SLEEP HEALTH & SAFETY 2012

Transcription

1 SLEEP HEALTH & SAFETY 2012 EXHIBITOR PROSPECTUS March 2-3, 2012 JW Marriott Washington, DC sleepfoundation.org

2 PLEASE JOIN US AT SLEEP HEALTH & SAFETY 2012 The National Sleep Foundation invites you to exhibit at its annual Sleep Health & Safety 2012 conference. Sleep Health & Safety 2012 directly precedes National Sleep Awareness Week and brings together primary care physicians, sleep physicians and specialists, public health officials and transportation safety professionals to learn the state-of-the-art in sleep. This dual track conference will feature sleep medicine sessions as well as health and safety. Top level experts will lead programs dedicated to sleep medicine for primary care physicians and a second track on public policy issues like drowsy driving, school start times and work place fatigue issues. More than 450 professionals are expected to attend. Don t miss your opportunity to be part of Sleep Health & Safety Register now to exhibit! NATIONAL SLEEP FOUNDATION S EDUCATION COMMITTEE CHAIR Christopher L. Drake, PhD Henry Ford Hospital Sleep Disorders & Research Center David G. Davila, MD Baptist Health Medical Center Jerrold A. Kram, MD California Center for Sleep Disorders Joseph Ojile, MD Clayton Sleep Institute Russell Rosenberg, PhD Atlanta School of Sleep Medicine and Technology NATIONAL SLEEP FOUNDATION'S OFFICERS CHAIRMAN Russell Rosenberg, PhD Atlanta School of Sleep Medicine and Technology VICE CHAIRMAN Christopher L. Drake, PhD Henry Ford Hospital Sleep Disorders & Research Center SECRETARY Amy Wolfson, PhD College of the Holy Cross TREASURER Franklin Willis, JD Lynn Health Science Institute CHIEF EXECUTIVE OFFICER David M. Cloud 1 sleepfoundation.org

3 ATTENDEE DEMOGRAPHICS 450 people attended Sleep Health & Safety Specialty/Title* 14% Government/Other 19% PhDs 21% Allied Health Professionals * Numbers do not total 100 percent due to overlap 29% Sleep Center Management 27% MDs 2011 EXHIBITORS Ambulatory Monitoring, Inc. Cadwell Laboratories The Compliance Team Dymedix Elsevier Embla Fisher & Paykel Medtronic National Sleep Awareness Roundtable NorthEast Monitoring, Inc. Philips Respironics ResMed Somaxon Sunovion Pharmaceuticals, Inc. Vanda Pharmaceuticals Ventus Medical Watermark Medical 2

4 SCHEDULE AT-A-GLANCE 7:00 am 7:30 am 8:00 am 8:30 am 9:00 am 9:30 am 10:00 am 10:30 am 11:00 am 11:30 am 12:00 pm 12:30 pm 1:00 pm 1:30 pm 2:00 pm 2:30 pm 3:00 pm 3:30 pm 4:00 pm 4:30 pm 5:00 pm 5:30 pm FRI. 3/2/12 Registration & Continental Breakfast 7:00 am - 8:30 am Joint Session with Keynote Speaker 8:30 am - 9:00 am Break / Poster Session 10:30 am - 11:00 am Exhibit 7:00 am - 5:00 pm Lunch 12:00 pm - 1:00 pm Break / Poster Session 3:00 pm - 3:30 pm Annual Awards Dinner Exhibit 7:00 am - 11:30 am SAT. 3/3/12 Registration & Continental Breakfast 7:00 am - 8:30 am Break / Poster Session 10:30 am - 11:00 am 7:00 am 7:30 am 8:00 am 8:30 am 9:00 am 9:30 am 10:00 am 10:30 am 11:00 am 11:30 am 12:00 pm 12:30 pm 1:00 pm 1:30 pm 2:00 pm 2:30 pm 3:00 pm 3:30 pm 4:00 pm 4:30 pm 5:00 pm 5:30 pm KEY: Pink Clinical Track / CME Blue Public Health and Safety Purple Joint sessions Gray Breaks 3

5 BOOTH SET-UP The 8 x 8 booth includes: One 6 foot table with a Carpet white tablecloth/skirted 2 Chairs Pipe and drape 1 Waste can EXHIBITOR BENEFITS Four (4) conference registrations per 8 x 8 booth. 5 VIP exhibit-only passes for inviting your best customers to visit your booth. Opportunity for Private Function Space scheduling. Listing in the conference s exhibitor section on sleepfoundation.org and the final program (if application, final payment, and company listing are submitted by January 18, 2012). Attendees mailing address labels. SPONSORSHIP OPPORTUNITIES Sleep Health & Safety 2012 targets primary care physicians, sleep health and safety professionals, as well as government officials from agencies such as the Centers for Disease Control and Prevention and the National Institutes of Health. Contact Ron Sears, rsears@sleepfoundation.org, for more information. Continental Breakfast (Two opportunities)...$5,000 Joint Session Lunch (One opportunity)...$50,000 Breaks (Three opportunities)...$3,000 Poster Session (Three opportunities)...$2,500 Registration Table...$5,000 Program Book...$5,000 EXHIBITOR SCHEDULE (subject to change) Exhibitor Set-up Thursday, March 1, :00 pm 12:00 am Exhibit Times Friday, March 2, :00 am 5:00 pm Saturday, March 3, :00 am 11:30 am Exhibitor Dismantling* Saturday, March 3, :30 am 1:00 pm * Exhibitors may not start dismantling prior to the exhibit s close at 11:30 am. All items in the Exhibit Hall must be removed by 1:00 pm on March 3. CONFERENCE SCHEDULE & EVENTS FRIDAY, MARCH 2, 2012 Sleep Health & Safety :00 am 5:00 pm Sleep Care Leadership Summit...12:00 pm 5:00 pm The Sleep Care Leadership Summit is a meeting of sleep center CEOs and sleep industry leaders discussing business perspectives on market conditions, challenges, opportunities, and future needs. National Sleep Foundation s Annual Awards Dinner...5:30 pm 9:00 pm The Who s Who in sleep attend this annual event to honor key contributors in the advancement of sleep medicine. SATURDAY, MARCH 3, 2012 Sleep Health & Safety :00 am 12:00 pm 4

6 GRAND BALLROOM CONFERENCE ROOMS Ballroom Level EXHIBIT HALL ACTIVITIES Attendees will have designated free time to visit the Exhibit Hall during: Breakfast* Morning snack/break* Lunch Afternoon snack/break* Healthcare Professional Track Exhibit Hall and Poster Session Public Health & Safety Track * These events will take place inside the Exhibit Hall EXHIBIT HALL DESCRIPTION Room dimensions: 45 x 76 Ceiling height: 14 Entrance Entrance Entrance Entrance 5

7 APPLICATION AND CONTRACT FOR EXHIBIT SPACE Company Street Address (no P.O. Boxes) City/State/Zip/Country Website Contact Person Title Telephone I am an authorized representative of the company named above with the full power and authority to sign and deliver this application. The company listed on this application agrees to comply with all the policies, terms and conditions in the Exhibitor Rules and Regulations (Page 7 attached). Authorized Signature: Print Name and Title: Booth Request (see Booth Set-up on page 4 for more information) BOOTH SIZE COST APPLICATION AFTER 1/1/12 8 x 8 $2,000 $2,250 8 x 16 $3,600 $3,850 Total cost of Booth Space $ (Must be paid in full 30 days after invoice is received.) Deposit (50%) $ Due with agreement Payment Visa Mastercard Amex Discover Cardholder Name (please print) Card # Exp. Date Signature Title Date We prefer that our exhibit not be next to the following company(s): We prefer that our exhibit be located near the following company(s): Description for Program Book Submit in 50 words or less a description of the products, equipment, services, or facility that will be exhibited. Description will appear in the final program exactly as you submit it. The NSF reserves the right to edit text to conform to style or length, when necessary. Pharmaceutical companies are to adhere to FDA guidelines for descriptions. the description to sravin@sleepfoundation.org by January 18, All exhibits are subject to review and approval by the National Sleep Foundation. Contact the NSF for available times for planning meetings or social events during Sleep Health & Safety Those in direct conflict with official NSF activities will not be approved by the NSF. SLEEP HEALTH & SAFETY 2012 March 2 3, 2012 JW Marriott Washington, DC Mail deposit and application, or to request more information National Sleep Foundation Scott Ravin 1010 N. Glebe Road, Suite 310 Arlington, VA Tel (703) x210 sravin@sleepfoundation.org The exhibit service kit will be ed to registered exhibitors. APPLICATION CHECKLIST: Sign the application the application Send the deposit JANUARY 18 CHECKLIST: the company description Send certificate of insurance Send written request for product/item distribution A deposit of 50% of the total amount due must accompany this application. Full payment for booth space is due net 30 days once invoiced. Make deposit check payable to the National Sleep Foundation in U.S. funds and drawn on a U.S. bank. DEADLINE: January 18, 2012

8 EXHIBITOR RULES & REGULATIONS Exhibit Management The National Sleep Foundation (NSF) reserves the right to reject, for any reason, an exhibit application from any company, product, or service for exhibit space at Sleep Health & Safety Cancellation Policy Cancellations or requests to reduce booth space must be sent in writing to Scott Ravin at A refund, less 25% of the booth fee will be given only on cancellations received in writing by Scott Ravin on or before January 18, Booth Activities / Promotional Items Exhibitors are permitted to make demonstrations and informational presentations of their company s products or services inside the booth only. Attention-getting tactics in the form of entertainment, amusement or demonstrations of non-company products or services must be approved in writing in advance by the NSF. Scientific posters may not be displayed in commercial exhibit booths. Accredited continuing education activity (e.g., for which CME certification is awarded) is not permitted. Promotion of an NSF abstract or educational session is not allowed. Demonstrations All demonstrations must be confined to the space allowed to each exhibitor. Activities which, in the NSF s opinion, interfere with normal traffic flow or infringe on other exhibits are prohibited. The use of other than closed-sound systems will be permitted only with the prior written approval of the NSF (deadline: January 18, 2012). An exhibit may be closed if deemed not to meet these requirements and infractions cannot be resolved on-site. No refund will be issued for the contracted space. Product Samples Exhibitors wishing to distribute items other than product samples or educational materials must submit a request in writing, along with a product prototype or pdf, to the NSF by January 18, Exhibitors must have prior written approval from the NSF to distribute items other than product samples, education materials or novelties (e.g., candy, pens, notepads). Advertising All exhibitors must adhere to all applicable regulations, guidelines, and rulings of the FDA. Insurance It is the responsibility of the exhibitor to carry a minimum of $1,000,000 liability insurance for bodily injury and property damage combined. A certificate of insurance must be submitted to the NSF by January 18, Failure to do so will result in the suspension of the exhibitor s right to occupy space in the Exhibit Hall. No refunds will be issued. Private Events or Meetings Rooms are available for rent to exhibiting companies wishing to conduct a meeting or a social event before and after the conference. Functions are allowed provided that they do not conflict with the official program and are approved in writing in advance by the NSF. Contact Scott Ravin, sravin@sleepfoundation.org about meeting spaces. Liability and Indemnification The exhibitor is fully responsible for any claims, liabilities, losses, damages, or expenses, including attorney s fees, relating to or arising out of any loss of, or injury to, or damage to any person or property of the exhibitor or any other property where such injury, loss or damage is incident to, arises out of or is in any way connected with the exhibitor s participation in the Exhibit Program. The exhibitor shall protect, indemnify, hold harmless and defend the NSF, its officers, directors, agents, volunteers, vendors, and employees from and against any and all such claims, liabilities, losses, damages, and expenses, including attorney s fees, provided that the foregoing shall not apply to injury, loss, or damage cause by or resulting from the negligence or willful misconduct of the NSF, its officers, directors, agents, volunteers, vendors or employees. Force Majeure In case of any part of the Exhibit Hall is destroyed or damaged so as to prevent the NSF from permitting an exhibitor to occupy assigned space during the exhibit period (in part or in whole) is prevented by strikes, Acts of God, national emergency, or other causes beyond the control of the NSF, then the exhibitor will be charged for space only for the period the space was or could have been occupied by the exhibitor, and the exhibitor hereby waives any claims against the NSF, its officers, directors, agents, volunteers, vendors and employees for losses or damage which may arise in consequence for such inability to occupy assigned space. Interpretation and Application of Rules and Regulations All matters and questions not specifically covered by these Rules and Regulations, as well as booth assignments, are subject to the decision of the National Sleep Foundation. 7