Student Medication Administration

Transcription

1 Student Medication Administration Dear Siena Families, Please read the requirements for handling student medication administration at The Siena School, in order to comply with State health requirements for schools,. the requirements are as follows: We must have a signed physician s authorization before we can administer any medication during the school day or during the after-school program. A physician s authorization is also required in order for us to allow a student to self-carry emergency medication (such as an EpiPen and inhalers). Please read the Information and Procedures section on the reverse side of the medication authorization form. As described, any medication the school may need to administer must be delivered by the parent/guardian (or under special circumstances, by an adult designated by the parent/guardian). Under NO circumstances may a student deliver the medication to be administered. All prescription medication must be provided in a container with the pharmacist s label affixed. Over-the-counter medications must be in an unopened manufacturer s packaging with the student s name on the outer package material. Physician samples must be appropriately labeled by the physician. If student is to receive more than one prescription or OTC medication during the school day, a separate form must be completed for each medication. We have a Delegating Nurse to oversee the medication administration procedures and have designated specific Siena School staff to become Licensed Medicine Technicians. Only such licensed staff are allowed to administer medications to students during the school day. Medications without accompanying physician s orders and parental consent will not be administered by the Licensed Medicine Technician/Delegating Nurse. If you will need your child to receive medication at school, please complete Part I of the medication authorization form and have your physician complete Part II of the form. Submit the completed form to The Siena School as soon as possible. All forms must be reviewed and approved by the Delegating Nurse before medication may be administered. Thank you. The Siena School

2 To Parents or Guardians: In order for your child to enter The Siena School, the following are required: A physical examination by a physician or certified nurse practitioner must be completed no more than nine months before or six months after enrollment. A physical examination form designated by the Maryland State Department of Education and the Department of Health and Mental Hygiene must be used to meet this requirement. (see below) Evidence of complete primary immunizations against certain childhood communicable diseases is required for all students in preschool through the twelfth grade. A Maryland Immunization Certification form for newly enrolling students may be obtained from the local Department of Health and Human Services or from school personnel. The form and the required immunizations must be completed before a child may attend school. Exemptions from a physical examination and immunizations are permitted if they are contrary to a student s or families religious beliefs. Students may also be exempted from immunization requirements if a physician/nurse practitioner or health department official certifies that there is a medical reason not to receive a vaccine. The health information on this form will be available only to those health and education personnel who have a legitimate educational interest in your child. Parents/guardians should complete Part I of this Health Inventory form. Part 2 must be completed by a physician or nurse practitioner, or you may attach a copy of your child s physical examination to this form. Students must have an annual medical evaluation by a physician or nurse practitioner in order to participate in physical education and interscholastic athletics. A letter from a physician or nurse practitioner giving an athlete permission to participate in interscholastic athletics is required when he/she has experienced a significant injury, illness, or surgery since the last medical evaluation. PART 1 HEALTH ASSESSMENT To be completed by parent/guardian Student s Name: Student s Grade: Physician s Name: Phone: Physician s Address: Medical Insurance: _ Policy Number: Group Number: Policy Holder Name: _ Relationship to Insured Student:

3 HEALTH INVENTORY ASSESSMENT OF STUDENT HEALTH To the best of your knowledge, does your child have any problems that may cause any concern and/or be important for school staff to know? Please check ( ) Yes, or No for each of the following: YES NO Comments Allergies (Drugs, Food, Insects) Asthma describe reaction Birth Defects Bladder Problem Bleeding Problems Bowel Problems Cerebral Palsy Concussion (Head Injury) Diabetes Ear Problem or Deafness Eye or Vision Problems Heart Problems Hospitalization (When, Where) Lead Poisoning Limits on Activity Meningitis Prematurity Seizures Other I certify the above information is correct and will notify Siena officials should any information change. I authorize Siena officials to administer first aid and/or take my child to a physician or hospital for emergency treatment, and/or activate the Emergency Medical System (EMS) in the event it appears necessary and a Parent (Guardian) cannot be contacted. Signature of Parent/Guardian _ Date _

4 HEALTH INVENTORY PART 2 HEALTH and PHYSICAL EVALUATION To be completed by physician/nurse practitioner 1. Does this child have a health condition(s) which may require EMERGENCY ACTION while he/she is at school (e.g., seizures, asthma insect sting allergy, bleeding problem, diabetes, heart problem)? If Yes, please describe. No Yes 2. Is there any evidence for concern in the areas listed below? Indicate the results of your examination by placing a check ( ) in the appropriate box. CONCERN Health Area Yes No Not Evaluated Health Area Yes No Not Evaluated Vision Adjustment Hearing Nutrition Development Physical/Illness/Impairment Please explain all yes answers. Include recommendations for referral and treatment.- 3. Should there be any restriction of physical activity in school? If yes, specify nature and duration of restriction. No Yes 4. Medical evaluation of students for participation in interscholastic athletics. May this student participate in supervised activities? No Yes Student Name (Type/print) has had a complete history and physical examination at our office and has no evident health problem except as noted above. Physician/Nurse Practitioner (Print) Original Signature, Physician/Nurse Practitioner Date Phone Number I certify the above information is correct and will notify Siena officials should any information change. I authorize Siena officials to administer first aid and/or take my child to a physician or hospital for emergency treatment, and/or activate the Emergency Medical System (EMS) in the event it appears necessary and a Parent (Guardian) cannot be contacted. Signature of Parent/Guardian _ Date _

5 MARYLAND DEPARTMENT OF HEALTH AND MENTAL HYGIENE IMMUNIZATION CERTIFICATE CHILD'S NAME LAST FIRST MI SEX: MALE FEMALE BIRTHDATE /_/ COUNTY _ SCHOOL GRADE PARENT NAME PHONE NO. _ OR GUARDIAN ADDRESS CITY ZIP RECORD OF IMMUNIZATIONS (See Notes On Other Side) Vaccines Type Dose # DTP-DTaP-DT Polio Hib Hep B PCV Rotavirus MCV HPV Dose # Hep A MMR Varicella History of Varicella Disease 1 1 Mo/Yr Td 4 5 Tdap FLU Other To the best of my knowledge, the vaccines listed above were administered as indicated. 1. _ Signature Title Date (Medical provider, local health department official, school official, or child care provider only) 2. _ Signature Title Date 3. _ Signature Title Date Clinic / Office Name Office Address/ Phone Number Lines 2 and 3 are for certification of vaccines given after the initial signature. COMPLETE THE APPROPRIATE SECTION BELOW IF THE CHILD IS EXEMPT FROM VACCINATION ON MEDICAL OR RELIGIOUS GROUNDS. ANY VACCINATION(S) THAT HAVE BEEN RECEIVED SHOULD BE ENTERED ABOVE. MEDICAL CONTRAINDICATION: Please check the appropriate box to describe the medical contraindication. This is a: Permanent condition Temporary condition until // Date The above child has a valid medical contraindication to being vaccinated at this time. Please indicate which vaccine(s) and the reason for the contraindication, OR Signed: _ Medical Provider / LHD Official Date RELIGIOUS OBJECTION: I am the parent/guardian of the child identified above. Because of my bona fide religious beliefs and practices, I object to any vaccine(s) being given to my child. This exemption does not apply during an emergency or epidemic of disease. Signed: _ Date: DHMH Form 896 Rev. 2/14 Center for Immunization

6 How To Use This Form The medical provider that gave the vaccinations may record the dates (using month/day/year) directly on this form (check marks are not acceptable) and certify them by signing the signature section. Combination vaccines should be listed individually, by each component of the vaccine. A different medical provider, local health department official, school official, or child care provider may transcribe onto this form and certify vaccination dates from any other record which has the authentication of a medical provider, health department, school, or child care service. Only a medical provider, local health department official, school official, or child care provider may sign Record of Immunization section of this form. This form may not be altered, changed, or modified in any way. Notes: 1. When immunization records have been lost or destroyed, vaccination dates may be reconstructed for all vaccines except varicella, measles, mumps, or rubella. 2. Reconstructed dates for all vaccines must be reviewed and approved by a medical provider or local health department no later than 20 calendar days following the date the student was temporarily admitted or retained. 3. Blood test results are NOT acceptable evidence of immunity against diphtheria, tetanus, or pertussis (DTP/DTaP/Tdap/DT/Td). 4. Blood test verification of immunity is acceptable in lieu of polio, measles, mumps, rubella, hepatitis B, or varicella vaccination dates, but revaccination may be more expedient. 5. History of disease is NOT acceptable in lieu of any of the required immunizations, except varicella. Immunization Requirements The following excerpt from the DHMH Code of Maryland Regulations (COMAR) applies to schools: A preschool or school principal or other person in charge of a preschool or school, public or private, may not knowingly admit a student to or retain a student in a: (1) Preschool program unless the student's parent or guardian has furnished evidence of age appropriate immunity against Haemophilus influenzae, type b, and pneumococcal disease; (2) Preschool program or kindergarten through the second grade of school unless the student's parent or guardian has furnished evidence of age-appropriate immunity against pertussis; and (3) Preschool program or kindergarten through the 12th grade unless the student's parent or guardian has furnished evidence of age-appropriate immunity against: (a) Tetanus; (b) Diphtheria; (c) Poliomyelitis; (d) Measles (rubeola); (e) Mumps; (f) Rubella; (g) Hepatitis B; (h) Varicella; (i) Meningitis; and (j) Tetanus-diphtheria-acellular pertussis acquired through a Tetanus-diphtheria-acellular pertussis (Tdap) vaccine. Please refer to the Minimum Vaccine Requirements for Children Enrolled in Pre-school Programs and in Schools to determine age-appropriate immunity for preschool through grade 12 enrollees. The minimum vaccine requirements and DHMH COMAR are available at (Choose Immunization in the A-Z Index) Age-appropriate immunization requirements for licensed childcare centers and family day care homes are based on the Department of Human Resources COMAR 13A and COMAR 13A G & H and the Age- Appropriate Immunizations Requirements for Children Enrolled in Child Care Programs guideline chart are available at (Choose Immunization in the A-Z Index) DHMH Form 896 Rev. 2/14 Center for Immunization

7 Age Appropriate Vaccination Requirements For Children Enrolled In Child Care Programs Valid 9/01/15-8/31/16 Per COMAR 13A and 13A G & H Vaccination requirements are met only by complying with the vaccine chart below. Instructions: Find the age of the child in the column labeled Child s Current Age. Read across the row for each required vaccine. The number in the box is the number of doses required for that vaccine based on the CURRENT age or grade level of the child. The age range in the column does not mean that the child has until the highest age in that range to meet compliance. Any child whose age falls within that range must have received the required number of doses based on his/her CURRENT age in order to be in compliance with COMAR. Vaccine types and dosage numbers required for children enrolled in child care programs Vaccine Child s Current Age DTaP/DTP/ Polio 2 Hib 3 MMR 2.4 DT/Td 1, 6 Varicella 2,4,5 (Chickenpox) Hepatitis B 2 Pneumococcal Conjugate 3 (PCV) Less than 2 months months months months months 3 3 At least one dose given after 12 months of age months 4 3 At least one dose given after 12 months of age months 4 3 At least one dose given after 12 months of age Months Grade Level DTaP/DTP/ Polio 2 Tdap 6 MMR 2, 4 DT/Td 1, 6 Varicella 2,4,5 (Chickenpox) Hepatitis B 2 Meningococcal Kindergarten & Grade 1 * See footnotes on back Grade 4 or or & 8 Grade or Grade or CHART IS FOR USE BY CHILD CARE FACILITY OPERATORS ONLY TO ASSESS AGE APPROPRIATE IMMUNIZATION STATUS Maryland Department of Health & Mental Hygiene Center for Immunization dhmh.izinfo@maryland.gov

8 Vaccine Requirements For Children Enrolled in Childcare Programs (Valid 9/1/15-8/31/16) FOOTNOTES Requirements for the school year are: 2 doses of Varicella vaccine for entry into Kindergarten AND 1 st Grade 1 dose of Tdap vaccine for entry into 7 th AND 8 th grades 1 dose of Meningococcal vaccine for entry into 7 th AND 8 th grades 1. If DT vaccine is given in place of DTP or DTaP, a physician documented medical contraindication is required. 2. Proof of immunity by positive blood test is acceptable in lieu of vaccine history for hepatitis B, polio and measles, mumps, rubella and varicella, but revaccination may be more expedient. 3. Hib and PCV(Prevnar TM ) are not required for children older than 59 months (5 years) of age. 4. All doses of measles, mumps, rubella and varicella vaccines should be given on or after the first birthday. However, upon record review for students in preschool through 12th grade, a preschool or school may count as valid vaccine doses administered less than or equal to four (4) days before first birthday. 5. One dose of varicella (chickenpox) is required for a student younger than 13 years old. Two doses of varicella vaccine are required for students entering Kindergarten or 1st grade and for previously unvaccinated students 13 years of age or older. Medical diagnosis of varicella disease is acceptable in lieu of vaccination. Medical diagnosis is documented history of disease provided by a health care provider. Documentation must include month and year. 6. Four (4) doses of DTP/DTaP are required for children less than 7 years old. Three (3) doses of tetanus and diphtheria containing vaccine (any combination of the following DTP, DTaP, Tdap, DT or Td) are required for children 7 years of age and older. One dose of Tdap vaccine received prior to entering 7th grade is acceptable and should be counted as a dose that fulfills the 7th and 8th grade Tdap requirement. Maryland Department of Health & Mental Hygiene Center for Immunization dhmh.izinfo@maryland.gov

9 For official use only: Name of Athlete_ Sport/season Date Received Concussion Awareness and Sudden Cardiac Arrest Awareness Parent/Student Athlete Acknowledgement Statement Parent/Guardian I acknowledge that I have read and understand the following: Sudden Cardiac Arrest (SCA) Information Sheet Concussion Awareness Information Sheet _ PRINT NAME Date PARENT/GUARDIAN SIGNATURE Student Athlete I acknowledge that I have read and understand the following: Sudden Cardiac Arrest (SCA) Information Sheet Concussion Awareness Information Sheet _ PRINT NAME Date STUDENT ATHLETE SIGNATURE

10 HEADS UP CONCUSSION IN HIGH SCHOOL SPORTS A FACT SHEET FOR PARENTS What is a concussion? A concussion is a type of traumatic brain injury. Concussions are caused by a bump or blow to the head. Even a ding, getting your bell rung, or what seems to be a mild bump or blow to the head can be serious. You can t see a concussion. Signs and symptoms of concussion can show up right after the injury or may not appear or be noticed until days or weeks after the injury. If your child reports any symptoms of concussion, or if you notice the symptoms yourself, seek medical attention right away. What are the signs and symptoms of a concussion? If your child has experienced a bump or blow to the head during a game or practice, look for any of the following signs of a concussion: SYMPTOMS REPORTED BY ATHLETE Headache or pressure in head Nausea or vomiting Balance problems or dizziness Double or blurry vision Sensitivity to light Sensitivity to noise Feeling sluggish, hazy, foggy, or groggy Concentration or memory problems Confusion Just not feeling right or feeling down SIGNS OBSERVED BY PARENTS/GUARDIANS Appears dazed or stunned Is confused about assignment or position Forgets an instruction Is unsure of game, score, or opponent Moves clumsily Answers questions slowly Loses consciousness (even briefly) Shows mood, behavior, or personality changes How can you help your child prevent a concussion or other serious brain injury? Ensure that they follow their coach s rules for safety and the rules of the sport. Encourage them to practice good sportsmanship at all times. Make sure they wear the right protective equipment for their activity. Protective equipment should fit properly and be well maintained. Wearing a helmet is a must to reduce the risk of a serious brain injury or skull fracture. However, helmets are not designed to prevent concussions. There is no concussion-proof helmet. So, even with a helmet, it is important for kids and teens to avoid hits to the head. What should you do if you think your child has a concussion? SEEK MEDICAL ATTENTION RIGHT AWAY. A health care professional will be able to decide how serious the concussion is and when it is safe for your child to return to regular activities, including sports. KEEP YOUR CHILD OUT OF PLAY. Concussions take time to heal. Don t let your child return to play the day of the injury and until a health care professional says it s OK. Children who return to play too soon while the brain is still healing risk a greater chance of having a repeat concussion. Repeat or later concussions can be very serious. They can cause permanent brain damage, affecting your child for a lifetime. TELL YOUR CHILD S COACH ABOUT ANY PREVIOUS CONCUSSION. Coaches should know if your child had a previous concussion. Your child s coach may not know about a concussion your child received in another sport or activity unless you tell the coach. If you think your teen has a concussion: Don t assess it yourself. Take him/her out of play. Seek the advice of a health care professional. It s better to miss one game than the whole season. For more information, visit April 2013

11 Sudden Cardiac Arrest (SCA) Information for Parents and Student Athletes Definition: Sudden Cardiac Arrest (SCA) is a potentially fatal condition in which the heart suddenly and unexpectedly stops beating. When this happens, blood stops flowing to the brain and other vital organs. SCA in student athletes is rare; the chance of SCA occurring to any individual student athlete is about one in 100,000. However, student athletes risk of SCA is nearly four times that of non-athletes due to the increased demands on the heart during exercise. Causes: SCA is caused by several structural and electrical diseases of the heart. These conditions predispose an individual to have an abnormal rhythm that can be fatal if not treated within a few minutes. Most conditions responsible for SCA in children are inherited, which means the tendency to have these conditions is passed from parents to children through the genes. Other possible causes of SCA are a sudden blunt non-penetrating blow to the chest and the use of recreational or performance-enhancing drugs and/or energy drinks. Warning Signs of SCA SCA strikes immediately. SCA should be suspected in any athlete who has collapsed and is unresponsive. o No response to tapping on shoulders o Does nothing when asked if he/she is OK No pulse Emergency Response to SCA Act immediately; time is most critical to increase survival rates. Recognize SCA. Call 911 immediately and activate EMS. Administer CPR. Use Automatic External Defibrillator (AED). Warning signs of potential heart issues: The following need to be further evaluated by your primary care provider. Family history of heart disease/cardiac arrest Fainting, a seizure, or convulsions during physical activity Fainting or a seizure from emotional excitement, emotional distress, or being startled Dizziness or lightheadedness, especially during exertion Exercise-induced chest pain Palpitations: awareness of the heart beating, especially if associated with other symptoms such as dizziness Extreme tiredness or shortness of breath associated with exercise History of high blood pressure Risk of Inaction: Ignoring such symptoms and continuing to play could be catastrophic and result in sudden cardiac death. Taking these warning symptoms seriously and seeking timely appropriate medical care can prevent serious and possibly fatal consequences. Information used in this document was obtained from the American Heart Association ( Parent Heart Watch ( and the Sudden Cardiac Arrest Foundation ( Visit these sites for more information.

12 Montgomery County DHHS Authorization Form for Schools to Administer Medications, Release and Indemnification Agreement Part I To Be Completed by the Parent/Guardian I hereby request and authorize the school personnel to administer prescribed and/or Over The Counter (OTC) medication as directed by the physician (Part II below). I agree to release, indemnify, and hold harmless the school and any of their officers, staff members, or agents such as nurse delegates from lawsuit, claim, demand, or action against them for administering prescribed medication to this student, provided the school staff are following the physician s order as written in Part II below. I have read the procedures outlined on the back (or as page 2) of this form and assume the responsibilities as required. Student: Prescription: Renewal _ New Birth date: If new, the first full day s dosage was given at home on: Allergies List all medication(s) the student is taking, including over-the-counter medication(s): Parent/Guardian Signature Phone Number Date Part II To Be Completed by the Physician for Prescriptions or Over The Counter (OTC) Medications The Montgomery County DHHS and the School discourages the administration of medication to students in school during the school day. Any necessary medication that possibly can be administered before or after school should be so prescribed. Only non-parenteral medications are administered except in specific emergency situations. School personnel will, when it is absolutely necessary, administer medication to students during the school day and while participating in outdoor education programs and overnight field trips, according to the procedures outlined on the back of this form or as the 2 nd page of this form. Please do not use abbreviations. **I have read the above parent/guardian information and assume the responsibilities as required. ***MUST USE A SEPARATE FORM FOR EACH PRESCRIPTION OR OTC MEDICATION*** Name of Medication: Diagnosis (write out): Dosage: Frequency (write out): Time(s) to be given at school: Route of Administration: Effective Dates: From: To: Side Effects: If PRN, must specify indication (signs/symptoms): **Physician s Name (Print/Type) **Physician Signature Phone Number Date MD Address or stamp: Fax : _ SELF-CARRY/SELF-ADMINISTRATION OF EMERGENCY MEDICATION AUTHORIZATION/APPROVAL Self-carry/self-administration of Emergency med. such as inhalers and EpiPens must be authorized by the prescriber and school nurse according State medication policy. **MD Prescriber s authorization School RN approval Signature Date Signature Date Part III To Be Completed By the School Nurse Parts I and II above are completed, including signatures. Medication label and physician order are consistent. Medication is properly labeled by pharmacist. OTC Medication is in manufacturer labeled container. School Nurse Signature and Date 1 of 2

13 Information and Procedures 1. No medication will be administered in school or during school-sponsored activities without the parent s/guardian s written authorization and a written physician order. This includes both prescription and over-the-counter (OTC) medications. 2. The parent/guardian is responsible for completing Part I and obtaining the physician s statement on Part II. This is required every school year for each new or continuing order or if there is a change in dosage or time of administration during the school year. (A physician may use office stationery or prescription pad in lieu of completing Part II.) Information necessary includes: child s name, diagnosis, medication name, dosage, time of administration, duration of medication, side effects, physician signature, and date. 3. The medication must be delivered to the school by the parent/guardian or, under special circumstances, an adult designated by the parent/guardian. Under no circumstances will the School administer medication brought to school by a child. 4. All prescription medication must be provided in a container with the pharmacist s label attached. Non-prescription OTC medication must be in the container with the manufacturer s original label. Physician samples must be appropriately labeled by the physician. 5. The first day s dosage of any new medication must have been given at home before it can be administered at school. 6. The parent/guardian is responsible for collecting any unused portion of a medication within one week after expiration of the physician s order or at the end of the school year. Medication not claimed within that time period will be destroyed. 7. Self-administered and/or non-medically prescribed medications are entirely the responsibility of the parent/guardian and not that of The Siena School. Medications without accompanying physician s orders and parental consent will not be stored in the health room. 8. Students may not self-administer controlled substances. 9. A physician s order and parental permission are necessary for self-carry/self-administered emergency medications such as inhalers for asthma and EpiPens for anaphylaxis. The school nurse must evaluate and approve the student s ability and capability to self-administer medication. It is imperative the student understands the necessity for reporting to the health staff or other school staff that they have self-administered their inhaler without any improvement or have selfadministered an EpiPen, so that 911 may be called. 10. The school nurse will call the prescriber, as allowed by HIPAA, if a question arises about the child and/or the child s medication. 11. This form is effective for the school year. It also applies to overnight trips provided there are no changes. 2 of 2