CHICAGO EXECUTIVE AIRPORT BOARD OF DIRECTORS REGULAR MEETING MINUTES WEDNESDAY, MARCH 15, S PLANT ROAD WHEELING, IL :00 PM

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1 CHICAGO EXECUTIVE AIRPORT BOARD OF DIRECTORS REGULAR MEETING MINUTES WEDNESDAY, MARCH 15, S PLANT ROAD WHEELING, IL :00 PM I. Call t Order and Rll Call Acting Chairman Clud called the meeting t rder at 6:00 p.m. Rll call cnfirmed the fllwing present: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Absent: Nne Als in Attendance: Jamie Abbtt Executive Directr Jennifer Pfeifer- Recrding Secretary Sctt Campbell CFO Tm Lester Attrney Rb Mark - CmmAvia II. Pledge f Allegiance Acting Chairman Clud led thse in attendance in the Pledge f Allegiance. III. Apprval f Minutes A mtin was made by Directr Kiefer and secnded by Directr Katz t apprve the minutes frm the February 15, 2017 Regular Bard Meeting. The mtin was apprved by a vice vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Nays: Nne. Absent: Nne. A mtin was made by Directr Katz and secnded by Directr Kearns t apprve the minutes frm the March 13, 2017 Budget Wrkshp Meeting. The mtin was apprved by a vice vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Nays: Nne. Absent: Nne. IV. Changes t the Agenda Executive Directr Jamie Abbtt requested item X. Executive Sessin mve t befre item IX. D. V. Public Cmments Henry Firentini intrduced himself and spke abut Executive Tenants Club (ETC), the back grund f the club and its benefits. He read psitive cmments frm club members. Hward Levinsn spke abut the wrk and effrt Henry has put int ETC. VI. Hearing and Reprts A) Treasurer s Reprt 1

2 Directr Kearns gave the treasurer s reprt. He spke abut revenues and nted that perating incme is ahead f schedule. There was a net gain fr the mnth after transfers t the capital funds. Fuel flwage is higher fr the twelve-mnth rlling ttal. Lw lead was up. Ttal peratins were slightly dwn fr the twelve- mnth rlling ttal. February 2017 peratins are abut flat with February B) Executive Directr s Reprt. Executive Directr, Jamie Abbtt, reprted n the fllwing: Meeting scheduled fr March 16 at the FAA district ffice and CMT. Precnstructin meeting March 16 fr the Lima Bypass prject. Sean Smith, CMT, is mving t Indianaplis and there will be a new lead engineer wrking n airprt prjects. First Run the Runway meeting next week. The event takes place n Saturday, July 1 st. Sctt and Jasn have been ging fr training n Federal and State Grants and hw t cmplete paperwrk. The Jint Wrkshp is cming up in June. A date needs t be selected. Acting Chairman Clud suggested that Jamie ask the mayrs abut pssible dates. C) CmmAvia Reprt Rb Mark reprted n the fllwing: Wrking n a flyer with drne infrmatin fr the cmmunities. He cntacted the Daily Herald abut distributin ptins and the price is very reasnable. There were the same number f nise cmplaints in February as there were in January. He spke abut the nise cmmittee meeting that tk place n March 1st. He met with the Illinis Film Office Deputy Directr, shwed him arund the airprt and talked abut ding sme filming with aviatin in the backgrund. Spke abut the pssibility f crpratizatin f the Air Traffic Cntrl system. It wuld be semi-private, like the pst ffice, and funded by user fees. Directr Katz spke abut a lcal builder wh apprached him abut using a cmmercial drne. Rb Mark summarized the guidelines regarding drnes near the airprt and the prcess a drne peratr shuld g thrugh. Directr Katz als asked abut drne signs at the park districts. Directr Clud asked abut prfits frm cmpanies wh have filmed at the airprt. She als asked abut putting the drne flyer int the Village Newsletter. Rb spke t the Village and was tld they cannt d an insert. She said that drne infrmatin is preventative maintenance. 2

3 Directr Klssak spke abut the drne issue and questined hw much time and mney shuld be spent n this issue. He recmmended that infrmatin be put int the municipal newsletters. Rb pinted ut the safety issues with drnes flying near the airprt. Directr Klssak wuld als like t knw what ther airprts are ding t address the drne issue. Directr Lang asked if a map culd be put n the drne signs at the park district and arund the airprt shwing the 5-mile radius that shuld be drne free. Directr Kearns asked if Rb had apprached bth municipalities abut putting a message n their scrlling signs. Rb will cntact them. Jamie said that there will be a public service annuncement abut drnes filmed at Prspect Heights TV studi and bradcast n the public access channel. This film culd be shared with Wheeling and ther twns. D) Bard Members Cmments Directr Kiefer had n cmments. Directr Katz thanked Sean Smith frm CMT fr all the wrk he s dne at the airprt. Directr Lang had n cmments. Directr Klssak spke abut a Wheeling based cmpany wh did nt get the bid t d a jb at the airprt. He asked abut a plicy fr hmetwn discunts fr Wheeling and Prspect Heights businesses. Attrney Tm Lester pinted ut prblems with FAA funded prjects and the differences in the cmmunities. Directr Klssak wuld like lcal businesses t be given mre attentin when they bid n jbs here at the airprt. He then spke abut the letter he received frm Steve Neff abut landing fees. He wuld like cameras installed that wuld capture tail numbers f aircraft and gather infrmatin fr future use. He recmmends getting a qute n cameras frm the security cmpany. Acting Chairman Clud wuld like a qute fr the April meeting. A camera will be installed n Hangar 11 t capture the suth end f the airfield. There is a camera n the nrth end f the field already. Directr Kearns said there is ne mre day t apply fr schlarships thrugh the Schlarship Assistance Fund. Acting Chairman Clud asked if schlarships culd be cnsidered fr high schl. E) Crrespndence and Chairman s Cmments Acting Chairman Clud spke abut the fllwing tpics: i. Asked Henry Firentini, ETC, if there is a set trial perid fr the lwer fuel cst. ii. Thanked Sean Smith fr everything he s dne fr the airprt. iii. Asked Sctt abut past due rents and wuld like a reprt fr the April meeting. iv. Spke abut the jb descriptins fr the Executive Directr and Chief Financial Officer. She wuld like t discuss this at the April meeting. 3

4 IX. Cnsent Agenda X. Old Business A. Reslutin A Reslutin Authrizing the Payment f Claims; A mtin t apprve was made by Directr Lang and secnded by Directr Kiefer. The mtin was apprved by rll call vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Nays: Nne. Absent: Nne. Nne. XI. New Business A. Reslutin A Reslutin Recmmending Apprval f the FY18 Budget fr Chicag Executive Airprt; A mtin t apprve was made by Directr Klssak and secnded by Directr Katz. The mtin was apprved by rll call vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Nays: Nne. Absent: Nne. Directr Klssak asked abut the budget mem regarding changes t be made per the Budget Wrkshp Meeting. Thse changes will be made and the budget ges t the village and city fr apprval. B. Reslutin A Reslutin Apprving a New Travel Plicy fr Chicag Executive Airprt; A mtin t apprve was made by Directr Klssak and secnded by Directr Lang. The mtin was apprved by vice vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Nays: Nne. Absent: Nne. Directr Kearns asked fr clarificatin. Jamie replied this was directed by the State f IL t public entities t set plicy and he gave a summary. Attrney Tm Lester spke abut the penalty fr nt having a frmal plicy. C. Reslutin A Reslutin Authrizing the Executive Directr t be Added as a Signr n the Emplyee Payrll Accunt: A mtin t apprve was made by Directr Katz and secnded by Directr Kearns. The mtin was apprved by vice vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Nays: Nne. Absent: Nne. XII. Executive Sessin At 6:49 p.m. a mtin was made by Directr Klssak and secnded by Directr Kiefer t g int Executive Sessin pursuant t 5 ILCS 120 (c)(6) t discuss the sale r lease f Airprt prperty. The mtin was apprved by rll call vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak, and Lang. Nays: Nne. Absent: Nne 4

5 At 7:14 p.m. a mtin was made by Directr Kearns and secnded by Directr Katz t return t regular sessin. The mtin was apprved by vice vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak, and Lang. Nays: Nne. Absent: Nne. XIII. New Business Cntinued A. Reslutin A Reslutin Apprving the Net Grund Lease Agreement with Hawthrne Glbal Aviatin Services, LLC Relatin t the Charlie Pad Area; A mtin t apprve was made by Directr Katz and secnded by Directr Lang. The mtin was apprved by vice vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Nays: Nne. Absent: Nne. Directrs Katz and Lang questined signage fr the new building and when David Annin expected t be in frnt f the plan cmmissin. B. Electin f Officers; Directr Klssak nminated Directr Kiefer fr Secretary. Directr Lang nminated Directr Kearns fr Treasurer. Directr Lang nminated Directr Katz fr Acting Chairman. The nminatins were accepted and apprved by vice vte. Ayes: Directrs Clud, Katz, Kearns, Kiefer, Klssak and Lang. Nays: Nne. Absent: Nne. XIV. Actin Taken frm Executive Sessin, if required Nne. XV. Adjurnment Respectfully submitted, A mtin was made by Directr Kiefer and secnded by Directr Katz t adjurn the meeting. The mtin was unanimusly apprved by a vice vte. The meeting was adjurned at 7:21 p.m. James Kiefer Secretary 5