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Grand Island Central School District 1100 Ransom Road, Grand Island, NY 14072 (716) 773-8800 www.grandislandschools.org CONSENT TO RELEASE EDUCATIONAL RECORDS To: I.

12 Grand Island Central School District 1100 Ransom Road, Grand Island, NY (716) CONSENT TO RELEASE EDUCATIONAL RECORDS To: I. The undersigned (VI) authorizes (check as appropriate): Release of Copies of Access to II. Record of Date Date of Birth III. Records Involved (check as appropriate): Academic Standardized Test/State Assessments Health Psychological Attendance Other Please transfer the student s current IEP in IEP Direct to Grand Island Schools IV. Reason for as Request (check appropriate): Transcript to new school/instruction Employment Considerations Other V. To be released to the Grand Island Central School District: Grand Island High School, 1100 Ransom Road, Grand Island, NY Fax Veronica E. Connor Middle School, 1100 Ransom Road, Grand Island, NY Fax Huth Road Elementary, 1773 Huth Road, Grand Island, NY Fax Kaegebein Elementary, 1690 Love Road, Grand Island, NY Fax Sidway Elementary, 2451 Baseline Road, Grand Island, NY Fax VI. Signature of Parent or Guardian: Signature Date Date of Records Request

19 GRAND ISLAND CENTRAL SCHOOL DISTRICT Health and Dental Examination Requirements Dear Parents/Guardians, New York State law requires a health examination for all students entering the school district for the first time and when entering Pre-K or K, 1st, 3rd, 5th, 7th, 9th and 11th grade. The examination must be completed by a New York State licensed physician, physician assistant or nurse practitioner. A dental certificate which states your child has been seen by a dentist or dental hygienist is also asked for at the same time. This is a request, not a requirement. A copy of the health examination must be provided to the school within 30 days from when your child first starts as a new enterer, and when your child starts Pre-K or K, 1st, 3rd, 5th, 7th, 9th and 11th grade. If a copy is not given to the school within 30 days, the school will be contacting you. If your child has an appointment for an exam scheduled during the school year that is after the first 30 days of school, please notify the Health Office with the date. For your convenience, a physical exam form and dental certificate for your health care provider are enclosed. Communication between private and school health staff is important for safe and effective care at school. Your healthcare provider may not share health information with school health staff without your signed permission. Please talk to your provider about signing their consent form for the school at the time of your child s appointment for the examination. We suggest you make copies of the completed forms for your own records before sending them to the school health office. Forms may also be faxed to the number below. Sincerely, School Health Services: Charlotte Sidway Elementary Phone: x2 Fax: Huth Road Elementary Phone: x2 Fax: Kaegebein Elementary Phone: x2 Fax: Veronica Connor Middle School Phone: Fax: Grand Island High School Phone: Fax: Revised 2/28/18 CSharpe

21 Grand Island Central School District School Health Services PARENT AND PRESCRIBER S AUTHORIZATION FOR ADMINISTRATION OF MEDICATION IN SCHOOL A. MUST BE COMPLETED BY THE LICENSED HEALTHCARE PRESCRIBER: I request that my patient, as listed below, receive the following medication: Name of Student DOB Diagnosis Duration of Treatment ( ) Entire school year *Order may extend to a summer school session if needed ( ) Yes ( ) No MEDICATION DOSAGE ROUTE FREQUENCY/TIME TO BE TAKEN Possible Side Effects and Adverse Reactions (if any): ( ) I deem this child to be a nurse-dependent student and understand that administration of oral, topical, inhalant and injectable medications must remain the responsibility of the school nurse, licensed practical nurse under the direction of a school nurse, physician or parent. ( ) I deem this child to be a supervised student and understand that the school nurse, or other designated person in the case of the absence of the school nurse, may administer the medication upon request and at the direction of the student, including field trips. ( ) I deem this child to be an independent student who can self-administer his or her own medication(s) without any assistance. Prescriber s Signature Name of Healthcare Prescriber (Please print or stamp) Date Phone B. MUST BE COMPLETED BY THE PARENT OR GUARDIAN: I request that my child receive the medication as prescribed above by our licensed healthcare prescriber. I will furnish the medication in the properly labeled pharmacy container for prescription medication, or in the manufacturer s labeled container for over-the-counter medication. I understand that the school nurse will administer the medication to my child as prescribed above. Under certain circumstances, such as a field trip where no nurse is present, an adult will supervise my supervised student taking his/her own medication. I have read and will comply with the procedures for administering medications on the back of this form. Signature (Parent or Guardian) Date Telephone: Home Cell Work Revised and BOE approved 1/2017 * PLEASE SEE REVERSE ON PROCEDURES FOR ADMINISTERING MEDICATION *

22 Grand Island Central School District School Health Services Procedures for Administering Medications Only those medications which are necessary to maintain the student in school and which must be given during school hours should be administered. Any student who is required to take medication during the regular school day or while participating in school-sponsored activities (e.g., field trips, athletics) should comply with all procedures. The following procedures for administering medications must be followed to provide safeguards and protection for your child s health. This policy has been implemented district wide. Your school nurse must follow these district regulations for any student who takes medication during the school day. Medication must be brought to school by the parent. Students are not permitted to transport prescription or overthe-counter medication to school. It must be kept in a container appropriately labeled (by the pharmacy and/or licensed healthcare prescriber). Parents may obtain two labeled containers from the pharmacy, one for home and one for school. Written orders signed by a licensed healthcare prescriber and instructions by the pharmacist must accompany the medication. These instructions must include the student s name, the name of the medication, the dosage, the route (the way it is to be given), frequency, duration, and any possible side effects. A copy of the prescription and overthe-counter medication request form is available in the Health Office and on the district s website. Written permission from the parent must be submitted and kept on record in the Health Office requesting that the school district comply with the licensed healthcare prescriber s signed medication orders. These procedures must be followed for all prescription and all over-the-counter medications. This includes all cough drops, lozenges, lip balms, skin creams, analgesics, etc. Over the-counter medications must be in a manufacturer s labeled container. During field trips or other school activities, the school nurse will advise classroom teachers in regards to procedures. When purchasing Diphenhydramine (otherwise known as Benadryl) as prescribed by your healthcare provider, please consider buying tablets or fastmelts rather than liquid (for easier transport during field trips) Students assessed by their licensed healthcare provider as being a supervised student may carry and self-administer an inhaler or epi-pen. Supervised students may carry and use their sunscreen at school as long as they have written permission from the parent or guardian to carry and use sunscreen. Supervised means they are able to recognize that it s sunscreen, know why they are using it, and are able to independently apply the sunscreen. (does not apply to Sidway students) Any medication that is not picked up by an adult at the end of the school year will be discarded by the school nurse, as per New York State guidelines. These procedures will be strictly enforced for your child s protection Revised and approved by Dr. Ehlenfield 6/2013

23 School Year New York State Immunization Requirements for School Entrance/Attendance 1 NOTES: Children in a prekindergarten setting should be age-appropriately immunized. The number of doses depends on the schedule recommended by the Advisory Committee on Immunization Practices (ACIP). For grades pre-k through 10, intervals between doses of vaccine should be in accordance with the ACIP-recommended immunization schedule for persons 0 through 18 years of age. (Exception: intervals between doses of polio vaccine DO NOT need to be reviewed for grades 5, 11 and 12.) Doses received before the minimum age or intervals are not valid and do not count toward the number of doses listed below. Intervals between doses of vaccine DO NOT need to be reviewed for grades 11 and 12. See footnotes for specific information for each vaccine. Children who are enrolling in grade-less classes should meet the immunization requirements of the grades for which they are age equivalent. Dose requirements MUST be read with the footnotes of this schedule. Vaccines Prekindergarten (Day Care, Head Start, Nursery or Pre-k) Kindergarten and Grades 1, 2, 3 and 4 Grade 5 Grades 6, 7, 8, 9 and 10 Grades 11 and 12 Diphtheria and Tetanus toxoid-containing vaccine and Pertussis vaccine (DTaP/DTP/Tdap/Td) 2 4 doses 5 doses or 4 doses if the 4th dose was received at 4 years or older or 3 doses if 7 years or older and the series was started at 1 year or older 3 doses Tetanus and Diphtheria toxoid-containing vaccine and Pertussis vaccine booster (Tdap) 3 Not applicable 1 dose Polio vaccine (IPV/OPV) 4 3 doses 4 doses or 3 doses if the 3rd dose was received at 4 years or older 3 doses 4 doses or 3 doses if the 3rd dose was received at 4 years or older 3 doses Measles, Mumps and 1 dose 2 doses Rubella vaccine (MMR) 5 Hepatitis B vaccine 6 3 doses 3 doses or 2 doses of adult hepatitis B vaccine (Recombivax) for children who received the doses at least 4 months apart between the ages of 11 through 15 years Varicella (Chickenpox) 1 dose 2 doses 1 dose 2 doses 1 dose vaccine 7 Meningococcal conjugate vaccine (MenACWY) 8 Not applicable Grades 7, 8 and 9: 1 dose Grade 12: 2 doses or 1 dose if the dose was received at 16 years or older Haemophilus influenzae type b conjugate vaccine 1 to 4 doses Not applicable (Hib) 9 Pneumococcal Conjugate 1 to 4 doses Not applicable vaccine (PCV) 10 Department of Health

24 1. Demonstrated serologic evidence of measles, mumps, rubella, hepatitis B, varicella or polio (for all three serotypes) antibodies is acceptable proof of immunity to these diseases. Diagnosis by a physician, physician assistant or nurse practitioner that a child has had varicella disease is acceptable proof of immunity to varicella. 2. Diphtheria and tetanus toxoids and acellular pertussis (DTaP) vaccine. (Minimum age: 6 weeks) a. Children starting the series on time should receive a 5-dose series of DTaP vaccine at 2 months, 4 months, 6 months and at 15 through 18 months and at 4 years or older. The fourth dose may be received as early as age 12 months, provided at least 6 months have elapsed since the third dose. However, the fourth dose of DTaP need not be repeated if it was administered at least 4 months after the third dose of DTaP. The final dose in the series must be received on or after the fourth birthday. b. If the fourth dose of DTaP was administered at 4 years or older, the fifth (booster) dose of DTaP vaccine is not required. c. For children born before 1/1/2005, only immunity to diphtheria is required and doses of DT and Td can meet this requirement. d. Children 7 years and older who are not fully immunized with the childhood DTaP vaccine series should receive Tdap vaccine as the first dose in the catch-up series; if additional doses are needed, use Td vaccine. If the first dose was received before their first birthday, then 4 doses are required, as long as the final dose was received at 4 years or older. If the first dose was received on or after the first birthday, then 3 doses are required, as long as the final dose was received at 4 years or older. A Tdap vaccine (or incorrectly administered DTaP vaccine) received at 7 years or older will meet the 6th grade Tdap requirement. 3. Tetanus and diphtheria toxoids and acellular pertussis (Tdap) vaccine. (Minimum age: 7 years) a. Students 11 years or older entering grades 6 through 12 are required to have one dose of Tdap. A dose received at 7 years or older will meet this requirement. b. Students who are 10 years old in grade 6 and who have not yet received a Tdap vaccine are in compliance until they turn 11 years old. 4. Inactivated polio vaccine (IPV) or oral polio vaccine (OPV). (Minimum age: 6 weeks) a. Children starting the series on time should receive a series of IPV at 2 months, 4 months and at 6 through 18 months, and at 4 years or older. The final dose in the series must be received on or after the fourth birthday and at least 6 months after the previous dose. b. For students who received their fourth dose before age 4 and prior to August 7, 2010, 4 doses separated by at least 4 weeks is sufficient. c. If the third dose of polio vaccine was received at 4 years or older and at least 6 months after the previous dose, the fourth dose of polio vaccine is not required. d. Intervals between the doses of polio vaccine do not need to be reviewed for grades 5, 11 and 12 in the school year. e. If both OPV and IPV were administered as part of a series, the total number of doses and intervals between doses is the same as that recommended for the U.S. IPV schedule. If only OPV was administered, and all doses were given before age 4 years, 1 dose of IPV should be given at 4 years or older and at least 6 months after the last OPV dose. 5. Measles, mumps, and rubella (MMR) vaccine. (Minimum age: 12 months) a. The first dose of MMR vaccine must have been received on or after the first birthday. The second dose must have been received at least 28 days (4 weeks) after the first dose to be considered valid. b. Measles: One dose is required for prekindergarten. Two doses are required for grades kindergarten through 12. c. Mumps: One dose is required for prekindergarten and grades 11 and 12. Two doses are required for grades kindergarten through 10. d. Rubella: At least one dose is required for all grades (prekindergarten through 12). 6. Hepatitis B vaccine a. Dose 1 may be given at birth or anytime thereafter. Dose 2 must be given at least 4 weeks (28 days) after dose 1. Dose 3 must be at least 8 weeks after dose 2 AND at least 16 weeks after dose 1 AND no earlier than age 24 weeks. b. Two doses of adult hepatitis B vaccine (Recombivax) received at least 4 months apart at age 11 through 15 years will meet the requirement. 7. Varicella (chickenpox) vaccine. (Minimum age: 12 months) a. The first dose of varicella vaccine must have been received on or after the first birthday. The second dose must have been received at least 28 days (4 weeks) after the first dose to be considered valid. b. For children younger than 13 years, the recommended minimum interval between doses is 3 months (if the second dose was administered at least 4 weeks after the first dose, it can be accepted as valid); for persons 13 years and older, the minimum interval between doses is 4 weeks. 8. Meningococcal conjugate ACWY vaccine. (Minimum age: 6 weeks) a. One dose of meningococcal conjugate vaccine (Menactra or Menveo) is required for students entering grades 7, 8 and 9. b. For students in grade 12, if the first dose of meningococcal conjugate vaccine was received at 16 years or older, the second (booster) dose is not required. c. The second dose must have been received at 16 years or older. The minimum interval between doses is 8 weeks. 9. Haemophilus influenzae type b (Hib) conjugate vaccine. (Minimum age: 6 weeks) a. Children starting the series on time should receive Hib vaccine at 2 months, 4 months, 6 months and at 12 through 15 months. Children older than 15 months must get caught up according to the ACIP catch-up schedule. The final dose must be received on or after 12 months. b. If 2 doses of vaccine were received before age 12 months, only 3 doses are required with dose 3 at 12 through 15 months and at least 8 weeks after dose 2. c. If dose 1 was received at age 12 through 14 months, only 2 doses are required with dose 2 at least 8 weeks after dose 1. d. If dose 1 was received at 15 months or older, only 1 dose is required. e. Hib vaccine is not required for children 5 years or older. 10. Pneumococcal conjugate vaccine (PCV). (Minimum age: 6 weeks) a. Children starting the series on time should receive PCV vaccine at 2 months, 4 months, 6 months and at 12 through 15 months. Children older than 15 months must get caught up according to the ACIP catch-up schedule. The final dose must be received on or after 12 months. b. Unvaccinated children ages 7 through 11 months of age are required to receive 2 doses, at least 4 weeks apart, followed by a third dose at 12 through 15 months. c. Unvaccinated children ages 12 through 23 months are required to receive 2 doses of vaccine at least 8 weeks apart. d. If one dose of vaccine was received at 24 months or older, no further doses are required. e. For further information, refer to the PCV chart available in the School Survey Instruction Booklet at: For further information, contact: New York State Department of Health Bureau of Immunization Room 649, Corning Tower ESP Albany, NY (518) New York City Department of Health and Mental Hygiene Program Support Unit, Bureau of Immunization, th Street, 5th floor Long Island City, NY (347) New York State Department of Health/Bureau of Immunization health.ny.gov/immunization 2/18

25 Grand Island Central School District 1100 Ransom Road Grand Island, New York Telephone (716) Fax (716) August, 2017 Dear Parent/Guardian: The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records. Educational records subject to this protection include all academic, attendance, health, guidance and special service reports. FER PA requires schools to inform parents and students annually of these rights, such as by this notice for the current school year. Under FER PA, parents and students over 18 years of age ("eligible students") have the following rights: (1) Parents and eligible students have the right to inspect and review the student's educational records within 45 days from the date in which the school receives a request for access. Parents or eligible students who wish to review their records should submit a written request that identifies the record(s) they wish to inspect to the school principal or other appropriate "school official." A "school official" is a person employed by the district as an administrator, supervisor, instructor or support staff (including health or medical staff and law enforcement personnel), school board member, or a person or company with whom the district has contracted to perform a specific task (such as attorney, auditor, medical consultant, therapist or evaluator. After processing the written request for inspection of a student's education records, the school official will make arrangements for the access and notify the parent or eligible student of the time and the place where the records may be inspected. A copy fee of $0.25 per page may be charged provided that such fee does not effectively prevent parents or eligible students from exercising their rights to inspect and review these records. (2) Parents and eligible students have the right to request the amendment of the student's educational records that the parent or eligible student believes to be inaccurate, misleading or otherwise in violation of the student's privacy rights under FERPA. Parents or eligible students who seek to amend a record should submit a written request to the school principal which clearly identifies the part of the record they want changed, and why it is incorrect or misleading. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing and their right to file a complaint with the Family Policy Compliance Office at the U.S. Department of Education. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing. Please note that the school is not required to consider requests for amendment under FER PA that: (1) seek to change a grade or disciplinary decision; (2) seek to change opinions or reflections of a school official or other person reflected in an education record; or (3) seek to change a determination with respect to a child's status under special education programs. (3) Parents and eligible students have the right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without their consent. Generally, schools must have written permission/consent from the parent or eligible student in order to release any information from a student's education records. However, FERPA allows schools to disclose records, without consent, to the following parties or under the following conditions: to a school official with a legitimate educational interest (i.e., the official needs the record to fulfill his or her professional responsibility); to another school district to which the student seeks or intends to enroll; to specified officials for audit or evaluation purposes; to appropriate parties in connection with financial aid to a student;

Public Health Law Sections (PHL) 2164

Public Health Law Sections (PHL) 2164 School Immunization Requirements Update Robin Stiles-Tice March 19, 2018 March 19, 2018 2 Haemophilus influenzae type B (Hib) and Pneumoccocal (PCV) Vaccines Interval