference marketing materials, Forum s website, printed conference program, digital conference brochure and signage One prominent front-row table of 10 at the Magna Stella Awards Dinner (November 15th) One company representative may be designated as the conference vice-chair. The vice-chair may assist the conference chair and conference committee in planning the conference. The vicechair may share opening and closing remarks at the conference with the chair. Special recognition at the Magna Stella Awards Dinner and in the dinner program Sponsor s brochure placed on Forum s material table Conference attendee list provided one week prior to conference $25,000* *deposit required on sponsorships of $3,500 or more. See last page for deposit dates. 5

7 GOLD CONFERENCE SPONSORS (2) REMAINING: 1 Admission of three sponsor representatives to the conference Sponsor recognition on all conference marketing materials, Forum s website, printed conference program, digital conference brochure, and signage One front-row table of 10 at the Magna Stella Awards Dinner (November 15th) Special recognition during opening and closing remarks by conference chair Sponsor s brochure placed on Forum s material table Conference attendee list provided one week prior to conference SILVER CONFERENCE SPONSORS (6) REMAINING: 2 Admission of two sponsor representatives to the conference Sponsor recognition on all conference marketing materials, Forum s website, printed conference program and digital conference brochure One Sapphire level table of 10 at Magna Stella Awards Dinner (November 15th) Sponsor recognition during opening and closing remarks by conference chair Sponsor s brochure placed on Forum s material table Conference attendee list provided one week prior to conference $17,500* $8,000* *deposit required on sponsorships of $3,500 or more. See last page for deposit dates. 6

8 KEYNOTE CONFERENCE LUNCHEON SPONSOR The conference will kick off on Thursday, November 15th with lunch and a Keynote Speaker. Admission of two sponsor representatives to the conference The luncheon sponsor may welcome the keynote speaker to the podium Signage provided by the Forum near the lunch buffet Sponsor recognition in digital conference brochure and during opening and closing remarks of luncheon Sponsor s brochure placed on Forum s material table Conference attendee list provided one week prior to conference $7,000* CONFERENCE BREAKFAST SPONSOR - SOLD Friday morning will begin with a breakfast buffet for all attendees with no formal program. Admission of two sponsor representatives to the conference Signage provided by the Forum near the breakfast buffet Sponsor recognition in digital conference brochure and during opening and closing remarks of luncheon Sponsor may provide name/logo-branded napkins for breakfast service (In coordination with Forum and Fairmont) Sponsor s brochure placed on Forum s material table Conference attendee list provided one week prior to conference $5,000* *deposit required on sponsorships of $3,500 or more. See last page for deposit dates. 7

9 CONFERENCE REFRESHMENTS SPONSOR Admission of one sponsor representative to the conference Signage provided by the Forum near the refreshment area Sponsor recognition in digital conference brochure Sponsor may provide name/logo branded napkins for refreshment service (In coordination with Forum and Fairmont) Sponsor s brochure placed on Forum s material table Conference attendee list provided one week prior to conference $3,500* CONFERENCE SOUVENIR SPONSOR- SOLD Admission of two sponsor representatives to the conference Sponsor can help select an exclusive take-away gift as a souvenir with the sponsor and Forum logo on each item (In coordination with the Forum) Sponsor recognition in digital conference brochure Sponsor may provide a small card or thank you note to place inside or attach to each item Sponsor s brochure placed on Forum s materials table Conference attendee list provided one week prior to conference $7,500* *deposit required on sponsorships of $3,500 or more. See last page for deposit dates. 8

10 CONFERENCE KEYNOTE SPEAKER BOOK SPONSOR Sponsorship will be available, if the 2018 Conference keynote is an author. Sponsorship fee determined based on the cost of book. Admission of two sponsor representatives to the conference Sponsor representatives will distribute author s book to attendees (Forum will provide a table next to ballroom) Sponsor may provide a compliments of label for the inside cover of each book, as well as a bookmark or other takeaway Signage provided by the Forum and placed by table Sponsor recognition in the digital conference brochure Sponsor s brochure placed on Forum s materials table Conference attendee list provided one week prior to conference TO BE DETERMINED - APPROXIMATELY $7,000 CONFERENCE PRIZE SPONSOR- SOLD Admission of one sponsor representative to the conference Sponsor representative may present prizes (provided by Forum) onstage and attributed to the sponsor Sponsor may provide general congratulatory note for each winner Sponsor recognition in the digital conference brochure Sponsor s brochure placed on Forum s material table Conference attendee list provided one week prior to conference $3,500* 9

11 CONFERENCE LANYARD SPONSOR - SOLD Admission of one sponsor representative to the conference Sponsor s name or logo printed on each lanyard and printed name badge Sponsor representative may assist in handing out the lanyard and name badges Sponsor recognition in the digital conference brochure Sponsor s brochure placed on Forum s materials table Conference attendee list provided one week before the conference $3,500* WIFI SPONSOR Admission of one sponsor representative to the conference Sponsor may provide a name or logo printed cards for each table with WiFi information Forum will provide signage Sponsor recognition in the digital conference brochure Sponsor s brochure placed on Forum s materials table Conference attendee list provided one week before the conference $3,000 *deposit required on sponsorships of $3,500 or more. See last page for deposit dates. 10

12 NOVEMBER 15, 2018 FAIRMONT HOTEL AUSTIN, TX 11

13 MAGNA STELLA AWARDS DINNER The Magna Stella Awards Dinner will be held Thursday, November 15, 2018, at Fairmont Hotel in Austin, TX. This will be the 13th year the Forum will recognize in-house excellence in leadership. Over 400 of the top in-house counsel and law firm partners in Texas attended last year s awards dinner. We expect another sell-out crowd for this event. The evening provides numerous opportunities for networking and celebration and includes a cocktail reception, dinner and awards program and a dessert reception followed by the After Stella After Party (ASAP). You will not want to miss what has been called, the most prominent legal awards dinner in Texas. Last year s award winners included general counsel and senior managing counsel winners from BHP, CTI Foods, LLC, Dell Technologies Inc., Halliburton Company, LyondellBasell Industries N.V., Match Group, Parkland Health & Hospital Systems, Southwest Research Institute, Total Petrochemicals & Refining USA, Inc., and Waste Connections, Inc Forum Board Chair Betty Ungerman 12

14 MAGNA STELLA AWARDS DINNER HOST SPONSOR Dinner Benefits Two prominent, first-row tables of 10 at the awards dinner Sponsor recognition on each table, in the dinner program, Forum website and all awards dinner digital marketing Signage provided by the Forum with sponsor s name and/or logo prominently displayed during the dinner Sponsor representative may present one of the category winners (optional) Sponsor may provide logo-branded, formal gift bags and congratulatory notes for Stella Award winners Dinner attendee list provided one week prior to event Conference Benefits Admission of four representatives to the conference Sponsor recognition at the conference Sponsor s brochure placed on Forum s material table Conference attendee list provided one week prior to conference $25,000* *deposit required on sponsorships of $3,500 or more. See last page for deposit dates. 13

15 MAGNA STELLA COCKTAIL RECEPTION SPONSOR- SOLD Dinner Benefits One first-row table of 10 at the awards dinner Sponsor may provide signature/logo glasses, napkins and/or swizzle sticks (In coordination with Forum and Fairmont) Sponsor recognition in dinner program, Forum website and all awards dinner digital marketing Signage provided by the Forum with sponsor s name and logo prominently displayed during the reception Conference Benefits Admission of two sponsor representatives to the conference $10,000* *deposit required on sponsorships of $3,500 or more. See last page for deposit dates. 14

16 MAGNA STELLA AWARDS DINNER PROGRAM SPONSOR Dinner Benefits Admission of two sponsor representatives to the dinner Sponsor recognition in dinner program, which is distributed to all attendees Conference Benefits Admission of one sponsor representative to the conference $4,500* MAGNA STELLA DESSERT RECEPTION SPONSOR- SOLD Admission of two sponsor representatives to the dinner Sponsor recognition in dinner program, Forum website and all awards dinner digital marketing Signage provided by the Forum with sponsor s name and logo prominently displayed during the reception Sponsor may provide logo-branded napkins $3,500* AFTER STELLA AFTER PARTY (ASAP) SPONSOR- SOLD Admission of four sponsor representatives to the dinner Sponsor recognition in dinner program, Forum website and all awards dinner digital marketing Signage provided by the Forum with sponsor s name and logo prominently displayed at ASAP venue Sponsor may provide logo-branded tickets or bracelets for admission to party (in coordination with Forum) Sponsor may provide logo-branded napkins (in coordination with Forum and Fairmont) $ All expenses paid directly by sponsor *deposit required on sponsorships of $3,500 or more. See last page for deposit dates. 15

17 STEP AND REPEAT BANNER SPONSOR-SOLD Admission of two sponsor representatives to the dinner Forum creates an 8 10 banner (similar to the one in the photo) with multiple images of your logo, Magna Stella and the Forum (banner will appear as backdrop in winner s photos and published in The Texas Lawbook and Forum website) Sponsor recognition in dinner program $2,000 SIGNATURE COCKTAIL SPONSOR- SOLD Admission of two sponsor representatives to dinner Signage provided by the Forum with sponsor s name and logo prominently displayed near cocktail bar Sponsor recognition in dinner program $2,000 16

18 MAGNA STELLA TABLE SPONSORSHIP LEVELS *Table sponsors must be received two weeks before the event to be included in the printed program. PLATINUM TABLE SPONSOR Table of 10 with VIP seating Sponsor recognition in printed program & during closing remarks $5,000 DIAMOND TABLE SPONSOR Table of 10 with priority seating Sponsor recognition in printed program & during closing remarks $4,000 SAPPHIRE TABLE SPONSOR Table of 10 with preferred seating Sponsor recognition in printed program & during closing remarks $3,500 GENERAL TABLE SPONSOR Table of 10 with general seating Sponsor recognition in the printed program $2,500 17

19 CHAPTER PROGRAMMING The following sponsorship opportunities are available within each chapter throughout the calendar year. FORUM AFTER-HOURS Forum After-Hours events are networking gettogethers with general and managing counsel in attendance. These are held at restaurants, bars/lounges, members homes, or other venues in Austin, Dallas-Ft. Worth and Houston. The sponsor will underwrite the event and all related expenses. The opportunity to co-sponsor with one additional sponsor may be available. Admission of four representatives to the event Sponsor(s) may choose venue or themed activity (In coordination with Forum) Attendee list provided prior to the event FORUM WOMEN Forum Women events are networking opportunities that focus on leadership issues and other common interest topics with general and managing counsel in attendance. These meetings are held in restaurants or a private home. The sponsor will underwrite the event and all related expenses. The opportunity to co-sponsor with one additional sponsor may be available. Admission of four representatives to the event Sponsor(s) may choose venue or themed activity (In coordination with Forum) Attendee list provided prior to the event 23

20 HOW TO PURCHASE A SPONSORSHIP 1. To learn more about a specific sponsorship opportunity, please contact the Texas General Counsel Forum Office at (214) , fax (972) , or ( ) nsaenz@tgcf.org. 2. Pre-Event Publicity Caveat: Some sponsorship opportunities provide for pre-event publicity. Please be aware of any pre-event deadlines when making your decision to sponsor. 3. Sponsorships are purchased on a first come, first served basis. All deposits and payments are Non-Refundable. Sponsorships must be purchased with an commitment to nsaenz@tgcf.org. Once sponsorship is confirmed an invoice will be sent to the Sponsor via within 2-3 business days, the sponsor is liable for payment of invoice. 4. A deposit is required for sponsorships equal to or exceeding $3,500. Please see Payment Schedule below. Deposit and Payment Schedule Sponsorship Total 1 st Deposit 2 nd Payment Final Payment w/in 30 days of invoice 120 days before the event 60 days before the event $3,500 - $25,000 25% 25% Balance (50%) Thank you for supporting the Texas General Counsel Forum. We look forward to working with you this year! P.O. Box Dallas, TX Phone (214) Fax (972) nsaenz@tgcf.org

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